Finance Administrator Fixed Term Contract (12 months) Full year 40 hours per week Salary: £26,000 Start: ASAP Closing date: Monday, 16th of March 2026 at 9:00am Westholme School is seeking a Finance Administrator who will be an important part of the Finance team. The Finance Administrator will report to and provide support to the Assistant Finance Manager. The responsibilities detailed below are representative and may evolve over time. This role requires regular collaboration with colleagues, parents, and external organisations to facilitate efficient financial processes and clear communication. Key Responsibilities: Process telephone payments and accurately record transactions on the payment tracker (e.g. Streamline). Support credit control procedures, including following up on overdue accounts. Maintain, organise, and archive student records. Code and process Purchase Ledger (PL) invoices using Dext, ApprovalMax, and Xero. Monitor invoices within ApprovalMax and follow up as required. Chase outstanding invoices and supplier statements. Review and verify entries within the Purchase Requisition Log. Place orders and arrange related online payments for staff. Manage and respond to supplier queries. Prepare and process the weekly BACS payment run. Process company credit card statements. Review and process staff expense claims. Administer Evolve payments and receipts relating to trips and activities. Update and maintain trackers and analytical spreadsheets for the Assistant Finance Manager. Assist with payment processing and follow-up of overdue accounts. Support the organisation, maintenance, and archiving of student files. Maintain, organise, and archive the Trade Payables account. About You: Skills and experience in Transactional processing. Excellent levels of written and verbal communication. Excellent skills in both organisation and prioritisation. Professional and approachable manner. Flexible and helpful personality. Calm, diplomatic and level-headed. An appreciation of the need for discretion and confidentiality is essential. Confident in own decision-making and working on own initiative. Safeguarding Westholme School is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Any appointment will be subject to appropriate pre-employment checks.
Mar 07, 2026
Contractor
Finance Administrator Fixed Term Contract (12 months) Full year 40 hours per week Salary: £26,000 Start: ASAP Closing date: Monday, 16th of March 2026 at 9:00am Westholme School is seeking a Finance Administrator who will be an important part of the Finance team. The Finance Administrator will report to and provide support to the Assistant Finance Manager. The responsibilities detailed below are representative and may evolve over time. This role requires regular collaboration with colleagues, parents, and external organisations to facilitate efficient financial processes and clear communication. Key Responsibilities: Process telephone payments and accurately record transactions on the payment tracker (e.g. Streamline). Support credit control procedures, including following up on overdue accounts. Maintain, organise, and archive student records. Code and process Purchase Ledger (PL) invoices using Dext, ApprovalMax, and Xero. Monitor invoices within ApprovalMax and follow up as required. Chase outstanding invoices and supplier statements. Review and verify entries within the Purchase Requisition Log. Place orders and arrange related online payments for staff. Manage and respond to supplier queries. Prepare and process the weekly BACS payment run. Process company credit card statements. Review and process staff expense claims. Administer Evolve payments and receipts relating to trips and activities. Update and maintain trackers and analytical spreadsheets for the Assistant Finance Manager. Assist with payment processing and follow-up of overdue accounts. Support the organisation, maintenance, and archiving of student files. Maintain, organise, and archive the Trade Payables account. About You: Skills and experience in Transactional processing. Excellent levels of written and verbal communication. Excellent skills in both organisation and prioritisation. Professional and approachable manner. Flexible and helpful personality. Calm, diplomatic and level-headed. An appreciation of the need for discretion and confidentiality is essential. Confident in own decision-making and working on own initiative. Safeguarding Westholme School is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Any appointment will be subject to appropriate pre-employment checks.
Senior / Prep Office Manager (Front Office Lead) Permanent Full year 40 hours per week Salary: £35,000 £38,000 Start: ASAP Closing date: Monday, 16th of March 2026 at 9:00am Westholme School is seeking an exceptional Senior / Prep Office Manager to lead our busy front office and reception service across the Senior and Prep schools. This is a high-trust, high-energy role at the heart of school life you will set standards, keep operations running smoothly, and ensure every interaction reflects the professionalism and warmth of the school. Key Responsibilities: Lead the day-to-day running of the Senior / Prep front office and reception service. Manage and support a small front-of-house admin team allocate workload, maintain standards, and develop capability. Own key communications routines and quality control (proofreading, accuracy and consistency). Drive continuous improvement in systems and processes, including effective digital filing and archiving. Coordinate essential operational services (including the pupil coach service) and support events and school functions. Maintain strong compliance practice, including GDPR, visitor procedures and safeguarding standards. About You: Educated to a high level (degree-level or equivalent professional experience). Strong experience in office management, operations, executive support or a directly mappable role (school experience welcome, not essential). Proven ability to coordinate people and priorities in a fast-paced environment, with calm judgement under pressure. Excellent written communication (including proofreading) and confident IT skills (Microsoft Office and willingness to learn new systems). Discreet, professional and service-minded, with a consistent focus on high standards. Safeguarding Westholme School is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Any appointment will be subject to appropriate pre-employment checks.
Mar 07, 2026
Full time
Senior / Prep Office Manager (Front Office Lead) Permanent Full year 40 hours per week Salary: £35,000 £38,000 Start: ASAP Closing date: Monday, 16th of March 2026 at 9:00am Westholme School is seeking an exceptional Senior / Prep Office Manager to lead our busy front office and reception service across the Senior and Prep schools. This is a high-trust, high-energy role at the heart of school life you will set standards, keep operations running smoothly, and ensure every interaction reflects the professionalism and warmth of the school. Key Responsibilities: Lead the day-to-day running of the Senior / Prep front office and reception service. Manage and support a small front-of-house admin team allocate workload, maintain standards, and develop capability. Own key communications routines and quality control (proofreading, accuracy and consistency). Drive continuous improvement in systems and processes, including effective digital filing and archiving. Coordinate essential operational services (including the pupil coach service) and support events and school functions. Maintain strong compliance practice, including GDPR, visitor procedures and safeguarding standards. About You: Educated to a high level (degree-level or equivalent professional experience). Strong experience in office management, operations, executive support or a directly mappable role (school experience welcome, not essential). Proven ability to coordinate people and priorities in a fast-paced environment, with calm judgement under pressure. Excellent written communication (including proofreading) and confident IT skills (Microsoft Office and willingness to learn new systems). Discreet, professional and service-minded, with a consistent focus on high standards. Safeguarding Westholme School is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Any appointment will be subject to appropriate pre-employment checks.
