Reddy Architecture + Urbanism

Office Administrator - Belfast (Part-Time, Permanent) Hours: 25 hours per week, Monday-Friday (9:30am - 2:30pm) We are seeking a proactive and highly organised Office Administrator to play a key role in supporting the smooth and efficient running of our Belfast office. This position is vital to ensuring seamless operations, enabling our teams to perform at their best, and fostering a welcoming, professional, and energetic workplace environment. At the heart of our culture are our core values - Innovation, Trust, Collaboration, and Energy - and we are looking for someone who embodies these in every aspect of their work. Core Responsibilities: Office Operations: Manage day-to-day operations including supplies, facilities, and vendor coordination to keep our office running efficiently. Administrative Support: Provide professional and proactive support to senior staff and teams - from scheduling meetings and preparing documents to managing correspondence. Records Management: Maintain accurate and well-organised records, databases, and filing systems (both digital and physical). Employee Experience: Assist with onboarding new employees, coordinating inductions, and helping them feel part of a collaborative and trusting environment from day one. Events & Coordination: Organise internal events, meetings, and travel arrangements that promote teamwork, energy, and connection. Cross-Functional Support: Liaise with IT, HR, and Finance departments to facilitate collaboration across the business. Compliance & Safety: Ensure adherence to health and safety regulations and internal office policies. Front-of-House: Act as the first point of contact for visitors and communications, representing our brand with professionalism and warmth. Skills & Attributes: A highly motivated, energetic, and approachable individual with exceptional communication skills. Excellent organisational and multitasking abilities, capable of managing priorities in a dynamic, fast-paced environment. A collaborative team player who thrives on supporting others and contributing to collective success. Demonstrates integrity and trustworthiness in handling confidential information and day-to-day responsibilities. A forward thinker who embraces innovation to improve systems and processes. Requirements: Proven experience in an administrative or office support role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office management tools. What We Offer: A dynamic and supportive workplace that values collaboration, trust, and positive energy. Opportunities for professional growth through training and development programs. The chance to be part of a team that encourages innovation and celebrates individual contributions