Helpdesk Administrator- Onsite- £13.50 an hour About the roleAs a Helpdesk Administrator, you will be responsible for handling incoming service requests, coordinating maintenance activities, and ensuring timely resolution of issues. This role involves logging and tracking helpdesk jobs, liaising with contractors and internal departments, maintaining records, and assisting with reporting and compliance tasks. Tell me more, tell me more Our client is currently looking for a new recruit to join their team. Please read on! You can also ask our friendly recruitment team any questions you may have about the role, between 09.00am till 17.00pm Monday to Friday. Shifts: Monday to Friday (37.5 hours)Must Haves: Experience in helpdesk adminAble to liaise with engineers and facilities managersCommunication skillsAttention to detailWhat's in it for you? - Our client loves to reward their people for doing a great job.This is a contract until February 2027. An hourly rate of £13.50 an hourThis role provides onsite working access in Motherwell - Maxim ParkNext StepsOnce you've applied, one of our friendly recruitment consultants will give you a call and talk you through the screening process. If your application is successful, you'll be involved in a live virtual interview with one of our client's hiring managers to get to know you better. #
Dec 05, 2025
Contractor
Helpdesk Administrator- Onsite- £13.50 an hour About the roleAs a Helpdesk Administrator, you will be responsible for handling incoming service requests, coordinating maintenance activities, and ensuring timely resolution of issues. This role involves logging and tracking helpdesk jobs, liaising with contractors and internal departments, maintaining records, and assisting with reporting and compliance tasks. Tell me more, tell me more Our client is currently looking for a new recruit to join their team. Please read on! You can also ask our friendly recruitment team any questions you may have about the role, between 09.00am till 17.00pm Monday to Friday. Shifts: Monday to Friday (37.5 hours)Must Haves: Experience in helpdesk adminAble to liaise with engineers and facilities managersCommunication skillsAttention to detailWhat's in it for you? - Our client loves to reward their people for doing a great job.This is a contract until February 2027. An hourly rate of £13.50 an hourThis role provides onsite working access in Motherwell - Maxim ParkNext StepsOnce you've applied, one of our friendly recruitment consultants will give you a call and talk you through the screening process. If your application is successful, you'll be involved in a live virtual interview with one of our client's hiring managers to get to know you better. #
Financial Operations Coordinator - Edinburgh Haymarket - Salary up to 29,000 CBW are looking for a Financial Operations Coordinator to work with a leading facilities company based in the Haymarket area of Edinburgh. Your main duties consist of supporting the Commercial Team with financial administration, contract documentation, and day-to-day operational support. This role is ideal for someone with strong organisational skills and experience in a commercial or financial environment. Key Responsibilities: Support the team with day-to-day administrative tasks, handling documentation, correspondence, and general enquiries. Liaise with suppliers to resolve billing issues and assist with financial administration. Apply schedules to generate pricing for reactive works and small project quotations. Compile and submit client applications and reports in accordance with contractual guidelines. Check and validate all financial submissions to ensure accuracy and compliance. Review and approve purchase orders and invoices from subcontractors. Work closely with Engineering teams and Helpdesk Administrators to maintain effective service delivery. Create purchase order requests and record goods received. Produce monthly client invoices and ensure financial records are kept up to date. Person Specification: Strong administrative and organisational skills. Excellent communication and customer service abilities. Proficiency in Microsoft Office (Word, Excel, Outlook) and FM software. Ability to manage multiple tasks and prioritise workload effectively. Experience in working within a Facilities Management environment (preferred). Previous experience in an administrative role, ideally within FM or a similar environment (Essential). Familiarity with FM operations, property management, or building maintenance (advantageous). Strong IT skills and experience working with databases and reporting systems. Salary & Benefits: Salary up to 29,000 DOE 25 days annual leave plus bank holidays. Generous workplace pension scheme. Training, development & progression opportunities. Monday to Friday 8am - 5pm office based.
Dec 04, 2025
Full time
Financial Operations Coordinator - Edinburgh Haymarket - Salary up to 29,000 CBW are looking for a Financial Operations Coordinator to work with a leading facilities company based in the Haymarket area of Edinburgh. Your main duties consist of supporting the Commercial Team with financial administration, contract documentation, and day-to-day operational support. This role is ideal for someone with strong organisational skills and experience in a commercial or financial environment. Key Responsibilities: Support the team with day-to-day administrative tasks, handling documentation, correspondence, and general enquiries. Liaise with suppliers to resolve billing issues and assist with financial administration. Apply schedules to generate pricing for reactive works and small project quotations. Compile and submit client applications and reports in accordance with contractual guidelines. Check and validate all financial submissions to ensure accuracy and compliance. Review and approve purchase orders and invoices from subcontractors. Work closely with Engineering teams and Helpdesk Administrators to maintain effective service delivery. Create purchase order requests and record goods received. Produce monthly client invoices and ensure financial records are kept up to date. Person Specification: Strong administrative and organisational skills. Excellent communication and customer service abilities. Proficiency in Microsoft Office (Word, Excel, Outlook) and FM software. Ability to manage multiple tasks and prioritise workload effectively. Experience in working within a Facilities Management environment (preferred). Previous experience in an administrative role, ideally within FM or a similar environment (Essential). Familiarity with FM operations, property management, or building maintenance (advantageous). Strong IT skills and experience working with databases and reporting systems. Salary & Benefits: Salary up to 29,000 DOE 25 days annual leave plus bank holidays. Generous workplace pension scheme. Training, development & progression opportunities. Monday to Friday 8am - 5pm office based.
Base Location: Floor Level 4, Midland Metropolitan University Hospital, B66 2QT Salary: 13.85 ph PAYE Working pattern: Rotational shift pattern. Flexible working required including day & Weekend shifts EQUANS is a global leader in energy services, with nearly 100,000 employees in over 50 countries and an annual turnover of over 17 billion euros. In the UK & Ireland, EQUANS provides FM, regeneration, technical, and energy services, specialising in smart buildings, green mobility, district energy, as well as renewables. EQUANS' 13,500 UK & Ireland employees support the transition to net zero and digital and industrial transformations. EQUANS is a Bouygues group company. The Helpdesk Administrator is responsible for providing efficient administrative and customer service support across Facilities Management operations, ensuring all maintenance requests are logged, tracked, and resolved within agreed service levels. Acting as the first point of contact for clients and engineers, the role involves managing work orders in the Maximo system, coordinating with technical teams and subcontractors, and producing regular performance reports. The position requires strong communication, organisational, and IT skills, with the ability to work independently and as part of a team in a fast-paced environment. Flexibility to cover shifts, weekends, and holidays is essential. Key Responsibilities Act as the first point of contact for all maintenance-related enquiries via phone, email, or fax. Log, track, and manage the full life cycle of work orders through the Maximo CAFM system. Apply and monitor service level agreements (SLAs), ensuring urgent requests are prioritised appropriately. Coordinate and assign work to in-house engineers or subcontractors and raise purchase orders when needed. Provide accurate administrative support, including data entry, filing, and report preparation. Maintain effective communication with customers, technical teams, and management to ensure smooth operations. Support management by collating regular reports and performance data. Handle general office duties such as ordering supplies, arranging workwear, and managing HR-related records (leave, sickness, absence). Attend meetings to take minutes and provide updates on ongoing service requests. Escalate complaints appropriately and support continuous improvement to enhance customer satisfaction. Key Skills and Requirements Strong customer service and communication skills with a professional telephone manner. Experience in administrative or helpdesk roles - ideally within Facilities Management (FM), Technical, or Healthcare environments. Proficiency with Microsoft Office (Word, Excel, Outlook) and experience using CAFM systems like Maximo and finance tools like Coupa . Excellent organisational and time management abilities with the capacity to prioritise multiple tasks. High attention to detail and accuracy in data entry and record-keeping. Ability to work independently, meet deadlines, and handle pressure in a busy environment. Strong teamwork and collaboration skills, supporting colleagues and supervisors when required. Understanding of SLAs and the importance of timely service delivery in a customer-focused setting. Flexibility to work rotating shifts, weekends, and public holidays as required. Must be able to pass a DBS Standard Check due to the nature of the role within healthcare premises. What happens next? Your application and CV will be carefully reviewed by the recruitment team managing this position. If your experience matches the role requirements, we will contact you within 48 hours to discuss the opportunity and outline the next steps. Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.
Dec 04, 2025
Contractor
Base Location: Floor Level 4, Midland Metropolitan University Hospital, B66 2QT Salary: 13.85 ph PAYE Working pattern: Rotational shift pattern. Flexible working required including day & Weekend shifts EQUANS is a global leader in energy services, with nearly 100,000 employees in over 50 countries and an annual turnover of over 17 billion euros. In the UK & Ireland, EQUANS provides FM, regeneration, technical, and energy services, specialising in smart buildings, green mobility, district energy, as well as renewables. EQUANS' 13,500 UK & Ireland employees support the transition to net zero and digital and industrial transformations. EQUANS is a Bouygues group company. The Helpdesk Administrator is responsible for providing efficient administrative and customer service support across Facilities Management operations, ensuring all maintenance requests are logged, tracked, and resolved within agreed service levels. Acting as the first point of contact for clients and engineers, the role involves managing work orders in the Maximo system, coordinating with technical teams and subcontractors, and producing regular performance reports. The position requires strong communication, organisational, and IT skills, with the ability to work independently and as part of a team in a fast-paced environment. Flexibility to cover shifts, weekends, and holidays is essential. Key Responsibilities Act as the first point of contact for all maintenance-related enquiries via phone, email, or fax. Log, track, and manage the full life cycle of work orders through the Maximo CAFM system. Apply and monitor service level agreements (SLAs), ensuring urgent requests are prioritised appropriately. Coordinate and assign work to in-house engineers or subcontractors and raise purchase orders when needed. Provide accurate administrative support, including data entry, filing, and report preparation. Maintain effective communication with customers, technical teams, and management to ensure smooth operations. Support management by collating regular reports and performance data. Handle general office duties such as ordering supplies, arranging workwear, and managing HR-related records (leave, sickness, absence). Attend meetings to take minutes and provide updates on ongoing service requests. Escalate complaints appropriately and support continuous improvement to enhance customer satisfaction. Key Skills and Requirements Strong customer service and communication skills with a professional telephone manner. Experience in administrative or helpdesk roles - ideally within Facilities Management (FM), Technical, or Healthcare environments. Proficiency with Microsoft Office (Word, Excel, Outlook) and experience using CAFM systems like Maximo and finance tools like Coupa . Excellent organisational and time management abilities with the capacity to prioritise multiple tasks. High attention to detail and accuracy in data entry and record-keeping. Ability to work independently, meet deadlines, and handle pressure in a busy environment. Strong teamwork and collaboration skills, supporting colleagues and supervisors when required. Understanding of SLAs and the importance of timely service delivery in a customer-focused setting. Flexibility to work rotating shifts, weekends, and public holidays as required. Must be able to pass a DBS Standard Check due to the nature of the role within healthcare premises. What happens next? Your application and CV will be carefully reviewed by the recruitment team managing this position. If your experience matches the role requirements, we will contact you within 48 hours to discuss the opportunity and outline the next steps. Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.
Southampton £26,208 Full-Time On-Site Monday-Friday, 8am-5pm Your new company Join a leading facilities management provider known for delivering exceptional service across commercial environments. Based at a site in Southampton, this is a fantastic opportunity to become part of a collaborative and professional team that values initiative, customer focus, and continuous improvement. Your new role As a Contract Support Administrator, you'll be the first point of contact at reception, providing face-to-face support to internal employees and visitors. You'll play a key role in ensuring the smooth running of operations by managing helpdesk requests, scheduling planned maintenance (PPMs), raising and closing jobs on client systems (QFM and CBRE), and liaising with engineers and subcontractors.Your responsibilities will include: Managing job requests and updates via QFM systems Assigning tasks to engineers and ensuring SLA/KPI compliance Preparing billing documentation and submitting timesheets Supporting switchboard operations and handling email/teams communications Producing reports and maintaining accurate records Delivering outstanding customer service in a fast-paced, varied environment This is a maternity cover role starting in November (potentially earlier), with the possibility of extension beyond 12 months. What you'll need to succeed We're looking for a proactive and positive individual who thrives in a dynamic setting. You'll need: Strong administrative skills and attention to detail Experience in customer-facing roles (desirable) Proficiency in Microsoft Office (Word, Excel, Outlook) Excellent communication and organisational abilities A calm, professional manner and a willingness to learn GCSEs in Maths and English (minimum); higher qualifications are a bonus What you'll get in return Competitive salary of £26,208 Stable Monday-Friday working hours (8am-5pm) A supportive team environment with varied daily tasks Opportunity to gain experience in a respected FM company Potential for contract extension beyond initial maternity cover What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Dec 03, 2025
Full time
Southampton £26,208 Full-Time On-Site Monday-Friday, 8am-5pm Your new company Join a leading facilities management provider known for delivering exceptional service across commercial environments. Based at a site in Southampton, this is a fantastic opportunity to become part of a collaborative and professional team that values initiative, customer focus, and continuous improvement. Your new role As a Contract Support Administrator, you'll be the first point of contact at reception, providing face-to-face support to internal employees and visitors. You'll play a key role in ensuring the smooth running of operations by managing helpdesk requests, scheduling planned maintenance (PPMs), raising and closing jobs on client systems (QFM and CBRE), and liaising with engineers and subcontractors.Your responsibilities will include: Managing job requests and updates via QFM systems Assigning tasks to engineers and ensuring SLA/KPI compliance Preparing billing documentation and submitting timesheets Supporting switchboard operations and handling email/teams communications Producing reports and maintaining accurate records Delivering outstanding customer service in a fast-paced, varied environment This is a maternity cover role starting in November (potentially earlier), with the possibility of extension beyond 12 months. What you'll need to succeed We're looking for a proactive and positive individual who thrives in a dynamic setting. You'll need: Strong administrative skills and attention to detail Experience in customer-facing roles (desirable) Proficiency in Microsoft Office (Word, Excel, Outlook) Excellent communication and organisational abilities A calm, professional manner and a willingness to learn GCSEs in Maths and English (minimum); higher qualifications are a bonus What you'll get in return Competitive salary of £26,208 Stable Monday-Friday working hours (8am-5pm) A supportive team environment with varied daily tasks Opportunity to gain experience in a respected FM company Potential for contract extension beyond initial maternity cover What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Branta are seeking a proactive and organised Helpdesk Administrator to join a busy team in Birmingham. As the first point of contact for our clients, you will play a key role in ensuring smooth communication and efficient coordination across our operations. Key Responsibilities: Act as the first point of contact for client enquiries via phone and email. Log and manage jobs accurately, ensuring all client requests are captured correctly. Coordinate and schedule engineers and contractors to meet client requirements. Handle invoicing and support administrative processes related to job management. Maintain clear records and provide updates to clients and internal teams as required. Requirements: Previous experience in a similar administrative or helpdesk role is essential. Facilities Management or maintenance sector experience is highly desirable. Excellent communication skills, confident on the phone and via email. Strong organisational skills and attention to detail. Ability to manage multiple priorities and work in a fast-paced environment. Proficiency in Microsoft Office and basic job-logging software. What We Offer: Competitive salary and benefits. Supportive and friendly working environment. Opportunity to develop your career in Facilities Management and administration. Apply online today or contact Astrid Camacho at Branta Recruitment for more information and an informal chat.
Dec 02, 2025
Full time
Branta are seeking a proactive and organised Helpdesk Administrator to join a busy team in Birmingham. As the first point of contact for our clients, you will play a key role in ensuring smooth communication and efficient coordination across our operations. Key Responsibilities: Act as the first point of contact for client enquiries via phone and email. Log and manage jobs accurately, ensuring all client requests are captured correctly. Coordinate and schedule engineers and contractors to meet client requirements. Handle invoicing and support administrative processes related to job management. Maintain clear records and provide updates to clients and internal teams as required. Requirements: Previous experience in a similar administrative or helpdesk role is essential. Facilities Management or maintenance sector experience is highly desirable. Excellent communication skills, confident on the phone and via email. Strong organisational skills and attention to detail. Ability to manage multiple priorities and work in a fast-paced environment. Proficiency in Microsoft Office and basic job-logging software. What We Offer: Competitive salary and benefits. Supportive and friendly working environment. Opportunity to develop your career in Facilities Management and administration. Apply online today or contact Astrid Camacho at Branta Recruitment for more information and an informal chat.
Maintenance Helpdesk Administrator job, permanent in Slough, 5 days a week on site, £27,000 - £33,000 Your new company A fantastic opportunity is available to work on a 2-year contract with the potential to go permanent for a Maintenance Helpdesk Administrator. You'll be joining a prestigious hospitality and leisure estate set within expansive grounds in the Slough area. Known for delivering high standards of service across its hotel, spa, and event spaces, the organisation prides itself on maintaining a seamless guest experience through efficient operations and responsive facilities support. Your new role As the Maintenance Helpdesk Administrator, you'll be the first point of contact for urgent repair requests from guests and staff across the estate. You'll handle incoming calls, assess the nature of the issue, and promptly relay accurate information to the relevant trades teams-including plumbers, electricians, and multitraders. You'll liaise with multiple departments, including the hotel, spa, and event halls, ensuring that urgent jobs are prioritised and resolved efficiently. The role is working Monday to Friday 8.30am 0 5pm. What you'll need to succeed You'll be confident on the phone, calm under pressure, and able to communicate clearly with both guests and internal teams. A background in maintenance administration-ideally within a commercial or hospitality setting-is essential, along with a basic understanding of repair categories to direct issues to the correct trade. Strong organisational skills and the ability to manage multiple requests simultaneously will be key. Due to the estate's location, access to a car, bike, or motorcycle is strongly preferred. What you'll get in return This is a two-year fixed-term contract with the opportunity to become permanent. The salary is £27,000-£33,000, with the higher end offered for the right candidate. You'll work in a unique and scenic environment, supporting a well-regarded hospitality operation. Free on-site parking is available, and you'll be part of a collaborative team committed to maintaining excellence across the estate. You will have generous holidays of 25 days per year including bank holidays and a discretionary bonus is available. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Dec 01, 2025
Full time
Maintenance Helpdesk Administrator job, permanent in Slough, 5 days a week on site, £27,000 - £33,000 Your new company A fantastic opportunity is available to work on a 2-year contract with the potential to go permanent for a Maintenance Helpdesk Administrator. You'll be joining a prestigious hospitality and leisure estate set within expansive grounds in the Slough area. Known for delivering high standards of service across its hotel, spa, and event spaces, the organisation prides itself on maintaining a seamless guest experience through efficient operations and responsive facilities support. Your new role As the Maintenance Helpdesk Administrator, you'll be the first point of contact for urgent repair requests from guests and staff across the estate. You'll handle incoming calls, assess the nature of the issue, and promptly relay accurate information to the relevant trades teams-including plumbers, electricians, and multitraders. You'll liaise with multiple departments, including the hotel, spa, and event halls, ensuring that urgent jobs are prioritised and resolved efficiently. The role is working Monday to Friday 8.30am 0 5pm. What you'll need to succeed You'll be confident on the phone, calm under pressure, and able to communicate clearly with both guests and internal teams. A background in maintenance administration-ideally within a commercial or hospitality setting-is essential, along with a basic understanding of repair categories to direct issues to the correct trade. Strong organisational skills and the ability to manage multiple requests simultaneously will be key. Due to the estate's location, access to a car, bike, or motorcycle is strongly preferred. What you'll get in return This is a two-year fixed-term contract with the opportunity to become permanent. The salary is £27,000-£33,000, with the higher end offered for the right candidate. You'll work in a unique and scenic environment, supporting a well-regarded hospitality operation. Free on-site parking is available, and you'll be part of a collaborative team committed to maintaining excellence across the estate. You will have generous holidays of 25 days per year including bank holidays and a discretionary bonus is available. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Maintenance Helpdesk Administrator is required at the Lagan Valley Hospital. Your new company Are you an organised and proactive administrator with excellent communication skills? Hays is currently recruiting for a Temporary Help Desk / Estates Administrator to join the Estates team at Lagan Valley Hospital, supporting the South Eastern Health & Social Care Trust. Your new role You will be the first point of contact for maintenance and estate-related queries, logging jobs, coordinating engineers, and ensuring timely resolution of issues. Duties include: Managing the estate's help desk and logging maintenance requests Liaising with contractors, estate officers, and hospital departments Updating records and tracking job progress using internal systems Providing general administrative support to the Estates team What you'll need to succeed Previous experience in an administrative or help desk role (Health Service administration experience desirable) Strong IT skills, including Microsoft Office Excellent communication and organisational abilities Ability to work independently and manage multiple tasks What you'll get in return Weekly pay via Hays Supportive team environment £12.21 per hour What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Oct 08, 2025
Seasonal
Maintenance Helpdesk Administrator is required at the Lagan Valley Hospital. Your new company Are you an organised and proactive administrator with excellent communication skills? Hays is currently recruiting for a Temporary Help Desk / Estates Administrator to join the Estates team at Lagan Valley Hospital, supporting the South Eastern Health & Social Care Trust. Your new role You will be the first point of contact for maintenance and estate-related queries, logging jobs, coordinating engineers, and ensuring timely resolution of issues. Duties include: Managing the estate's help desk and logging maintenance requests Liaising with contractors, estate officers, and hospital departments Updating records and tracking job progress using internal systems Providing general administrative support to the Estates team What you'll need to succeed Previous experience in an administrative or help desk role (Health Service administration experience desirable) Strong IT skills, including Microsoft Office Excellent communication and organisational abilities Ability to work independently and manage multiple tasks What you'll get in return Weekly pay via Hays Supportive team environment £12.21 per hour What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Facilities Administrator Sutton, Greater London Property Maintenance Industry 26,000 - 30,000. We are currently recruiting for a Facilities Administrator to work for a well established Property Maintenance business, based in Sutton, Greater London. As the Facilities Administrator, you will be responsible for working centrally to the business in the main base of operations, assisting a variety of departments to deliver a fantastic level of property maintenance services to it's customers. Duties: Monitor company central email inbox and ensuring important emails reach the correct individuals / departments. Raising incoming works / jobs on the company CAFM system (Simpro). Assist with scheduling of works with engineers. Ensuring engineers update job notes with a detailed description of works and ensuring jobs are completed with full compliance on the CAFM system. Working with a variety of departments including Electrical, Mechanical / HVAC, Building Fabric and Quoted Projects. Liaising with in-house departments, in-house engineers, sub-contractors and suppliers via telephone and email. Assisting engineers with ordering parts / materials and providing purchase orders (POs). Package Summary: Base Salary: 26,000 - 30,000 dependant on experience. Paid overtime / out of hours works available (optional, not essential) - up to 10K per annum additionally to salary. Genuine progression opportunities within a well established, expanding business. On the job training, alongside company funded training, courses and up-skilling. Hours: Monday - Friday, 08:30am - 5:30pm, office based. Location: Sutton (closest station Sutton Common). Free on-street parking available at the offices. Casual dress code in the offices. 29 days paid annual leave (21 days + bank holidays). Company pension provided. About the Company: Hard Services Maintenance Provider Company Size: 250+ staff Location: Sutton, Greater London Services offered: Electrical, HVAC & Building Fabric Maintenance and quoted project works (installations, refurbishments, upgrades, building works). Customers / Environments: Commercial - pubs, restaurants, gyms, retail stores etc. Requirements: Must be able to work full time, office based in Sutton. Experience as a Facilities Administrator / Facilities Co-Ordinator / Contract Support / Helpdesk Administrator would be highly advantageous. We are open to a variety of backgrounds, however if you have worked in Property Maintenance, Commercial Building Services etc then this would be a large advantage. Must have strong IT skills (word, excel etc). Experience using a CAFM system would be an advantage, experience using Simpro or ProNett as a CAFM system would be a major advantage. Comfortable working in a busy, fast paced environment. This is a fantastic opportunity for a Facilities Administrator to join a successful, well established business with a huge amount of support for career growth and opportunity. If you would be interested in this Facilities Administrator position then please apply by submitting a full CV.
Oct 07, 2025
Full time
Facilities Administrator Sutton, Greater London Property Maintenance Industry 26,000 - 30,000. We are currently recruiting for a Facilities Administrator to work for a well established Property Maintenance business, based in Sutton, Greater London. As the Facilities Administrator, you will be responsible for working centrally to the business in the main base of operations, assisting a variety of departments to deliver a fantastic level of property maintenance services to it's customers. Duties: Monitor company central email inbox and ensuring important emails reach the correct individuals / departments. Raising incoming works / jobs on the company CAFM system (Simpro). Assist with scheduling of works with engineers. Ensuring engineers update job notes with a detailed description of works and ensuring jobs are completed with full compliance on the CAFM system. Working with a variety of departments including Electrical, Mechanical / HVAC, Building Fabric and Quoted Projects. Liaising with in-house departments, in-house engineers, sub-contractors and suppliers via telephone and email. Assisting engineers with ordering parts / materials and providing purchase orders (POs). Package Summary: Base Salary: 26,000 - 30,000 dependant on experience. Paid overtime / out of hours works available (optional, not essential) - up to 10K per annum additionally to salary. Genuine progression opportunities within a well established, expanding business. On the job training, alongside company funded training, courses and up-skilling. Hours: Monday - Friday, 08:30am - 5:30pm, office based. Location: Sutton (closest station Sutton Common). Free on-street parking available at the offices. Casual dress code in the offices. 29 days paid annual leave (21 days + bank holidays). Company pension provided. About the Company: Hard Services Maintenance Provider Company Size: 250+ staff Location: Sutton, Greater London Services offered: Electrical, HVAC & Building Fabric Maintenance and quoted project works (installations, refurbishments, upgrades, building works). Customers / Environments: Commercial - pubs, restaurants, gyms, retail stores etc. Requirements: Must be able to work full time, office based in Sutton. Experience as a Facilities Administrator / Facilities Co-Ordinator / Contract Support / Helpdesk Administrator would be highly advantageous. We are open to a variety of backgrounds, however if you have worked in Property Maintenance, Commercial Building Services etc then this would be a large advantage. Must have strong IT skills (word, excel etc). Experience using a CAFM system would be an advantage, experience using Simpro or ProNett as a CAFM system would be a major advantage. Comfortable working in a busy, fast paced environment. This is a fantastic opportunity for a Facilities Administrator to join a successful, well established business with a huge amount of support for career growth and opportunity. If you would be interested in this Facilities Administrator position then please apply by submitting a full CV.
Maintenance Helpdesk Administrator is required at the Lagan Valley Hospital. Your new company Are you an organised and proactive administrator with excellent communication skills? Hays is currently recruiting for a Temporary Help Desk / Estates Administrator to join the Estates team at Lagan Valley Hospital, supporting the South Eastern Health & Social Care Trust. Your new role You will be the first point of contact for maintenance and estate-related queries, logging jobs, coordinating engineers, and ensuring timely resolution of issues. Duties include: Managing the estate's help desk and logging maintenance requests Liaising with contractors, estate officers, and hospital departments Updating records and tracking job progress using internal systems Providing general administrative support to the Estates team What you'll need to succeed Previous experience in an administrative or help desk role (Health Service administration experience desirable) Strong IT skills, including Microsoft Office Excellent communication and organisational abilities Ability to work independently and manage multiple tasks What you'll get in return Weekly pay via Hays Supportive team environment £12.21 per hour What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Oct 03, 2025
Full time
Maintenance Helpdesk Administrator is required at the Lagan Valley Hospital. Your new company Are you an organised and proactive administrator with excellent communication skills? Hays is currently recruiting for a Temporary Help Desk / Estates Administrator to join the Estates team at Lagan Valley Hospital, supporting the South Eastern Health & Social Care Trust. Your new role You will be the first point of contact for maintenance and estate-related queries, logging jobs, coordinating engineers, and ensuring timely resolution of issues. Duties include: Managing the estate's help desk and logging maintenance requests Liaising with contractors, estate officers, and hospital departments Updating records and tracking job progress using internal systems Providing general administrative support to the Estates team What you'll need to succeed Previous experience in an administrative or help desk role (Health Service administration experience desirable) Strong IT skills, including Microsoft Office Excellent communication and organisational abilities Ability to work independently and manage multiple tasks What you'll get in return Weekly pay via Hays Supportive team environment £12.21 per hour What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Maintenance Administrator Temp ongoing Derby Up to £13ph Your new company You will be a part of the maintenance helpdesk team and contribute to the delivery of an efficient and effective repair maintenance service. Working across leased, owned and managed property portfolio. Your new role You will resolve repair requests and order the work to be carried out by subcontractors, homeowners or partner agencies. Obtain quotes from contractors Develop and maintain effective relationships with operational teams Monitor progress in the completion of repair and maintenance work and liaise with contractors, landlords and partner agencies to minimise delays and ensure KPIs are met. Arrange for service checks of gas, fire and electrical installations and appliances Arrange for fire risk assessments and surveys to be carried out Deal with complaints about quality of work Support the recruitment and appraisal of new property maintenance contractors Liaise with surveyors on post and pre-inspection of works Check invoices Collate information and data to reduce reports What you'll need to succeed You will have demonstrable experience as an administrator and a basic knowledge of property maintenance - not essential. Good written and verbal skills Ability to work under pressure Good IT skills and competency using Excel and Word Good telephone manner What you'll get in return This is a temp role. Immediate start Ongoing £13ph What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Oct 03, 2025
Seasonal
Maintenance Administrator Temp ongoing Derby Up to £13ph Your new company You will be a part of the maintenance helpdesk team and contribute to the delivery of an efficient and effective repair maintenance service. Working across leased, owned and managed property portfolio. Your new role You will resolve repair requests and order the work to be carried out by subcontractors, homeowners or partner agencies. Obtain quotes from contractors Develop and maintain effective relationships with operational teams Monitor progress in the completion of repair and maintenance work and liaise with contractors, landlords and partner agencies to minimise delays and ensure KPIs are met. Arrange for service checks of gas, fire and electrical installations and appliances Arrange for fire risk assessments and surveys to be carried out Deal with complaints about quality of work Support the recruitment and appraisal of new property maintenance contractors Liaise with surveyors on post and pre-inspection of works Check invoices Collate information and data to reduce reports What you'll need to succeed You will have demonstrable experience as an administrator and a basic knowledge of property maintenance - not essential. Good written and verbal skills Ability to work under pressure Good IT skills and competency using Excel and Word Good telephone manner What you'll get in return This is a temp role. Immediate start Ongoing £13ph What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Maintenance Helpdesk Administrator job, permanent in Slough, 5 days a week on site, £27,000 - £33,000 Your new company A fantastic opportunity is available to work on a 2-year contract with the potential to go permanent for a Maintenance Helpdesk Administrator. You'll be joining a prestigious hospitality and leisure estate set within expansive grounds in the Slough area. Known for delivering high standards of service across its hotel, spa, and event spaces, the organisation prides itself on maintaining a seamless guest experience through efficient operations and responsive facilities support. Your new role As the Maintenance Helpdesk Administrator, you'll be the first point of contact for urgent repair requests from guests and staff across the estate. You'll handle incoming calls, assess the nature of the issue, and promptly relay accurate information to the relevant trades teams-including plumbers, electricians, and multitraders. You'll liaise with multiple departments, including the hotel, spa, and event halls, ensuring that urgent jobs are prioritised and resolved efficiently. The role is working Monday to Friday 8.30am 0 5pm. What you'll need to succeed You'll be confident on the phone, calm under pressure, and able to communicate clearly with both guests and internal teams. A background in maintenance administration-ideally within a commercial or hospitality setting-is essential, along with a basic understanding of repair categories to direct issues to the correct trade. Strong organisational skills and the ability to manage multiple requests simultaneously will be key. Due to the estate's location, access to a car, bike, or motorcycle is strongly preferred. What you'll get in return This is a two-year fixed-term contract with the opportunity to become permanent. The salary is £27,000-£33,000, with the higher end offered for the right candidate. You'll work in a unique and scenic environment, supporting a well-regarded hospitality operation. Free on-site parking is available, and you'll be part of a collaborative team committed to maintaining excellence across the estate. You will have generous holidays of 25 days per year including bank holidays and a discretionary bonus is available. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Oct 03, 2025
Full time
Maintenance Helpdesk Administrator job, permanent in Slough, 5 days a week on site, £27,000 - £33,000 Your new company A fantastic opportunity is available to work on a 2-year contract with the potential to go permanent for a Maintenance Helpdesk Administrator. You'll be joining a prestigious hospitality and leisure estate set within expansive grounds in the Slough area. Known for delivering high standards of service across its hotel, spa, and event spaces, the organisation prides itself on maintaining a seamless guest experience through efficient operations and responsive facilities support. Your new role As the Maintenance Helpdesk Administrator, you'll be the first point of contact for urgent repair requests from guests and staff across the estate. You'll handle incoming calls, assess the nature of the issue, and promptly relay accurate information to the relevant trades teams-including plumbers, electricians, and multitraders. You'll liaise with multiple departments, including the hotel, spa, and event halls, ensuring that urgent jobs are prioritised and resolved efficiently. The role is working Monday to Friday 8.30am 0 5pm. What you'll need to succeed You'll be confident on the phone, calm under pressure, and able to communicate clearly with both guests and internal teams. A background in maintenance administration-ideally within a commercial or hospitality setting-is essential, along with a basic understanding of repair categories to direct issues to the correct trade. Strong organisational skills and the ability to manage multiple requests simultaneously will be key. Due to the estate's location, access to a car, bike, or motorcycle is strongly preferred. What you'll get in return This is a two-year fixed-term contract with the opportunity to become permanent. The salary is £27,000-£33,000, with the higher end offered for the right candidate. You'll work in a unique and scenic environment, supporting a well-regarded hospitality operation. Free on-site parking is available, and you'll be part of a collaborative team committed to maintaining excellence across the estate. You will have generous holidays of 25 days per year including bank holidays and a discretionary bonus is available. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
