Global CTS Recruitment

Professional Secretary - Central Oxford Law Firm, hybrid to 33,000 + bonus Central Oxford (Outstanding Modern Offices), Hybrid (Flexible arrangements available) - EASY ACCESS VIA THE TRAIN 12 months plus recent relevant experience as a Secretary or administrator within a corporate environment is essential Are you a professional, bright, and switched-on administrative or secretarial specialist looking to join a prestigious legal firm in the heart of Oxford? We are seeking a highly organised and proactive Secretary to provide first class administrative support to multiple fee earners. You will be joining a firm renowned for its excellent culture, stunning central Oxford offices, and commitment to staff well-being, offering one of the best benefits packages in the region. The Opportunity This role is the backbone of their legal teams, requiring a dynamic individual who can manage multiple priorities and deadlines with accuracy and poise. Fee Earner Support: Managing and prioritising the workload and diaries for several fee earners simultaneously, ensuring all deadlines are met. Document Management: Preparing, formatting, and proofreading legal documents, correspondence, and presentations with attention to detail. Administrative Excellence: Handling extensive diary management, meeting organisation, client file management, and expense processing. Client Liaison: Acting as a professional and discrete first point of contact for clients, partners, and external parties via telephone, email, and in-person. Workflow Coordination: Proactively anticipating needs and implementing efficient processes to streamline the fee earners' daily workflow. What You Will Bring We are looking for a candidate who is polished, resilient, and thrives in a demanding professional environment. Experience (Essential): A minimum of 12 months of recent, continuous experience in a secretarial or highly similar administrative role within professional services (e.g., Legal, Accountancy, Finance, or Consultancy). Technical Skills: Strong, demonstrable proficiency in IT systems, particularly the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Organisational Acumen: Exceptional multitasking ability and proven experience dealing with conflicting deadlines and high-volume workloads. Communication: Professional and confident manner, both written and verbal, with the ability to maintain confidentiality. Attitude: Professional, proactive, highly organised, and consistently "switched on" and eager to contribute. What We Offer Stunning Location: Work from our modern, high-spec offices situated in a prime central Oxford location. Hybrid Working: Enjoy flexibility with a hybrid working model that supports a healthy work-life balance. Outstanding Benefits: A market-leading benefits package (details available upon application) including enhanced pension, health scheme, and generous holiday allowance. Culture: A collaborative, supportive, and highly professional environment where your contribution is truly valued. If you are ready to take the next step in your professional services career and join a firm that genuinely invests in its people, we encourage you to apply.

Executive Assistant (25 - 30 hours) £45,000 £55,000 Harwell Hybrid - pro rata Monday to Wednesday office based, remaining hours home based - this is essential Are you a highly organised, proactive multitasker who thrives in a fast-paced environment? We re looking for an Executive Assistant who loves keeping things running smoothly and enjoys supporting senior leaders who are passionate about making a real impact. This is a flexible, part-time role ( hours) where you ll work closely with our CEO, CTO, and wider leadership team becoming a trusted partner at the heart of the business. We are keen to talk to experienced EA's who have with a STEM or start-up background. You will need to be a strong character with the ability to manage a SLT who are all over the world. The CEO is office based Monday to Wednesday so they require the EA to be present during these times, the remaining hours can be from home. What You ll Be Doing Support the Leadership Team Keeping the CEO, CTO, and leadership team organised, focused, and on track Managing complex diaries, scheduling meetings, and coordinating travel - international Organising board meetings and taking clear, accurate minutes Acting as a key internal and external point of contact Managing inboxes and prioritising communications with confidence Communications & People Ensuring internal communications are smooth, timely, and consistent Helping embed our company values into everyday culture Coordinating onboarding so new starters feel welcomed and supported Managing offboarding when colleagues move on Working with external HR consultants on policies and people matters Handling Sponsor Licence responsibilities and people-related admin Internal Projects Collaborating with the CEO and CTO on a range of internal initiatives Identifying opportunities to improve how we work and driving change Pulling together reports and business-wide updates What We re Looking For Exceptionally organised with excellent communication skills Comfortable multitasking and adapting quickly Experience supporting senior leaders in a busy, fast-paced environment A people person who enjoys helping others succeed Must have EA experience within a Bio Tech company Someone proactive, independent, and confident taking ownership Priority will be given to candidates on a start up or STEM background Priority will be given to candidates who have worked within an SME Benefits £45,000 £55,000 per annum (pro-rata) 25 days holiday (pro-rata) Medical and Dental Health Plan Life Assurance Income Protection Cover If you re looking for a part-time role where you can truly make a difference and be a key part of an ambitious, values-driven team we d love to hear from you.