Payroll Elite

We are looking to recruit a Junior Management Accountant to join our clients Finance Team. They are a highly reputable accounts and payroll service provider to the restaurant industry and have operated for over 15 years and currently providing services to over 40 restaurants sites. ESSENTIAL DUTIES & RESPONSIBILITIES: Post supplier invoices to the ledger using Sage, ensuring invoices are correctly coded to the appropriate nominal ledger and supplier account for multiple clients/entities. Track all invoices sent for authorisation and ensure they are returned, processed, and posted within a 48-hour turnaround period. Prepare monthly payment runs, ensuring payments are made on the correct due dates and for the correct amounts. Allocate and update all payments in the ledger in a timely manner. Perform monthly balance sheet reconciliations and assist with the preparation of monthly management accounts for multiple entities. Update and maintain cash flow forecasts for multiple clients on a regular basis. Prepare and submit VAT returns, ensuring accuracy and compliance with deadlines. Work across multiple sites / companies, ensuring financial records are maintained accurately for each client. Liaise with site managers, suppliers, and internal teams across different locations when required. Assist with ad-hoc tasks and additional duties as requested by senior members of the team to meet the needs of the business. KEY SKILLS AND QUALIFICATIONS REQUIRED: SAGE preferred, training given Ability to manage workload across multiple clients and meet strict deadlines. High level of accuracy and attention to detail. Good organisational and time management skills. Ability to work independently as well as part of a team. Flexible and willing to support the wider team with ad-hoc tasks when required. Strong understanding of double-entry bookkeeping. Minimum of one year s experience working in a finance or accounts setting (hospitality experience preferred). Proficient in Excel and comfortable working with spreadsheets.

Our client is looking to recruit a Client Payroll Specialist for a new role where you can utilise your existing skills and extend your payroll knowledge whilst working in a friendly and supportive Payroll team. Duties include: As a Client Payroll Specialist, the role will involve managing and processing UK payrolls for a diverse range of clients, ensuring accurate and timely end to end payroll operations, handling client queries, communicating with HMRC, while maintaining high service standards. As a Client Payroll Specialist, the day to day work will encompass: Preparing client UK payrolls on a weekly, fortnightly, monthly, quarterly and annual basis Incorporating payroll changes that have been notified by agreed cut-off dates Calculation of SSP, SMP, etc. where applicable Providing management information and reports Providing security payslips for each employee Respond to client queries Monthly pension administration Candidate criteria: The main criteria for any candidate applying for this position is a combination of strong payroll skills and sound knowledge of employment issues. They will be able to demonstrate that they have worked in an environment where it is necessary to deliver accurate information on a timely basis. You will also be able to demonstrate the following skills, experience and attributes: Minimum of 3 years experience in UK payroll preparation (including year-end processing), within a bureau environment Clear written and verbal communication Good problem solving skills Ability to work under pressure and in a deadline driven environment Ability to multi task and reprioritise workload in a calm and efficient manner Excellent IT skills, with intermediate Excel knowledge Experience in Iris Payroll Professional is ideal, but not essential as training will be given.

PURPOSE AND SCOPE OF THE ROLE: A stand-alone role to administer the payroll and pension scheme(s), complying with all the legal and financial implications. This is an office based role, working 18 hours a week DUTIES: To ensure that all data is accurately input into the payroll system in accordance with statutory and contractual obligations and timescales. To ensure all staff records held comply with the rules of the Data Protection Act. To provide monthly payroll(s), adhering to all tax and national insurance legislation, ensuring the payroll is produced on the dates laid out in the employees contracts. To administer the pension scheme(s), complying with all regulations and deadlines. To be responsible for the processing of appropriate documentation relating to changes in individuals scheme membership status, the notification to the pension scheme administrators of amendments to members records and the preparation and submission of pension scheme returns, including contribution and salary data. Provision of guidance and relevant calculations on all pension-related issues. To liaise with staff and appropriate stakeholders including external bodies regarding payroll and pension queries. To provide employment statistics to Government departments. To ensure that all accounts are reconciled and that variances are investigated and corrected. To ensure that expenses are paid in a timely manner and that all appropriate systems are maintained. To provide financial information on the payroll to the Business Executive Officer as required. Prepare reports by compiling summaries of earnings, taxes and deductions. To ensure that there is good day-to-day communication between Payroll and Human Resources and other departments. To produce year end returns, and staffing budgets on an annual basis. To undertake audit checks ensuring accuracy and to ensure that variances are reviewed to comply with audit requirements. To administer Family Tax Credit and Council Tax payments when required. To keep abreast of Employment Law, and amend payroll processes accordingly, as required. To keep meticulous records regarding staff, in order to implement new legislation. To maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Any other duties required by the line manager that are commensurate with the job. Additional duties: To maintain a flexible and confidential approach to the role. To be supported and enabled in personal development through annual appraisal and regular supervision. The post holder must at all times carry out their responsibilities with due regard to the Charity s Equal Opportunities Statement. Work in line with the Charity s Safeguarding People from Abuse Policy and Whistle Blowing Policy to ensure that people are kept safe at all times. The post holder must carry out their responsibilities with due regard to the non-smoking environment of the Charity. Person Specification: Work experience/ Knowledge Professional payroll qualification (CIPP or equivalent) Experienced payroll practitioner, including experience of running an end to end payroll process. Experience in administering pension processes. Knowledge of pension regulations, employment tax and Government initiatives e.g., auto enrolment, apprenticeship levy. Up to date knowledge of current payroll and pension processes and legislation. Proficient in the use of the SAGE Payroll and Pension module. Skills and Abilities Excellent communication skills (written and verbal). Excellent organisational and interpersonal skills. Customer focused. Ability to work in a fast paced environment and under pressure with strict deadlines. Attention to detail and diligent approach to work. Excellent IT and MS skills in particular MS Excel and Word. Excellent standard of numeracy. Self-motivated and able to work independently. Ability to prioritise and confidently make decisions.