Allen Associates

Are you ready to enhance your administrative skills within a fast-paced and innovative environment? This is a fantastic opportunity for you to join a pioneering organisation as a Temporary Engineering Administrator. You will play a vital role in supporting the engineering team during a key transition, helping ensure smooth operations across multiple facilities. If you thrive under pressure and enjoy managing high volumes of work with accuracy and flair, this role offers a rewarding challenge in a fascinating industry. Please note, this is a full-time, temporary position paid on a weekly PAYE basis and as it will require a quick start, lengthy notice periods cannot be accommodated. Temporary Engineering Administrator Responsibilities This position will involve, but will not be limited to: Coordinating maintenance schedules, supporting the department s core functions. Utilising a Computerised Maintenance Management System (CMMS) to support scheduling, optimise workflows, and track work orders. Liaising effectively with contractors and internal managers to ensure timely completion of maintenance tasks aligning with business objectives. Managing a high volume of administrative tasks independently, prioritising work to meet deadlines. Assisting in documenting maintenance activities accurately and maintaining comprehensive records. Supporting the team in maintaining compliance and safety regulations. Temporary Engineering Administrator Rewards Opportunity to gain experience within a high-tech, forward-thinking organisation Supportive environment to develop your administrative and facilities management skills The Company The organisation is a pioneering entity, with a strong focus on quality, innovation, and teamwork. Temporary Engineering Administrator Experience Essentials Proven administrative experience, gained in a comparable setting Experience using a Computerised Maintenance Management System (CMMS) and Enterprise Resource Planning (ERP) system Knowledge of GMP standards and preventative maintenance processes Excellent communication skills, both written and verbal Advanced user of MS Word, Excel, and Outlook Ability to interpret technical documentation and solve problems independently Previous experience in a GMP environment Location This role is based within a well-connected facility, with excellent transport links including major public transport routes and available parking for drivers. Action If you would like to find out more about this excellent opportunity as a Temporary Engineering Administrator, then please apply online today! Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.

Centre Manager Are you ready to lead a dynamic innovation hub to new heights? As a Centre Manager, you will be at the helm of driving operational excellence, nurturing a thriving community, and delivering strong commercial results. This role offers a unique opportunity to shape the future of an inspiring workspace while making a real impact on local economic growth. Centre Manager Responsibilities This position will involve, but will not be limited to: Leading and developing a multidisciplinary team to provide exceptional customer service and foster an inclusive, motivated environment, aligning daily operations with strategic objectives. Developing and implementing sales and marketing strategies to attract new occupiers and retain existing clients, supporting business growth. Managing operational activities, including facilities management, health and safety compliance, and financial performance, ensuring the centre operates efficiently and profitably. Building strong relationships with tenants, partners, and local stakeholders to strengthen the centre s ecosystem and reputation. Driving initiatives that promote innovation, entrepreneurship, and community engagement within the centre. Utilising data and KPIs to monitor performance, identify opportunities for improvement, and adapt strategies effectively. Overseeing budget control, expense management, and ensuring high standards of compliance across all activities. Centre Manager Rewards Competitive salary ranging from £42,000 to £45,000, depending on experience. 25 days holiday, plus bank holidays, with options to buy or sell holiday entitlement. Pension scheme, life assurance, and healthcare plan for your peace of mind. Access to high street discounts and health and wellbeing benefits. Development opportunities to grow your leadership skills and career within a recognised leader in innovation spaces. The Company Our client manages a network of working spaces designed to support start-ups, SMEs, and ambitious businesses. Centre Manager Experience Essentials Proven experience in managing multi-use commercial spaces or innovation centres. Strong leadership skills with a track record of leading diverse teams. Experience in sales, marketing, or business development within a facilities or community-focused environment. Financial acumen, including budget management and cost control. Excellent communication skills, capable of engaging with stakeholders at all levels. Data-driven mindset, with experience using KPIs to guide decision-making. Ability to manage change, challenge constructively, and deliver results under pressure. Location This role is based onsite 5 days per week in OX11. There are parking facilities nearby. Flexibility with working arrangements may be arranged from time to time, but a significant portion of time will be onsite to maintain leadership presence and team engagement. Action If you would like to find out more about this excellent opportunity, then please apply online today! We will review and respond to all applications. Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.

Team Administrator Are you looking for a role that offers flexibility and the chance to support a dynamic engineering environment? As the part-time Administrator you will play a vital role in maintaining smooth administrative operations within a leading scientific company. This position provides an excellent opportunity to develop your skills, contribute to impactful projects, and work in a supportive, innovative setting. Team Administrator Responsibilities This position will involve, but will not be limited to: Managing and maintaining engineering databases to ensure data accuracy and accessibility. Collating and preparing information for product manuals, supporting the technical documentation process. Overseeing document control activities to ensure compliance and version control. Updating trackers, spreadsheets, and other administrative tools to monitor project progress. Handling general enquiries, offering support to colleagues across departments. Assisting with procurement and purchase order administration to support operational efficiency. Supporting continuous improvement initiatives in administrative workflows and systems. Team Administrator Rewards Competitive salary circa £25,(Apply online only) - £28,(Apply online only) (FTE), pro-rated for part-time hours. Flexible working hours, approximately 24 hours per week over 3 or 4 days, with open discussion on arrangements. 25 days annual leave plus Bank Holidays. 7% employer pension contribution. Access to private healthcare. Cycle to Work Scheme and on-site parking to make commuting easier. Friendly and inclusive company culture that values learning, development, and quality. Regular social events. The Company Our client is a recognised leader, with over 25 years of experience supplying the scientific community. They foster a respectful, innovative culture that values team collaboration, continuous improvement, and scientific excellence. Team Administrator Experience Essentials Proven administrative or office-based experience, ideally within engineering, purchasing, or manufacturing sectors. Strong organisational skills, with the ability to manage multiple priorities efficiently. Excellent IT skills, including proficiency in MS Word, Excel, and PowerPoint. Confident communicator with a proactive approach to supporting colleagues. Disciplined and methodical in handling documentation and data. Enthusiastic about learning and contributing to a team environment. Location This role is based in Oxford, with onsite parking and easily accessible by public transport with excellent links. Action If you would like to find out more about this excellent opportunity, then please apply online today! We will review and respond to all applications. Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.

A rare opportunity has arisen for an experienced Advocacy Manager to lead VIP, influencer, and partnerships strategy for a high-profile destination in Oxfordshire. This role is ideal for a relationship-driven professional with a strong background in influencer marketing, advocacy, and experiential marketing. You will be responsible for developing and delivering a guest-focused advocacy strategy that drives customer spend, brand awareness, and engagement. Working with influential voices across fashion, culture, food, music, and sport, you will build authentic partnerships and communities that champion the destination and amplify its story. This position suits a proactive, people-oriented professional who thrives in a fast-paced environment, enjoys hosting VIPs, and excels at creating high-impact social content. You will want to be on location, generating elevated partnerships that capture the spirit of the venue. PLEASE NOTE this is a full time (40 hours per week), fully site-based role, where you ll be expected to use the exciting content around you to deliver standout storytelling to engage the best advocates in their field. You ll often need to stay outside standard business hours to attend Influencer meetings, brand events and dinners. This is a temporary position paid on a weekly PAYE basis. This role will start quickly, so candidates with a lengthy notice period unfortunately cannot be considered. Temporary Advocacy Manager Responsibilities Develop and deliver an annual advocacy and influencer marketing strategy to drive spend Build, manage, and nurture a strong network of VIPs, influencers, talent agents, and agencies Secure, negotiate, and manage organic influencer collaborations Host VIPs and advocates on-site Lead on-site shoots and content production Track, analyse, and report on KPIs including reach, engagement, spend, and ROI Collaborate with internal teams face-to-face Temporary Advocacy Manager Rewards Alongside a competitive hourly rate, the successful candidate will receive the following benefits: Holiday pay Valuable experience within a highly regarded destination and hospitality-led organisation The Company The organisation is known for its exceptional service standards and impressive global reach. Temporary Advocacy Manager Requirements You will be confident and professional, with outstanding communication, relationship-building, and stakeholder management skills. You will be highly organised, proactive, and passionate about being visible across the organisation to secure the best partnerships and advocacy for the brand. Essential Experience & Skills Proven experience in advocacy, influencer marketing, partnerships, or VIP engagement An established network of VIPs, influencers, and talent representatives Demonstrable experience managing events, shoots, and content capture Strong understanding of Instagram, TikTok, and social media analytics Strategic, creative, and commercially minded approach Excellent communication, negotiation, and influencing skills Location Based in Oxfordshire, this is a fully office-based role with on-site parking and strong public transport links. Apply today, either online or directly to: Catherine Stokes Allen Associates (url removed) INDBOOST Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.

Are you passionate about delivering excellent customer service and eager to develop your skills in a welcoming and professional environment? This is a fantastic opportunity to join a forward-thinking organisation on an ongoing basis. As a Temporary Customer Support Advisor, you will play a key role in supporting customers, providing clear information, and resolving enquiries. If you thrive on engaging with customers in a telephone based role, this could be the perfect fit for you. Please note, this is a full-time, temporary position paid on a weekly PAYE basis, and it will require a quick start. Lengthy notice periods therefore cannot be accommodated. Temporary Customer Support Advisor Responsibilities This position will involve, but will not be limited to: Responding to enquiries via the telephone and email. Explaining the benefits and procedures associated with service, supporting onboarding effectively. Managing inbound and outbound calls, ensuring timely follow-up. Updating internal databases and registers. Using data management tools to track interactions and update records accurately. Maintaining high levels of accuracy in all communication and data entry. Temporary Customer Support Advisor Rewards Full-time hours of 37.5 hours per week, working from 9am to 5.30pm with an unpaid lunch break. Supportive team environment, encouraging collaboration and problem-solving. The Company Since its establishment, the company has expanded rapidly, working across multiple sectors and regions. They prioritise service, innovation, and building strong relationships with clients and partners. Temporary Customer Support Advisor Experience Essentials Proven experience in a commercial Customer Service post; able to work to targets and KPIs effectively. Strong data management and analysis skills, with a working knowledge of Excel. Excellent organisational skills and attention to detail. Articulate communicator with confident telephone manner and interpersonal skills. Ability to adapt quickly to changing business needs and priorities. Good working knowledge of MS Office applications. Location Based in West Oxford, the role offers on site parking. Action If you would like to find out more about this excellent opportunity, then please apply online today! Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.

Here at Allen Associates, we are regularly recruiting Temporary Administrators to assist our fantastic clients. Often working within busy and fast-paced settings, you will be critical in supporting daily operations through a number of essential clerical tasks. In order to succeed, you'll need dedicated expertise within a commercial administration role, a "can do" attitude, and excellent IT abilities. Key responsibilities are likely to include: Managing several inboxes Answering telephones and redirecting calls accordingly Paper and electronic filing Data entry Handling queries and resolving any issues which arise Co-ordinating meetings and preparing relevant material needed Diary management Arranging travel or accommodation Job Requirements To be successful in these assignments you will be confident and positive in your abilities to produce a high standard of work. You should demonstrate strong administrative experience gained in commercial businesses You will be willing to get involved with the team and make a real difference You will be able to meet tight deadlines and timeframes Working proficiency with the full Microsoft Office suite, as well as a variety of other packages, will be key! Benefits Competitive hourly rates, offered alongside holiday pay You'll gain experience within some of Oxfordshire's most interesting and innovative companies Lots of our assignments lead to long term opportunities Location Our clients are based across Oxfordshire, but are largely concentrated in the City Centre and the surrounding business parks. Some will offer on site parking. Apply today, either online or directly to: Hannah Bush Allen Associates (url removed) Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.

Allen Associates is always looking to recruit professional, hardworking candidates to provide crucial front of house support within the Oxfordshire area on a temporary basis. We are looking for candidates with proven and dedicated experience in a commercial Reception role, who are used to working in a fast-paced, customer focused environment. The ideal candidate will be flexible, a team player and be happy to muck in wherever needed. These assignments vary in duration and will always be paid on a weekly PAYE basis via the Allen Associates payroll. Temporary Receptionist Responsibilities Welcoming and greeting visitors Booking meeting rooms Diary management Being the first point of contact for any queries Responsible for incoming and outgoing mail Arranging deliveries and couriers Taking messages and passing on calls as required General administration tasks when needed e.g. Scanning and filing Temporary Receptionist Experience You will have worked in a similar position before, either as a Receptionist or Front Office Administrator. To be successful in a receptionist role, you will always be committed to providing first class customer service and be proficient with the MS Office packages. You will come across as friendly, welcoming and have excellent interpersonal skills to ensure customer service is always paramount. You will have a welcoming and positive manner, and possess superlative communication, particularly on the telephone. Benefits Competitive hourly rates, offered alongside holiday pay You'll gain experience within some of Oxfordshire's most interesting and innovative companies Lots of our assignments lead to long term opportunities Location Our clients are based across Oxfordshire but are largely concentrated in the City Centre and the surrounding business parks. Some will offer onsite parking. Apply today, either online or directly to: Hannah Bush Allen Associates (url removed) Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.

Here at Allen Associates, we frequently recruit Temporary Administrators to support our fantastic clients. Working in busy, fast-paced environments, you will play a key role in keeping day-to-day operations running smoothly by completing a range of vital administrative tasks. To excel in these positions, you ll need solid experience in commercial administration, a proactive attitude, and strong IT skills. Most of these assignments involve full-time hours, office-based working, and will always be paid on a PAYE basis via the Allen Associates weekly payroll. Key responsibilities are likely to include: Handling incoming calls and directing them appropriately Maintaining paper and digital filing systems Completing data entry tasks Responding to queries and resolving issues as they arise Organising meetings and preparing documentation Diary coordination Arranging travel and accommodation Job Requirements To thrive in these temporary roles, you will be confident and motivated to produce work to a consistently high standard. You should have solid administrative experience gained within commercial organisations. You will be enthusiastic about supporting your team and contributing positively to the workplace. You must be able to work efficiently under pressure and meet tight deadlines. Strong working knowledge of Microsoft Office and familiarity with various other software packages will be essential. Benefits Competitive hourly pay rates, plus holiday pay The opportunity to gain experience within some of Oxfordshire s most exciting and forward-thinking companies Many of our temporary roles have the potential to develop into long-term opportunities Location Our clients are based throughout Oxfordshire, with many located in Oxford City Centre and nearby business parks. Some sites offer on-site parking. Apply today, either online or directly to: Hannah Bush Allen Associates (url removed) Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.

Administration & Finance Officer (12-month FTC) Are you organised and detail-focused, looking to develop your career in higher education administration and finance? This role offers you the chance to support a vital university department during a key period of transformation, enhancing your skills and experience within a renowned institution. In this dynamic position, you will play a crucial part in ensuring day-to-day financial and administrative functions run smoothly. You will gain valuable insight into university finances and stakeholder management, working closely with multiple budget holders and internal teams. This is an ideal opportunity to contribute to a prestigious organisation and build on your existing expertise in finance systems and administration. Administration & Finance Officer Responsibilities This position will involve, but will not be limited to: Supporting financial processes and procedures to ensure accurate and timely transactions, aligning with university policies and contributing to financial compliance. Managing and maintaining financial systems, including Oracle R12, to ensure data accuracy and support effective reporting. Collaborating with budget holders at all levels, providing guidance on financial policies and supporting their budgeting needs. Assisting with confidential matters and exercising tact and discretion in handling sensitive information. Preparing reports and documentation for internal and external stakeholder requests, ensuring clarity and precision. Organising workload to meet deadlines efficiently, displaying meticulous attention to detail and excellent organisational and resourcing skills. Administration & Finance Officer Rewards Full-time fixed-term contract for 12 months. Great benefits including 38 days holiday (including bank holidays), access to university gardens, colleges, and museums, and discounts at the sports centre. Pension scheme contributions of up to 10% Employer contributions, enhancing your future security. Opportunities for professional development and career growth within a prestigious university environment. The Company Our client is a respected higher education institution committed to excellence in teaching and research. It values the contribution of its staff, encourages professional growth, and promotes a diverse and inclusive community. The organisation prides itself on its long-term vision to advance knowledge and societal impact through innovative scholarship and collaboration. Administration & Finance Officer Experience Essentials Relevant experience in administration and finance within a busy office environment. Proficiency with financial information systems, particularly Oracle R12 or similar and Excel. Strong understanding of financial policies, procedures, and interpretation. Proven track record of managing confidential information with tact and discretion. Excellent organisational skills, with the ability to prioritise and produce high-standard work. Proven operational/ business adminstration support experience. Project experience. Good communication skills, both written and verbal, to explain financial processes clearly and effectively. GCSEs or equivalent in English and Mathematics at grade C or above. Preferably prior work experience within a Higher Education office environment. Location This is a hybrid role, primarily based in central Oxford, with a flexible mix of three days onsite and two days remote. While there is no car parking available, excellent public transport links make access straightforward. Action If you would like to find out more about this excellent opportunity, then please apply online today! We will review and respond to all applications. This role requires a January start. VISA sponsorship is not available and so please ensure you are able to commit until the end of Dec 2026 without requiring sponsorship during the length of the contract. Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.

Are you passionate about delivering excellent customer service and building strong relationships? If you thrive in a fast-paced environment and enjoy supporting others, this role offers you a chance to develop your skills. Starting immediately this role will last until a permanent team member is appointed. Please note, this is a temporary position paid on a weekly PAYE basis and will require an immediate start, notice periods cannot be accommodated. Customer Care & Engagement Coordinator Responsibilities This position will involve, but will not be limited to: Responding to enquiries via email, phone, post, and in person, ensuring a professional and friendly service Resolving complex issues efficiently and accurately, supporting the department s goal to maintain high levels of customer satisfaction. Recording and updating supporter data meticulously within CRM systems to support accurate reporting and relationship management. Assisting in troubleshooting and maintaining database systems, ensuring smooth operational workflows. Creating training and guidance materials to support system users and ensure data integrity. Collaborating closely with colleagues across departments to provide an efficient, proactive support service that aligns with company objectives. Ensuring all activities comply with data protection laws and legal requirements. Customer Care & Engagement Coordinator Rewards Supportive team environment with opportunities to develop a range of administrative and relationship management skills. The Company Our client values innovation, collaboration, and integrity. They are dedicated to creating a diverse and inclusive environment where every team member can thrive and make a meaningful impact. Customer Care & Engagement Coordinator Essentials Previous experience in customer service, supporter care, or administrative support. Proficiency with CRM systems, Microsoft Office, and digital tools. Strong organisational skills with keen attention to detail. Confident communicator across phone, email, and in person. Ability to prioritise tasks, juggle multiple enquiries, and work independently. Adaptable and flexible approach to changing priorities. Location Due to the central location there is no parking on site but plenty of public transport links. Action If you would like to find out more about this excellent opportunity, then please apply online today! We will review and respond to all applications. Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.

Temporary Office Administrator Are you seeking a rewarding temporary role where your organisational and administrative skills can support a prestigious institution? As a Temporary Office Administrator, you will play a vital role in ensuring efficient daily operations and assisting a senior leader. This position offers a valuable opportunity to develop professionally within a respected organisation that values excellence, discretion, and teamwork. Please note, this is a temporary position paid on a weekly PAYE basis and will require an immediate start, notice periods cannot be accommodated. Temporary Office Administrator Responsibilities This position will involve, but will not be limited to: Diary Management, organising meetings and appointments Handling correspondence and communication with internal and external stakeholders, maintaining a professional standard Preparing agendas, taking minutes, and supporting effective meeting follow-up Providing clerical and reception support, including greeting visitors and managing incoming calls Protecting confidential information with discretion and integrity at all times Supporting event organisation and administrative tasks related to departmental activities Using Microsoft Office and database tools efficiently for documentation, records, and general admin support Temporary Office Administrator Rewards Opportunity to work in a well-maintained environment with on-site parking and easy access via public transport A role that offers experience within a respected organisation committed to learning and community engagement Flexible working hours supporting work-life balance, with adaptability to meet scheduling needs The Organisation Our Client is an established academic and cultural institution committed to fostering scholarly research and dialogue. The organisation values integrity, inclusivity, and the pursuit of knowledge, aiming to make a positive impact on society through its work. Temporary Office Administrator Experience Essentials Proven experience in administration and reception roles, ideally within academic, cultural, or community-based settings Strong written and verbal communication skills with a professional demeanour Excellent organisational skills, capable of anticipating needs and managing multiple priorities Attention to detail with a methodical approach to work Ability to liaise confidently with a variety of stakeholders, including high-profile individuals Discretion and the ability to handle confidential information appropriately A positive, proactive attitude with the resilience to work under pressure Competence in Microsoft Office applications and database management tools Location This role can be accessed via various transport links; on-site parking is available. Flexibility with scheduling and travel arrangements may be required to meet the organisation s operational needs. Action If you would like to find out more about this opportunity, please apply online today. We will review all applications and respond accordingly Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.

Personal Assistant (12 month FTC) Are you an organised professional seeking a rewarding role in a prestigious environment? As a PA (12 month FTC), you will support an inspiring Director, helping to shape the success of an esteemed academic organisation. This is an exciting opportunity to grow your career and work within a distinguished community. Please note that this role is fully office-based. Personal Assistant (12 month FTC) Responsibilities This position will involve, but will not be limited to: Managing the Director s busy diary and scheduling appointments to optimise time and priorities. Arranging and coordinating meetings, including preparing agendas and taking accurate minutes. Organising travel arrangements for international visits, ensuring seamless logistics. Supporting the Director s administrative needs and acting as a key point of contact for internal and external stakeholders. Handling correspondence, emails, and confidential information with discretion and professionalism. Assisting with event planning and other administrative tasks that contribute to the organisation s objectives. Collaborating with the wider administrative team to ensure smooth daily operations. Personal Assistant (12 month FTC) Rewards Competitive salary of £35,681 - £41,636 per annum, dependent on experience 35 days annual holiday (including bank holidays) Generous pension scheme Free lunches during term time and on-site parking Opportunity to work in a stunning, purpose-built setting on a reputable campus Involvement in a role that provides direct support to an influential leader, helping shape organisational success Support for professional development and a positive, collaborative working environment The Company Our client is an established education provider. They focus on the multi-disciplinary study of religion and culture and offer a stunning and impressive setting for work in Oxford. Personal Assistant (12 month FTC) Experience Essentials Proven experience as a PA or EA, within a higher education or similar professional environment Excellent diary management and organisation skills Experience arranging complex travel and logistics Strong written and verbal communication abilities Proficiency in IT tools such as MS Office (Word, Excel, Outlook) Ability to adapt quickly to changing schedules and priorities Demonstrable experience providing high-level administrative support Location Based in South Oxfordshire, this role is fully office-based at a location easily accessible with good transport links. Parking is available on-site, and the office environment offers a professional yet welcoming atmosphere. Travel may be required for occasional events or meetings. Action If you would like to find out more about this excellent opportunity, then please apply online today! We will review and respond to all applications. Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.

Executive Assistant Are you ready to support senior leaders at a recognised, award-winning organisation committed to social and environmental responsibility? As an Executive Assistant with this esteemed company, you will play a vital role in enabling top executives to focus on strategic priorities while providing seamless support. This is your opportunity to work for a rewarding employer that truly values its staff and promotes a healthy work-life balance. Executive Assistant Responsibilities This position will involve, but will not be limited to: Managing complex schedules and calendars for the Global HR Director and the Executive Director for Finance and HR, ensuring efficient time management aligned with organisational goals. Organising and preparing high-quality PowerPoint presentations for meetings, reports, and critical stakeholder updates. Handling confidential correspondence with professionalism, acting as a trusted gatekeeper to facilitate effective communication between teams and external parties. Coordinating travel arrangements, conference logistics, and meeting agendas to support the Directors strategic initiatives. Using SharePoint to maintain document control, ensuring information is organised and accessible for the leadership team. Supporting ad hoc administrative tasks that help streamline workflows and enhance executive productivity. Executive Assistant Rewards Competitive salary of £45,000 - £50,000 depending on experience 25 days annual leave, plus bank holidays and a birthday day off Employer-matched pension contributions up to 6% and minimum 4.5% employee contribution Private medical insurance and access to a health cash plan Flexible working hours with some start/finish time flexibility and hybrid working (approximately 3 days in the office) Cycle-to-work scheme and buy-sell holiday options to promote your wellbeing and work-life balance A supportive environment recognised as a Great Place to Work, with a strong emphasis on employee wellbeing The Company Our client is a leading consultancy. They pride themselves on innovation, social responsibility, and fostering a positive workplace culture. Executive Assistant Experience Essentials Proven experience in Personal or Executive Assistance supporting senior leaders Strong PowerPoint skills for creating professional presentations Proven experience handling confidential information with discretion, ideally supporting an HR leader Familiarity with SharePoint is desirable Excellent organisational skills and ability to prioritise tasks effectively Confident communicator able to act as a professional gatekeeper Ability to manage competing priorities in a fast-paced environment Location While the role involves some flexibility, approximately three days per week will be in the office, which is in OX13 . Car parking is available on-site for those who drive. The working environment promotes flexibility with options to adjust start and finish times, supporting your individual needs. Action If you would like to find out more about this excellent opportunity, then please apply online today! We will review and respond to all applications. Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.

Academic Administrator We are thrilled to be partnering with our client to recruit an Academic Administrator to join their team. This role will be instrumental in delivering projects for the organisation. If you have strong administrative experience within an educational setting, and excellent communication skills, then we would love to hear from you. Please note that this role is based onsite 5 days per week. Academic Administrator Responsibilities Developing and coordinating academic programmes including short courses and tutorials, from timetabling to smooth day-to-day delivery. Supporting students by preparing course materials, communicating effectively, and assisting with admissions processes. Managing academic administration such as databases, handbooks, certificates, transcripts, and other programme documentation. Liaising with tutors, speakers, and stakeholders to build strong relationships and ensure high-quality delivery. Contributing to process improvements by developing systems, reviewing operations, and supporting team collaboration. Academic Administrator Rewards Benefits include: A lunch allowance A free parking space near the office building, on a first come first served basis. Participate in team events including dinners, social activities, and team-building events. Private Health Insurance: After 6 months, and upon completion of your probation, you will be granted private health insurance, with a 24-hour Doctor-at-Hand service. The Company Our client is an education provider. Academic Administrator Experience Essentials To be successful in this role you will have strong administrative experience within an educational setting, excellent computer and communication skills, and the ability to stay calm under pressure while managing priorities and deadlines. A proactive, detail-focused approach is essential, while experience with international students, short courses, and the Oxbridge system would be an advantage Academic Administrator Location This role is based onsite 5 days per week in OX2. There is a limited amount of parking available onsite, on a first-come first-served basis. There are excellent public transport links. Action Please apply online! Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.

Admissions Officer Are you ready to take your admissions experience to the next level? As an Admissions Officer, you will be instrumental in supporting the marketing to attract prospective students and guiding them through the admissions journey. This is a fantastic opportunity to join a dynamic organisation and make a real impact in higher education. Your admission skills will help shape student pathways while offering you personal growth and career development. As this is a standalone Admissions Officer position, you must have previous experience working within Admissions in the higher education sector. Admissions Officer Responsibilities This position will involve, but will not be limited to: Managing the entire admissions process, from initial contact to enrolment, ensuring a smooth candidate experience. Following up leads and contacts promptly to maximise recruitment potential. Processing student admission documents accurately and liaising with applicants and staff to coordinate interviews and assessments. Maintaining up-to-date knowledge of academic programmes, entry requirements, eligibility criteria, and fee structures to provide accurate information. Responding to student queries in a timely, professional manner across multiple channels. Managing the CRM system to track applications, maintain leads, and generate reports. Attending external events such as open days and fairs, including weekend commitments, to promote the training institution. Facilitating communication between applicants and the senior team to support effective decision-making. Assisting with other tasks as required in this fast-paced, client-facing environment. Admissions Officer Rewards Full-time, permanent position with opportunities for development. Flexible, friendly, and collaborative work environment. Opportunity to engage with a variety of external events and possibly international travel. Car parking available onsite, with travel required for events. Support for your professional growth and career progression. The Company Our client operates within the higher education sector and is recognised for its innovative approach and commitment to student success. The organisation prides itself on a welcoming culture that values teamwork, ambition, and development. With a focus on excellence and long-term success, this organisation is dedicated to helping both staff and students thrive in a motivating setting. Admissions Officer Experience Essentials Proven experience working in admissions within a higher education setting is essential. Experience in marketing for the recruitment of new students. Excellent written and verbal communication skills, confident on the telephone. Strong organisational skills with the ability to manage multiple tasks independently. Proficiency with MS Office Suite and quick learning of new CRM systems. Full clean UK driving licence and access to a vehicle for event attendance. Ability to travel occasionally, including weekends (time-in-lieu provided). Location This role is based in South Oxfordshire. Candidates must have a full UK drivers license and access to a vehicle for travel purposes. Action If you have Admissions experience and would like to find out more about this excellent opportunity, then please apply online today! We will review and respond to all applications. Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.

Customer Support Advisor Are you looking for a role that offers development and the opportunity to make a real impact? As a Customer Support Advisor, you will be the first point of contact for customers, providing exceptional support and guidance. This role is perfect if you want to grow your skills in a dynamic, supportive environment. Customer Support Advisor Responsibilities This position will involve, but will not be limited to: Handling a high volume of outbound warm calls daily to gather relevant information from customers, supporting their registrations and renewals to ensure compliance and smooth operations. Responding to service enquiries promptly, maintaining high standards of customer service to foster long-term relationships. Logging and updating customer information accurately in the systems to support efficient processes and data integrity. Collaborating with team members to meet targets and deliver excellent service, contributing to the ongoing success of the support team. Supporting the onboarding process for new customers, ensuring a seamless experience. Keeping up-to-date with industry regulations and company policies to provide informed assistance. Customer Support Advisor Rewards Competitive salary of £26,(Apply online only) plus a quarterly bonus based on personal and team targets 25 days holiday annually Hybrid working arrangement with two days in the office Free onsite parking Opportunities for career development and progression within a growing organisation Regular social events to foster team spirit Contributory pension scheme and paid compassionate leave The Company Our client is a forward-thinking SaaS (Software as a Service) provider. They are committed to delivering the highest quality service and innovative technology, built on long-term, sustainable relationships. Customer Support Advisor Experience Essentials Previous experience in customer service or outbound calling environments. Strong verbal and written communication skills with a professional telephone manner. Proven ability to meet deadlines and targets in a fast-paced setting. Excellent attention to detail and organisational skills. Proficient IT skills, including good knowledge of CRM systems or similar tools. Adaptability and a proactive attitude, with a team-oriented approach. Location Based in Oxford, the role offers hybrid working with two days in the office required. There is free onsite parking, and a bus route nearby. Action If you would like to find out more about this excellent opportunity, then please apply online today! We will review and respond to all applications. Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.

Digital Marketing Executive Our client is seeking a Digital Marketing Executive for a 12-month fixed-term maternity cover. Working in a team of four, the role involves managing online marketing, social media, email campaigns, and the B2B e-commerce portal, to promote and sell products for trade and general public. Digital Marketing Executive Responsibilities This position will involve, but will not be limited to: Manage and execute digital marketing initiatives, including email campaigns, SEO strategies, and social media activity to support brand visibility and growth. Oversee and enhance the B2B E-Commerce portal, ensuring smooth operation, accurate product information, and alignment with business goals. Coordinate promotional campaigns across digital platforms, including Amazon and the UK website, in line with KPI targets. Support design needs by creating digital assets and assisting the marketing designer with internal and external publications. Maintain corporate brand guidelines and ensure consistent use of branding across all digital and print communications. Collaborate with internal teams and external partners to improve website productivity, user experience, and digital advertising efforts. Digital Marketing Executive Benefits A well-established but growing company. Other benefits include; Performance & KPI related bonuses 25 Holidays (plus bank holidays) Day off for Birthday 4 x Life Insurance Contributory pension scheme - 5% from Company 3% from employee Monthly Coffee Morning Free Parking The Company Providing products trade and general use across UK retail and ecommerce. This is a full-time, 12-Month Maternity Cover Contract, commencing December 2025 Digital Marketing Executive Essentials Proven hands-on experience managing social media channels and ad accounts, including campaigns via Google Ads and YouTube Strong understanding and application of SEO best practices across both B2B and B2C marketing campaigns Practical experience with e-commerce platforms, particularly within a B2B environment Strategic mindset with the technical skills to implement, optimise, and measure digital marketing campaigns against key KPIs Excellent communication skills with the ability to collaborate effectively across departments and with external partners Demonstrates adaptability, resilience, and a proactive attitude in a fast-paced, dynamic work environment Creative thinker with strong interpersonal skills and the ability to manage multiple priorities simultaneously Detail-oriented, hardworking, and capable of delivering results with minimal supervision from day one Location Based in South Oxfordshire, this is an office-based role, but you can work from home 1 day per week. There is ample free parking available onsite. Action If you would like to find out more about this excellent opportunity, then please apply online today! We aim to respond to all applications within 48 hours. Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on Twitter, LinkedIn and Facebook. For our latest vacancies follow our Jobs on Twitter

HR Manager Reporting to the Director of HR and working alongside a Recruitment Officer, you will support teaching and non-teaching staff across the full HR cycle and employee's tenure with the school in a transactional capacity. The CLOSING DATE is 29th September. HR Manager Responsibilities As the HR Manager some of your duties will include: Collaboration with staff across all departments to provide HR support and services End to end recruitment including preparation of job adverts and maintenance of job descriptions, right to work verification and liaison with third party contractors Management of the employee lifecycle from pre-employment checks and onboarding to performance and absence management Guidance on policies and procedures ensuring compliance and best practice Acting as a trusted advisor on employee relations issues Supporting the HR Director as required HR Manager Rewards This is an all-year-round full-time contract with 38.75 working hours per week, fully on-site 08:15-17:00, Mon to Fri with one hour (unpaid) lunch. During published school holidays you will work 09:00-16:00 with no reduction in pay and will have some flexibility for hybrid working during the holiday period. Non-teaching staff are automatically enrolled/ can choose to enroll in the school's contributory Group Pension Scheme. There is a wide range of benefits available to staff, including a free lunch. The school has a fully equipped gym and Tennis courts are available, and there is a comprehensive programme of staff sports clubs. Staff also have the opportunity to. join choirs and music groups, and to get involved in drama productions. Staff are encouraged to make use of the Senior Common Room within and after the school day, as an area for relaxation and shared discussion outside departments. Tea and coffee are served in the SCR at morning break, and cakes and fruit are available at the end of the school day. Staff socials and guest night dinners are regular features of each term. The Company You will join a long established, leading independent day school. HR Manager Experience To be successful in this role, it is essential that you have previous HR experience at either HR Manager level already or at a senior HR Advisor / HRBP level and are ready to take the next step up in your career. It is essential that you are CIPD Qualified or have solid equivalent experience. You must possess good knowledge of UK employment law and HR best practice and knowledge of working with the school environment and safer recruitment would be an advantage. You must have excellent interpersonal and communication skills with the ability to handle sensitive and confidential information with discretion. You will be proficient in Microsoft Office including Excel. Experience working with HR systems is also required. You must have meticulous attention to detail and the gravitas to educate staff and manage expectations around best practice and compliance. You will enjoy working in a fun and noisy, busy and fast-paced school environment and you will have previous experience of managing employee relations cases and the full employee lifecycle from onboarding to exit including assisting with benefits etc. How to apply for this HR Manager role Please send an up to date CV and cover letter to (url removed) INDBOOST Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on Twitter, LinkedIn and Facebook. For our latest vacancies follow our Jobs on Twitter

Marketing Manager A fantastic opportunity has become available for an enthusiastic and passionate Marketing Manager to join a growing business. This is a broad Marketing role where you will be responsible for end-to-end marketing within the business. You must have experience within a similar marketing role and will be happy to oversee all aspects of marketing, from administration to strategy. This is an excellent opportunity for a conscientious Marketing professional to grow and develop within a flexible and impactful company. Marketing Manager Responsibilities Developing and implementing comprehensive marketing strategies to enhance brand visibility and achieve business objectives. Producing compelling, high-quality content for various social media platforms, websites, and email campaigns Managing marketing collateral designing, producing, and releasing Maintaining an annual activity and events calendar Identifying and establishing key strategic partnerships to help develop marketing initiatives Marketing Manager Rewards • 25 days holiday + bank holidays • Employers pension scheme • Flexible working environment hybrid, 2- 3 days per week in the office • Discretionary company bonus • Opportunity to attend external events • Free onsite parking The Company Our client is a purpose-led organisation, with a flexible culture. Marketing Manager Experience Essentials To excel in this role, you should be a creative, proactive individual with a degree in Marketing (or equivalent experience). You must have strong skills in creative writing, content creation, and digital marketing, with a keen eye for maintaining brand consistency. A solid understanding of commercial insights and the ability to generate sales through impactful marketing initiatives are essential. Excellent written and verbal communication skills are necessary, along with the ability to meet deadlines and deliver high-quality work. Proficiency in Microsoft Office, Adobe Creative Suite, and social media platforms (including Mailchimp) is required. Marketing Manager Location Our client is based in OX33, there is parking available onsite and good transport links. This is a full-time, hybrid role with 2 3 days working onsite. Action Please apply online! Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on Twitter, LinkedIn and Facebook. For our latest vacancies follow our Jobs on Twitter