M&M Cosmetics

Job Title: Sales Administrator / Finance Assistant Location: West Watford Salary: 27,000 - 28,000 per annum Job Type: Full time, Permanent Working Hours: 37.5 hrs/week Mon-Fri About the role: We are a successful cosmetics company based in West Watford seeking an experienced and motivated Sales Administrator / Finance Assistant to join our busy accounts team on a full-time, permanent basis. This is a broad and varied position that sits at the heart of our financial operations. The successful candidate will support the day-to-day running of our accounts function, manage sales/purchase order processing, and assist with a range of finance and administration duties. You will report directly to the Accounts Manager and be expected to manage a varied workload with professionalism and attention to detail. The candidate must be bi-lingual - Urdu or Hindi & English speaker. Please note: Our offices are located on an industrial park - own transport is required as there is no public transport available. Key Responsibilities: Finance & Accounts: Manage credit control activities, proactively chasing outstanding debts via telephone and email to reduce debtor days. Allocating payments in accordance with customer remittances Generating reminder letters and monthly statements to be sent to all customers Investigating and resolving queries relating to non-payment of invoices Checking new customer credit ratings and monitoring credit limits Managing customer ledger balances and ensuring debtor day targets are met Initiating debt recovery procedures and liaising with solicitors where necessary Processing purchase ledger invoices in multi-currency; reconciling supplier statements Support month-end activities including stock reconciliation Sales Administration & Customer Service: Process customer sales orders and generated invoices for UK and export customers. Process purchase orders to suppliers. Provide administrative support to sales representatives. Liaise with warehouse teams to coordinate order fulfilment and stock control. Prepare customer communications including monthly mail merges. Maintain organised filing systems and managed incoming correspondence and enquiries. Produce reports and presentations using Microsoft Excel and PowerPoint. Liaise with international and local freight forwarders to arrange transport for customer orders and purchases from suppliers. About you: Skills and Experience Required: Proven experience in purchase and sales ledger processing Credit control knowledge with a confident, professional approach Experience gained within a small-to-medium-sized business, ideally across multiple entities Proficient in MS Excel; experience of Sage Accounts is essential Excellent organisational and prioritisation skills with the ability to manage a varied workload Strong communication skills - able to liaise effectively with customers, the sales team and colleagues Self-motivated, reliable, and comfortable working both independently and as part of a team Benefits: 20 days statutory holiday (plus bank holidays) Company Pension Scheme Performance Related Bonus Trialling of Hair & Beauty Cosmetics Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with the experience or relevant job titles of: Finance, Finance Administration, Finance Administrator, Payroll Administrator, Invoicing, Xero, SAP, Accounts Assistant, Accounts Administrator, Sales Administrator, Customer Service Assistant, Customer Service Administrator may also be considered for this role.