LAVENDER JONES RECRUITMENT LTD
We are looking for an experienced EA/Office Manager to support the Founder and Managing Director of a small, successful and growing consultancy firm that helps boutique finance and family office clients with the issues they face on a global geopolitical scale. The ideal candidate will have significant experience supporting senior principals in a high stakes family office or international environment across multiple time zones. You will have worked at C-suite level before and have the aptitude to take on more across the business as the firm grows . It's a great opportunity for someone who has an interest in global current affairs and is looking for a busy EA role. The Founder wants someone with high EQ and IQ who recognises the nuances of working with UHNW clients yet can also thrive in the scrappy, somewhat unstructured environment of a scaling business. It's a small team which is made up of impressive and experienced members who are all experts in their field and whilst very lovely, they work to very high standards, and thus need someone similarly minded, who has exceptional attention to detail, can pre-empt issues, think outside the box and who is a self-starter. Duties will include but are not limited to: Executive Assistant Provide personal EA support to the Founder as required, including personal diary coordination, personal travel bookings, personal matters and logistics, and tracking key personal dates and document renewals Complex diary management International travel itineraries Proactively organise follow-up meetings for the Founder and Managing Director and track agreed actions to completion, including reminders and stakeholder coordination Finance administration support: invoice tracking and registers, expense receipt processing, payment documentation, and coordination with finance advisers. Compilation of VAT returns, administration of HMRC account Support planning and delivery of highly discreet, private firm events, offsites, and retreats, coordinating venues, invitations, briefing materials, attendee logistics, and follow-up in line with leadership objectives. Act as a trusted gatekeeper for the Founder and Managing Principal Manage internal and external stakeholder communications Prepare, monitor, and file key documentation Maintain administrative systems, processes, and filing across the firm Client/project research Office Management Own day-to-day CRM administration and coordination IT provider coordination Manage relationships with serviced office providers Manage office supplies, stationery, and general office logistics to ensure smooth day-to-day operations Required: Significant experience supporting senior principals in a high stakes international environment (eg Foreign Office, diplomatic service, international governmental body, sovereign wealth fund, central bank, or international investment firm). Demonstrable experience operating in international, cross border contexts, including coordination across time zones, cultures, and jurisdictions Proven track record of supporting senior leadership with complex diaries, international travel, confidential communications, and high level stakeholder engagement Hands on experience managing office operations or internal business infrastructure Strong academics with a degree The right candidate will have mother tongue English and possess exceptional written and spoken communications skills. Candidate must be educated to degree level. Given the business has a start up energy it's important that this EA is happy and willing to take on tasks both big and small and get involved in all areas. Their offices are in Mayfair and this role is 4:1 hybrid working but there needs to be flexibility to scale this up too. Please note due to the high volume of applications we receive for each role we post; we are only able to respond to successful applicants.
We are looking for an experienced EA/Office Manager to support the Founder and Managing Director of a small, successful and growing consultancy firm that helps boutique finance and family office clients with the issues they face on a global geopolitical scale. The ideal candidate will have significant experience supporting senior principals in a high stakes family office or international environment across multiple time zones. You will have worked at C-suite level before and have the aptitude to take on more across the business as the firm grows . It's a great opportunity for someone who has an interest in global current affairs and is looking for a busy EA role. The Founder wants someone with high EQ and IQ who recognises the nuances of working with UHNW clients yet can also thrive in the scrappy, somewhat unstructured environment of a scaling business. It's a small team which is made up of impressive and experienced members who are all experts in their field and whilst very lovely, they work to very high standards, and thus need someone similarly minded, who has exceptional attention to detail, can pre-empt issues, think outside the box and who is a self-starter. Duties will include but are not limited to: Executive Assistant Provide personal EA support to the Founder as required, including personal diary coordination, personal travel bookings, personal matters and logistics, and tracking key personal dates and document renewals Complex diary management International travel itineraries Proactively organise follow-up meetings for the Founder and Managing Director and track agreed actions to completion, including reminders and stakeholder coordination Finance administration support: invoice tracking and registers, expense receipt processing, payment documentation, and coordination with finance advisers. Compilation of VAT returns, administration of HMRC account Support planning and delivery of highly discreet, private firm events, offsites, and retreats, coordinating venues, invitations, briefing materials, attendee logistics, and follow-up in line with leadership objectives. Act as a trusted gatekeeper for the Founder and Managing Principal Manage internal and external stakeholder communications Prepare, monitor, and file key documentation Maintain administrative systems, processes, and filing across the firm Client/project research Office Management Own day-to-day CRM administration and coordination IT provider coordination Manage relationships with serviced office providers Manage office supplies, stationery, and general office logistics to ensure smooth day-to-day operations Required: Significant experience supporting senior principals in a high stakes international environment (eg Foreign Office, diplomatic service, international governmental body, sovereign wealth fund, central bank, or international investment firm). Demonstrable experience operating in international, cross border contexts, including coordination across time zones, cultures, and jurisdictions Proven track record of supporting senior leadership with complex diaries, international travel, confidential communications, and high level stakeholder engagement Hands on experience managing office operations or internal business infrastructure Strong academics with a degree The right candidate will have mother tongue English and possess exceptional written and spoken communications skills. Candidate must be educated to degree level. Given the business has a start up energy it's important that this EA is happy and willing to take on tasks both big and small and get involved in all areas. Their offices are in Mayfair and this role is 4:1 hybrid working but there needs to be flexibility to scale this up too. Please note due to the high volume of applications we receive for each role we post; we are only able to respond to successful applicants.
LAVENDER JONES RECRUITMENT LTD
This private investment firm/multi-family office that was set up for HNW families and entrepreneurs is looking to hire an experienced Events specialist. Alongside investing, they bring together a trusted community through intimate gatherings, private dinners, and special experiences across Europe and beyond. The events are invitation-only and thoughtfully designed and they are looking for a hands-on, highly organised and energetic Community & Events Associate to support the growth and delivery of the global events programme. This role sits close to senior leadership and plays an important part in shaping the experiences through which their community connects. This is not a conventional events role. It is an opportunity to work behind the scenes of carefully curated gatherings and to take real responsibility early on. You will support the end-to-end delivery of the firms events programme, working across preparation, live execution and active follow-up and the role involves regular international travel (at least once per month if not more). This includes: Supporting the delivery of private dinners, fireside chats, and curated community gatherings while managing multiple events and workstreams in parallel across Europe (and occasionally beyond) Working closely with senior leadership on guest experience, content flow, and on-site execution, ensuring each event reflects the intended tone, purpose, and level of care. Assisting with guest-experience details end-to-end - including invitations, RSVPs, seating plans and VIP care - with a strong sensitivity to tone, taste, and audience Coordinating seamlessly with exceptional venues, galleries, restaurants, hotels, and trusted suppliers, often across different geographies and timelines Supporting speakers and special guests with logistics and care, including briefings, travel coordination, and calm on-site support Lead structured post-event tracking and follow-up, ensuring accurate CRM intelligence and measurable impact across engagement, referrals, and capital outcomes. Supporting event-related content needs where helpful (photos, short videos, materials), in collaboration with internal or external partners Being present during live events to ensure smooth, calm, and discreet execution, proactively resolving issues as they arise This role suits someone with an ownership mindset who enjoys being operationally close to delivery, takes pride in execution, and remains calm in fast-paced, high-expectation environments. The ideal candidate will have in excess of 5 years experience managing HNW events whether that is for a fashion brand, art gallery, auction house, luxury hospitality, private investment firm, VC firm or a private members club. It is essential that you are Highly organised, proactive, and dependable Comfortable managing multiple tasks and working at pace Calm and composed during live, high-pressure moments Detail-driven, with pride in getting things exactly right pre, during and post event Naturally discreet and comfortable around senior and high-profile guests Curious, energetic, and motivated to learn by doing High ownership mindset: sees problems early and resolves them without escalation The role will require lots of travel and long hours during event weeks. If you thrive on execution, enjoy responsibility, and care deeply about experience, this role will stretch you in the best possible way. Please note due to the high volume of applications we receive for each role we post; we are only able to respond to successful applicants.
This private investment firm/multi-family office that was set up for HNW families and entrepreneurs is looking to hire an experienced Events specialist. Alongside investing, they bring together a trusted community through intimate gatherings, private dinners, and special experiences across Europe and beyond. The events are invitation-only and thoughtfully designed and they are looking for a hands-on, highly organised and energetic Community & Events Associate to support the growth and delivery of the global events programme. This role sits close to senior leadership and plays an important part in shaping the experiences through which their community connects. This is not a conventional events role. It is an opportunity to work behind the scenes of carefully curated gatherings and to take real responsibility early on. You will support the end-to-end delivery of the firms events programme, working across preparation, live execution and active follow-up and the role involves regular international travel (at least once per month if not more). This includes: Supporting the delivery of private dinners, fireside chats, and curated community gatherings while managing multiple events and workstreams in parallel across Europe (and occasionally beyond) Working closely with senior leadership on guest experience, content flow, and on-site execution, ensuring each event reflects the intended tone, purpose, and level of care. Assisting with guest-experience details end-to-end - including invitations, RSVPs, seating plans and VIP care - with a strong sensitivity to tone, taste, and audience Coordinating seamlessly with exceptional venues, galleries, restaurants, hotels, and trusted suppliers, often across different geographies and timelines Supporting speakers and special guests with logistics and care, including briefings, travel coordination, and calm on-site support Lead structured post-event tracking and follow-up, ensuring accurate CRM intelligence and measurable impact across engagement, referrals, and capital outcomes. Supporting event-related content needs where helpful (photos, short videos, materials), in collaboration with internal or external partners Being present during live events to ensure smooth, calm, and discreet execution, proactively resolving issues as they arise This role suits someone with an ownership mindset who enjoys being operationally close to delivery, takes pride in execution, and remains calm in fast-paced, high-expectation environments. The ideal candidate will have in excess of 5 years experience managing HNW events whether that is for a fashion brand, art gallery, auction house, luxury hospitality, private investment firm, VC firm or a private members club. It is essential that you are Highly organised, proactive, and dependable Comfortable managing multiple tasks and working at pace Calm and composed during live, high-pressure moments Detail-driven, with pride in getting things exactly right pre, during and post event Naturally discreet and comfortable around senior and high-profile guests Curious, energetic, and motivated to learn by doing High ownership mindset: sees problems early and resolves them without escalation The role will require lots of travel and long hours during event weeks. If you thrive on execution, enjoy responsibility, and care deeply about experience, this role will stretch you in the best possible way. Please note due to the high volume of applications we receive for each role we post; we are only able to respond to successful applicants.
