Our client is a firm dedicated to international arbitration-commercial, investment-treaty, and inter-State. Their lawyers bring extensive experience in all types and forms of international arbitration, having represented corporate and sovereign clients in many of the most significant arbitral cases of the past decades. This collective expertise will be brought to bear with substantial, direct, and continuous partner involvement in each matter handled by the firm. They are looking to recruit a Finance Controller. The Finance Controller will prepare and have overall ownership of the firm's payroll, indirect taxes, financial reporting (month end) and treasury management processes. In addition, the Finance Manager may provide ownership and/or support on a variety of projects that are firm-wide in scope. Responsibilities Preparation of monthly payroll for the UK and France including liaising with outsourced payroll providers. Supervision of monthly payroll for other offices. Prepare all monthly payroll and benefits journals for posting. Maintain payroll and benefits balance sheet reconciliations. Administration of retirement schemes (US and UK) - monthly UK and US administrative tasks. Reporting of payroll data for the firms' profitability tracking. Prepare UK, Spanish, Singapore and French indirect tax returns (e.g. GST, VAT) Ensure transactions are processed in accordance with UK Solicitor's Accounts Rules. Ensure appropriate treasury management across the firm's bank accounts. Support the preparation of accounts for UK, US, Spanish, Singapore and French tax purposes. Respond to accounting, tax, indirect tax, Solicitor's Accounts Rules and other finance queries. Prepare monthly schedules, primarily for accruals, prepayments, fixed assets, payroll & benefits. Maintain balance sheet monthly reconciliation processes. Treasury management and maintain cashflow forecasts for the firm. Support the annual budget and quarterly forecasting processes for the firm. Support Business Services heads in analysing budget vs actual performance. Support firmwide cost control. Prepare ad-hoc analysis to support decision making for the Management Team. Candidate Profile A qualification as an Accountant. Experience of working in an international and multi-currency environment. Experience of operating law firm finance processes in accordance with UK Solicitor's Accounts Rules. An understanding of LLP accounting and economics. Strong analytical skills. Strong understanding and experience of Practice Management Systems (ideally Aderant). Reliable, adaptable and flexible attitude, ensuring that deadlines are met. High level of attention to detail, sound judgment, and logical decision making with a hands 1 on approach. Excellent Excel skills and a good understanding of accounting software principles. Strong communication and interpersonal skills. Proficient at analysing financial and operational data and preparing analysis for executive consumption Important Notice It is Career Legal's policy, as a matter of courtesy, to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted, you within three working days your application has been unsuccessful, and your details have not been retained. Please apply for any other position that you may see in the future. Thank you. Career Legal is a Recruitment Agency and is advertising this permanent vacancy on behalf of one of its clients.
May 11, 2026
Full time
Our client is a firm dedicated to international arbitration-commercial, investment-treaty, and inter-State. Their lawyers bring extensive experience in all types and forms of international arbitration, having represented corporate and sovereign clients in many of the most significant arbitral cases of the past decades. This collective expertise will be brought to bear with substantial, direct, and continuous partner involvement in each matter handled by the firm. They are looking to recruit a Finance Controller. The Finance Controller will prepare and have overall ownership of the firm's payroll, indirect taxes, financial reporting (month end) and treasury management processes. In addition, the Finance Manager may provide ownership and/or support on a variety of projects that are firm-wide in scope. Responsibilities Preparation of monthly payroll for the UK and France including liaising with outsourced payroll providers. Supervision of monthly payroll for other offices. Prepare all monthly payroll and benefits journals for posting. Maintain payroll and benefits balance sheet reconciliations. Administration of retirement schemes (US and UK) - monthly UK and US administrative tasks. Reporting of payroll data for the firms' profitability tracking. Prepare UK, Spanish, Singapore and French indirect tax returns (e.g. GST, VAT) Ensure transactions are processed in accordance with UK Solicitor's Accounts Rules. Ensure appropriate treasury management across the firm's bank accounts. Support the preparation of accounts for UK, US, Spanish, Singapore and French tax purposes. Respond to accounting, tax, indirect tax, Solicitor's Accounts Rules and other finance queries. Prepare monthly schedules, primarily for accruals, prepayments, fixed assets, payroll & benefits. Maintain balance sheet monthly reconciliation processes. Treasury management and maintain cashflow forecasts for the firm. Support the annual budget and quarterly forecasting processes for the firm. Support Business Services heads in analysing budget vs actual performance. Support firmwide cost control. Prepare ad-hoc analysis to support decision making for the Management Team. Candidate Profile A qualification as an Accountant. Experience of working in an international and multi-currency environment. Experience of operating law firm finance processes in accordance with UK Solicitor's Accounts Rules. An understanding of LLP accounting and economics. Strong analytical skills. Strong understanding and experience of Practice Management Systems (ideally Aderant). Reliable, adaptable and flexible attitude, ensuring that deadlines are met. High level of attention to detail, sound judgment, and logical decision making with a hands 1 on approach. Excellent Excel skills and a good understanding of accounting software principles. Strong communication and interpersonal skills. Proficient at analysing financial and operational data and preparing analysis for executive consumption Important Notice It is Career Legal's policy, as a matter of courtesy, to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted, you within three working days your application has been unsuccessful, and your details have not been retained. Please apply for any other position that you may see in the future. Thank you. Career Legal is a Recruitment Agency and is advertising this permanent vacancy on behalf of one of its clients.
RECEPTION AND FACILITIES ASSISTANT GUILDFORD £27,000 - £29,000 My client, a leading international law firm, are seeking a Reception and Facilities Assistant to work as part of a diverse team in a busy and fast-moving environment covering a range of general business, reception and office duties. This is an office-based role located in the office five days per week. RESPONSIBILITIES Answer and deal with enquiries by phone, email or in person Provide a friendly and efficient service to internal staff in the collection and delivery of post Arrange and record courier deliveries to deadlines and budgets Process incoming and outgoing post including use of the franking machine Ensure the office is kept stocked and tidy Process cheque requests and petty cash requests Process daily banking and take to bank as needed Ensure the maintenance of equipment including vending machines and generally reviewing and reporting to the FM concerning premises and equipment Provide a friendly and efficient reprographics service to internal staff in the professional and accurate collation and presentation of documents To acquire sufficient knowledge of all equipment used Ensure all calls are responded to within the minimum period of time Welcome clients and visitors and ensure they are dealt with promptly Ensure meeting rooms are fully stocked and set up as required Provide an efficient service when booking meeting rooms and refreshments Open or close the Reception area at the beginning or end of the day Ensure the Reception area is kept tidy Updating the Facilities documents and systems Collating the Weekly Bulletin Newsletter Assisting with Friday breakfast and tuck shop orders and deliveries Assisting Archives team Ensuring compliance with quality standards PERSON SPECIFICATION Have a positive attitude Have professional presentation Be able to work under pressure Have good communication skills Be computer literate Have good organisation and time management skills Have good problem solving and numeracy skills Have good accuracy and attention to detail Please apply today for immediate consideration!
May 11, 2026
Full time
RECEPTION AND FACILITIES ASSISTANT GUILDFORD £27,000 - £29,000 My client, a leading international law firm, are seeking a Reception and Facilities Assistant to work as part of a diverse team in a busy and fast-moving environment covering a range of general business, reception and office duties. This is an office-based role located in the office five days per week. RESPONSIBILITIES Answer and deal with enquiries by phone, email or in person Provide a friendly and efficient service to internal staff in the collection and delivery of post Arrange and record courier deliveries to deadlines and budgets Process incoming and outgoing post including use of the franking machine Ensure the office is kept stocked and tidy Process cheque requests and petty cash requests Process daily banking and take to bank as needed Ensure the maintenance of equipment including vending machines and generally reviewing and reporting to the FM concerning premises and equipment Provide a friendly and efficient reprographics service to internal staff in the professional and accurate collation and presentation of documents To acquire sufficient knowledge of all equipment used Ensure all calls are responded to within the minimum period of time Welcome clients and visitors and ensure they are dealt with promptly Ensure meeting rooms are fully stocked and set up as required Provide an efficient service when booking meeting rooms and refreshments Open or close the Reception area at the beginning or end of the day Ensure the Reception area is kept tidy Updating the Facilities documents and systems Collating the Weekly Bulletin Newsletter Assisting with Friday breakfast and tuck shop orders and deliveries Assisting Archives team Ensuring compliance with quality standards PERSON SPECIFICATION Have a positive attitude Have professional presentation Be able to work under pressure Have good communication skills Be computer literate Have good organisation and time management skills Have good problem solving and numeracy skills Have good accuracy and attention to detail Please apply today for immediate consideration!
Our, client is a global, full-service offshore law firm, providing corporate, institutional, and private clients with straight-talking legal advice. Our client is looking to recruit a Finance Administrator to support our day-to-day transactions including, but not limited to accounts payable, preparation of invoices, reconciliations and other tasks managed by the Finance team. The emphasis of the role content will be agreed depending on the skill set and strengths of the individual and the needs of the team. Responsibilities Uploading and reconciliation of bank statements to the practice management system. Dealing with a range of tasks/enquiries from the Finance helpdesk. Processing of supplier invoices and staff expenses on to the practice management system and preparing BACS payment. Enter electronic payments for authorisation on our online banking portals. Preparing cheques for signature and distribution. Preparing invoices and dealing with billing queries from partners and timekeepers. Posting and maintaining of records in our main practice management system. Assist with billing runs, including raising invoices and proformas Running WIP and debtor reports and any other breakdowns for staff as necessary. Posting of corporate credit card transactions and reconciliation to statements and receipts. Assisting the Property Team's weekly considerations in relation to property transactions. Provide absence cover for other members of the Finance Team. Ad hoc project work as required to support the department/group. Ensuring finance procedures are followed. Some department filing, scanning, deliveries, and the collection of internal documents Candidate Profile Minimum of four years' experience in a similar role, ideally within a professional services firm Good understanding of MS Office (particularly Word, Excel and Outlook). Have a positive, enthusiastic and flexible approach. Be responsible, disciplined, and have a methodical approach to tasks. Demonstrate an exceptional eye for detail. Have strong verbal and written communication skills. Important Notice It is Career Legal's policy, as a matter of courtesy, to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future. Thank you. Career Legal is a Recruitment Agency and is advertising this vacancy on behalf of one of its clients.
May 09, 2026
Full time
Our, client is a global, full-service offshore law firm, providing corporate, institutional, and private clients with straight-talking legal advice. Our client is looking to recruit a Finance Administrator to support our day-to-day transactions including, but not limited to accounts payable, preparation of invoices, reconciliations and other tasks managed by the Finance team. The emphasis of the role content will be agreed depending on the skill set and strengths of the individual and the needs of the team. Responsibilities Uploading and reconciliation of bank statements to the practice management system. Dealing with a range of tasks/enquiries from the Finance helpdesk. Processing of supplier invoices and staff expenses on to the practice management system and preparing BACS payment. Enter electronic payments for authorisation on our online banking portals. Preparing cheques for signature and distribution. Preparing invoices and dealing with billing queries from partners and timekeepers. Posting and maintaining of records in our main practice management system. Assist with billing runs, including raising invoices and proformas Running WIP and debtor reports and any other breakdowns for staff as necessary. Posting of corporate credit card transactions and reconciliation to statements and receipts. Assisting the Property Team's weekly considerations in relation to property transactions. Provide absence cover for other members of the Finance Team. Ad hoc project work as required to support the department/group. Ensuring finance procedures are followed. Some department filing, scanning, deliveries, and the collection of internal documents Candidate Profile Minimum of four years' experience in a similar role, ideally within a professional services firm Good understanding of MS Office (particularly Word, Excel and Outlook). Have a positive, enthusiastic and flexible approach. Be responsible, disciplined, and have a methodical approach to tasks. Demonstrate an exceptional eye for detail. Have strong verbal and written communication skills. Important Notice It is Career Legal's policy, as a matter of courtesy, to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future. Thank you. Career Legal is a Recruitment Agency and is advertising this vacancy on behalf of one of its clients.
We are a professional and client-focused law firm seeking a proactive and reliable Facilities Assistant to support the day-to-day operations of our office environment. This is a key role in ensuring our workplace runs smoothly, safely, and efficiently, providing an excellent experience for staff, clients, and visitors. Key Responsibilities Assist with the daily management of office facilities, ensuring all areas are well-maintained, clean, and fully operational Coordinate planned and reactive maintenance, liaising with external contractors and service providers Support health & safety compliance, including routine checks, risk assessments, and record keeping Manage office supplies, stationery, and equipment, ensuring adequate stock levels Set up meeting rooms, including AV equipment, and ensure rooms are presented to a high standard Handle incoming and outgoing post, deliveries, and courier services Assist with office moves, reconfigurations, and space planning Monitor building systems (lighting, heating, air conditioning) and report issues promptly Provide general administrative support to the Facilities team Act as a point of contact for staff queries relating to facilities and office services Key Skills & Experience Previous experience in a facilities, office support, or similar role (professional services environment preferred) Strong organisational skills with the ability to prioritise tasks effectively Good working knowledge of health & safety practices Excellent communication and interpersonal skills Apply today for immediate consideration!
May 08, 2026
Full time
We are a professional and client-focused law firm seeking a proactive and reliable Facilities Assistant to support the day-to-day operations of our office environment. This is a key role in ensuring our workplace runs smoothly, safely, and efficiently, providing an excellent experience for staff, clients, and visitors. Key Responsibilities Assist with the daily management of office facilities, ensuring all areas are well-maintained, clean, and fully operational Coordinate planned and reactive maintenance, liaising with external contractors and service providers Support health & safety compliance, including routine checks, risk assessments, and record keeping Manage office supplies, stationery, and equipment, ensuring adequate stock levels Set up meeting rooms, including AV equipment, and ensure rooms are presented to a high standard Handle incoming and outgoing post, deliveries, and courier services Assist with office moves, reconfigurations, and space planning Monitor building systems (lighting, heating, air conditioning) and report issues promptly Provide general administrative support to the Facilities team Act as a point of contact for staff queries relating to facilities and office services Key Skills & Experience Previous experience in a facilities, office support, or similar role (professional services environment preferred) Strong organisational skills with the ability to prioritise tasks effectively Good working knowledge of health & safety practices Excellent communication and interpersonal skills Apply today for immediate consideration!
This international law firm is the legal destination of choice for many of the worlds finance houses. The firm is known for its work in corporate finance, mergers and acquisitions and securitizations. They have a network of offices across Europe, North & South America, and the Far East. They now are looking to hire a Finance Operations Manager on a 15-month maternity contract. This role will supervise the Finance Operations team on a day-to-day basis to ensure it provides a timely, efficient, and professional service to the London office and works alongside other Global offices. Responsibilities To accurately process supplier invoices within the finance system and ensure appropriate authorisation has been obtained and correct coding applied To accurately process expense claims within the finance system, ensure claims fully comply with policy, and ensure appropriate authorisation has been obtained correct coding applied To input weekly payment of supplier invoices and employee expenses via the online banking system and ensure all supporting documentation is provided in line with firm policy To deal with BACS, IP, CHAPS and international payments on request To process Expert/Counsel fees in the finance system as and when required and ensure correct authorisations have been obtained To update the London cash flow and notify the Finance Manager of any concerns To complete currency trade deals where required and to obtain the best exchange rates To process journals with the finance system as and when required To reconcile office and client bank accounts to the general ledger daily To review and monitor firm credit cards To accurately record transactions between the London office and client bank accounts in compliance with the SRA To record receipts of office bills in the finance system To coordinate the Payroll Journal To complete external survey information as and when required To reconcile input and output VAT ledger monthly Submission of the Vat returns on a quarterly basis To complete the annual PSA analysis To process new vendor set ups To maintain the COFA SRA breaches register and suggest future improvements to ensure minimal breaches To oversee the internal SRA Audit To review and reconcile the expenses ledger To review and reconcile the counsel fee ledger To manage the Accounts payable function ensuring supplier invoices are processed correctly and payments are made on time To review weekly payment run of supplier invoices weekly and employee expenses twice weekly via the online banking system and ensure all supporting documentation is provided in line with firm policy To review the chrome river monthly tracking report To review and release BACS, FP, CHAPS, and international payments To review receipts of office bills posted in the finance system ensuring receipts are dealt with promptly and relevant processes are completed To investigate and deal with office credit balances To review the London cash flow daily, attend weekly cashflow meetings with Germany and NY and transfer surplus when required To review daily reconciliations of client and office bank accounts To provide the Operations Manager with monthly update on the staff entertainment budget To run and review AP aging report monthly To assist with annual budgets and management accounts including monthly Profit & Loss and Balance Sheet reviews To monitor the performance of the Finance Operations team and to identify training and development needs as appropriate To monitor and coordinate all absences of the Finance Operations team and notify the Finance Manager and HR Manager accordingly To conduct, in conjunction with the Finance Manager the annual appraisals of the Finance Operations team To monitor workload (including monthly rota) within the team and allocate additional work or responsibilities as and when appropriate. Candidate Profile A minimum of 5 years' experience to have been obtained in a law firm or professional services firm 5 GSCE's grade C or above (or equivalent) including Math's and English Previous team management experience High attention to detail Proficient in all Microsoft Office applications Good understanding of both SRA and HMRC regulations Ability to communicate at all levels with clarity, timeliness, and appropriateness to achieve a positive outcome Good organisational skills and ability to plan and prioritize work effectively Ability to develop good working relationships with staff from all offices across the Firm and the ability to represent the Firm to external clients Knowledge of Elite Enterprise/3E AAT qualified or part qualified ACCA/CIMA/ACA would be an advantage Important Notice It is Career Legal's policy, as a matter of courtesy, to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted, you within three working days your application has been unsuccessful, and your details have not been retained. Please apply for any other position that you may see in the future. Thank you. Career Legal is a Recruitment Agency and is advertising this vacancy on behalf of one of its clients.
May 08, 2026
Full time
This international law firm is the legal destination of choice for many of the worlds finance houses. The firm is known for its work in corporate finance, mergers and acquisitions and securitizations. They have a network of offices across Europe, North & South America, and the Far East. They now are looking to hire a Finance Operations Manager on a 15-month maternity contract. This role will supervise the Finance Operations team on a day-to-day basis to ensure it provides a timely, efficient, and professional service to the London office and works alongside other Global offices. Responsibilities To accurately process supplier invoices within the finance system and ensure appropriate authorisation has been obtained and correct coding applied To accurately process expense claims within the finance system, ensure claims fully comply with policy, and ensure appropriate authorisation has been obtained correct coding applied To input weekly payment of supplier invoices and employee expenses via the online banking system and ensure all supporting documentation is provided in line with firm policy To deal with BACS, IP, CHAPS and international payments on request To process Expert/Counsel fees in the finance system as and when required and ensure correct authorisations have been obtained To update the London cash flow and notify the Finance Manager of any concerns To complete currency trade deals where required and to obtain the best exchange rates To process journals with the finance system as and when required To reconcile office and client bank accounts to the general ledger daily To review and monitor firm credit cards To accurately record transactions between the London office and client bank accounts in compliance with the SRA To record receipts of office bills in the finance system To coordinate the Payroll Journal To complete external survey information as and when required To reconcile input and output VAT ledger monthly Submission of the Vat returns on a quarterly basis To complete the annual PSA analysis To process new vendor set ups To maintain the COFA SRA breaches register and suggest future improvements to ensure minimal breaches To oversee the internal SRA Audit To review and reconcile the expenses ledger To review and reconcile the counsel fee ledger To manage the Accounts payable function ensuring supplier invoices are processed correctly and payments are made on time To review weekly payment run of supplier invoices weekly and employee expenses twice weekly via the online banking system and ensure all supporting documentation is provided in line with firm policy To review the chrome river monthly tracking report To review and release BACS, FP, CHAPS, and international payments To review receipts of office bills posted in the finance system ensuring receipts are dealt with promptly and relevant processes are completed To investigate and deal with office credit balances To review the London cash flow daily, attend weekly cashflow meetings with Germany and NY and transfer surplus when required To review daily reconciliations of client and office bank accounts To provide the Operations Manager with monthly update on the staff entertainment budget To run and review AP aging report monthly To assist with annual budgets and management accounts including monthly Profit & Loss and Balance Sheet reviews To monitor the performance of the Finance Operations team and to identify training and development needs as appropriate To monitor and coordinate all absences of the Finance Operations team and notify the Finance Manager and HR Manager accordingly To conduct, in conjunction with the Finance Manager the annual appraisals of the Finance Operations team To monitor workload (including monthly rota) within the team and allocate additional work or responsibilities as and when appropriate. Candidate Profile A minimum of 5 years' experience to have been obtained in a law firm or professional services firm 5 GSCE's grade C or above (or equivalent) including Math's and English Previous team management experience High attention to detail Proficient in all Microsoft Office applications Good understanding of both SRA and HMRC regulations Ability to communicate at all levels with clarity, timeliness, and appropriateness to achieve a positive outcome Good organisational skills and ability to plan and prioritize work effectively Ability to develop good working relationships with staff from all offices across the Firm and the ability to represent the Firm to external clients Knowledge of Elite Enterprise/3E AAT qualified or part qualified ACCA/CIMA/ACA would be an advantage Important Notice It is Career Legal's policy, as a matter of courtesy, to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted, you within three working days your application has been unsuccessful, and your details have not been retained. Please apply for any other position that you may see in the future. Thank you. Career Legal is a Recruitment Agency and is advertising this vacancy on behalf of one of its clients.
