Orion Group
Evanton, Ross-shire
On behalf of our Client, we are seeking a highly organised and detail-oriented Permit to Work Administrator/ Document Controller to join their team on a full-time, ongoing contract basis. This key role supports the smooth operation of the facility by managing document control and permit to work processes with a high level of organisation, competence and attention to detail. Key Responsibilities: Create Permit to Work (PTW) packages following instructions from Maintenance Technicians, OMF Co-ordinators, Operations and Contractors/ Subcontractors. Enter and update PTW information including status changes, work order numbers and permit numbers. Ensure all PTW packages are reviewed and authorised by QHSES and validated by Management. Maintain and update the list of authorised permit authorisers, ensuring it is accessible in the PTW office. Scan, store and manage electronic copies of completed PTWs, ensuring adherence to retention policies. Create rollover permits as required and update the Permit Register accordingly. Manage the movement, recording, tracing, filing and distribution of all project specific documentation. Ensure document control processes are followed and comply with company policies and industry standards. Maintain an up-to-date Drawing Register and print/distribute the latest revisions of documents and drawings. Assist Document Control personnel as needed. Support visitor and subcontractor inductions on site Compile and organise electronic files and deliverables for project compliance and timely submission. Provide administrative assistance to Operations, Maintenance & Facilities Lead and other departments as required. Adapt to day-to-day changes and maintain flexible work patterns to meet the demands of a busy operational environment. Requirements: Essential: Strong proficiency in Microsoft Office, especially MS Word, Excel and PDF management Good understanding of document control processes Excellent communication skills and positive service attitude Ability to work independently and as part of a team High level of commitment, organisation, attention to detail and competence Ability to multi-task Ability to work flexibly and react to day-to-day changes Ability to organise own workload and to work accurately Desireabale: Background in Safe Systems of Work Previous document control experience Recognised qualifications in document control and/or technical writing Familiarity with ISO 9001 standards related to documentation and data control Working knowledge of Microsoft Project Working knowledge of Control of Work Systems Industrial background with a practical understanding of a wide range of plant and machinery Our role in supporting diversity and inclusion As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.
On behalf of our Client, we are seeking a highly organised and detail-oriented Permit to Work Administrator/ Document Controller to join their team on a full-time, ongoing contract basis. This key role supports the smooth operation of the facility by managing document control and permit to work processes with a high level of organisation, competence and attention to detail. Key Responsibilities: Create Permit to Work (PTW) packages following instructions from Maintenance Technicians, OMF Co-ordinators, Operations and Contractors/ Subcontractors. Enter and update PTW information including status changes, work order numbers and permit numbers. Ensure all PTW packages are reviewed and authorised by QHSES and validated by Management. Maintain and update the list of authorised permit authorisers, ensuring it is accessible in the PTW office. Scan, store and manage electronic copies of completed PTWs, ensuring adherence to retention policies. Create rollover permits as required and update the Permit Register accordingly. Manage the movement, recording, tracing, filing and distribution of all project specific documentation. Ensure document control processes are followed and comply with company policies and industry standards. Maintain an up-to-date Drawing Register and print/distribute the latest revisions of documents and drawings. Assist Document Control personnel as needed. Support visitor and subcontractor inductions on site Compile and organise electronic files and deliverables for project compliance and timely submission. Provide administrative assistance to Operations, Maintenance & Facilities Lead and other departments as required. Adapt to day-to-day changes and maintain flexible work patterns to meet the demands of a busy operational environment. Requirements: Essential: Strong proficiency in Microsoft Office, especially MS Word, Excel and PDF management Good understanding of document control processes Excellent communication skills and positive service attitude Ability to work independently and as part of a team High level of commitment, organisation, attention to detail and competence Ability to multi-task Ability to work flexibly and react to day-to-day changes Ability to organise own workload and to work accurately Desireabale: Background in Safe Systems of Work Previous document control experience Recognised qualifications in document control and/or technical writing Familiarity with ISO 9001 standards related to documentation and data control Working knowledge of Microsoft Project Working knowledge of Control of Work Systems Industrial background with a practical understanding of a wide range of plant and machinery Our role in supporting diversity and inclusion As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.
Orion Group
Aberdeen, Aberdeenshire
Our O&G operator client are currently seeking a Success Factors Project Manager to join their team in their Aberdeen Office. This has been released initally on a 6 month PAYE contract. The IT Project Manager for Human Resources Systems is responsible for the successful IT implementation of Success Factors for the Company working closely with the HR. Additionally planning, executing, and overseeing IT projects that support HR functions such as workforce management, payroll, talent management, benefits, recruiting, learning, etc. This role ensures that HR technology solutions are delivered on time, within scope, and aligned with business objectives. Key Responsibilities: Lead end to end delivery of implementation of Success Factors Define IT project scope, goals, deliverables, timelines, and resource requirements. Develop and manage detailed project plans, budgets, and schedules. Coordinate cross-functional teams including HR, IT, and implementation partner Identify, manage, and mitigate IT project risks and issues. Monitor and report project progress to Senior IT and HR management. Ensure projects adhere to Project Management standards, governance, and change management protocols. Stakeholder Collaboration: Partner with HR to understand business needs and translate them into technical solutions. Facilitate workshops, requirement-gathering sessions, and user acceptance testing (UAT). Vendor & Partner Governance: Act as day to day interface to the implementation partner, agree estimates/timelines; manage SOWs, SLAs, KPIs and Service Improvement Plans. Serve as the IT functional SME and escalation: triage complex issues and direct implementation partner to resolution. Technical Oversight: Oversee system configuration, data migration, integration, and testing efforts. Ensure data integrity, security, and compliance with company policies and legal regulations (e.g. GDPR). Process Improvement: Conduct post-implementation review and identify lessons learned and opportunities for improvement. Role Dimensions: IT expertise and experience in Success Factors implementation Cross functional environment with internal teams and implementation partner multiple concurrent workstreams. Operates within PMO standards and governance, accountable for timely status, risk and financial reporting. Key Experience: Significant experience managing IT projects Proven experience with implementation of HR systems, including SuccessFactors. Proficiency in system integration, data migration, and reporting tools. Key Qualifications, Competencies: Strong project management and organizational skills. Excellent stakeholder management and communication abilities. Understanding of HR business processes such as recruiting, onboarding, compensation, performance management, payroll, etc. Proficiency in system integration, data migration, and reporting tools. Analytical and problem-solving mindset with attention to detail. Ability to manage multiple concurrent projects in a fast-paced environment. Contract position If you feel that you are well suited to the above opportunity and would like to find out more then please contact Orion Group for more information or apply by forwarding your current CV quoting reference: TR/(phone number removed) Our role in supporting diversity and inclusion As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.
Our O&G operator client are currently seeking a Success Factors Project Manager to join their team in their Aberdeen Office. This has been released initally on a 6 month PAYE contract. The IT Project Manager for Human Resources Systems is responsible for the successful IT implementation of Success Factors for the Company working closely with the HR. Additionally planning, executing, and overseeing IT projects that support HR functions such as workforce management, payroll, talent management, benefits, recruiting, learning, etc. This role ensures that HR technology solutions are delivered on time, within scope, and aligned with business objectives. Key Responsibilities: Lead end to end delivery of implementation of Success Factors Define IT project scope, goals, deliverables, timelines, and resource requirements. Develop and manage detailed project plans, budgets, and schedules. Coordinate cross-functional teams including HR, IT, and implementation partner Identify, manage, and mitigate IT project risks and issues. Monitor and report project progress to Senior IT and HR management. Ensure projects adhere to Project Management standards, governance, and change management protocols. Stakeholder Collaboration: Partner with HR to understand business needs and translate them into technical solutions. Facilitate workshops, requirement-gathering sessions, and user acceptance testing (UAT). Vendor & Partner Governance: Act as day to day interface to the implementation partner, agree estimates/timelines; manage SOWs, SLAs, KPIs and Service Improvement Plans. Serve as the IT functional SME and escalation: triage complex issues and direct implementation partner to resolution. Technical Oversight: Oversee system configuration, data migration, integration, and testing efforts. Ensure data integrity, security, and compliance with company policies and legal regulations (e.g. GDPR). Process Improvement: Conduct post-implementation review and identify lessons learned and opportunities for improvement. Role Dimensions: IT expertise and experience in Success Factors implementation Cross functional environment with internal teams and implementation partner multiple concurrent workstreams. Operates within PMO standards and governance, accountable for timely status, risk and financial reporting. Key Experience: Significant experience managing IT projects Proven experience with implementation of HR systems, including SuccessFactors. Proficiency in system integration, data migration, and reporting tools. Key Qualifications, Competencies: Strong project management and organizational skills. Excellent stakeholder management and communication abilities. Understanding of HR business processes such as recruiting, onboarding, compensation, performance management, payroll, etc. Proficiency in system integration, data migration, and reporting tools. Analytical and problem-solving mindset with attention to detail. Ability to manage multiple concurrent projects in a fast-paced environment. Contract position If you feel that you are well suited to the above opportunity and would like to find out more then please contact Orion Group for more information or apply by forwarding your current CV quoting reference: TR/(phone number removed) Our role in supporting diversity and inclusion As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.
