Birchrose Associates

The Firm Our client, an award-winning and highly regarded international law firm, is seeking a professional Executive Assistant to join their Baker Street office on a 14-month fixed term contract. The Opportunity The successful candidate will be a highly competent Executive Assistant who will provide client and business focused secretarial and administrative support to Partners. Duties to include: Act as a professional ambassador for partners, managing diaries, appointments, travel, and inboxes to ensure smooth schedules and effective prioritisation Take ownership of billing, compliance, WIP, and unpaid bills Build strong relationships with partners through regular catch-ups, understanding their clients and priorities Support marketing and BD activities, liaise with clients and external contacts, and coordinate events, seminars, and conferences This Executive Assistant position is a full time, 14-month fixed term contract role, working Monday - Friday, 9:30am -5:30pm Requirements At least 4 years previous Legal PA / Executive Assistant experience within a law firm Experience supporting either Commercial Real Estate Partners within a law firm (essential) Vacancy highlights Hybrid working (3 days based in the office and 2 days working from home) Excellent benefits package (health insurance, private medical care, season ticket loan and more) To be considered for this Executive Assistant opportunity please contact Birchrose Associates for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

The Firm Our client is a well-established UK law firm with a dynamic London office, renowned for its practical, client-focused approach and collaborative culture. The firm is seeking a Receptionist (Maternity Cover, starting March 2026) to join their team. They are recognised for high-quality advice across multiple sectors and offer a supportive environment where initiative and professionalism are valued. The Opportunity The successful Receptionist will combine reception duties, office and facilities management, and health & safety responsibilities, acting as the organisational hub of the London office. You will work closely with Partners, teams, and colleagues across offices to ensure smooth day-to-day operations and a professional, welcoming environment for clients and staff. Duties to include: Be the first point of contact for clients and visitors, delivering a professional, welcoming reception service Manage office facilities, contractors, suppliers, and office equipment Lead health & safety tasks, including building inspections, annual checks, and staff training Maintain office supplies and organise stock orders Support Partners and teams with administrative and general office tasks Supervise one direct report and collaborate with colleagues across offices Act as the main contact for office contracts (IT, printers, cleaning, etc.) This Receptionist position is a full-time, 12-month fixed-term contract role, working Monday - Friday, 9:00am -5:30pm. Requirements Experience in reception, office management, or facilities, ideally in a professional services environment Excellent organisational, multitasking, and communication skills Proactive, approachable, and professional with strong client service skills Vacancy Highlights Maternity cover - starting March 2026 Opportunity to work in a supportive, close-knit London office Exposure to a broad range of legal practices within a respected firm To apply for this Receptionist role, please contact Birchrose Associates for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

The Firm Our client, a leading UK law firm with a highly regarded Family practice, renowned for its collaborative culture and commitment to professional development, is seeking a proactive Executive Assistant to provide high-level support to its Family team in their City of London office. The Opportunity This is an exciting opportunity for an experienced Executive Assistant to play a key role within a dynamic and fast-paced Family team. Working closely with Team Leaders and Partners, you will deliver exceptional executive-level support, ensuring the efficient running of day-to-day operations and providing first-class service to internal and external clients. Duties to include: Extensive diary and inbox management for multiple lawyers, including scheduling meetings, coordinating travel, and preparing itineraries Preparing, formatting, and proofreading correspondence, presentations, and legal documents Liaising with clients, counsel, and external contacts in a professional and confident manner Managing client matter inception, compliance, and KYC processes Assisting with billing, expenses, and financial housekeeping, including preparing proformas Supporting business development activities including events, client updates, and directory submissions Coordinating team meetings, maintaining accurate records Delegating work effectively and collaborating with the Document Production, Administrative Assistants, and wider Business Services teams This Executive Assistant position is a full time, permanent role, working Monday - Friday, 9:30am -5:30pm. Requirements Minimum 3 years' experience as a Legal PA or Executive Assistant within a law firm or professional services environment (essential) Previous experience supporting Partners within a Family team (desirable) Vacancy Highlights Hybrid working (50/50) Fully comprehensive benefits package Generous pension package and Equal all staff bonus based on the firm's financial performance To be considered for this Executive Assistant opportunity, please contact Birchrose Associates for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

An award-winning global law firm, consistently recognised by The Legal 500 and Chambers, is seeking an experienced Legal PA to join its highly successful corporate team on a 12-month fixed term contract in their City of London office. The Opportunity The successful Legal PA will deliver proactive, high-quality secretarial and administrative support, and take ownership of key tasks. This role offers the chance to streamline day-to-day operations and get involved in process improvements, pro bono work, and D&I initiatives. Key Responsibilities Proactively manage busy diaries, inboxes, travel arrangements, and meeting schedules Coordinate client meetings and events, preparing agendas, materials, and presentations Act as first point of contact for internal and external communications Delegate tasks to dedicated support teams (billing, finance, document production) and monitor progress Manage client and matter opening, electronic filing, and compliance processes Draft and proofread correspondence, pitch materials, and other key documents This Legal PA opportunity is a full time, 12 Month fixed term contract role, working Monday - Friday, 9.30am - 5.30pm The Requirements Previous Legal PA or Legal Secretary experience in a law firm Experience supporting at Partner level Strong diary and inbox management skills, and experience coordinating complex schedules Advanced Microsoft Office skills (Outlook, Word, PowerPoint, Teams) Vacancy Highlights Competitive salary and comprehensive benefits package Hybrid working policy Modern, well-equipped offices Access to mentoring, professional development and international exposure To be considered for this Legal PA opportunity, please contact Birchrose Associates for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

The Firm An elite US law firm, renowned for its global presence and client service excellence, is looking for an experienced Legal Secretary to join their busy Litigation team in their City of London office. The Opportunity The successful Legal Secretary will provide Partners and Fee Earners with high-quality, proactive secretarial and administrative support. This role requires excellent organisational skills, attention to detail, and the ability to work effectively under pressure in a fast-paced environment. Duties to include: Full diary and inbox management for Partners and Fee Earners Coordinating complex international travel arrangements and producing itineraries Preparing, formatting, and amending lengthy legal documents and agreements Opening/closing matters and maintaining files Producing client bundles and presentations Drafting correspondence and engagement letters Managing billing, expenses, and client onboarding Coordinating and maintaining training records for the team This Legal Secretary opportunity is a full time, permanent role, working Monday - Friday, 9.30am - 6.00pm The Requirements Previous Legal Secretarial experience within a busy Litigation team Strong communication skills with a professional, confident manner Advanced knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint) Vacancy Highlights Hybrid working Competitive benefits package To be considered for this opportunity please contact Birchrose Associates for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.