Bookkeeper / Personal Assistant & Administrator Horley, Surrey (office-based) Up to £35,000 per annum Full-time (5 days per week) 2 days bookkeeping / 3 days PA / administrative support About the Role We are seeking a highly organised and versatile Bookkeeper / PA & Administrator to join our client in Horley. This is a varied role combining financial responsibilities with personal assistant and general administrative duties. The successful candidate will be proactive, detail-oriented, comfortable managing multiple priorities and working in a small office environment. Key Responsibilities Bookkeeping Maintain accurate financial records and ledgers Process invoices, receipts, and payments Bank reconciliations VAT return preparation and familiarity CIS Payments and reconciliation Manage accounts payable and receivable Prepare financial reports for management and external accountants Ensure compliance with relevant financial regulations and procedures Personal Assistant / Admin Support Diary and calendar management Handling correspondence (emails, calls, and post) General office administration and coordination Preparing documents, reports, and presentations Liaising with suppliers, clients, and external partners Supporting operational processes and internal projects Skills & Experience Required Proven experience in bookkeeping (essential) Strong Familiarity with accounting software Xero Excellent attention to detail and accuracy Proficient in Microsoft Office (Teams, Word, Excel, Outlook) Ability to handle confidential information with discretion Experience in a PA or administrative role (desirable) What We Offer Competitive salary up to £35,000 20 days holiday + Bank Holidays Varied and engaging role Supportive working environment Company pension scheme Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice! Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted. By applying for this vacancy, you accept Optima Recruitment Limited s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
May 15, 2026
Full time
Bookkeeper / Personal Assistant & Administrator Horley, Surrey (office-based) Up to £35,000 per annum Full-time (5 days per week) 2 days bookkeeping / 3 days PA / administrative support About the Role We are seeking a highly organised and versatile Bookkeeper / PA & Administrator to join our client in Horley. This is a varied role combining financial responsibilities with personal assistant and general administrative duties. The successful candidate will be proactive, detail-oriented, comfortable managing multiple priorities and working in a small office environment. Key Responsibilities Bookkeeping Maintain accurate financial records and ledgers Process invoices, receipts, and payments Bank reconciliations VAT return preparation and familiarity CIS Payments and reconciliation Manage accounts payable and receivable Prepare financial reports for management and external accountants Ensure compliance with relevant financial regulations and procedures Personal Assistant / Admin Support Diary and calendar management Handling correspondence (emails, calls, and post) General office administration and coordination Preparing documents, reports, and presentations Liaising with suppliers, clients, and external partners Supporting operational processes and internal projects Skills & Experience Required Proven experience in bookkeeping (essential) Strong Familiarity with accounting software Xero Excellent attention to detail and accuracy Proficient in Microsoft Office (Teams, Word, Excel, Outlook) Ability to handle confidential information with discretion Experience in a PA or administrative role (desirable) What We Offer Competitive salary up to £35,000 20 days holiday + Bank Holidays Varied and engaging role Supportive working environment Company pension scheme Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice! Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted. By applying for this vacancy, you accept Optima Recruitment Limited s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
Bookkeeper / Personal Assistant & Administrator Horley, Surrey (office-based) Up to £35,000 per annum Full-time (5 days per week) 2 days bookkeeping 3 days PA / administrative support About the Role We are seeking a highly organised and versatile Bookkeeper / PA & Administrator to join our client in Horley. This is a varied role combining financial responsibilities with personal assistant and general administrative duties. The successful candidate will be proactive, detail-oriented, comfortable managing multiple priorities and working in a small office environment. Key Responsibilities Bookkeeping Maintain accurate financial records and ledgers Process invoices, receipts, and payments Bank reconciliations VAT return preparation and familiarity CIS Payments and reconciliation Debt recovery Manage accounts payable and receivable Assist with payroll preparation (if applicable) Prepare financial reports for management and external accountants Ensure compliance with relevant financial regulations and procedures Personal Assistant / Admin Support Diary and calendar management Scheduling meetings and appointments Handling correspondence (emails, calls, and post) Supporting senior staff with day-to-day tasks General office administration and coordination Maintaining filing systems Preparing documents, reports, and presentations Liaising with suppliers, clients, and external partners Supporting operational processes and internal projects Skills & Experience Required Proven experience in bookkeeping (essential) Strong Familiarity with accounting software Xero Strong organisational and time management skills Excellent attention to detail and accuracy Confident communication skills (written and verbal) Proficient in Microsoft Office (Teams, Word, Excel, Outlook) Ability to handle confidential information with discretion Experience in a PA or administrative role (desirable) Personal Attributes Confident and driven Self-motivated and proactive Flexible and adaptable Strong problem-solving skills Professional and approachable manner What We Offer Competitive salary up to £35,000 20 days holiday + Bank Holidays Varied and engaging role Supportive working environment Company pension scheme Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice! Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted. By applying for this vacancy, you accept Optima Recruitment Limited's Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
May 15, 2026
Full time
Bookkeeper / Personal Assistant & Administrator Horley, Surrey (office-based) Up to £35,000 per annum Full-time (5 days per week) 2 days bookkeeping 3 days PA / administrative support About the Role We are seeking a highly organised and versatile Bookkeeper / PA & Administrator to join our client in Horley. This is a varied role combining financial responsibilities with personal assistant and general administrative duties. The successful candidate will be proactive, detail-oriented, comfortable managing multiple priorities and working in a small office environment. Key Responsibilities Bookkeeping Maintain accurate financial records and ledgers Process invoices, receipts, and payments Bank reconciliations VAT return preparation and familiarity CIS Payments and reconciliation Debt recovery Manage accounts payable and receivable Assist with payroll preparation (if applicable) Prepare financial reports for management and external accountants Ensure compliance with relevant financial regulations and procedures Personal Assistant / Admin Support Diary and calendar management Scheduling meetings and appointments Handling correspondence (emails, calls, and post) Supporting senior staff with day-to-day tasks General office administration and coordination Maintaining filing systems Preparing documents, reports, and presentations Liaising with suppliers, clients, and external partners Supporting operational processes and internal projects Skills & Experience Required Proven experience in bookkeeping (essential) Strong Familiarity with accounting software Xero Strong organisational and time management skills Excellent attention to detail and accuracy Confident communication skills (written and verbal) Proficient in Microsoft Office (Teams, Word, Excel, Outlook) Ability to handle confidential information with discretion Experience in a PA or administrative role (desirable) Personal Attributes Confident and driven Self-motivated and proactive Flexible and adaptable Strong problem-solving skills Professional and approachable manner What We Offer Competitive salary up to £35,000 20 days holiday + Bank Holidays Varied and engaging role Supportive working environment Company pension scheme Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice! Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted. By applying for this vacancy, you accept Optima Recruitment Limited's Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
Office Administrator - Temporary 2 - 3 month cover, possibly longer Full or part time considered, office-based role Must be comfortable working independently, including working alone in the office on occasions Pontypool Key Responsibilities & Duties Managing the inbox Responding to emails, triaging, flagging urgent queries, and passing on relevant information to the appropriate person Answering phone calls, answering queries, triaging, and relaying information as above Creating and sending letters Coordinating meetings Liaising with clients - in person and on the phone Uploading information to the insurance portal Uploading documents to the CRM Generating reports form the CRM General administration support Essential Skills & Experience Very strong administrative and communication skills Excellent organisational skills Strong working knowledge of Microsoft Office Suite, including Outlook, PowerPoint, and Excel Ability to work autonomously with minimal supervision High level of confidentiality and integrity Application Information Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted. By applying for this vacancy, you accept Optima Recruitment Limited's Privacy and GDPR Policy, which can be found on our website, and therefore give consent for us to contact you. Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
May 12, 2026
Seasonal
Office Administrator - Temporary 2 - 3 month cover, possibly longer Full or part time considered, office-based role Must be comfortable working independently, including working alone in the office on occasions Pontypool Key Responsibilities & Duties Managing the inbox Responding to emails, triaging, flagging urgent queries, and passing on relevant information to the appropriate person Answering phone calls, answering queries, triaging, and relaying information as above Creating and sending letters Coordinating meetings Liaising with clients - in person and on the phone Uploading information to the insurance portal Uploading documents to the CRM Generating reports form the CRM General administration support Essential Skills & Experience Very strong administrative and communication skills Excellent organisational skills Strong working knowledge of Microsoft Office Suite, including Outlook, PowerPoint, and Excel Ability to work autonomously with minimal supervision High level of confidentiality and integrity Application Information Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted. By applying for this vacancy, you accept Optima Recruitment Limited's Privacy and GDPR Policy, which can be found on our website, and therefore give consent for us to contact you. Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
This is a varied, hands-on position offering exposure to purchasing, product development, marketing, and supply chain operations. Working within a small, collaborative team in a growing business, you ll have the opportunity to contribute across multiple functions and develop a broad commercial skillset. Up to £34,000 depending on experience Excellent benefits package Chessington Parking on site 35 hour week 20 days increases to 25 days after 2 years +3 at Christmas Pension, eligible after 3 months, is 5% employee contribution and co contributes 4%. Key Responsibilities; Product Management Assist with regular stock purchasing and replenishment Maintain accurate product data across internal systems Review and improve packaging with a focus on sustainability Support updates to product instructions in collaboration with technical teams Coordinate improvements to product imagery Product Development Support approval of artwork and packaging designs Create compelling product descriptions and key selling points Liaise with internal teams and international suppliers Assist with product range reviews using sales data and market insights Product Implementation Help optimise product listings across customer platforms Support onboarding of new product lines via customer systems Maintain compliance-related reporting (e.g. packaging waste) Monitor sales performance and promotional effectiveness Marketing Support Assist with promotional campaigns Contribute to catalogue and marketing material production Support digital marketing activity including email and social media Shipping & Stock Work with logistics teams to understand supply chain processes Assist with shipment bookings, documentation, and supplier coordination What we re looking for: Strong attention to detail and accuracy Excellent organisational and time management skills Proactive and adaptable with a positive attitude Able to work independently and collaboratively Comfortable working to deadlines and handling changing priorities Proficient in Microsoft Office Previous experience in a similar role is beneficial but not essential Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice! Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted. By applying for this vacancy, you accept Optima Recruitment Limited s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
May 10, 2026
Full time
This is a varied, hands-on position offering exposure to purchasing, product development, marketing, and supply chain operations. Working within a small, collaborative team in a growing business, you ll have the opportunity to contribute across multiple functions and develop a broad commercial skillset. Up to £34,000 depending on experience Excellent benefits package Chessington Parking on site 35 hour week 20 days increases to 25 days after 2 years +3 at Christmas Pension, eligible after 3 months, is 5% employee contribution and co contributes 4%. Key Responsibilities; Product Management Assist with regular stock purchasing and replenishment Maintain accurate product data across internal systems Review and improve packaging with a focus on sustainability Support updates to product instructions in collaboration with technical teams Coordinate improvements to product imagery Product Development Support approval of artwork and packaging designs Create compelling product descriptions and key selling points Liaise with internal teams and international suppliers Assist with product range reviews using sales data and market insights Product Implementation Help optimise product listings across customer platforms Support onboarding of new product lines via customer systems Maintain compliance-related reporting (e.g. packaging waste) Monitor sales performance and promotional effectiveness Marketing Support Assist with promotional campaigns Contribute to catalogue and marketing material production Support digital marketing activity including email and social media Shipping & Stock Work with logistics teams to understand supply chain processes Assist with shipment bookings, documentation, and supplier coordination What we re looking for: Strong attention to detail and accuracy Excellent organisational and time management skills Proactive and adaptable with a positive attitude Able to work independently and collaboratively Comfortable working to deadlines and handling changing priorities Proficient in Microsoft Office Previous experience in a similar role is beneficial but not essential Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice! Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted. By applying for this vacancy, you accept Optima Recruitment Limited s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
Finance / Accounts Administrator Chessington (Hybrid Working) Up to £28,000 per annum (depending on experience) Full-time, Permanent About the Role An opportunity has arisen for a Finance / Accounts Administrator to join a well-established organisation based in Chessington. This hybrid role offers a combination of office and remote working. The position will support the finance function with a range of transactional and administrative duties, helping to ensure the smooth running of day-to-day financial operations. Key Responsibilities Processing purchase invoices and matching them to relevant documentation Raising and posting sales invoices Allocating incoming payments and reconciling accounts Supporting credit control activities Reconciling supplier statements Assisting with month-end tasks Maintaining accurate financial records and spreadsheets Responding to internal and external queries Providing general administrative support to the finance team Skills & Experience Required Previous experience in a finance or accounts-based role Basic understanding of accounting principle Competent in Microsoft Excel Strong attention to detail and accuracy Good organisational and time management skills Must have experience within Credit Control Desirable Studying towards or interested in an accounting qualification (e.g. AAT) Experience working in an office-based environment Additional Information Hybrid working available 25 Days Holiday + Bank Holidays £28,000 per annum Free Parking Support and training provided where required
May 09, 2026
Full time
Finance / Accounts Administrator Chessington (Hybrid Working) Up to £28,000 per annum (depending on experience) Full-time, Permanent About the Role An opportunity has arisen for a Finance / Accounts Administrator to join a well-established organisation based in Chessington. This hybrid role offers a combination of office and remote working. The position will support the finance function with a range of transactional and administrative duties, helping to ensure the smooth running of day-to-day financial operations. Key Responsibilities Processing purchase invoices and matching them to relevant documentation Raising and posting sales invoices Allocating incoming payments and reconciling accounts Supporting credit control activities Reconciling supplier statements Assisting with month-end tasks Maintaining accurate financial records and spreadsheets Responding to internal and external queries Providing general administrative support to the finance team Skills & Experience Required Previous experience in a finance or accounts-based role Basic understanding of accounting principle Competent in Microsoft Excel Strong attention to detail and accuracy Good organisational and time management skills Must have experience within Credit Control Desirable Studying towards or interested in an accounting qualification (e.g. AAT) Experience working in an office-based environment Additional Information Hybrid working available 25 Days Holiday + Bank Holidays £28,000 per annum Free Parking Support and training provided where required
Assistant Pensions Administrator - Winchester Office Department : Pensions Administration Location : Winchester (Hybrid working) Experience : Defined Benefit (DB) schemes Overview Join a team of dedicated pensions professionals delivering high-quality service across multiple DB clients. Gain responsibility, technical skills, and client exposure through structured training and support for professional qualifications. Key Responsibilities Perform DB benefit calculations (manual/system/proforma) Follow case checklists and admin procedures Handle communications with members and third parties Prepare bulk mailings (newsletters, increases, etc.) Apply scheme-specific rules and documentation Ensure compliance with GDPR and admin policies Draft bespoke correspondence Stay updated on legislation (GMP, preservation, tax, etc.) Requirements A-levels or equivalent (degree desirable) Experience in DB pensions administration Working towards APE / CPC qualifications Detail-oriented, organised, and proactive Strong team player with independent working skills Professional approach and willingness to learn Benefits Package Study support and internal training 26 days leave + flexible bank holidays (buy/sell options) Private medical , dental, digital GP, eye care Life assurance , income protection, enhanced parental leave Pension and discretionary bonus Cycle to work , EV salary sacrifice scheme Gym discounts , high street offers Diversity networks : Wellbeing, LGBTQ+, Multicultural, Women's Volunteering opportunities Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice! Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted. By applying for this vacancy, you accept Optima Recruitment Limited's Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
Oct 08, 2025
Full time
Assistant Pensions Administrator - Winchester Office Department : Pensions Administration Location : Winchester (Hybrid working) Experience : Defined Benefit (DB) schemes Overview Join a team of dedicated pensions professionals delivering high-quality service across multiple DB clients. Gain responsibility, technical skills, and client exposure through structured training and support for professional qualifications. Key Responsibilities Perform DB benefit calculations (manual/system/proforma) Follow case checklists and admin procedures Handle communications with members and third parties Prepare bulk mailings (newsletters, increases, etc.) Apply scheme-specific rules and documentation Ensure compliance with GDPR and admin policies Draft bespoke correspondence Stay updated on legislation (GMP, preservation, tax, etc.) Requirements A-levels or equivalent (degree desirable) Experience in DB pensions administration Working towards APE / CPC qualifications Detail-oriented, organised, and proactive Strong team player with independent working skills Professional approach and willingness to learn Benefits Package Study support and internal training 26 days leave + flexible bank holidays (buy/sell options) Private medical , dental, digital GP, eye care Life assurance , income protection, enhanced parental leave Pension and discretionary bonus Cycle to work , EV salary sacrifice scheme Gym discounts , high street offers Diversity networks : Wellbeing, LGBTQ+, Multicultural, Women's Volunteering opportunities Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice! Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted. By applying for this vacancy, you accept Optima Recruitment Limited's Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
Technical Support Coordinator This is a fantastic opportunity to join a very well established, growing Company who are an excellent Company to work for. They are excellent at providing training and helping their employees to enhance their skillset. Based in Leatherhead £26,000 £28,000 salary (DOE) Monday Friday, 8:30am 5:30pm Benefits: 23 days holiday + bank holidays Pension Training provided Birthday off Free car parking Job Description: Working as part of a highly successful technical team your role will be as follows To Ensure prompt, efficient responses to customer technical enquiries, either directly or via team members. Accurately log all technical call enquiries in Hubspot. Respond to initial customer enquiries and prepare accurate, timely quotations. Follow up on quotations and address customer queries. Enter service orders into Sage upon receipt of purchase orders. Process Engineer service reports through to final invoicing. Resolve invoice or payment disputes in collaboration with credit control. Review and file Engineers site reports in SharePoint job folders. Liaise with purchasing to check spare parts availability. Regularly review and update Work Instructions to maintain accuracy and relevance. Offer constructive and supportive feedback to improve processes and teamwork. Person Specification: Familiarity with on-site technical procedures and service delivery processes. Understanding of the full-service order workflow from initial enquiry to final payment. Proficient in using Sage and SharePoint for service order processing and documentation. Awareness of individual Engineers skills and capabilities to allocate tasks effectively. Strong time management and organisational abilities. Good working knowledge of Microsoft Office, Hubspot, and Sage. Flexible and adaptable to perform duties beyond the defined role when required. Able to apply experience to new or unfamiliar technical and operational challenges, delivering practical solutions. Willing and able to cover for colleagues during absences or holidays. Strong problem-solving skills. Confident in promoting products and services during calls or service visits. Excellent communication skills, both written and verbal. Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice! Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted. By applying for this vacancy, you accept Optima Recruitment Limited s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer .
Oct 07, 2025
Full time
Technical Support Coordinator This is a fantastic opportunity to join a very well established, growing Company who are an excellent Company to work for. They are excellent at providing training and helping their employees to enhance their skillset. Based in Leatherhead £26,000 £28,000 salary (DOE) Monday Friday, 8:30am 5:30pm Benefits: 23 days holiday + bank holidays Pension Training provided Birthday off Free car parking Job Description: Working as part of a highly successful technical team your role will be as follows To Ensure prompt, efficient responses to customer technical enquiries, either directly or via team members. Accurately log all technical call enquiries in Hubspot. Respond to initial customer enquiries and prepare accurate, timely quotations. Follow up on quotations and address customer queries. Enter service orders into Sage upon receipt of purchase orders. Process Engineer service reports through to final invoicing. Resolve invoice or payment disputes in collaboration with credit control. Review and file Engineers site reports in SharePoint job folders. Liaise with purchasing to check spare parts availability. Regularly review and update Work Instructions to maintain accuracy and relevance. Offer constructive and supportive feedback to improve processes and teamwork. Person Specification: Familiarity with on-site technical procedures and service delivery processes. Understanding of the full-service order workflow from initial enquiry to final payment. Proficient in using Sage and SharePoint for service order processing and documentation. Awareness of individual Engineers skills and capabilities to allocate tasks effectively. Strong time management and organisational abilities. Good working knowledge of Microsoft Office, Hubspot, and Sage. Flexible and adaptable to perform duties beyond the defined role when required. Able to apply experience to new or unfamiliar technical and operational challenges, delivering practical solutions. Willing and able to cover for colleagues during absences or holidays. Strong problem-solving skills. Confident in promoting products and services during calls or service visits. Excellent communication skills, both written and verbal. Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice! Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted. By applying for this vacancy, you accept Optima Recruitment Limited s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer .
This is an excellent opportunity to join an established and fast-growing business in a key role. You will provide administrative support to the logistics team using the company's computer system Based in Chessington Up to £28,000 Monday - Friday, 8am - 5pm hours per work Onsite parking Pension scheme 25 days annual leave plus bank holidays Job Description: Checking emails, taking phone calls and acting accordingly Resolving queries and complaints for customers Sending out literature and correspondence as required Liaising with suppliers overseas Tracking orders and keeping the logistics team leader updated Check and update the stock of the warehouse weekly, create orders to the suppliers Create quotes for customers Issue the invoices from the quotes and make sure the goods are ready for dispatch Issuing internal credit notes. Liaison with our sales and technical team Creating intercompany orders/invoices Updating the systems with current prices Carrying out the daily transport duties Liaising with the production team and third-party carriers, to ensure delivery dates and times are adhered to in accordance with agreed timescale Responsible for the warehouse, i.e. wrapping/strapping the pallets, receiving/checking goods, checking the supplies, using the pump truck, tidy up Person Specification: Experience in sales or customer service and warehouse role is preferred Strong written and verbal English communication skills is essential Detail oriented and ability to multi-task in a fast-paced work environment Customer service-orientated mindset to provide excellent support to customers Analytical skills to evaluate and interpret sales data Knowledge of sales operations and logistics processes Ability to multitask and prioritize tasks in a dynamic environment Proficient in MS Office / ability to learn in-house programs Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice! Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted. By applying for this vacancy, you accept Optima Recruitment Limited's Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
Sep 25, 2025
Full time
This is an excellent opportunity to join an established and fast-growing business in a key role. You will provide administrative support to the logistics team using the company's computer system Based in Chessington Up to £28,000 Monday - Friday, 8am - 5pm hours per work Onsite parking Pension scheme 25 days annual leave plus bank holidays Job Description: Checking emails, taking phone calls and acting accordingly Resolving queries and complaints for customers Sending out literature and correspondence as required Liaising with suppliers overseas Tracking orders and keeping the logistics team leader updated Check and update the stock of the warehouse weekly, create orders to the suppliers Create quotes for customers Issue the invoices from the quotes and make sure the goods are ready for dispatch Issuing internal credit notes. Liaison with our sales and technical team Creating intercompany orders/invoices Updating the systems with current prices Carrying out the daily transport duties Liaising with the production team and third-party carriers, to ensure delivery dates and times are adhered to in accordance with agreed timescale Responsible for the warehouse, i.e. wrapping/strapping the pallets, receiving/checking goods, checking the supplies, using the pump truck, tidy up Person Specification: Experience in sales or customer service and warehouse role is preferred Strong written and verbal English communication skills is essential Detail oriented and ability to multi-task in a fast-paced work environment Customer service-orientated mindset to provide excellent support to customers Analytical skills to evaluate and interpret sales data Knowledge of sales operations and logistics processes Ability to multitask and prioritize tasks in a dynamic environment Proficient in MS Office / ability to learn in-house programs Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice! Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted. By applying for this vacancy, you accept Optima Recruitment Limited's Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
Leatherhead Up to £25,000 Pension Parking Hybrid after training 22 days holiday Excellent opportunity, suited to a graduate looking for a professional career in IT support. Full training will be given. This role involves troubleshooting software and hardware issues, maintaining computer networks, and providing support for various operating systems. Duties Responsible for providing frontline technical support and maintenance activities , ensuring service levels are effectively maintained Resolve queries immediately where possible, or manage them through to resolution Produce required internal and customer-facing reports and documentation Prioritise, monitor progress , and escalate support issues with customers and suppliers as required Assist the Operations Manager with customer support activities Provide out of hours support in line with the agreed schedule Develop strong relationships as a trusted advisor with key personnel in customer organisations Undertake training to ensure a high level of technical knowledge is maintained Communicate effectively with customers via telephone, email and in person Ensure ongoing communication and information is maintained with the customer Build and maintain strong client relationships Qualifications Educated to Degree level or equivalent Customer service experience. Strong attention to detail Excellent communication and interpersonal skills The ability to work independently and as part of a team A proactive and enthusiastic approach to work Good time management skills and the ability to prioritize tasks Proficiency in Microsoft Office (Excel, Word, PowerPoint) My client is committed to supporting the professional development of their employees. As a trainee, you will receive comprehensive training in various areas, including IT, Project Management, Cyber Security etc As you progress in your role, you will have opportunities to take on more responsibility and work on more complex projects.
Sep 23, 2025
Full time
Leatherhead Up to £25,000 Pension Parking Hybrid after training 22 days holiday Excellent opportunity, suited to a graduate looking for a professional career in IT support. Full training will be given. This role involves troubleshooting software and hardware issues, maintaining computer networks, and providing support for various operating systems. Duties Responsible for providing frontline technical support and maintenance activities , ensuring service levels are effectively maintained Resolve queries immediately where possible, or manage them through to resolution Produce required internal and customer-facing reports and documentation Prioritise, monitor progress , and escalate support issues with customers and suppliers as required Assist the Operations Manager with customer support activities Provide out of hours support in line with the agreed schedule Develop strong relationships as a trusted advisor with key personnel in customer organisations Undertake training to ensure a high level of technical knowledge is maintained Communicate effectively with customers via telephone, email and in person Ensure ongoing communication and information is maintained with the customer Build and maintain strong client relationships Qualifications Educated to Degree level or equivalent Customer service experience. Strong attention to detail Excellent communication and interpersonal skills The ability to work independently and as part of a team A proactive and enthusiastic approach to work Good time management skills and the ability to prioritize tasks Proficiency in Microsoft Office (Excel, Word, PowerPoint) My client is committed to supporting the professional development of their employees. As a trainee, you will receive comprehensive training in various areas, including IT, Project Management, Cyber Security etc As you progress in your role, you will have opportunities to take on more responsibility and work on more complex projects.
