Kairos Women Working Together
Kairos Women Working Together (Kairos) was founded in 1999 by a group of women in Coventry who recognised that those facing multiple disadvantages, and therefore most at risk of sexual exploitation, were falling through the cracks of existing services. From grassroots beginnings, Kairos has grown into a respected, feminist led, specialist women s organisation rooted in the community it serves. Over the next 5 years, Kairos will strengthen our new Women s Hub as a safe, accessible, trauma-informed women s centre delivering best practice responses, expand our services to meet women s needs, strengthen partnerships, and influence systems so that no woman is left behind. To do this we are seeking an organised, empathetic, and proficient individual to ensure the smooth operation of our hub. This part-time role provides essential front-of-house support greeting and assisting women arriving at the hub with sensitivity and professionalism while also handling a broad range of administrative duties. From digital communications to accurate data entry & record keeping, ordering supplies and liaising with key partners and contractors you ll help ensure our hub is kept safe, clean and ready for us to welcome visitors and women attending our groups and services. If you have proven experience in office administration, strong IT skills (including Microsoft Office and familiarity with graphic design tools like Canva), and a commitment to our values and ethos, we want to hear from you. Post Salary: £25,878 per annum, pro rata hours worked Working hours: 22.5 hours per week, worked over Monday to Friday Location: Kairos Women s Hub, Old Grammar School, 31 Silver Street, Coventry, CV1 1HP. This post is restricted to female applicants only under Section 9 of the Equality Act 2010. An enhanced DBS disclosure will be required. Overview of Post The Operations & Administration Support role is a vital part-time position responsible for the seamless operational flow of Kairos. Key duties encompass a broad range of administrative functions, from managing the main email inbox and creating visual content to accurate data entry and essential record-keeping. The role provides front-of-house support, welcoming women and visitors attending our Women s Hub and ensuring its smooth running through monitoring and ordering essential supplies and liaising with CV Life regarding building maintenance and cleaning services. The role requires an organised, empathetic, and proficient administrator capable of supporting front line staff and the Senior Leadership Team. Main Responsibilities Digital & Communications Manage the admin email inbox, responding to all queries promptly and forwarding communications to relevant staff members as appropriate Open, scan, and distribute post to appropriate recipients Use online graphic design tools to create visual content such as posters, signs and information sheets for use in the Women s Hub and on social media. Assist the Senior Leadership Team in website updates and social media content. Reception Welcome women arriving at the Women s Hub with empathy and professionalism, responding with particular sensitivity to any who may be distressed Use knowledge of local services, advocacy, and rights to direct women to appropriate support, so ensuring no one leaves without assistance or alternative referral options Welcome visitors and external partners attending meetings, assisting in preparation of refreshments as required Assist the Support & Services Lead in ordering bus passes Compliance & Governance Assist the Support & Services Lead in maintaining safeguarding records and procedures, entering and updating concerns on the log. Assist colleagues in maintaining an accurate record of women attending groups and services, entering individual service user details onto the database. Maintain and circulate a quarterly policy review schedule to the Senior Leadership Team. Coordinate policy update processes and distribution Financial & Procurement Management Administer procurement processes for office supplies and equipment Assist the Finance & Impact Lead during contract reviews and negotiations, e.g. by researching best value and actively requesting charity discounts from suppliers Assist Finance & Impact Lead in reviewing service contracts for energy, phone, internet, and insurance Facilities & Building Management Assist the team in ensuring the Women s Hub and courtyard is clean, tidy and free of rubbish, ready to welcome women and visitors. Manage and monitor waste collection schedules (general waste, recycling, food waste) and coordinate sanitary bin and confidential waste collections Maintain stock levels of essential supplies (e.g. toilet rolls, paper towels, soap, health and safety products) Liaise with CV Life regarding building maintenance and repairs, and with cleaning services Arrange annual PAT testing of all electrical equipment Assist the designated Health & Safety Officer in conducting periodic checks of the security alarm systems and access procedures identifying and resolving health and safety issues, maintaining accurate incident logs Relationship Management Maintain positive relationships with key service providers Support SLT, front line team and volunteers with operational queries, liaising with contractors as required. Keep stakeholders informed of relevant developments and maintain regular communication HR Administration Support Conduct annual driving license checks for staff who drive for work Verify MOT and tax status for vehicles used for work purposes Provide administrative support to the Volunteering & Community Engagement Lead and Support & Services Lead during recruitment. Health and Safety Assist the designated Health and Safety Officer in conducting and recording risk assessments and monitoring their implementation Record workplace accidents Maintain supplies of condoms and pregnancy tests, liaising with Public Health IT & Equipment Management Manage inventory of laptops and mobile phones, and assist the Support & Services Lead by logging and monitoring SIM cards. Liaise with IT service provider for equipment procurement and technical support Coordinate laptop setup and configuration for new staff Assist Finance & Impact Lead in procuring replacement devices as needed, seeking best value options Manage and review mobile phone contracts Maintain accurate records of equipment allocation and contract expiry date Person Specification Experience Previous experience in office administration Proficiency in IT: Strong skills in Microsoft Office (Word, Excel) and experience using databases or CRM software Familiarity with online graphic design tools e.g. Canva Knowledge & Skills Organisation & attention to detail: Excellent time management and accuracy in data entry Communication: Strong written and verbal communication skills Client facing skills including empathy and sensitivity Efficiency: Ability to manage multiple tasks simultaneously Understanding of GDPR regulations Values & Behaviours Self motivated and a strong problem solver. Collaborative team player High integrity and a continuous improvement mindset. Commitment to Kairos s values and ethos. Other Willingness to work flexibly. Unrestricted right to work in the UK
Kairos Women Working Together (Kairos) was founded in 1999 by a group of women in Coventry who recognised that those facing multiple disadvantages, and therefore most at risk of sexual exploitation, were falling through the cracks of existing services. From grassroots beginnings, Kairos has grown into a respected, feminist led, specialist women s organisation rooted in the community it serves. Over the next 5 years, Kairos will strengthen our new Women s Hub as a safe, accessible, trauma-informed women s centre delivering best practice responses, expand our services to meet women s needs, strengthen partnerships, and influence systems so that no woman is left behind. To do this we are seeking an organised, empathetic, and proficient individual to ensure the smooth operation of our hub. This part-time role provides essential front-of-house support greeting and assisting women arriving at the hub with sensitivity and professionalism while also handling a broad range of administrative duties. From digital communications to accurate data entry & record keeping, ordering supplies and liaising with key partners and contractors you ll help ensure our hub is kept safe, clean and ready for us to welcome visitors and women attending our groups and services. If you have proven experience in office administration, strong IT skills (including Microsoft Office and familiarity with graphic design tools like Canva), and a commitment to our values and ethos, we want to hear from you. Post Salary: £25,878 per annum, pro rata hours worked Working hours: 22.5 hours per week, worked over Monday to Friday Location: Kairos Women s Hub, Old Grammar School, 31 Silver Street, Coventry, CV1 1HP. This post is restricted to female applicants only under Section 9 of the Equality Act 2010. An enhanced DBS disclosure will be required. Overview of Post The Operations & Administration Support role is a vital part-time position responsible for the seamless operational flow of Kairos. Key duties encompass a broad range of administrative functions, from managing the main email inbox and creating visual content to accurate data entry and essential record-keeping. The role provides front-of-house support, welcoming women and visitors attending our Women s Hub and ensuring its smooth running through monitoring and ordering essential supplies and liaising with CV Life regarding building maintenance and cleaning services. The role requires an organised, empathetic, and proficient administrator capable of supporting front line staff and the Senior Leadership Team. Main Responsibilities Digital & Communications Manage the admin email inbox, responding to all queries promptly and forwarding communications to relevant staff members as appropriate Open, scan, and distribute post to appropriate recipients Use online graphic design tools to create visual content such as posters, signs and information sheets for use in the Women s Hub and on social media. Assist the Senior Leadership Team in website updates and social media content. Reception Welcome women arriving at the Women s Hub with empathy and professionalism, responding with particular sensitivity to any who may be distressed Use knowledge of local services, advocacy, and rights to direct women to appropriate support, so ensuring no one leaves without assistance or alternative referral options Welcome visitors and external partners attending meetings, assisting in preparation of refreshments as required Assist the Support & Services Lead in ordering bus passes Compliance & Governance Assist the Support & Services Lead in maintaining safeguarding records and procedures, entering and updating concerns on the log. Assist colleagues in maintaining an accurate record of women attending groups and services, entering individual service user details onto the database. Maintain and circulate a quarterly policy review schedule to the Senior Leadership Team. Coordinate policy update processes and distribution Financial & Procurement Management Administer procurement processes for office supplies and equipment Assist the Finance & Impact Lead during contract reviews and negotiations, e.g. by researching best value and actively requesting charity discounts from suppliers Assist Finance & Impact Lead in reviewing service contracts for energy, phone, internet, and insurance Facilities & Building Management Assist the team in ensuring the Women s Hub and courtyard is clean, tidy and free of rubbish, ready to welcome women and visitors. Manage and monitor waste collection schedules (general waste, recycling, food waste) and coordinate sanitary bin and confidential waste collections Maintain stock levels of essential supplies (e.g. toilet rolls, paper towels, soap, health and safety products) Liaise with CV Life regarding building maintenance and repairs, and with cleaning services Arrange annual PAT testing of all electrical equipment Assist the designated Health & Safety Officer in conducting periodic checks of the security alarm systems and access procedures identifying and resolving health and safety issues, maintaining accurate incident logs Relationship Management Maintain positive relationships with key service providers Support SLT, front line team and volunteers with operational queries, liaising with contractors as required. Keep stakeholders informed of relevant developments and maintain regular communication HR Administration Support Conduct annual driving license checks for staff who drive for work Verify MOT and tax status for vehicles used for work purposes Provide administrative support to the Volunteering & Community Engagement Lead and Support & Services Lead during recruitment. Health and Safety Assist the designated Health and Safety Officer in conducting and recording risk assessments and monitoring their implementation Record workplace accidents Maintain supplies of condoms and pregnancy tests, liaising with Public Health IT & Equipment Management Manage inventory of laptops and mobile phones, and assist the Support & Services Lead by logging and monitoring SIM cards. Liaise with IT service provider for equipment procurement and technical support Coordinate laptop setup and configuration for new staff Assist Finance & Impact Lead in procuring replacement devices as needed, seeking best value options Manage and review mobile phone contracts Maintain accurate records of equipment allocation and contract expiry date Person Specification Experience Previous experience in office administration Proficiency in IT: Strong skills in Microsoft Office (Word, Excel) and experience using databases or CRM software Familiarity with online graphic design tools e.g. Canva Knowledge & Skills Organisation & attention to detail: Excellent time management and accuracy in data entry Communication: Strong written and verbal communication skills Client facing skills including empathy and sensitivity Efficiency: Ability to manage multiple tasks simultaneously Understanding of GDPR regulations Values & Behaviours Self motivated and a strong problem solver. Collaborative team player High integrity and a continuous improvement mindset. Commitment to Kairos s values and ethos. Other Willingness to work flexibly. Unrestricted right to work in the UK
Kairos Women Working Together
Kairos Women Working Together (Kairos) was founded in 1999 by a group of women in Coventry who recognised that those facing multiple disadvantages, and therefore most at risk of sexual exploitation, were falling through the cracks of existing services. From grassroots beginnings, Kairos has grown into a respected, feminist led, specialist women s organisation rooted in the community it serves. Over the next 5 years, Kairos will strengthen our new Women s Hub as a safe, accessible, trauma-informed women s centre delivering best practice responses, expand our services to meet women s needs, strengthen partnerships, and influence systems so that no woman is left behind. To do this, Kairos now seeks a strategic and experienced Finance & Impact Lead to join our Senior Leadership Team and drive the financial health and demonstrable impact of our charity. Reporting to the Chief Executive, you will be the custodian of our financial strategy, compliance, and data integrity. The role involves leading the annual budgeting and forecasting cycles, managing all financial operations including statutory accounts and audit and ensuring strong financial controls. A key component is translating complex financial and performance data into clear, compelling impact reports for funders, trustees, and senior leadership. If you are driven by both financial excellence and purpose-led impact, we encourage you to apply. Overview of Role Job Title: Finance & Impact Lead Post Salary: £40,000 per annum Working hours: 37 hours per week. Will attend quarterly evening meetings of the Board of Trustees. Reporting to: Chief Executive Contract : Permanent Location: Kairos Women s Hub, Old Grammar School, 31 Silver Street, Coventry, CV1 1HP. Hybrid working between office and home. Due to the nature of our work, this post is restricted to female applicants only under Section 9 of the Equality Act 2010. An enhanced DBS (Disclosure Barring Service) disclosure will be required for this role. Overview of Post The Finance & Impact Lead is a strategic role responsible for ensuring the overall financial health and sustainability, compliance, and demonstrable impact of the charity. A member of the Senior Leadership Team and reporting to the Chief Executive, the role encompasses leading the financial strategy, overseeing the annual budgeting and forecasting cycles, managing all day-to-day financial operations (including statutory accounts, audit, and cashflow), and maintaining strong financial controls. Additionally, this position acts as the custodian of organisational data, focusing on developing systems for data collection, ensuring compliance, and translating complex financial and performance data into clear, compelling reports that demonstrate the charity s effectiveness and impact to trustees, funders, and senior leadership. Main Responsibilities Financial Leadership & Strategy Lead the organisation s financial strategy, ensuring sustainability and alignment with mission and organisational priorities. Provide clear, high-level financial insight and modelling to support strategic decision-making. Monitor organisational performance against budget with variance analysis and recommendations. Planning, Budgeting & Forecasting Oversee the annual budgeting cycle and produce accurate forecasts highlighting trends, risks and opportunities. Work with the Senior Leadership Team to produce robust budgets, forecasts and narrative insights. Financial Management, Controls & Reporting Produce high-quality accounts and financial analysis to inform decision making. Ensure strong financial controls, compliance with statutory obligations and effective cashflow management. Lead all year-end processes, statutory accounts and the external audit/examination, ensuring compliance with the requirements of the Charity Commission, Companies House, HMRC and the Pensions Regulator. Oversee and manage day to day finance operations, including income processing, expenditure, payroll, banking and cash management. Manage month-end processes, reconciliations and the preparation of quarterly management accounts for Trustees. Grant, Contract & Fund Management Work with the Fundraising and Development Lead to formulate funding bids to maximize sustainable income and to ensure expenses are not double funded. Ensure all funders are invoiced promptly and in accordance with contract schedules to support timely receipt of funds and maintain healthy cash flow. Provide costings, financial models and value-for-money analysis for bids and contracts. Track expenditure against funder requirements, ensuring accurate, timely reporting. Oversee the procurement and management of key contracts such as IT, facilities, suppliers and insurance, to ensure efficiency and value. Data Stewardship & Evidence Generation Act as the custodian of organisational data, ensuring data integrity, completeness and GDPR-compliant processes. Develop and maintain data-collection systems that capture financial, operational, outcomes and impact information. Work with the services leads to gather high-quality quantitative and qualitative data that reflects women s experiences. Impact Reporting & Insight Produce clear, compelling financial, performance and impact reports for senior leadership, trustees, funders and commissioners. Translate complex data into meaningful insights that demonstrate organisational impact, effectiveness and growth. Support strategic planning and funding bids with evidence-based insight and scenario analysis. Person Specification Qualifications Professionally qualified accountant (CCAB body such as CIPFA/ACCA/CIMA) or equivalent, with evidence of CPD. Additional training or experience in impact measurement, ESG, or sustainability reporting desirable. Experience Significant experience in charity finance, including management accounting, budgeting, and SORP-compliant reporting. Demonstrable experience of KPI-based reporting and funding compliance. Experience in impact measurement and/or ESG reporting in the charity or social enterprise sector desirable Experience leading audits, preparing statutory accounts, and managing Gift Aid and VAT for charities. Track record of improving financial controls and processes. Experience with finance systems (e.g. Quickbooks) and data integration. Knowledge & Skills In-depth knowledge of Charities SORP (FRS 102), fund accounting, and charity sector regulations. Strong understanding of impact measurement frameworks (e.g. Theory of Change, Social Return on Investment, ESG standards). Advanced analytical skills, including financial modelling and impact analysis. Excellent communication skills, with the ability to present complex information clearly to non-finance audiences. High proficiency in Excel and business intelligence tools such as Microsoft Power BI Values & Behaviours Mission-driven, collaborative, and committed to Kairos s values. High integrity, professional scepticism, and a continuous improvement mindset. Commitment to Kairos s values and ethos. Other Willingness to work flexibly. Unrestricted right to work in the UK To apply, please complete an application form or if you prefer send your CV with a cover letter setting out how you meet our role requirements. We're keen to interview great candidates as soon as possible. Interviews may be held as applications come in, and we reserve the right to close the advert early, so please don't wait - apply now!
Kairos Women Working Together (Kairos) was founded in 1999 by a group of women in Coventry who recognised that those facing multiple disadvantages, and therefore most at risk of sexual exploitation, were falling through the cracks of existing services. From grassroots beginnings, Kairos has grown into a respected, feminist led, specialist women s organisation rooted in the community it serves. Over the next 5 years, Kairos will strengthen our new Women s Hub as a safe, accessible, trauma-informed women s centre delivering best practice responses, expand our services to meet women s needs, strengthen partnerships, and influence systems so that no woman is left behind. To do this, Kairos now seeks a strategic and experienced Finance & Impact Lead to join our Senior Leadership Team and drive the financial health and demonstrable impact of our charity. Reporting to the Chief Executive, you will be the custodian of our financial strategy, compliance, and data integrity. The role involves leading the annual budgeting and forecasting cycles, managing all financial operations including statutory accounts and audit and ensuring strong financial controls. A key component is translating complex financial and performance data into clear, compelling impact reports for funders, trustees, and senior leadership. If you are driven by both financial excellence and purpose-led impact, we encourage you to apply. Overview of Role Job Title: Finance & Impact Lead Post Salary: £40,000 per annum Working hours: 37 hours per week. Will attend quarterly evening meetings of the Board of Trustees. Reporting to: Chief Executive Contract : Permanent Location: Kairos Women s Hub, Old Grammar School, 31 Silver Street, Coventry, CV1 1HP. Hybrid working between office and home. Due to the nature of our work, this post is restricted to female applicants only under Section 9 of the Equality Act 2010. An enhanced DBS (Disclosure Barring Service) disclosure will be required for this role. Overview of Post The Finance & Impact Lead is a strategic role responsible for ensuring the overall financial health and sustainability, compliance, and demonstrable impact of the charity. A member of the Senior Leadership Team and reporting to the Chief Executive, the role encompasses leading the financial strategy, overseeing the annual budgeting and forecasting cycles, managing all day-to-day financial operations (including statutory accounts, audit, and cashflow), and maintaining strong financial controls. Additionally, this position acts as the custodian of organisational data, focusing on developing systems for data collection, ensuring compliance, and translating complex financial and performance data into clear, compelling reports that demonstrate the charity s effectiveness and impact to trustees, funders, and senior leadership. Main Responsibilities Financial Leadership & Strategy Lead the organisation s financial strategy, ensuring sustainability and alignment with mission and organisational priorities. Provide clear, high-level financial insight and modelling to support strategic decision-making. Monitor organisational performance against budget with variance analysis and recommendations. Planning, Budgeting & Forecasting Oversee the annual budgeting cycle and produce accurate forecasts highlighting trends, risks and opportunities. Work with the Senior Leadership Team to produce robust budgets, forecasts and narrative insights. Financial Management, Controls & Reporting Produce high-quality accounts and financial analysis to inform decision making. Ensure strong financial controls, compliance with statutory obligations and effective cashflow management. Lead all year-end processes, statutory accounts and the external audit/examination, ensuring compliance with the requirements of the Charity Commission, Companies House, HMRC and the Pensions Regulator. Oversee and manage day to day finance operations, including income processing, expenditure, payroll, banking and cash management. Manage month-end processes, reconciliations and the preparation of quarterly management accounts for Trustees. Grant, Contract & Fund Management Work with the Fundraising and Development Lead to formulate funding bids to maximize sustainable income and to ensure expenses are not double funded. Ensure all funders are invoiced promptly and in accordance with contract schedules to support timely receipt of funds and maintain healthy cash flow. Provide costings, financial models and value-for-money analysis for bids and contracts. Track expenditure against funder requirements, ensuring accurate, timely reporting. Oversee the procurement and management of key contracts such as IT, facilities, suppliers and insurance, to ensure efficiency and value. Data Stewardship & Evidence Generation Act as the custodian of organisational data, ensuring data integrity, completeness and GDPR-compliant processes. Develop and maintain data-collection systems that capture financial, operational, outcomes and impact information. Work with the services leads to gather high-quality quantitative and qualitative data that reflects women s experiences. Impact Reporting & Insight Produce clear, compelling financial, performance and impact reports for senior leadership, trustees, funders and commissioners. Translate complex data into meaningful insights that demonstrate organisational impact, effectiveness and growth. Support strategic planning and funding bids with evidence-based insight and scenario analysis. Person Specification Qualifications Professionally qualified accountant (CCAB body such as CIPFA/ACCA/CIMA) or equivalent, with evidence of CPD. Additional training or experience in impact measurement, ESG, or sustainability reporting desirable. Experience Significant experience in charity finance, including management accounting, budgeting, and SORP-compliant reporting. Demonstrable experience of KPI-based reporting and funding compliance. Experience in impact measurement and/or ESG reporting in the charity or social enterprise sector desirable Experience leading audits, preparing statutory accounts, and managing Gift Aid and VAT for charities. Track record of improving financial controls and processes. Experience with finance systems (e.g. Quickbooks) and data integration. Knowledge & Skills In-depth knowledge of Charities SORP (FRS 102), fund accounting, and charity sector regulations. Strong understanding of impact measurement frameworks (e.g. Theory of Change, Social Return on Investment, ESG standards). Advanced analytical skills, including financial modelling and impact analysis. Excellent communication skills, with the ability to present complex information clearly to non-finance audiences. High proficiency in Excel and business intelligence tools such as Microsoft Power BI Values & Behaviours Mission-driven, collaborative, and committed to Kairos s values. High integrity, professional scepticism, and a continuous improvement mindset. Commitment to Kairos s values and ethos. Other Willingness to work flexibly. Unrestricted right to work in the UK To apply, please complete an application form or if you prefer send your CV with a cover letter setting out how you meet our role requirements. We're keen to interview great candidates as soon as possible. Interviews may be held as applications come in, and we reserve the right to close the advert early, so please don't wait - apply now!
