PCSP Administrative Assistant - Admin & Clerical Temporary Contract Lisburn Reporting to the Policing and Community Safety Partnership (PCSP) Officer, the post holder will be responsible for carrying out a full range of clerical, secretarial, administrative and customer service duties within the Unit. The post holder will assume other delegated duties relevant to the post as reasonably assigned by the PCSP Officer including Corporate Services Reception duties and participation in the interchange of duties to cover annual leave/other absences. KEY DUTIES AND RESPONSIBILITIES: The following duties are not exhaustive, and the post holder may not be required to perform all of the listed duties. Duties cover interim arrangements and may be adapted to address changing business needs. Prepare and maintain databases to ensure effective management of PCSP funding specifically in respect of PCSP Small Grants and Department of Justice Assets Recovery and Priority Youth funding. Provision of general word processing, typing, filing, administrative and secretarial services including Policing and Community Safety Partnership administration and assist with the development, implementation and maintenance of office systems and procedures. Processing financial items and transactions in accordance with Council procedures, specifically in relation to purchase ordering. Ensure all Health & Safety legislation, published relevant guidelines and Council Health & Safety policies and procedures are complied with in relation to the services and activities within the facility. To ensure the effective and efficient administration of the PCSP Public and Private meetings, including the collation of the reports and sending to Members and Officers in line with Standing Orders. To organise room bookings and catering for all meetings of the PCSP. To manage the administration of the PCSP 4 Tier Home Security Scheme on a strictly confidential basis, from the referral being received, analysis of requirements, liaison with the contractor, processing the invoice, updating the details on the appropriate database and call back service to ascertain level of satisfaction. To provide analysis to funders on a monthly basis. Liaise with Elected and Independent Members and external agencies on a regular basis to organise dates for meetings and respond to general queries. To cover reception duties for the Corporate Services Department which includes handling telephone queries and liaison with the registration unit. Compile letters for community groups, neighbourhood watch groups and clergy regarding public meetings and other events being organised by the PCSP and to assist with the set-up of the meetings in external venues, including interaction with Members of the Public. Full job description available Qualifications: It is essential that applicants have a minimum of: 1- Five GCSE passes at Grade A-C, NVQ Level 2 in administration or equivalent 1.2 RSA/OCR Stage 2 Typewriting/Word Processing or Pitman Intermediate Typewriting Experience: 1.3- It is essential that applicants have a minimum of 2 years employment experience in an office environment to include regular word-processing experience. Where applicants do not hold the qualifications as in 1.1 and 1.2 they must demonstrate a minimum of four years' experience as outlined in 1.3. Desirable: It is desirable that applicants have a minimum of: 1.4 Experience working within a Conference Events Office. 1.5A working knowledge of computer packages to include databases. The post holder should be aware that the responsibilities and functional areas of the post may be subject to change as a result of organisational change. The Council therefore reserves the right to change the duties of the post by adding to or amending the range of functional responsibilities. The post holder will be required to be flexible and adaptable to meet the changing needs and requirements of the organisation. Other Information: Start Date: 23 February 26 Closing Date: 13 February 26 by 12.00 noon Hours of work: 37 per week - 3 days in office, 2 remotely Rate of pay: £14.13 per hour plus accrued holiday pay Location: Lisburn If you would like to apply for this role, please send us your updated CV via the link provided and one of the team will be in touch with you. Or if you would like to discuss this position, please contact Task Recruitment on to speak to one of our consultants. We are an equal opportunities employer. We welcome applications from all suitably qualified persons.
Feb 03, 2026
Full time
PCSP Administrative Assistant - Admin & Clerical Temporary Contract Lisburn Reporting to the Policing and Community Safety Partnership (PCSP) Officer, the post holder will be responsible for carrying out a full range of clerical, secretarial, administrative and customer service duties within the Unit. The post holder will assume other delegated duties relevant to the post as reasonably assigned by the PCSP Officer including Corporate Services Reception duties and participation in the interchange of duties to cover annual leave/other absences. KEY DUTIES AND RESPONSIBILITIES: The following duties are not exhaustive, and the post holder may not be required to perform all of the listed duties. Duties cover interim arrangements and may be adapted to address changing business needs. Prepare and maintain databases to ensure effective management of PCSP funding specifically in respect of PCSP Small Grants and Department of Justice Assets Recovery and Priority Youth funding. Provision of general word processing, typing, filing, administrative and secretarial services including Policing and Community Safety Partnership administration and assist with the development, implementation and maintenance of office systems and procedures. Processing financial items and transactions in accordance with Council procedures, specifically in relation to purchase ordering. Ensure all Health & Safety legislation, published relevant guidelines and Council Health & Safety policies and procedures are complied with in relation to the services and activities within the facility. To ensure the effective and efficient administration of the PCSP Public and Private meetings, including the collation of the reports and sending to Members and Officers in line with Standing Orders. To organise room bookings and catering for all meetings of the PCSP. To manage the administration of the PCSP 4 Tier Home Security Scheme on a strictly confidential basis, from the referral being received, analysis of requirements, liaison with the contractor, processing the invoice, updating the details on the appropriate database and call back service to ascertain level of satisfaction. To provide analysis to funders on a monthly basis. Liaise with Elected and Independent Members and external agencies on a regular basis to organise dates for meetings and respond to general queries. To cover reception duties for the Corporate Services Department which includes handling telephone queries and liaison with the registration unit. Compile letters for community groups, neighbourhood watch groups and clergy regarding public meetings and other events being organised by the PCSP and to assist with the set-up of the meetings in external venues, including interaction with Members of the Public. Full job description available Qualifications: It is essential that applicants have a minimum of: 1- Five GCSE passes at Grade A-C, NVQ Level 2 in administration or equivalent 1.2 RSA/OCR Stage 2 Typewriting/Word Processing or Pitman Intermediate Typewriting Experience: 1.3- It is essential that applicants have a minimum of 2 years employment experience in an office environment to include regular word-processing experience. Where applicants do not hold the qualifications as in 1.1 and 1.2 they must demonstrate a minimum of four years' experience as outlined in 1.3. Desirable: It is desirable that applicants have a minimum of: 1.4 Experience working within a Conference Events Office. 1.5A working knowledge of computer packages to include databases. The post holder should be aware that the responsibilities and functional areas of the post may be subject to change as a result of organisational change. The Council therefore reserves the right to change the duties of the post by adding to or amending the range of functional responsibilities. The post holder will be required to be flexible and adaptable to meet the changing needs and requirements of the organisation. Other Information: Start Date: 23 February 26 Closing Date: 13 February 26 by 12.00 noon Hours of work: 37 per week - 3 days in office, 2 remotely Rate of pay: £14.13 per hour plus accrued holiday pay Location: Lisburn If you would like to apply for this role, please send us your updated CV via the link provided and one of the team will be in touch with you. Or if you would like to discuss this position, please contact Task Recruitment on to speak to one of our consultants. We are an equal opportunities employer. We welcome applications from all suitably qualified persons.
Management Support Assistant (Office of the Chief Executive) Belfast Temporary Contract approx. 3 months Main purpose of job To be responsible to the appropriate senior officer for the provision of business and administrative support including word processing, typing, filing and arranging appointments within the unit. The postholder will also assist in providing support and operational cover for other functions. To carry out all tasks within agreed time and quality targets. Summary of responsibilities and personal duties: To provide administrative and secretarial support for the Chief Executive and Office of the Chief Executive as required. To supervise and manage the performance of any assigned staff to actively ensure their development in line with corporate procedures. To deal with incoming and outgoing calls for the Chief Executive and the Office of the Chief Executive. To process confidential incoming mail, internal and external, and distribute and copy on a daily basis. To prepare minutes and agendas for meetings and service them as required. To type confidential letters and reports (including committee reports) as directed from handwritten notes or dictation. To organise meetings as required including hospitality for meetings, room bookings, lunches and refreshments as required. To maintain and develop any filing systems in operation as directed. To requisition and receive goods, supplies and equipment as directed in line with council procedures. This job description has been written at a time of significant organisational change, and it will be subject to review and amendment as the demands of the role and the organisation evolve. Therefore, the post-holder will be required to be flexible, adaptable and aware that they may be asked to perform tasks, duties and responsibilities which are not specifically detailed in the job description, but which are commensurate with the role. Full Job Description available Essential criteria Experience Applicants must, as at the closing date be able to demonstrate by providing personal and specific examples, at least one year's relevant experience in each of the following three areas: carrying out administrative duties, including supporting a team with diary management and organising appointments and meetings liaising with senior management and professional officers; and servicing meetings including taking minutes and organising agendas. Special skills and attributes Applicants must be able to demonstrate, by providing personal and specific examples, evidence of the following special skills and attributes: Communication skills: the ability to compose and type confidential letters and memos, to prepare minutes and to draft reports for senior management and the ability to give clear instructions to staff and to provide operational information to managers. Information technology skills: the ability to use standard office programmes including word processing, spreadsheets and database packages. Work planning and decision-making skills: the ability to prioritise work and make effective decisions to achieve objectives. Team working and leadership skills: the ability to lead a team of staff and to contribute to the success of the team and the achievement of objectives. Customer care skills: an awareness of the importance of responding to the needs of internal and external customers and the ability to be discreet, sensitive and maintain confidentiality. Political sensitivity skills: the ability to establish good working relationships with elected members and senior staff and an awareness of the importance of day-to-day public relations. Other Information Start Date:2 March 2026 Closing Date: 13 February 2026 Hours of work: 37 per week Rate of pay: £14.35 per hour plus accrued holiday pay Location: Belfast City Centre If you would like to apply for this role, please send us your updated CV via the link provided and one of the team will be in touch with you. Or if you would like to discuss this position, please contact Task Recruitment on to speak to one of our consultants. We are an equal opportunities employer. We welcome applications from all suitably qualified persons.
Feb 03, 2026
Full time
Management Support Assistant (Office of the Chief Executive) Belfast Temporary Contract approx. 3 months Main purpose of job To be responsible to the appropriate senior officer for the provision of business and administrative support including word processing, typing, filing and arranging appointments within the unit. The postholder will also assist in providing support and operational cover for other functions. To carry out all tasks within agreed time and quality targets. Summary of responsibilities and personal duties: To provide administrative and secretarial support for the Chief Executive and Office of the Chief Executive as required. To supervise and manage the performance of any assigned staff to actively ensure their development in line with corporate procedures. To deal with incoming and outgoing calls for the Chief Executive and the Office of the Chief Executive. To process confidential incoming mail, internal and external, and distribute and copy on a daily basis. To prepare minutes and agendas for meetings and service them as required. To type confidential letters and reports (including committee reports) as directed from handwritten notes or dictation. To organise meetings as required including hospitality for meetings, room bookings, lunches and refreshments as required. To maintain and develop any filing systems in operation as directed. To requisition and receive goods, supplies and equipment as directed in line with council procedures. This job description has been written at a time of significant organisational change, and it will be subject to review and amendment as the demands of the role and the organisation evolve. Therefore, the post-holder will be required to be flexible, adaptable and aware that they may be asked to perform tasks, duties and responsibilities which are not specifically detailed in the job description, but which are commensurate with the role. Full Job Description available Essential criteria Experience Applicants must, as at the closing date be able to demonstrate by providing personal and specific examples, at least one year's relevant experience in each of the following three areas: carrying out administrative duties, including supporting a team with diary management and organising appointments and meetings liaising with senior management and professional officers; and servicing meetings including taking minutes and organising agendas. Special skills and attributes Applicants must be able to demonstrate, by providing personal and specific examples, evidence of the following special skills and attributes: Communication skills: the ability to compose and type confidential letters and memos, to prepare minutes and to draft reports for senior management and the ability to give clear instructions to staff and to provide operational information to managers. Information technology skills: the ability to use standard office programmes including word processing, spreadsheets and database packages. Work planning and decision-making skills: the ability to prioritise work and make effective decisions to achieve objectives. Team working and leadership skills: the ability to lead a team of staff and to contribute to the success of the team and the achievement of objectives. Customer care skills: an awareness of the importance of responding to the needs of internal and external customers and the ability to be discreet, sensitive and maintain confidentiality. Political sensitivity skills: the ability to establish good working relationships with elected members and senior staff and an awareness of the importance of day-to-day public relations. Other Information Start Date:2 March 2026 Closing Date: 13 February 2026 Hours of work: 37 per week Rate of pay: £14.35 per hour plus accrued holiday pay Location: Belfast City Centre If you would like to apply for this role, please send us your updated CV via the link provided and one of the team will be in touch with you. Or if you would like to discuss this position, please contact Task Recruitment on to speak to one of our consultants. We are an equal opportunities employer. We welcome applications from all suitably qualified persons.