Andy File Associates Ltd

Andy File Associates Limited is working as a Recruitment Agency on behalf of our client with regards this permanent position. Our client is a well-established leading firm of solicitors based in Sheffield. They are a forward-thinking organisation and one of the leading law firms in South Yorkshire well known for delivering excellent levels of client care. Hours of Work: 35 hours, Monday to Friday Role Purpose To assist and support fee earners within the team in accordance with internal procedures and best practice. Key Areas of Responsibility To assist on a varied caseload of residential property transactions including dealing with client enquiries, providing updates and taking instructions To proficiently prepare correspondence, forms and documents in accordance with instructions and supervision To assist fee earner in the management and progression of transactions as directed Preparation of sale contracts and relevant supporting documentation on registered and unregistered titles To facilitate exchange of contracts in accordance with instructions and as required and then proficiently prepare and/or arrange financial statements, SDLT submissions, certificates of title for advance funds To process all tasks in accordance with instructions, established internal procedures, Conveyancing Quality Standards (CQS) and good practice To ensure all new build warranties are submitted and intercepted as soon as possible and within defined timescales To deal with preparation of any Help to Buy Incentives including providing relevant documentation To act as a point of contact for clients by telephone and face to face including recording accurate messages and information To professionally and pro-actively liaise with clients, estate agents, financial advisors, mortgage lenders and other law firms as appropriate To demonstrate exemplary client care and ensure continual client contact in accordance with internal practices To build and maintain strong relationships with clients and third parties demonstrable through positive feedback To proactively contribute to the overall development, implementation and smooth running of internal administrative procedures including making suggestions as appropriate To identify and undertake continual personal and professional development including attending training as required To follow and adhere to all Department Working Instructions (DWI s) and company policies to ensure compliance at all times To undertake additional tasks which fall within the scope of the role as directed and reasonably required Completing the following tasks under supervision:- Drafting mortgage reports Flagging to fee earner potential inaccuracies in mortgage offer Drafting search reports and flagging to fee earner potential issues within searches Drafting and issuing contract packs (including requesting leasehold information and redemption statements) Drafting SDLT returns Drafting key documents (including TR1, Deed of Covenant, Stock Transfer Form, etc.) Sending documents to clients for signing Reviewing sale enquiries on simple transactions (e.g. straightforward freehold transactions) Ordering searches and ordering SIM searches Liaising with giftor to obtain ID, statements and declaration Liaising with clients and other key parties (including estate agents, solicitors and mortgage brokers) Completing initial compliance checks for fee earner approval Ability to organise and manage workload Proactively work from the team inbox (i.e. able to pick out work within the junior paralegal s capabilities and flag tasks outside of junior paralegal s capability to fee earner or senior paralegal) Completing completion set-ups Conducting exchanges and completions under supervision Preparing handover for post-completion Dealing with completion tasks including the service of notice on a leasehold property Who are we looking for It is essential that you have a good working knowledge of conveyancing process and of assisting fee earners within a conveyancing team At least 12 months experience in a similar role Good working knowledge of Microsoft Office applications including Word and Outlook Abilities, skills and knowledge: Good personal organisation including the ability to prioritise work and meet deadlines Ability to work methodically and accurately with an excellent attention to detail and have a flexible, adaptable and solution based approach. Strong team working skills and ability to work on own initiative with a professional and pro-active outlook Excellent communication and client care skills with a dedication to delivering excellent standards of client care Knowledge and experience of case management systems Benefits include: 25 holidays + Bank holidays. An additional 3 days after 5 years service pro-rata for part time Scottish Widows Pension, standard contribution initially and after 3 years employer contribution 6% Westfield Healthcare Discount on legal fees up to £750 So, if this sounds like your next career move and you would like to join an experienced friendly team working in a fresh and dynamic office environment, then please apply now!

Andy File Associates Limited is working as a Recruitment Agency on behalf of our client with regards this permanent position. Our client is a well-established leading firm of solicitors based in Sheffield. They are a forward-thinking organisation and one of the leading law firms in South Yorkshire well known for delivering excellent levels of client care. Hours of Work: 35 hours, Monday to Friday Role Purpose To assist and support fee earners within the team in accordance with internal procedures and best practice. Key Areas of Responsibility To assist on a varied caseload of residential property transactions including dealing with client enquiries, providing updates and taking instructions To proficiently prepare correspondence, forms and documents in accordance with instructions and supervision To assist fee earner in the management and progression of transactions as directed Preparation of sale contracts and relevant supporting documentation on registered and unregistered titles To facilitate exchange of contracts in accordance with instructions and as required and then proficiently prepare and/or arrange financial statements, SDLT submissions, certificates of title for advance funds To process all tasks in accordance with instructions, established internal procedures, Conveyancing Quality Standards (CQS) and good practice To ensure all new build warranties are submitted and intercepted as soon as possible and within defined timescales To deal with preparation of any Help to Buy Incentives including providing relevant documentation To act as a point of contact for clients by telephone and face to face including recording accurate messages and information To professionally and pro-actively liaise with clients, estate agents, financial advisors, mortgage lenders and other law firms as appropriate To demonstrate exemplary client care and ensure continual client contact in accordance with internal practices To build and maintain strong relationships with clients and third parties demonstrable through positive feedback To proactively contribute to the overall development, implementation and smooth running of internal administrative procedures including making suggestions as appropriate To identify and undertake continual personal and professional development including attending training as required To follow and adhere to all Department Working Instructions (DWI s) and company policies to ensure compliance at all times To undertake additional tasks which fall within the scope of the role as directed and reasonably required Completing the following tasks working independently with a high level of confidence and accuracy Drafting mortgage reports Flagging to fee earner potential inaccuracies in mortgage offer Drafting search reports and flagging to fee earner potential issues within searches Drafting and issuing contract packs (including requesting leasehold information and redemption statements) Drafting SDLT returns Drafting key documents (including TR1, Deed of Covenant, Stock Transfer Form, etc.) Sending documents to clients for signing Reviewing sale enquiries on simple transactions (e.g. straightforward freehold transactions) Ordering searches and Ordering SIM searches Liaising with giftor to obtain ID, statements and declaration Liaising with clients and other key parties (including estate agents, solicitors and mortgage brokers) Completing initial compliance checks for fee earner approval Ability to organise and manage workload Proactively work from the team inbox (i.e. able to pick out work within the junior paralegal s capabilities and flag tasks outside of junior paralegal s capability to fee earner or senior paralegal) Completing completion set-ups Conducting exchanges and completions under supervision Preparing handover for post-completion Dealing with completion tasks including the service of notice on a leasehold property Reporting to lender on inaccuracies in mortgage offer (full client names, tenure, etc.) Raising relevant enquiries on search results Ability to independently run complex sale matters (leasehold flats, unregistered titles, complex titles, drafting statements of truth, drafting riders etc.), including dealing with enquiries Ability to independently run (or with limited guidance) simple freehold purchases (including title check and report on title) Conduct initial source of funds review on purchase Checking lender handbooks to ensure compliance Who are we looking for It is essential that you have a good working knowledge of the conveyancing process and of assisting fee earners within a conveyancing team At least 12 months experience in a similar role Good working knowledge of Microsoft Office applications including Word and Outlook Abilities, skills and knowledge: Good personal organisation including the ability to prioritise work and meet deadlines Ability to work methodically and accurately with an excellent attention to detail and a professional and pro-active outlook Strong team working skills and ability to work on own initiative with a flexible, adaptable and solution based approach Excellent communication and client care skills with a dedication to delivering excellent standards of client care Desirable: Knowledge and experience of case management systems Benefits include: 25 holidays + Bank holidays. An additional 3 days after 5 years service pro-rata for part time Scottish Widows Pension, standard contribution initially and after 3 years employer contribution 6% Westfield Healthcare Discount on legal fees up to £750 So, if this sounds like your next career move and you would like to join an experienced friendly team working in a fresh and dynamic office environment, then please apply now!

Andy File Associates Limited is working as a Recruitment Agency on behalf of our client with regards this permanent position. Our client is a well-established leading firm of solicitors based in Sheffield. They are a forward-thinking organisation and one of the leading law firms in South Yorkshire well known for delivering excellent levels of client care. Hours of Work: 35 hours, Monday to Friday Role Purpose Contribute to the efficient running of the organisation by working as part of a team to deliver a client focused, professional service. Key Areas of Responsibility Manage a caseload of matters on behalf of clients and in accordance with the needs of the department. Process instructions in accordance with established procedures of good practice. Supervise the provision of support services for which you are responsible, including the work of any secretarial support provided. Maximise revenue opportunities to the firm by working with colleagues across the firm where there are cross-selling and marketing opportunities; Assist in Marketing activities and maintain appropriate professional relationships. Maintain ongoing client contact proactively identifying and implementing solutions. Effect financial controls for matters under your supervision in conjunction with the Head of Department. Ensure compliance with quality control procedures for all matters within your control. Identify and undertake continual personal and professional development including contributing to the development of others. Contribute to the success of the organisation by participating in performance management arrangements and by applying the principles and practices associated with equality in employment, equality in service delivery and health and safety in the workplace. Undertake any roles or tasks that are consistent with the level of this post or that fall within the scope of the role thereby ensuring that the overall business and operational priorities of the business are delivered in a timely and effective manner. Who are we looking for It is essential that you are a Qualified Solicitor or Legal Executive with around 5 years PQE Excellent and comprehensive knowledge of area of practice Demonstrable experience of Business Development initiatives Good working knowledge of Microsoft Office applications including word and outlook Abilities, skills and knowledge: Strong analytical, prioritising and decision making skills with a flexible, adaptable and solution-based approach Excellent communication and client care skills with a dedication to delivering excellent standards of client care Excellent organisation skills with a professional, practical and pro-active outlook Clear verbal and written communication skills with emphasis on accuracy in letters, calculations, drafting of documents and correspondence. Ability to read, summarise and present complex information in a clear and accessible way Innate ability to work methodically and accurately with an excellent attention to detail Strong presentation skills Desirable: Knowledge and experience of case management systems Benefits include: 25 holidays + Bank holidays. An additional 3 days after 5 years service pro-rata for part time Scottish Widows Pension, standard contribution initially and after 3 years employer contribution 6% Westfield Healthcare Discount on legal fees up to £750 So, if this sounds like your next career move and you would like to join an experienced friendly team working in a fresh and dynamic office environment, then please apply now!

Andy File Associates Limited is working as a Recruitment Agency on behalf of our client with regards this permanent position. Our client is a well-established leading firm of solicitors based in Sheffield. They are a forward-thinking organisation and one of the leading law firms in South Yorkshire well known for delivering excellent levels of client care. Hours of Work: 35 hours, Monday to Friday Role Purpose To diligently undertake a range of administrative tasks to support the team to deliver a professional and comprehensive conveyancing service, in accordance with internal procedures and best practice Key Areas of Responsibility To undertake file opening processes including data entry, sending out documentation and undertaking money laundering due diligence checks To process incoming client care packs and all initial correspondence as required To produce accurate file notes and pro-actively follow up on any missing information including pro-actively flag and notify fee earners of relevant factors including lifetime ISA, gifted deposits, equity release and any mortgagee in possession implications. To professionally and proficiently attend to clients (primarily by telephone) to provide post completion support as required To diarise requisitions or queries raised by the Land Registry and ensure a response within the appropriate timescale To undertake preparation and submission processes to facilitate registration of legal title at the Land Registry including first registrations To manage a diary system to ensure relevant Land Registry and bankruptcy searches are in place and valid at the point of submission of land registry applications To liaise with the Land Registry, Mortgage Lenders and all other relevant parties post completion by telephone, in writing and in person as required To undertake closure processes for completed files including ensuring that accounts balance and preparing files for closure and archiving To maintain Lender Exchange and LMS Mortgage Portal including providing notifications and documentation to relevant team members To work with the secretaries in the department and provide support including during holiday periods as required To proactively contribute to the overall development, implementation and smooth running of internal administrative procedures including making suggestions as appropriate To identify and undertake continual personal and professional development including contributing to the development of others as appropriate. To follow and adhere to all Department Working Instructions (DWI s) and company policies to ensure compliance at all times To undertake additional tasks which fall within the scope of the role as directed and reasonably required. Who are we looking for It is essential that you have at least 12 months experience in a similar role or within a conveyancing department together with a good working knowledge of Microsoft Office applications including Word and Outlook Abilities, skills and knowledge: Good personal organisation including the ability to prioritise work and meet deadlines with a professional and pro-active outlook Ability to work methodically and accurately with an excellent attention to detail Strong team working skills and ability to work on own initiative with a flexible, adaptable and solution based approach Excellent communication and client care skills with a dedication to delivering excellent standards of client care Desirable: Previous experience in a domestic conveyancing team Previous experience in a client facing role Knowledge and experience of Case Management systems Benefits include: 25 holidays + Bank holidays. An additional 3 days after 5 years service pro-rata for part time Scottish Widows Pension, standard contribution initially and after 3 years employer contribution 6% Westfield Healthcare Discount on legal fees up to £750 So, if this sounds like your next career move and you would like to join an experienced friendly team working in a fresh and dynamic office environment, then please apply now!

Andy File Associates Limited is working as a Recruitment Agency on behalf of our client with regards this part time - permanent position. Administrative Assistant - Part-Time Salary: 12,694.50 - (phone number removed) Hours: Part-Time 22.5 hours per week (Flexible Hours Available) Location: Insert Location / Hybrid if applicable Reporting to: Operations Manager / Facilities Manager Role Overview Our client is a growing Facilities Management company looking for a reliable and organised Part-Time Administrative Assistant to support their operations team with a wide variety of administrative and project-based tasks. This is a flexible role suited to someone with strong attention to detail, good IT skills, and the ability to manage multiple tasks accurately and efficiently. The role will involve supporting ongoing projects, maintaining records, organising job documentation, and assisting with day-to-day administrative duties across the business. Key Responsibilities Match photographs of completed works to corresponding jobs and upload records accurately. Organise and maintain electronic job files and documentation. Support the operations team with general administration tasks. Update spreadsheets, databases, and internal systems. Assist with compiling reports and project information. Liaise with engineers, subcontractors, and office staff to obtain missing information where required. Help ensure completed job records are accurate and compliant. Assist with document control and filing. Provide ad hoc support on various operational and administrative projects. Person Specification Essential Skills & Experience Strong organisational skills and excellent attention to detail. Good computer literacy, including Microsoft Office (Excel, Outlook, Word). Ability to manage and prioritise workload independently. Strong communication skills, both written and verbal. Reliable, proactive, and able to work accurately with large volumes of information. Desirable Previous administration experience within facilities management, construction, maintenance, or property services. Experience working with job management or CAFM systems. Experience handling digital files, photos, and document management processes. What We Offer Flexible part-time hours Friendly and supportive working environment Opportunity to gain experience within the facilities management sector Potential for additional hours and career progression as the business grows

Andy File Associates Limited is working as a Recruitment Agency on behalf of our client with regards this permanent position. We are delighted to be working with a leading, forward thinking conveyancing firm who have a new and exciting opportunity available now. They are looking to recruit a Property Lawyer to join their brand new Conveyancing Team based in Cardiff. The Role: Following a 4-week training programme, designed to ensure you get off to the best possible start. You ll manage a mixed caseload of freehold, leasehold, newbuild and shared ownership transactions, tailored to your level of expertise. Their bonus scheme gives you the opportunity to earn £12K £15K per annum, on top of your base salary. They are proud to offer a structured career path for you to build your career and grow as a person, whatever that looks like for you. Key Responsibilities: Process the sale/purchase from instruction through to completion liaising with all parties to include mortgage brokers, estate agents, solicitors and clients throughout the transaction. Proactively communicate and build strong relationships with clients and third parties keeping them regularly updated of progress. Provide an exceptional service both to the client, introducers and third parties. Recognise potential risks and resolve issues without putting the client or business at risk. Ensure that all allocated files are maintained in good order in compliance with Service Level Agreements (SLA s) and in accordance with regulatory and statutory requirements. Prepare and issue contract papers on any related sale. Thoroughly deal with any sale enquiries Analyse search results Display exceptional organisation to target matters for exchange and completion at the start of each month in line with KPIs Liaise with mortgage lenders regarding drawing down client funds. Dealing with exchange of contracts and legal completion. What you ll need • At least 2 years of Conveyancing experience, managing your own caseload. • A passion for delivering excellent client service • Great written and verbal communication skills • High level of attention to detail This is a full-time, permanent role, Monday to Friday What is on offer: • 23 days holiday + 2 extra religious/cultural days • Hybrid working • Your birthday off! • Free conveyancing legal fees • Moving home days off • Volunteering days • Retailer discounts and frequent socials • Refer a friend bonuses DBS and Financial Checks: Please note that as part of our commitment to maintaining a safe and trustworthy workplace, all offers of employment are subject to satisfactory completion of DBS (Disclosure and Barring Service) checks and financial background checks. These checks are conducted to ensure the safety of our employees and clients and to uphold the highest standards of integrity and compliance in our operations. If this sounds like your next career move, please apply now! Please note that only candidates with the legal right to work in the UK will be considered for this position. Proof of eligibility will be required at the time of application.

ndy File Associates are acting on behalf of our client as a recruitment agency with regards this permanent vacancy Our award winning client based in Hampshire is looking to recruit a Private Client Solicitor to join their team at Senior Associate level. Overview We are looking for an experienced Senior Associate Solicitor to join our client's highly regarded Private Client team. You will lead on complex matters, provide strategic advice to high-net-worth individuals and families, and be a trusted advisor within the team and outside, providing support to more junior colleagues where needed. You will combine technical expertise with leadership, mentoring junior colleagues and contribute to the growth of the department. We are seeking a Qualified Solicitor (England & Wales) with at least 8 years PQE in private client law We are looking for an individual who can: Lead on complex private client matters, from wills and probate to multi-generational estate planning and trust administration. Advise on tax mitigation strategies, helping clients structure their affairs effectively. Guide clients through sensitive issues, including elderly client care, capacity matters, and Court of Protection applications. Supervise and mentor junior colleagues, fostering a culture of excellence and collaboration. Drive business development, building strong client relationships and contributing to the firm s growth. Stay ahead of legal developments, ensuring compliance and best practice across all matters. The ideal candidate will be: Qualified Solicitor (England & Wales) with at least 8 years PQE in private client law An expert in wills, probate, trusts, estate planning, and tax planning Able to manage complex cases independently and deliver strategic advice A strong leader with experience supervising and mentoring An exceptional communicator and negotiator with relationship-building abilities STEP qualified or working towards STEP qualification (preferred) A client-focused mindset with empathy, confidentiality, and professionalism. Benefits c£60k- £70k Salary (Full Time), depending on experience 34 days holiday (including bank holidays) Birthday day off Free New Forest Parking Clock Health Cash Plan and Group Life Cover Company sick pay scheme Staff Discount Platform Award-winning training and development

Andy File Associates are acting on behalf of our client as a recruitment agency with regards this permanent vacancy Our award winning client is looking to recruit a Litigation Fee Earner to join their Litigation & Dispute Resolution Team based in Hampshire. They are looking for a Litigation Solicitor or Legal Executive with 3-4+ years PQE. This is a full time office based role. To be successful in this role you will be: Experienced and confident in managing a varied litigation caseload A self-starter who can take ownership of existing work and build their own caseload Commercially minded and able to identify and pursue opportunities to grow the firm s service offering Client-focused, with excellent communication and relationship-building skills You will receive enquiries in various areas such as: Property litigation - boundary disputes, landlord-tenant issues, leasehold enfranchisement a strong and experienced candidate would consolidate the current offering. Planning disputes - with the right candidate, we can actively market and build this service In litigation Commercial litigation a strong candidate could help expand this side of the business Key Resonsibilities Manage a varied caseload of litigation matters, offering expert legal advice and representation in court, mediation, and settlement negotiations Draft and manage key legal documents, ensuring compliance and accuracy at every stage Conduct in-depth legal research and build winning strategies to help clients achieve their goals Be the trusted point of contact for clients, keeping them updated and guiding them through the litigation process Prepare for and represent clients at trials, hearings, and other key proceedings Assist in driving the firm s growth through business development and networking Caseload includes: Property Litigation boundary disputes, landlord-tenant issues, leasehold enfranchisement, service charge disputes. Commercial Disputes contract disputes, shareholder disagreements, professional negligence Debt Recovery from initial demand to enforcement General Civil Litigation defective products (e.g. motor yachts), insolvency disputes You will need to have the following Key Skills & Attributes Deep knowledge of civil litigation procedures and experience managing cases from start to resolution Strong attention to detail, organisation, and time-management skills Excellent client care and communication skills Proficient in case management systems and Microsoft Office A natural problem-solver with solid negotiation skills Personable and keen to be part of a close-knit firm Benefits 34 days holiday (including bank holidays) Birthday day off Free New Forest Parking Clock Health Cash Plan and Group Life Cover Company sick pay scheme Staff Discount Platform Award-winning training and development

Andy File Associates Limited is working as a Recruitment Agency on behalf of our client with regards this permanent position. Helpdesk Coordinator Salary: £26,000 - £28,000 dependent on experience Hours 9am - 5pm (Client happy to discuss less hours but salary would be pro rata) About our client: Our client is a rapidly growing facilities management company dedicated to providing exceptional service to a diverse portfolio of clients. As their business continues to expand, they are looking for a Helpdesk Coordinator to join their team, ensuring efficient, professional, and customer-focused support. Job Overview: The Helpdesk Coordinator will be part of a small helpdesk team, ensuring that all service requests are handled promptly and effectively. The role involves includes ensuring smooth communication between the helpdesk, facilities management teams, contractors and clients. Key Responsibilities: Helpdesk Operations: Part of a team that ensures all incoming service requests, incidents, and inquiries are logged, tracked, and resolved in a timely and effective manner. Client Communication: Ensure consistent and professional communication with clients regarding service requests, project updates, and issue resolution. Working to Service Level Agreements (SLAs): Ensuring service requests are resolved within agreed timelines. Take action to address and escalate any issues that might breach SLAs. Customer Satisfaction: Maintain a high level of customer satisfaction by resolving issues efficiently and enhancing customer service protocols. Key Skills & Experience: Proven helpdesk experience ideally in facilities management or a related industry. Strong customer service orientation with the ability to handle challenging situations calmly and effectively. Excellent organisational skills, with the ability to prioritise tasks and manage time efficiently in a fast-paced environment. Strong analytical skills with the ability to assess performance data and make data-driven improvements. Familiarity with helpdesk management software and ticketing systems. Strong verbal and written communication skills. Ability to manage and motivate a team to meet targets and deliver high-quality service. Knowledge of facilities management practices is desirable but not essential. What our client offers: Opportunity to be part of a growing, dynamic team with potential for career development. Supportive and collaborative work environment. Professional development