Photofarm Inc

Fully remote, 12-month fixed contract, 2-month probation company laptop provided, immediate start, £33K - £35K p/a Media Spend Coordinator, EMEA ANZ You will excel in this role if you are: Good with numbers and have impeccable eye-for-detail Type A / Blue personality who loves putting the pieces together into order A team player who loves cross-team collaboration and interactions Self-driven and have a proactive approach to work (likes to challenge the status quo and find room for improvement) Good with Excel, organised and results-oriented and are comfortable with a work scope that is process-driven We are seeking a talented individual to support our clieny's core EMEA-ANZ Central Digital Marketing team. As a Media Spend Coordinator and reporting to the Digital Marketing Director of EMEA ANZ, you will support the Central Digital Marketing team to manage and streamline digital financial operations, ensure that invoices are posted and paid on time, follow up with the different markets in the region to get their local budgets and forecasts loaded on time. Your contribution will be critical to ensure the timely spending and most importantly the payments to media vendors as per deadlines, as well as monthly reporting of spend and forecast to global corporate finance. To succeed in this role, effective financial assistance requires strong analytical skills, attention to detail, and integrity to handle sensitive financial information accurately and ethically. You would also possess excellent communication and customer service skills to explain complex concepts and tailor solutions to our local markets' needs as well as our agency partner. Time management and adaptability are essential for handling multiple tasks in a fast-paced environment, while critical thinking and problem-solving abilities help navigate financial challenges. Lastly, knowledge of financial tools and technology ensures efficient and up-to-date service delivery. If you are a self-motivated individual with a keen eye for detail and experience of supporting a thriving digital marketing team, we would love to hear from you. Fluency in a European language as a second language is advantageous, but not essential. Responsibilities Financial Responsibilities: Manage regional finance processes to ensure smooth digital operations Financial administration - daily Forecasting - monthly Budget Phasing - monthly Reporting - on a monthly and quarterly basis Vendor Procurement / Account Management of key vendors - ad hoc basis Media Finance Invoice processing (SAP knowledge) Data entry into the media budget tracker (using Google Sheets) Data analysis and visualisation for quarterly reports Financial Reporting Forecasting based on local and regional inputs Budget phasing/re-phasing monthly, to ensure we spend the budget that we agreed early in the year. Maintenance of internal financial files sensitive Liaising with key media vendors on all finance related matters (support, credits, changes etc) Managing administrative changes (for example, if we need to change Billing Entity in media platforms you will support this change) Coordinating with key SBD stakeholders (regional finance, regional controllership, local markets, Central team, Payment teams) Training on Media Budget Tracker to ensure all team members across the region know how to use it and are accountable to submit their budgets monthly on time Owning the media tracker/optimising the file to drive efficiencies Manage the proper access to the budget media tracker - ensure that different stakeholders have the right access (viewers vs editors) Every year optimise and improve our media budget tracker (in Google Drive) by working with an excel expert (freelancer) to drive more efficiencies and automations. Report monthly our local and regional media actuals + forecasting. If any discrepancy in the budget exists, act with sense of urgency to find out the gap to ultimately report the accurate budgets. This requires a lot of planning, great collaboration with the different markets and a great eye for detail. Digital Finance - as part of your responsibilities you will also manage a different budget called "digital". You will work closely with the Digital director to ensure that the budget is spent wisely. Key support from you is: Creation of Purchase orders for the Digital team Invoice processing (SAP knowledge) Data entry into the tracker Monthly Forecasting Budget phasing/re-phasing Liaising with key digital vendors on all finance related matters (sharing purchase orders, ensuring they are submitting Invoices on time, etc) Coordinating with key SBD stakeholders (Regional finance, regional controllership team and Digital Director) This role IS NOT A digital media activation role: you will not be handling paid media campaigns on the media platforms, but you will be overseeing and coordinating the tracking and forecasting of such budgets. A media strategy role: you will not be responsible for the definition of how these budgets are spent, where (which platforms), or how the should be optimised, but you will be analysing and identifying spend trends, including identifying gaps in the process and improving it to ensure room for error is minimised. An accounting role: you will be part of the Central Digital Marketing team in EMEA ANZ, and you will liaise daily / weekly / monthly (as needed) with our central media agency and other relevant vendors, local markets, global corporate finance & accounts payables team (on top of the team you'll be part of). Skills Financial Analysis: Strong proficiency in analysing media budgets, expenditures, and forecasting trends to support decision-making. Budgeting & Forecasting: Expertise in managing complex media budgets across multiple markets, ensuring accuracy in financial forecasting and planning. Communication: Ability to liaise with media teams, marketing departments, and regional stakeholders, presenting financial data and insights clearly. Attention to Detail: Accuracy in tracking media spending, ensuring compliance with budget constraints, and identifying discrepancies early on. Data Management & Reporting Tools: Familiarity with financial software (e.g., SAP, Oracle) and advanced Excel skills for financial modelling, forecasting, and budget reconciliation. Cross-Functional Collaboration: Experience working with media and marketing teams, aligning financial processes with campaign goals and timelines. Problem-Solving: Ability to identify and resolve financial discrepancies or budgetary challenges, especially in multi-market campaigns. Adaptability & Flexibility: Comfort working in a fast-paced, dynamic media environment, adjusting forecasts or budgetary strategies based on market conditions. Experience: 3-5 years of experience in financial coordination or budget management, ideally within a media or marketing environment. Accounting or any financial education not a must. Prior experience managing regional or multi-market budgets, especially in Europe, would be advantageous. Experience with financial reporting and forecasting in a multinational company, demonstrating the ability to work with cross-border teams. Familiarity with Meta/Google platforms (billing section) would be beneficial.