Invision Group
Bristol, Gloucestershire
Oct 29, 2025
Full time
Site Administrator Interior Fit-Out / Refurbishment Location: Bristol Salary: £25,000 - 35,000 + Pension, Health Care, Bonus Employment Type: Full-time, Permanent About the Company: A growing, modern, and forward-thinking interior fit-out and refurbishment, main contractor, delivering high-quality projects across both the private and public sectors. The company prides itself on innovation, quality workmanship, and excellent client service, offering exciting opportunities for ambitious and detail-oriented professionals. Due to continued growth, they are seeking a motivated Site Administrator to join their experienced and energetic team, supporting multiple refurbishment projects nationwide. Role Overview: As a Site Administrator, you will play a vital role in supporting the project and site teams with all aspects of site coordination and administration. You ll ensure the smooth running of day-to-day operations, manage project documentation, coordinate suppliers and subcontractors, and assist in delivering high-quality projects from tender to completion. This position suits a proactive and organised individual with strong communication and IT skills, ideally with experience in the construction or fit-out sector. Key Responsibilities: Project Support Provide administrative and coordination support across live refurbishment projects. Assist Project Managers with project documentation, schedules, and reports. Coordinate communication between consultants, suppliers, subcontractors, and the in-house team. Maintain accurate and organised site documentation, drawings, and reports. Assist with the preparation and coordination of tender documentation and supplier quotations. Support the team in compiling O&M manuals and handover documentation. Pre-Construction & Planning Assist in gathering and managing Pre-Construction Information (PCI), including surveys, floorplans, asbestos reports, and consultant documentation. Coordinate and arrange project meetings, taking notes and tracking actions. Support procurement processes by raising purchase orders and tracking deliveries. Manage and maintain project filing systems and ensure up-to-date records. Construction & Delivery Coordinate delivery schedules with the procurement team to align with site programmes. Support site set-up, including ordering signage, consumables, and H&S equipment. Track subcontractor start dates and supplier deliveries to ensure smooth project flow. Attend site progress meetings and assist in compiling progress documentation and reports. General Administration Support continuous improvement by recommending efficiencies and process updates. Undertake research and administrative tasks as requested by the Project or Operations Directors. Uphold company confidentiality and professionalism at all times. Skills and Experience Required: Minimum of 2 years experience in a construction or fit-out administrative role. Strong organisational and time management skills with the ability to multitask. Excellent written and verbal communication skills. Strong interpersonal skills with a confident and professional manner. Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint). Experience with document management systems (Asite, Aconex, Procore, or SharePoint) is advantageous. Ability to work independently or collaboratively as part of a wider project team. Strong attention to detail and a proactive approach to problem-solving. Qualifications: Relevant further education qualification in Construction Management, Administration, or similar (preferred but not essential). Basic DBS check may be required depending on project location. What s in It for You: Competitive salary (DOE) + Comprehensive benefits package Exposure to a variety of fit-out and refurbishment projects across the UK Career development and progression opportunities How to Apply: If you re a motivated and organised Site Administrator with a passion for supporting high-quality interior fit-out and refurbishment projects, click Apply Now or send your CV today to the contact details provided.