19 London

We have a fantastic opportunity for a highly capable Executive Assistant / Office Manager to join a high-performing investment firm in Central London. This is an extremely varied role for someone who wants to be properly embedded in a dynamic and ambitious environment, not sitting on the sidelines. You will provide first-class EA support to the Managing Partner and wider team, while also taking ownership of the day-to-day running, presentation and standards of the office. The ideal EA will be proactive, detail-driven and genuinely motivated by being part of a commercially focused business. This role will suit an Executive Assistant who is naturally three steps ahead, takes real pride in the quality of their work and enjoys adding value. You should be someone who wants to understand what the business is doing, can anticipate needs based on what is happening around you and is confident operating at pace without losing accuracy. A strong sense of judgement, initiative and personal accountability is essential. The office culture is professional, driven and collaborative. It is a high-calibre team environment with high standards and a strong work ethic, but without unnecessary hierarchy. This is fully office-based and requires someone hands-on, solutions-oriented and happy to roll up their sleeves during busy periods. In return, there is a competitive salary, discretionary bonus, private medical and pension, alongside the opportunity to join an exciting and impressive business where you can make a real impact from day one. DUTIES INCLUDE: • Providing EA support to primarily the Managing Partner and the wider team, including complex diary management and meeting coordination • Managing frequent and often changing travel arrangements, itineraries and related logistics with great attention to detail • Preparing meeting spaces and ensuring boardrooms and office areas are presented to a consistently high standard • Acting as a central point of coordination for office operations within a high-end, client-facing environment • Liaising with household and office support staff, contractors and service providers • Supporting with private duties for the Managing Partner, including personal scheduling and practical coordination of private properties • Overseeing aspects of property and facilities management, including maintenance, insurance and general upkeep • Helping coordinate a tenanted adjoining property space and associated administrative matters • Monitoring the office environment and proactively resolving issues relating to presentation, maintenance and service levels • Organising company and stakeholder events and managing annual gifting • Supporting ad hoc team and administrative projects as required ESSENTIAL CRITERIA: • At least 5 years of proven experience as an Executive Assistant, Personal Assistant or Office Manager role within a professional services, investment, family office or similarly high-performance environment • Demonstrate a strong interest in or affinity with investing and finance • A higher education qualification or equivalent further education is desirable • Tech Savvy with the ability to support online research and manage CRM systems (e.g. HubSpot) • A confident, mature and highly capable approach, with the ability to hit the ground running • Exceptional attention to detail and a strong sense of personal ownership • Highly proactive, with the judgement to anticipate needs and solve problems independently • Comfortable supporting a HNW principal and a busy, high-achieving team • Strong organisational skills across complex diaries, travel and multiple moving parts • A polished, discreet and professional manner, with excellent communication skills • Interested in advancing the business and comfortable operating in a commercially focused environment • Happy to work five days per week from the office in Central London • Right to work in the UK and excellent, verifiable references

We are urgently seeking an exceptional Personal Assistant and Office Manager to support the senior leadership of a rapidly scaling AI technology company based in King's Cross. This is a brilliant opportunity to join a fast-paced, high-growth environment at a pivotal point in the company's expansion. Operating at the forefront of enterprise AI and automation and backed by leading global investors, the business is moving quickly and gaining real momentum. In this role you'll work closely with the senior leadership team while taking full ownership of day-to-day operations for the London HQ. It's a high-impact position suited to someone who thrives in dynamic, demanding environments, stays several steps ahead, and brings structure, clarity and pace to senior leaders, while also being the go-to person for all office operations. You'll be joining at a moment of hypergrowth, where priorities evolve fast and the expectations are high. You'll have close involvement with senior leadership, manage critical operational workflows and help shape the culture, environment and operating rhythm of the HQ from day one. It's a role with real visibility and the potential to be genuinely career-defining. Due to the fast-paced nature of the business, this position is fully onsite in King's Cross, Monday to Friday, 9am-6pm, with flexibility to be available outside core hours on occasion. Candidates available immediately will take priority. DUTIES INCLUDE Provide day-to-day PA support to senior leadership, including complex diary and inbox management Prioritise urgent matters, manage back-to-back schedules and act as an effective gatekeeper Prepare leaders for internal and external meetings: agendas, briefing packs, context and clear follow-ups Own meeting preparation and documentation (including agendas, notes, trackers and actions) using Notion or similar tools Coordinate international travel, including visas, itineraries and last-minute changes Support with operational tasks such as questionnaires, access requests, HR coordination and basic finance admin Manage follow-ups proactively so nothing slips and the team stays coordinated and moving forward Build and run the operating rhythm of the London office Ensure the workspace runs seamlessly: suppliers, vendors, facilities, organisation and day-to-day logistics Coordinate onsite days, leadership offsites and visits from global teams Lead onboarding for new London hires, working with People & Ops to deliver a five-star experience Drive culture-building initiatives, events and rituals that reinforce a fast-paced, ambitious environment ESSENTIAL CRITERIA A minimum of 5 years of experience in PA, EA, office management or operations roles ideally within tech, start-ups or dynamic creative environments Experience supporting senior leaders in fast-moving, high-pressure environments Exceptional organisational ability with meticulous attention to detail Strong written communication, judgement and stakeholder-management skills A high degree of discretion and trustworthiness when handling sensitive information Ability to anticipate needs, solve problems proactively and remove obstacles Tech-savvy and confident learning new systems quickly such as Notion Comfortable operating in a high-expectation, high-ownership culture Full-time availability, Monday to Friday, fully office-based Right to work in the UK Excellent, verifiable references Immediate availability