Interpersonnel UK Ltd
Tonbridge, Kent
Business Coordinator Full Time Permanent £26500-£28500 per annum depending on experience Based in Staplehurst - free parking or easy access to trainline The Business Coordinator is responsible for providing comprehensive administrative and operational support across sales, warehouse, logistics, and finance functions. The Business Coordinator will ensure the accurate processing of sales and purchase documentation, effective coordination with internal teams and external suppliers, robust document control, and the smooth day-to-day running of office and warehouse-linked activities. An exciting opportunity to join a long-established reputable employer as they continue to grow from strength to strength. Business Coordinator duties; Accurately process and manage sales orders using the company ERP system (Exchequer), including sales orders, delivery notes, picking notes, pro formas, acknowledgements, and backorders Update sales orders and pick notes to enable timely and accurate invoicing Maintain trackers to monitor sales order status and outstanding actions Take incoming customer calls, record orders when required, and liaise with the sales team for pricing and completion Liaise daily with warehouse staff to support picking, packing, stock availability, and dispatch activities Book inbound deliveries on the Operations calendar and communicate schedules to relevant teams Produce courier shipping labels (e.g. DPD) and manage related documentation Log, track, and manage customer collection requests Prepare collection notes, credit requests, and supporting documentation in line with procedures Coordinate with Accounts and Warehouse teams to ensure credits, stock movements, and adjustments are completed accurately Maintain trackers and audit trails for reporting and monthly reviews Process purchase order confirmations and verify against system records Run supplier stock reports and assist with placing purchase orders to maintain agreed stock levels Support intercompany (Interco) stock transfers, adjustments, and monthly reconciliation Document Control & Compliance Order office, QA, and printing supplies via agreed procurement channels Skills, Knowledge & Experience Essential Proven experience in an administrative or office support role Strong organisational skills with high attention to detail Confident use of Microsoft Office (Outlook, Excel, Word) and shared drives Ability to manage multiple tasks, deadlines, and high volumes of documentation Clear written and verbal communication skills Desirable Experience using ERP or order-processing systems (e.g. Exchequer) Experience supporting warehouse, logistics, or operations functions Familiarity with order processing, invoicing, and credit procedures Personal Attributes Methodical, reliable, and well-organised Proactive and able to work independently Comfortable liaising with multiple stakeholders Flexible and willing to support across departments Interpersonnel Recruitment is operating as an Employment Agency for our client for this particular role. By applying you give consent for your data to be handled and processed under GDPR Legislation for the purpose of your current employment search. We ask that all applicants already have Right to Work UK documentation in place and on file. We are pleased to receive a significant number of applications for most roles advertised. We are therefore unable to respond to individual applicants unless shortlisted. If you have not been contacted within four weeks of the closing date you should assume you have not been shortlisted on this occasion. Interpersonnel is an equal opportunities employer. All our current vacancies are on our website - search "Interpersonnel UK Ltd"
Business Coordinator Full Time Permanent £26500-£28500 per annum depending on experience Based in Staplehurst - free parking or easy access to trainline The Business Coordinator is responsible for providing comprehensive administrative and operational support across sales, warehouse, logistics, and finance functions. The Business Coordinator will ensure the accurate processing of sales and purchase documentation, effective coordination with internal teams and external suppliers, robust document control, and the smooth day-to-day running of office and warehouse-linked activities. An exciting opportunity to join a long-established reputable employer as they continue to grow from strength to strength. Business Coordinator duties; Accurately process and manage sales orders using the company ERP system (Exchequer), including sales orders, delivery notes, picking notes, pro formas, acknowledgements, and backorders Update sales orders and pick notes to enable timely and accurate invoicing Maintain trackers to monitor sales order status and outstanding actions Take incoming customer calls, record orders when required, and liaise with the sales team for pricing and completion Liaise daily with warehouse staff to support picking, packing, stock availability, and dispatch activities Book inbound deliveries on the Operations calendar and communicate schedules to relevant teams Produce courier shipping labels (e.g. DPD) and manage related documentation Log, track, and manage customer collection requests Prepare collection notes, credit requests, and supporting documentation in line with procedures Coordinate with Accounts and Warehouse teams to ensure credits, stock movements, and adjustments are completed accurately Maintain trackers and audit trails for reporting and monthly reviews Process purchase order confirmations and verify against system records Run supplier stock reports and assist with placing purchase orders to maintain agreed stock levels Support intercompany (Interco) stock transfers, adjustments, and monthly reconciliation Document Control & Compliance Order office, QA, and printing supplies via agreed procurement channels Skills, Knowledge & Experience Essential Proven experience in an administrative or office support role Strong organisational skills with high attention to detail Confident use of Microsoft Office (Outlook, Excel, Word) and shared drives Ability to manage multiple tasks, deadlines, and high volumes of documentation Clear written and verbal communication skills Desirable Experience using ERP or order-processing systems (e.g. Exchequer) Experience supporting warehouse, logistics, or operations functions Familiarity with order processing, invoicing, and credit procedures Personal Attributes Methodical, reliable, and well-organised Proactive and able to work independently Comfortable liaising with multiple stakeholders Flexible and willing to support across departments Interpersonnel Recruitment is operating as an Employment Agency for our client for this particular role. By applying you give consent for your data to be handled and processed under GDPR Legislation for the purpose of your current employment search. We ask that all applicants already have Right to Work UK documentation in place and on file. We are pleased to receive a significant number of applications for most roles advertised. We are therefore unable to respond to individual applicants unless shortlisted. If you have not been contacted within four weeks of the closing date you should assume you have not been shortlisted on this occasion. Interpersonnel is an equal opportunities employer. All our current vacancies are on our website - search "Interpersonnel UK Ltd"
