Institute of Physics
We re currently looking for a Workplace Services Technician, offered on a permanent basis of to help us deliver our mission. This a part time position working 21 hours per week with flexible days that suit individual needs while delivering on business needs. This role has high flexibility where the individual could choose three full time days, or four/five days with shorter days to fit around other commitments / personal preferences. This role will be mostly based in our London office with limited flexibility where practical. What s it like working at the IOP? The IOP is a friendly, inclusive, and ambitious organisation. Diversity and inclusion, being data led, and open approach are central to how we work. We focus on supporting our people to thrive, offering competitive pay, great development opportunities and a generous benefits package. Some of our benefits include: An excellent pension scheme Private medical insurance, life assurance, dental insurance and a healthcare cash plan Eye care vouchers, annual flu vaccinations, long service awards and access to an employee assistance programme 25 days annual leave as a standard, in addition to floating bank holidays Flexible working opportunities The Role What will I be doing? You ll be responsible for a range of activities, including: Managing the relationship with our maintenance provider to ensure our building is in good repair and being maintained as per the manufacturer s instructions. Supervising work that is happening onsite to understand the cause and solution as well as making sure that it is conducted safely. Maintaining a safe and healthy workplace through regular inspections, keeping all spaces safe, reviewing RAMS, and enforcing our permit-to-work system. Respond to reactive maintenance requests in a timely and professional manner. This includes undertaking a wide range of fabric work such as basic plumbing, painting / decorating, or mechanical issues. Working with the Senior Workplace Officer to move furniture safely and working together around dates for work that balance the need of resolution and cause the least amount of disruption. Projects you may work on include: Air source heat pump installation Building sustainability initiatives Lifts being refurbed Who will I work with? You ll work closely with a range of colleagues and stakeholders, including: Workplace team colleagues especially the Senior Workplace Officer to organise all London office requirements. Our maintenance and other relevant suppliers to keep our building operating well. IOP staff Ideally, we hope you ll apply if you bring: Essential: Previous building services/M&E skills, knowledge, and experience ideally on client side and a team that held all hard services. Qualified to City & Guilds Level II/III or equivalent experience in electrical, plumbing, or mechanical discipline. Good knowledge and clear understanding of Health and Safety regulations such as LOLER, Electricity at Work, Working from Heights, and used permit to work systems before. Knowledge of and experience in building systems such as BMS / Lighting Systems / Pumping / Lifts / Low Pressure Hot Water Systems / Pressurisation Systems / Ventilation Systems etc. Experience of working with multiple internal and external stakeholders, ensuring expectation are met and communication is regular and clear. An IOSH Managing Safely certification or similar is essential. Nice to have: Experience with invoices processing and finding the most cost-effective solution. Ideally within charities to understand budget restrictions and be creative with solutions. Be first aid and emergency marshal qualified (must be willing to have this responsibility). Knowledge and experience solar panels, green roof, and air sourced heat pumps. Mansafe wired system working from height training (must be willing to hold this qualification. Some project management experience. At the IOP, we know that great candidates don t always tick every box. If your experience looks a little different, but you bring enthusiasm, curiosity and a willingness to learn, we d love to hear from you. How to apply Alongside your CV, please include a cover letter explaining how you meet the person specification. How will I be working? We operate a flexible, trust based working model that gives colleagues autonomy over how, when and where they work, as long as the business needs are being met and that team connections are maintained. You will engage in regular in person collaboration with your team (as operational appropriate), as well as with colleagues across the wider organisation, to ensure effective operational alignment and to support our inclusive approach to working. As an organization we meet in person once a quarter at our Head Office in Kings Cross, London. Why join the IOP? The IOP is the professional body and learned society for physics in the UK and Ireland. As a charity, we re passionate about increasing public understanding of physics and supporting a diverse and inclusive physics community. We re committed to creating a welcoming and inclusive culture for everyone. If you need any reasonable adjustments during the application or recruitment process, please let us know we re always happy to help. Please note whilst we are unable to offer visa sponsorship for this role, we warmly encourage applications from candidates who already have the right to work in the UK and Ireland.
We re currently looking for a Workplace Services Technician, offered on a permanent basis of to help us deliver our mission. This a part time position working 21 hours per week with flexible days that suit individual needs while delivering on business needs. This role has high flexibility where the individual could choose three full time days, or four/five days with shorter days to fit around other commitments / personal preferences. This role will be mostly based in our London office with limited flexibility where practical. What s it like working at the IOP? The IOP is a friendly, inclusive, and ambitious organisation. Diversity and inclusion, being data led, and open approach are central to how we work. We focus on supporting our people to thrive, offering competitive pay, great development opportunities and a generous benefits package. Some of our benefits include: An excellent pension scheme Private medical insurance, life assurance, dental insurance and a healthcare cash plan Eye care vouchers, annual flu vaccinations, long service awards and access to an employee assistance programme 25 days annual leave as a standard, in addition to floating bank holidays Flexible working opportunities The Role What will I be doing? You ll be responsible for a range of activities, including: Managing the relationship with our maintenance provider to ensure our building is in good repair and being maintained as per the manufacturer s instructions. Supervising work that is happening onsite to understand the cause and solution as well as making sure that it is conducted safely. Maintaining a safe and healthy workplace through regular inspections, keeping all spaces safe, reviewing RAMS, and enforcing our permit-to-work system. Respond to reactive maintenance requests in a timely and professional manner. This includes undertaking a wide range of fabric work such as basic plumbing, painting / decorating, or mechanical issues. Working with the Senior Workplace Officer to move furniture safely and working together around dates for work that balance the need of resolution and cause the least amount of disruption. Projects you may work on include: Air source heat pump installation Building sustainability initiatives Lifts being refurbed Who will I work with? You ll work closely with a range of colleagues and stakeholders, including: Workplace team colleagues especially the Senior Workplace Officer to organise all London office requirements. Our maintenance and other relevant suppliers to keep our building operating well. IOP staff Ideally, we hope you ll apply if you bring: Essential: Previous building services/M&E skills, knowledge, and experience ideally on client side and a team that held all hard services. Qualified to City & Guilds Level II/III or equivalent experience in electrical, plumbing, or mechanical discipline. Good knowledge and clear understanding of Health and Safety regulations such as LOLER, Electricity at Work, Working from Heights, and used permit to work systems before. Knowledge of and experience in building systems such as BMS / Lighting Systems / Pumping / Lifts / Low Pressure Hot Water Systems / Pressurisation Systems / Ventilation Systems etc. Experience of working with multiple internal and external stakeholders, ensuring expectation are met and communication is regular and clear. An IOSH Managing Safely certification or similar is essential. Nice to have: Experience with invoices processing and finding the most cost-effective solution. Ideally within charities to understand budget restrictions and be creative with solutions. Be first aid and emergency marshal qualified (must be willing to have this responsibility). Knowledge and experience solar panels, green roof, and air sourced heat pumps. Mansafe wired system working from height training (must be willing to hold this qualification. Some project management experience. At the IOP, we know that great candidates don t always tick every box. If your experience looks a little different, but you bring enthusiasm, curiosity and a willingness to learn, we d love to hear from you. How to apply Alongside your CV, please include a cover letter explaining how you meet the person specification. How will I be working? We operate a flexible, trust based working model that gives colleagues autonomy over how, when and where they work, as long as the business needs are being met and that team connections are maintained. You will engage in regular in person collaboration with your team (as operational appropriate), as well as with colleagues across the wider organisation, to ensure effective operational alignment and to support our inclusive approach to working. As an organization we meet in person once a quarter at our Head Office in Kings Cross, London. Why join the IOP? The IOP is the professional body and learned society for physics in the UK and Ireland. As a charity, we re passionate about increasing public understanding of physics and supporting a diverse and inclusive physics community. We re committed to creating a welcoming and inclusive culture for everyone. If you need any reasonable adjustments during the application or recruitment process, please let us know we re always happy to help. Please note whilst we are unable to offer visa sponsorship for this role, we warmly encourage applications from candidates who already have the right to work in the UK and Ireland.
Institute of Physics
We re currently looking for a Deputy Executive Assistant to the Group Chief Executive Officer , offered on a fixed term basis of 6 months, to help us deliver our mission. This a full-time position, 35 hours per week. What s it like working at the IOP? The IOP is a friendly, inclusive and ambitious organisation. Diversity and inclusion are central to how we work. We focus on supporting our people to thrive, offering competitive pay, great development opportunities and a generous benefits package. Some of our benefits include: An excellent pension scheme Private medical insurance, life assurance, dental insurance and a healthcare cash plan Eye care vouchers, annual flu vaccinations, long service awards and access to an employee assistance programme 25 days annual leave as a standard, in addition to floating bank holidays Flexible working opportunities The Role What will I be doing? You ll be responsible for a broad range of high level Executive Office support activities, including: Preparing, coordinating and servicing senior leadership meetings, including drafting clear agendas, collating accurate papers, taking high quality minutes and tracking actions with a strong attention to detail. Providing high quality executive and administrative support to the CEO Office, including complex diary and inbox management, and the drafting, handling and dispatch of correspondence on behalf of the Group CEO with excellent written accuracy and judgment. Supporting effective planning, briefing and preparation to ensure the Group CEO is fully equipped for internal and external engagements, with well structured briefings and precise, timely documentation. Projects you may work on include: Coordinating national and international travel programmes for the Group CEO, President and senior trustees, producing accurate itineraries and paperwork to ensure effective use of time and seamless stakeholder engagement. Supporting the delivery of high profile Institute events involving the Group CEO, Executive Team and senior stakeholders, with a strong focus on detail, logistics and written briefings. Undertaking short term project work and research for the Executive Team, analysing and summarising information clearly and producing briefings, reports or presentations as required. Who will I work with? You ll work closely with a wide range of colleagues and stakeholders, including: The CEO Office Operations Manager and Executive Assistant to the Group CEO and President, working collaboratively to ensure the smooth, accurate and professional running of the Executive Office. Executive Directors, senior trustees and members of the Leadership Team across the Institute and its subsidiary companies, including IOP Publishing. Senior internal and external stakeholders, including equivalent CEO offices in partner organisations, government and learned societies, requiring clear, professional written communication and attention to detail. Ideally, we hope you ll apply if you bring: Essential: Proven experience providing high level PA or Executive Assistant support in a fast paced, complex environment, including diary management, meeting support and high quality minute taking. Excellent written communication skills, with the ability to draft clear, accurate and professional correspondence, briefings and minutes, alongside a consistently high level of attention to detail. Strong organisational and prioritisation skills, with the judgment and discretion to handle confidential and sensitive information. Advanced IT skills, including confident use of Microsoft 365 applications (Outlook, Word, PowerPoint and Excel). Nice to have: Experience supporting senior executives or boards within a charity, professional body, membership organisation or similarly complex environment. Experience using CRM systems and maintaining accurate electronic records and contact databases. A professional qualification as an Executive Assistant or Personal Assistant (or working towards one). How to apply Alongside your CV, please include a cover letter explaining how you meet the person specification. How will I be working? We operate a flexible, trust based working model that gives colleagues autonomy over how, when and where they work, while recognising the value of in person collaboration. You will be assigned a base office, with hybrid working offered as standard. This role does however involve regular visits to our head office based on business needs. You will engage in regular in person collaboration with your team (as operational appropriate), as well as with colleagues across the wider organisation, to ensure effective operational alignment and to support our inclusive approach to working. As an organization we meet in person once a quarter at our Head Office in Kings Cross, London. Why join the IOP? The IOP is the professional body and learned society for physics in the UK and Ireland. As a charity, we re passionate about increasing public understanding of physics and supporting a diverse and inclusive physics community. We re committed to creating a welcoming and inclusive culture for everyone. If you need any reasonable adjustments during the application or recruitment process, please let us know we re always happy to help. Please note whilst we are unable to offer visa sponsorship for this role, we warmly encourage applications from candidates who already have the right to work in the UK and Ireland.
We re currently looking for a Deputy Executive Assistant to the Group Chief Executive Officer , offered on a fixed term basis of 6 months, to help us deliver our mission. This a full-time position, 35 hours per week. What s it like working at the IOP? The IOP is a friendly, inclusive and ambitious organisation. Diversity and inclusion are central to how we work. We focus on supporting our people to thrive, offering competitive pay, great development opportunities and a generous benefits package. Some of our benefits include: An excellent pension scheme Private medical insurance, life assurance, dental insurance and a healthcare cash plan Eye care vouchers, annual flu vaccinations, long service awards and access to an employee assistance programme 25 days annual leave as a standard, in addition to floating bank holidays Flexible working opportunities The Role What will I be doing? You ll be responsible for a broad range of high level Executive Office support activities, including: Preparing, coordinating and servicing senior leadership meetings, including drafting clear agendas, collating accurate papers, taking high quality minutes and tracking actions with a strong attention to detail. Providing high quality executive and administrative support to the CEO Office, including complex diary and inbox management, and the drafting, handling and dispatch of correspondence on behalf of the Group CEO with excellent written accuracy and judgment. Supporting effective planning, briefing and preparation to ensure the Group CEO is fully equipped for internal and external engagements, with well structured briefings and precise, timely documentation. Projects you may work on include: Coordinating national and international travel programmes for the Group CEO, President and senior trustees, producing accurate itineraries and paperwork to ensure effective use of time and seamless stakeholder engagement. Supporting the delivery of high profile Institute events involving the Group CEO, Executive Team and senior stakeholders, with a strong focus on detail, logistics and written briefings. Undertaking short term project work and research for the Executive Team, analysing and summarising information clearly and producing briefings, reports or presentations as required. Who will I work with? You ll work closely with a wide range of colleagues and stakeholders, including: The CEO Office Operations Manager and Executive Assistant to the Group CEO and President, working collaboratively to ensure the smooth, accurate and professional running of the Executive Office. Executive Directors, senior trustees and members of the Leadership Team across the Institute and its subsidiary companies, including IOP Publishing. Senior internal and external stakeholders, including equivalent CEO offices in partner organisations, government and learned societies, requiring clear, professional written communication and attention to detail. Ideally, we hope you ll apply if you bring: Essential: Proven experience providing high level PA or Executive Assistant support in a fast paced, complex environment, including diary management, meeting support and high quality minute taking. Excellent written communication skills, with the ability to draft clear, accurate and professional correspondence, briefings and minutes, alongside a consistently high level of attention to detail. Strong organisational and prioritisation skills, with the judgment and discretion to handle confidential and sensitive information. Advanced IT skills, including confident use of Microsoft 365 applications (Outlook, Word, PowerPoint and Excel). Nice to have: Experience supporting senior executives or boards within a charity, professional body, membership organisation or similarly complex environment. Experience using CRM systems and maintaining accurate electronic records and contact databases. A professional qualification as an Executive Assistant or Personal Assistant (or working towards one). How to apply Alongside your CV, please include a cover letter explaining how you meet the person specification. How will I be working? We operate a flexible, trust based working model that gives colleagues autonomy over how, when and where they work, while recognising the value of in person collaboration. You will be assigned a base office, with hybrid working offered as standard. This role does however involve regular visits to our head office based on business needs. You will engage in regular in person collaboration with your team (as operational appropriate), as well as with colleagues across the wider organisation, to ensure effective operational alignment and to support our inclusive approach to working. As an organization we meet in person once a quarter at our Head Office in Kings Cross, London. Why join the IOP? The IOP is the professional body and learned society for physics in the UK and Ireland. As a charity, we re passionate about increasing public understanding of physics and supporting a diverse and inclusive physics community. We re committed to creating a welcoming and inclusive culture for everyone. If you need any reasonable adjustments during the application or recruitment process, please let us know we re always happy to help. Please note whilst we are unable to offer visa sponsorship for this role, we warmly encourage applications from candidates who already have the right to work in the UK and Ireland.
