Carlos Ishikawa

Finance & Operations Manager Part-time (a total of 24 hours weekly, worked across 3 or 4 days a week) £32,000 - £38,000 p.a. dependent on experience We are seeking an experienced, highly organised and detail-oriented Finance & Operations Manager to oversee the gallery's day-to-day financial administration, artist accounting, bookkeeping processes and operational finance systems. Reports directly to the gallery owner. Key Responsibilities Artist Accounting & Reporting Prepare financial, sales and inventory reports Primary liaison between artist studios and accountants on financial matters. Track artist-related, exhibition and production costs, apply deductions and recoupments Gallery Finance & Bookkeeping Manage incoming/outgoing invoices, payments, and supplier processing Reconcile bank accounts and maintain accurate records in Xero Oversee accounts payable/receivable and monitor VAT deadlines Prepare financial information for year-end accounts and audits Approve and monitor company card expenditure Art Fair & Project Finance Prepare post-art fair financial reports and profitability analyses. Track and maintain cost systems for exhibitions, projects and fairs. Operations & Administration Manage business rates, operational finance obligations, and employee health insurance Support gallery administrative systems and procedures Assist with special projects and operational initiatives as required Candidate Profile 3-5 years' experience in finance, bookkeeping, operations, or arts administration Strong working knowledge of Xero or similar accounting software, with excellent Excel and reporting skills Highly organised, detail-oriented, and able to manage multiple deadlines Strong communicator, confident liaising with artists, accountants, and external stakeholders Experience within a commercial gallery, auction house, or creative business highly desirable Closing date for applications: 5pm on 1st July Submit CV and cover letter to Candidates will be required to complete an interview and skills test