Pertemps Glasgow Perms

Personal Assistant (Executive Office) Location: Glasgow Salary: Competitive + Excellent Benefits Hours: Full Time Permanent Are you an experienced Personal Assistant who thrives in a fast-paced executive environment? Do you enjoy being at the heart of a business, ensuring senior leaders can operate efficiently while keeping everything running seamlessly behind the scenes? We're recruiting on behalf of a well-established organisation seeking a highly organised and proactive Personal Assistant to support its Chief Operating Officer while also providing wider administrative support across the Executive team. This is a varied and rewarding opportunity combining executive support with responsibility for the day-to-day coordination of a busy head office. The RoleWorking within a professional Executive Office, you'll provide first-class PA support to senior leadership, ensuring diaries, meetings, travel and communications are managed efficiently. Alongside this, you'll oversee the smooth day-to-day operation of the Glasgow head office, coordinating facilities, contractors and office logistics. No two days will be the same, making this an ideal role for someone who enjoys variety, thrives under pressure and can confidently manage multiple priorities. Key Responsibilities Provide proactive Personal Assistant support to the Chief Operating Officer. Manage a busy executive diary, scheduling appointments and resolving conflicts where appropriate. Coordinate meetings from start to finish, including invitations, agendas, meeting papers and logistics. Arrange UK and international travel, producing comprehensive travel itineraries and packs. Prepare, format and proofread professional reports, presentations and executive documentation. Act as the first point of contact for internal and external stakeholders, handling enquiries professionally. Attend meetings, take accurate minutes and monitor actions through to completion. Executive Office Support Work closely with the Executive Office team to ensure consistent standards and ways of working. Support wider Executive Committee administration when required. Escalate diary clashes, operational issues and priorities appropriately. Provide continuity support during periods of absence within the Executive Office. Office & Facilities Coordination Oversee the daily operation of the Glasgow head office. Coordinate contractors, maintenance, office supplies and hospitality requirements. Ensure meeting rooms are fully prepared for internal and external meetings. Manage visitor arrangements, parking and office logistics. Support Health & Safety compliance and escalate any issues where necessary. Monitor office expenditure and provide updates on operational risks and facilities requirements. You'll have: Previous experience supporting Directors, Executives or Senior Leadership teams. Outstanding organisational skills with the ability to manage changing priorities. Experience coordinating complex diaries, meetings and travel arrangements. Excellent written and verbal communication skills. Strong stakeholder management skills and a professional, confident approach. Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint. Experience producing executive-level documents and presentations. Minute-taking and action tracking experience. The ability to handle highly confidential information with discretion and professionalism. Previous experience supporting office operations or facilities coordination would be advantageous. What's in it for You? This is an excellent opportunity to join a respected organisation where you'll play a key role in supporting senior leadership and ensuring the smooth running of the Executive Office. You'll enjoy a varied position with genuine responsibility, working alongside experienced professionals in a collaborative and supportive environment. If you're an organised, proactive and confident Personal Assistant looking for your next challenge, we'd love to hear from you, please reach out to Codie Smith at Pertemps.

Finance Assistant (Purchase Ledger Specialist) Location: North Ayrshire Salary: circa 33,000 Contract: 6-month fixed-term contract (with potential to be extended or made permanent) Benefits: 40 days holiday per year, 10% pension contribution, flexi-time We are currently recruiting for an experienced Finance Assistant with a strong background in Purchase Ledger to join our finance team in North Ayrshire. This is an excellent opportunity for someone who enjoys working in a fast-paced environment and is confident in managing end-to-end ledger processes across multiple systems. Key Responsibilities: Full end-to-end Purchase Ledger processing Sales Ledger processing for cash sales Sales income reconciliation including card payments, credits, etc. Invoice processing and coding, including pre-logging analysis (e.g. prepayments, phasing) Aged Creditors report maintenance: analysis, invoice matching, and housekeeping Managing unallocated cash reports and performing cash matching Maintenance of invoice register and unapproved invoice reports Conducting regular weekly BACS payment runs and ad-hoc one-off payments Issuing and reconciling petty cash , including secondary checks Supplier statement reconciliations Managing shared finance inboxes across three companies Resolving disputed invoices via workflow Liaising with other departments to resolve invoice queries Responding to payment reminders and ensuring timely action Ensuring invoice flow through the system from logging to authorisation and return Handling complex invoice issues, particularly with energy suppliers during tenancy changes Requirements: Proven experience in a similar finance role Strong knowledge of purchase ledger processes from start to finish Experience working with high volumes and complex invoices Proficiency in using financial systems such as Open Accounts and Kudos Ability to manage multiple tasks under pressure and meet deadlines Excellent attention to detail and problem-solving skills A proactive team player with strong communication skills If you meet the above criteria and are looking for your next challenge, we would love to hear from you. My client is looking to move quickly so please get in touch as soon as possible. Contact Linda Currie. Pertemps acts as both an employment business and an employment agency.

Our client is a highly successful and growing organisation operating within the sustainable manufacturing and construction sectors. With a strong reputation for innovation, environmental responsibility and operational excellence, the business supplies a diverse range of products and services to customers across the UK and Ireland. Recent strategic acquisitions and continued investment have strengthened the organisation's market position, significantly increasing both turnover and headcount. Employing over 1,400 people across multiple sites, the business remains committed to investing in its people, technology and long-term growth. As part of its continued expansion, our client is seeking an experienced HR People Partner to support one of its key operational sites. Salary up to 39,000 offering hybrid working. Reporting to the HR Manager, the HR People Partner will act as the lead HR professional on site, providing comprehensive generalist HR support across the full employee lifecycle. This is a highly visible role, partnering closely with operational leaders to deliver practical, commercially focused people solutions while ensuring compliance with employment legislation and company policies. The successful candidate will also contribute to wider HR initiatives and projects across the business, helping to drive consistency, engagement and continuous improvement. Key Responsibilities Act as the primary HR contact for managers and employees at the site. Provide end-to-end HR support throughout the employee lifecycle, from recruitment and onboarding through to exit. Partner with operational management teams to deliver people-focused solutions that support business objectives. Provide expert guidance on employee relations matters, including disciplinary, grievance, capability and absence management cases. Support performance management processes and employee development initiatives. Lead site recruitment activities and workforce planning requirements. Promote employee wellbeing, engagement and a positive workplace culture. Oversee employee accommodation arrangements where applicable, ensuring appropriate standards, compliance and employee welfare. Support managers in developing effective people management skills through coaching and guidance. Maintain accurate HR records and ensure integrity of employee data within HR systems. Collaborate with payroll to ensure timely and accurate processing of employee information. Contribute to HR projects, policy reviews and continuous improvement initiatives across the wider business. Identify opportunities to improve employee experience, operational efficiency and HR processes. About You Previous experience in a generalist HR position within a manufacturing, operational, engineering or multi-site environment. Strong knowledge of UK employment legislation and HR best practice. Proven experience managing a wide range of employee relations matters. Confidence working independently and building credibility with operational stakeholders. Excellent communication and relationship-building skills. Experience using HR systems and maintaining accurate employee records. CIPD qualification, or currently working towards qualification, would be advantageous. Flexibility to travel occasionally to other business locations when required. Key Strengths and Attributes Relationship Building- Develops strong, trusted relationships across all levels of the organisation and promotes a positive employee experience. Business Understanding- Demonstrates awareness of operational priorities and delivers HR solutions that support organisational performance. Stakeholder Partnership- Works collaboratively with managers, providing clear guidance and constructive challenge where appropriate. Communication Skills- Communicates confidently and effectively, adapting style to suit different audiences and situations. Organisation and Prioritisation- Manages multiple demands effectively while maintaining attention to detail and meeting deadlines. Continuous Improvement- Identifies opportunities to enhance processes, improve efficiency and drive positive change. Adaptability- Remains effective in a fast-paced environment and responds positively to changing business needs. Benefits Competitive salary Company pension scheme Employee savings scheme Employee Assistance Programme (EAP) Educational and professional development support Opportunity to join a growing and forward-thinking organisation Collaborative and supportive working environment Does this sound like a role for you? Then why not apply?

We're delighted to be partnering with our client to recruit an experienced HR Business Partner to join their growing HR team. This is an excellent opportunity for a commercially focused HR professional who enjoys building strong relationships, influencing senior stakeholders, and delivering strategic people solutions that make a real business impact. This role offers the opportunity to work closely with leaders across the organisation, providing expert HR advice while supporting the delivery of business objectives. You'll be instrumental in developing management capability, driving organisational change, and ensuring people practices align with both commercial goals and employee engagement. Our client is looking for someone who is equally comfortable operating strategically and rolling up their sleeves to support day-to-day HR activity. If you're a confident HR Business Partner with strong employee relations experience and a passion for developing people, we'd love to hear from you. As a trusted HR partner, you'll work collaboratively with managers and senior leaders to deliver proactive, commercially focused HR support across the full employee lifecycle. You'll play a key role in embedding best practice, supporting change initiatives, and helping to create a positive, high-performing culture. Key Responsibilities Build strong partnerships with managers and senior leaders, providing expert HR guidance to support operational and strategic business objectives. Act as a trusted advisor, offering practical solutions on a wide range of employee relations matters, including disciplinaries, grievances, absence management and performance issues. Coach and support managers to strengthen their leadership capability and confidence in managing people effectively. Partner with stakeholders to deliver organisational change projects, restructures and workforce planning initiatives. Identify opportunities to improve people processes, ensuring HR policies and procedures are applied consistently across the business. Use HR data and workforce insights to support informed decision-making and identify trends or areas for improvement. Support talent management activities, including succession planning, employee development and retention strategies. Champion employee engagement, wellbeing and inclusion initiatives that enhance the overall employee experience. Contribute to the development and delivery of HR projects, driving continuous improvement across the function. Build positive relationships across all areas of the business, promoting a collaborative and people-focused culture. Essential Skills & Experience Previous experience working as an HR Business Partner, Senior HR Advisor or within a similar strategic HR position. Strong working knowledge of UK employment legislation and employee relations best practice. Demonstrable experience partnering with senior leaders and influencing business decisions through effective people solutions. Confident managing complex employee relations cases from start to finish. Excellent coaching and relationship-building skills, with the ability to challenge and support managers appropriately. Experience working within a fast-paced, evolving business environment where priorities can change quickly. Commercially aware with the ability to balance business objectives alongside employee needs. Strong communication, stakeholder management and influencing skills. Analytical approach with experience using people data to support business decisions and continuous improvement. CIPD Level 5 or Level 7 qualified (or equivalent experience) is desirable. This is an exciting opportunity to join a forward-thinking organisation where you'll have the chance to influence business decisions, support organisational growth and play a key role in shaping a positive workplace culture. If you're an experienced HR Business Partner looking for your next challenge, we'd love to hear from you.

Our client is seeking an organised and proactive Recruitment & Onboarding Coordinator to join their team at their Motherwell office. This is an excellent opportunity for someone with previous recruitment or HR administration experience who enjoys working in a fast-paced environment and is passionate about delivering an outstanding candidate experience. Working closely with hiring managers and the HR team, you will coordinate the end-to-end recruitment and onboarding process, ensuring vacancies are filled efficiently while providing a seamless experience for candidates from application through to their first day. Key Responsibilities: Coordinate the full recruitment lifecycle from vacancy approval to offer stage. Draft and advertise vacancies across a range of job boards and recruitment platforms. Screen applications and arrange interviews with hiring managers. Act as the main point of contact for candidates throughout the recruitment process. Prepare offer letters, contracts of employment and all new starter documentation. Manage pre-employment compliance checks, including references, right to work documentation and other relevant screening. Coordinate onboarding activities, ensuring new starters have the equipment, system access and induction arrangements in place before joining. Maintain accurate records on HR and recruitment systems, ensuring GDPR compliance at all times. Produce recruitment reports and provide regular updates to hiring managers. Build positive working relationships with internal stakeholders and external recruitment partners. Support employee induction programmes and probation review processes. Assist with wider HR administration and projects as required. Our client is looking for someone who can demonstrate: Previous experience within a recruitment, onboarding, HR or recruitment administration role. Excellent organisational skills with the ability to manage multiple vacancies and deadlines. Strong communication and interpersonal skills with a professional and approachable manner. Exceptional attention to detail and a high level of accuracy. Confidence using Microsoft Office and HR or Applicant Tracking Systems (ATS). A sound understanding of recruitment processes and pre-employment compliance checks. The ability to work independently while contributing positively as part of a wider team. What's on Offer Salary of up to 30,000, depending on experience. Company pension scheme. Generous annual leave entitlement. Ongoing training and development opportunities. Employee Assistance Programme. Free on-site parking. A supportive and collaborative working environment. Genuine opportunities for career progression. If you're an organised recruitment professional who enjoys building relationships and delivering a first-class onboarding experience, we'd love to hear from you. Apply today to find out more about this exciting opportunity with our client.