Invictus Group

10 job(s) at Invictus Group

Invictus Group City, London
Jul 03, 2026
Contractor
Contract Support - Liverpool Steet - Temp to Perm (Immediate Start) Location : Liverpool Street Basic Salary: 35,000 per annum/ 21.90p/h Via Umbrella Working Hours: Monday to Friday 8am - 5pm We are seeking a highly organised and proactive Contract Support to join our on-site facilities management team within a busy multi-tenanted commercial office building in Liverpool Street. This role is key to ensuring the smooth coordination of administrative, financial, and operational support services, contributing to high levels of client satisfaction and efficient contract delivery. Key Responsibilities: Administrative Support Provide day-to-day administrative support to the facilities and contract management team Maintain accurate records of all contract documentation, compliance logs, and service reports Manage correspondence, including emails, calls, and tenant queries in a professional and timely manner Prepare reports, presentations, and documentation as required Financial & Contract Support Assist with budget tracking, cost control, and financial reporting with experience of working on fully comprehensive contracts Process purchase orders, invoices, and supplier payments in line with company procedures Support monthly financial reviews and reporting cycles focusing on debt and unbilled revenue Maintain accurate financial records and support audits when required Client & Tenant Liaison Act as a key point of contact for tenants, addressing queries and service requests via the use of Vicinitee and Concept CAFM systems Build and maintain strong relationships with occupiers and stakeholders Coordinate tenant communications, notices, and updates Facilities Coordination Support the planning and scheduling of maintenance and service activities through the use of an 11-engineer shift team Liaise with contractors and service providers to ensure timely delivery of services Monitor service performance and ensure compliance with SLAs and KPIs Assist in health & safety compliance, including record-keeping and reporting Key Requirements: Previous experience in a contract support, facilities management, or administrative role Strong organisational and multitasking abilities Excellent communication and interpersonal skills Proficient in Microsoft Office (Word, Excel, Outlook) Financial administration experience (invoicing, PO management) required, previous use of Coups and Power BI platforms advantageous. Ability to work independently and as part of a team in a fast-paced environment Detail-oriented with a high level of accuracy Proactive and solution-focused approach Professional and customer-focused mindset Reliable, punctual, and adaptable If this role is of interest then please do apply for the role below.
Invictus Group City, London
Jul 02, 2026
Full time
Facilities Assistant - Bank - Up to 33k - Permanent Location: Permanent Basic Salary: 31k - 33k Per Annum Hours Of Work: Mon - Fri 8am - 5pm A leading FM company is seeking a professional and highly organised Facilities Assistant to support the smooth day-to-day running of a corporate office in Bank. This is a front-facing role focused on workplace experience, facilities coordination, client support, and operational administration. The role involves more 70% Facilities Assistant 30% Contract Support duties. Key Responsibilities: Ensure visitors/calls are dealt with in a welcoming, courteous and professional manner, seeking to anticipate their needs where possible. Greet visitors; provide correct badges to visitors. Provide assistance and guidance to visitors as required. Processing invoicies and raising POs Liaise with Landlord to ensure overall service to users in the building is maintained. Liaise with site contact/client on a regular basis, reporting any issues and concerns in a timely manner to management team. Maintain security and safety standards as required, ensuring that visitors are escorted and contractors do not have access to areas without the appropriate authorisation or supervision maintained. Maintain break out and kitchen areas when janitorial team not available. Undertake daily building walkthroughs and support meeting room checks in accordance with local processes. Ensure all walkthroughs are documented and actions highlighted. Carry out monthly workplace inspections. Coordination of site inductions. Ensure signage and notice boards are kept neat and tidy at all times. Undertake weekly cleaning quality checks and highlight any non-compliance to Serviced Office provider. Ensure all quality checks are documented. To log all outgoing goods and incoming goods for tracking purposes. To support with courier requests and invoice queries. Administer the booking system for conference rooms and workrooms, following current guidelines. Deal with all queries in a positive and helpful manner. All bookings to be verified in advance. To manage the centralized stationery stores, including printer paper, and to maintain the additional stationery orders & records Sort & deliver all incoming (internal and external) post to individual desks. Sort all outgoing mail (internal and external), including special and recorded deliveries Follow all Health & Safety and Environmental requirements that are defined on work instructions or communicated in training. Key Requirements: Previous experience in a facilities, maintenance, or building support role. Has Minor Contract Admin experience as well Excellent telephone and email manner Computer literate, preferably some data entry experience Good practical and problem-solving skills. Ability to work independently and as part of a team. Strong communication and customer service skills. Basic understanding of health and safety practices. Good organisational skills and attention to detail. If this role is of any interest then please do apply for the role below.
Invictus Group
Jul 01, 2026
Full time
Responsibilities Act as the main point of contact for the contract, coordinating service desk activity across clients, engineers, subcontractors and internal stakeholders. Coordinate the day-to-day operations of the engineering team and ensure engineers are clear on their schedules, locations and job requirements. Plan, track and document all planned preventative maintenance activities. Ensure all PPM works are scheduled within required service windows and that missed services are logged and recovery plans are implemented. Coordinate reactive callouts, organise attendance, support resolution within contract SLAs and provide clear updates to customers. Take ownership of reporting and document control, including exporting, editing, checking and saving service reports in the correct internal and external folders or portals. Review service report content and flag incomplete information, incorrect terminology or missing detail to the relevant engineer or Operations Manager. Keep planners, trackers and booking systems up to date, including PPM planners, HIU planners and other contract trackers. Support quotation administration by reviewing requests, preparing quotations, progressing approvals and coordinating remedial works. Take responsibility for materials and tooling acquisition, including purchase order support and order tracking. Support the RAMS process by reviewing submissions, chasing subcontractor documentation and ensuring records are filed correctly. Review GRNs, supplier invoices, WIP and service review actions, and support weekly operational meetings. Support monthly reporting requirements and customer review meetings where required. Provide wider support to the Canary Wharf and HIU teams and undertake any additional duties reasonably required by the relevant Operations Manager. Schedule engineers, subcontractors and planned works activity. Chase engineer job closures and ensure works are processed correctly within the CAFM system. Run, edit, save and file daily PPM, reactive and service reports. Manage personal and shared inboxes and respond to customer, supplier and engineer queries. Raise callouts and coordinate engineer attendance and communication updates. Maintain planners and booking systems, including HIU bookings when necessary. Raise quotation requests and progress approved remedial works. Order parts and tooling and ensure records are updated correctly. Review GRNs and supplier invoices. Take part in WIP reviews, service reviews and weekly meetings. Ensure monthly reports are completed and submitted within required deadlines. Support customer review meetings and reporting packs where required. Complete toolbox talks and training objectives where applicable. Ensure all of end of month billing is completed on time and that any discrepancies are raised back to the relevant Ops Manager/Team Leader
Invictus Group
Jul 01, 2026
Full time
Ensure calls through switchboard are managed with a welcoming, courteous and professional manner, seeking to anticipate their needs where possible. Record all switchboard data for the purpose of interrogation of patterns etc. Liaise with Landlord post room, to ensure all inward deliveries are received and distributed in a timely fashion. Sort & deliver all incoming (internal and external) post to individual desks. Record courier and postal servicing cost, split by cost centres To log all outgoing goods and incoming goods for tracking purposes. To support with courier requests and invoice queries. Liaise with Landlord to ensure overall service to users in the building is maintained. Liaise with site contact/client on a regular basis, reporting any issues and concerns in a timely manner to management team. Maintain security and safety standards as required, ensuring that visitors are escorted and contractors do not have access to areas without the appropriate authorisation or supervision maintained. Maintain break out and kitchen areas (including loading and unloading of dishwashers) when janitorial team not available. Ensure cleaning washroom and kitchen area consumables are monitored and replenished throughout the day. Undertake daily building walkthroughs and support meeting room checks in accordance with local processes. Ensure all walkthroughs are documented and actions highlighted. Participate and proactively manage room and event set up requests Carry out monthly workplace inspections. Ensure signage and notice boards are always kept neat and tidy. Undertake weekly cleaning quality checks and highlight any non-compliance to Serviced Office provider. Ensure all quality checks are documented. To log all outgoing goods and incoming goods for tracking purposes. To support with courier requests and invoice queries. To manage the centralized stationery stores, including printer paper, and to maintain the additional stationery orders & records Maintain a safe and tidy workplace. In addition to the above-mentioned tasks, other activities and responsibilities may be individually defined. Follow all Health & Safety and Environmental requirements that are defined on work instructions or communicated in training. Follow required emergency prevention and operational controls. Report all accidents, occupational illnesses and emergencies. Managing and communicating the PPM schedule Access card management and distribution Managing staff lockers (access, assignment and faults). Be the point of contact for handovers to evening cleaning teams. Apply, execute and maintain function related quality issues.
Invictus Group
Jul 01, 2026
Full time
Key Responsibilities: Create and maintain detailed PPM schedules based on manufacturer recommendations, building specifications, and client requirements. Assign maintenance tasks to appropriate technicians and contractors, ensuring proper scheduling and prioritization. Monitor and update PPM schedules as needed due to changing conditions or equipment updates. Utilize relevant in house property management software to input and manage all PPM data, including equipment details, maintenance history, and compliance documentation. Generate reports on PPM compliance, overdue tasks, and maintenance trends. Ensure accurate data entry and system integrity. Liaise with building managers, technicians, contractors, and clients to communicate PPM schedules, task updates, and any potential issues. Coordinate with the facilities team to ensure timely access to equipment for maintenance activities. Monitor compliance with regulatory requirements and industry standards related to building maintenance. Ensure all necessary documentation is maintained and readily available for audits. Track and analyze maintenance costs associated with PPM activities to identify potential cost-saving opportunities. Monitor budgets and ensure adherence to allocated funds.
Invictus Group City, Birmingham
Jul 01, 2026
Contractor
Workplace Coordinator - Birmingham - Temporary (Immediate Start) Location: Brimingham Hourly Pay Rate: 17.50 Per Hour Hours Of Work: Mon - Fri 8am - 5pm A leading FM company is seeking a professional and highly organised Workplace Coordinator to support the smooth day-to-day running of a corporate site in Brimingham on a 3-4 Months Contract. This is a front-facing role focused on workplace experience, facilities coordination, client support, and operational administration. Key Responsibilities: Act as the main point of contact for workplace and facilities-related queries i.e.managing the FOH reception desk Coordinate meeting rooms, desk bookings, visitor management, and hospitality requests Support the Facilities Manager with daily operations and site compliance Raise and track reactive maintenance jobs through CAFM systems Liaise with contractors, cleaners, security, and building management teams Ensure office areas are maintained to a high standard at all times Manage office supplies, stationery, and workplace services Assist with health & safety checks, audits, and compliance records Deliver excellent customer service to staff, clients, and visitors Key Requirements: Previous experience in workplace coordination, facilities, front-of-house, or office management Strong administrative and organisational skills Excellent communication and customer service abilities Experience using Microsoft Office and FM/Helpdesk systems Professional presentation and ability to work in a corporate environment Able to manage multiple tasks and work independently If this role is of any interest then please do apply for the role below.
Invictus Group Church Stretton, Shropshire
Jun 30, 2026
Seasonal
Corporate Receptionist - Church Stretton - Temporary (Immediate Start) Location: Church Stretton Hours of Work: Mon - Fri 8am - 5pm Hourly Pay Rate: 17.00p/h Via Umbrella A World Leading Service Provider who operates on an International scale is seeking an experienced Corporate Receptionist based in the Church Stretton area on a 4 Months Temporary contract working in large corporate office site. The successful candidate would ideally need to be very client facing and has good experience working in a FOH environment. Key Responsibilities include: Welcoming all staff and visitors and act as host to create excellent relationships with the customers (To make refreshments as and when required) Management of the staff car parking and visitor spaces. Arrange all business lunches, conference room bookings and conference calls dial in. Ensure the front of house is kept tidy and regular checks of visitor washrooms. Manage all incoming and outgoing post, parcels and couriers Welcome delivery drivers and couriers. Sign for parcels and place in post room for recipient to collect (keep records). Keep the telephone listings up to date at all times and liaise daily with the Service Centre to ensure the telephone and Contract lists are up to date so they can receive incoming calls. To answer internal calls only. Administration duties for the Service Centre and the Finance Teams (or any other department upon the request of your manager). To keep all Front of House Literature up to date and tidy The successful candidate must be able to demonstrate the following: Customer Service and Front of House experience is required. Excellent communication (face to face, telephone and written) Well presented with excellent attention to detail. Extremely organised individual. If this role would be of any interest or you know someone that might be of interest then please do apply below
Invictus Group City, Manchester
Oct 08, 2025
Full time
Commercial Gas Engineer Location: North West of England Salary: 45,000 - 48,000 + Van & Fuel Card (Personal Use) Requirements: Commercial Gas Tickets Our client is looking to build their team and is working on some great contracts around North West of England. You'll be joining a skilled and friendly team, trusted to work on a variety of commercial sites, ensuring heating systems run safely and efficiently. Responsibilities: Service, maintain, and repair commercial gas systems. Diagnose and resolve faults efficiently. Ensure compliance with safety regulations and industry standards. Complete necessary documentation and reports. Deliver high-quality work while maintaining health & safety protocols. About You: Fully qualified with up-to-date commercial gas certifications. Strong experience in commercial heating system maintenance. Able to work independently and solve problems on-site. Excellent communication and customer service skills. Willing to undergo a DBS check and follow security protocols.
Invictus Group
Oct 03, 2025
Full time
Experience: 5 years+ working within FM and the building services industries with a minimum of 1 year experience working in a construction environment. Experience working in critical environments in a technical Admin role. Experience working with risk mitigation documentation & systems. 3 years+ working within a data centre environment with a good understanding of the following process: SOP, MOP, EOP, OEM, S-MOP, CEP & SoS. Exposed to a variety of safe systems of work including but not limited to, Limitations of Access, Fire Systems Isolation requests, permit to work and associated high-risk permits such as Low-Voltage (LV) and High Voltage (HV), Electrical & Mechanical Isolations, working at height, hot works, mechanical, high pressure, excavations & confined spaces. Education: (Must have to be considered for this role) City & Guilds Level 3, BTEC, ONC or HNC level for Electrical/Mechanical engineering Computer literate, with good report writing skills, proficient with Microsoft Office Systems. High Voltage Industry training, course attendance and valid certification Institution of Occupational Safety and Health Managing Safely or National Examination Board in Occupational Safety and Health Certificate. City & Guilds in Business Administration.
Invictus Group
Sep 23, 2025
Full time
Our client is looking for an Electrician to join their team! You ll be joining a skilled and supportive group, trusted to maintain and repair systems to keep the site running smoothly. Responsibilities Carry out scheduled electrical testing, inspection, and maintenance tasks, including emergency lighting, ECIR, PAT, motors, and lightning protection. Complete planned preventive maintenance (PPM) and reactive works in line with SLA, KPI, and competency requirements. Supervise specialist subcontractors, ensuring safe and compliant completion of works and reporting anomalies to site management. Maintain and repair equipment safely, providing input into the planned maintenance schedule. Requirements ECS Gold Card Installation Electrician with C&G 2391 (Testing & Inspection), 18th Edition, and AM2 qualifications. Proven experience in large-scale electrical testing and inspection, including single and 3-phase systems. Strong knowledge of health, safety, and compliance practices within an industrial environment. Benefits Competitive salary up to £44,000 per annum plus 24 days annual leave (increasing to 25 with service) plus public holidays. Life cover (1.5x salary), employee assistance program, and access to wellbeing and mental health support. Wide range of discounts including shopping, gym membership, cycle-to-work, and holiday purchase schemes. Professional development opportunities with training, qualifications, and access to employee networks. If you re ready for your next challenge and want to make a real impact, we want to hear from you. Apply today!