We are looking for a proactive and highly organised Team Assistant to support senior leadership and the wider team in a fast-paced international banking environment. The role combines classic administrative support with coordination, communication, and light project-support responsibilities. This role reports to the General Manager of the Branch but supports several senior managers.
Key Responsibilities:
Email Management:
Monitor shared and individual email inboxes on behalf of assigned team members, ensuring timely responses, flagging priority items, and maintaining organised communication flows
Triage and respond where appropriate
Draft simple correspondence and coordinate follow ups.
Calendar, Meeting and Travel Coordination:
Manage calendars, schedule appointments, arrange internal and external meetings, and prevent scheduling conflicts.
Own logistics end to end (rooms, agendas, packs, catering).
Book travel and prepare itineraries where required
Client Database & Contact Management:
Maintain and update databases, as well as a structured client touch-point communication.
Support the creation and upkeep of a structured client address book and CRM-related entries.
Support with expenses
Administrative & Project/Event Support:
Support general office administration, including ordering supplies, handling invoices
Provide administrative support to team initiatives and internal/external events.
Skill Profile:
Required
Strong organisational skills with the ability to manage multiple tasks simultaneously.
Excellent written and verbal communication skills.
Strong interpersonal skills and a positive attitude.
Proficiency in Microsoft Office (Word, Excel, PowerPoint).
High attention to detail and accuracy.
Ability to work collaboratively and build strong internal relationships.
Preferred
German languages skills are a strong Bonus
Previous experience in administrative or assistant roles.