Philharmonia Orchestra
This role presents a rare opportunity to work for one of the world s leading orchestras, and with its outstanding musicians, as well as celebrated conductors and soloists. Together with the Head of Production and other Stage Manager, the SM is responsible for the planning, coordination and delivery of the stage management, instrument transportation and technical requirements of the Orchestra. The post holder will work closely with the Orchestra Committee (OC), all Philharmonia players and colleagues across the Orchestra Operations Team and work on projects that include concerts at the Royal Festival Hall, the Orchestra s thriving residencies in Bedford, Leicester, Canterbury, Basingstoke, and at Three Choirs Festival and Garsington Opera, as well as other UK engagements, international touring, studio and recording sessions, chamber music projects and learning and engagement work, as required Key Responsibilities To work as a member of the Concerts Department to assist with the planning of all Orchestra activity,liaising with other departments, as required To assist in organising the transportation of the Orchestra s instruments for all engagements including rehearsals, concerts, film sessions, audio recordings and tours, both in the UK and overseas, including preparing detailed truck schedules and loading lists for each project. To communicate truck movements and instrument logistics to players as required To safely load and unload the Orchestra truck and any other vehicle, as required, for all Orchestra activity To prepare stage plans in advance of each project using Concept Draw Diagram software, or similar, to update these plans with any changes and to take photographs of each setup for future reference To ensure the stage is set correctly, promptly and safely for any orchestra activity, and to liaise with conductors, soloists, agents, staff and members of the Orchestra as necessary, to establish any changes that need to be made and provide a safe, calm and supportive environment that allows musicians to perform at their best To ensure all stage moves (during performances and otherwise) are professionally and efficiently executed To liaise with the Royal Festival Hall and all other venues, in the UK and overseas, regarding the Orchestra s staging needs, and to work with venue staff to ensure that any lighting/staging issues are promptly dealt with To keep an updated record of the Orchestra inventory and ensure that the Orchestral storerooms are kept well-organised, clean and tidy To work with the Head of Production, Stage Manager, Principal Percussionist and Timpanist and other players and staff as needed, to hire any instruments or equipment that may be required within budgets set by the Concerts Department, and to process any relevant invoices for purchases, instrument hire or repair To engage and supervise casual stage crew as needed throughout the orchestra s activity, ensuring that such staff maintain the professional standards required by the Philharmonia To offer support to the Librarian s , putting out and collecting pads of music, as required To be responsible for performing regular maintenance on all equipment such as flight cases, music stands, acoustic screens and percussion equipment as and when required, and engaging specialist services where appropriate To ensure all Health and Safety policies and safe working policies are adhered to To be aware of issues surrounding musicians hearing health and take proactive steps to safeguard the health of the orchestra s musicians at each and every engagement To represent the Orchestra as a member of the Concerts team, and maintain positive relationships with external venue staff, transport staff, instrument hire companies, agents, conductors and soloists. To undertake such other duties as may reasonably be required by the Company Skills and Qualifications Essential: Knowledge of the methods and practices employed in handling, packing, loading, unloading and stowing musical instruments and an awareness of their value Good organisational skills with attention to detail and a high level of accuracy Good multi-tasking skills, able to prioritise whilst also working across a range of demands on a daily basis Excellent verbal and written communication skills Ability to look ahead to anticipate issues, to problem-solve under pressure and to quickly identify solutions Ability to work well both independently and as a team player Ability to work to deadlines, work flexibly and react to change quickly Excellent personal presentation Willingness to work unsocial hours both in the UK and abroad Full clean driving licence Desirable: Experience of orchestral stage management at a professional level Experience of stage planning software Access to a car Ability to use databases/concert planning tools Ability to read music Working knowledge of Health and Safety in entertainment venues
This role presents a rare opportunity to work for one of the world s leading orchestras, and with its outstanding musicians, as well as celebrated conductors and soloists. Together with the Head of Production and other Stage Manager, the SM is responsible for the planning, coordination and delivery of the stage management, instrument transportation and technical requirements of the Orchestra. The post holder will work closely with the Orchestra Committee (OC), all Philharmonia players and colleagues across the Orchestra Operations Team and work on projects that include concerts at the Royal Festival Hall, the Orchestra s thriving residencies in Bedford, Leicester, Canterbury, Basingstoke, and at Three Choirs Festival and Garsington Opera, as well as other UK engagements, international touring, studio and recording sessions, chamber music projects and learning and engagement work, as required Key Responsibilities To work as a member of the Concerts Department to assist with the planning of all Orchestra activity,liaising with other departments, as required To assist in organising the transportation of the Orchestra s instruments for all engagements including rehearsals, concerts, film sessions, audio recordings and tours, both in the UK and overseas, including preparing detailed truck schedules and loading lists for each project. To communicate truck movements and instrument logistics to players as required To safely load and unload the Orchestra truck and any other vehicle, as required, for all Orchestra activity To prepare stage plans in advance of each project using Concept Draw Diagram software, or similar, to update these plans with any changes and to take photographs of each setup for future reference To ensure the stage is set correctly, promptly and safely for any orchestra activity, and to liaise with conductors, soloists, agents, staff and members of the Orchestra as necessary, to establish any changes that need to be made and provide a safe, calm and supportive environment that allows musicians to perform at their best To ensure all stage moves (during performances and otherwise) are professionally and efficiently executed To liaise with the Royal Festival Hall and all other venues, in the UK and overseas, regarding the Orchestra s staging needs, and to work with venue staff to ensure that any lighting/staging issues are promptly dealt with To keep an updated record of the Orchestra inventory and ensure that the Orchestral storerooms are kept well-organised, clean and tidy To work with the Head of Production, Stage Manager, Principal Percussionist and Timpanist and other players and staff as needed, to hire any instruments or equipment that may be required within budgets set by the Concerts Department, and to process any relevant invoices for purchases, instrument hire or repair To engage and supervise casual stage crew as needed throughout the orchestra s activity, ensuring that such staff maintain the professional standards required by the Philharmonia To offer support to the Librarian s , putting out and collecting pads of music, as required To be responsible for performing regular maintenance on all equipment such as flight cases, music stands, acoustic screens and percussion equipment as and when required, and engaging specialist services where appropriate To ensure all Health and Safety policies and safe working policies are adhered to To be aware of issues surrounding musicians hearing health and take proactive steps to safeguard the health of the orchestra s musicians at each and every engagement To represent the Orchestra as a member of the Concerts team, and maintain positive relationships with external venue staff, transport staff, instrument hire companies, agents, conductors and soloists. To undertake such other duties as may reasonably be required by the Company Skills and Qualifications Essential: Knowledge of the methods and practices employed in handling, packing, loading, unloading and stowing musical instruments and an awareness of their value Good organisational skills with attention to detail and a high level of accuracy Good multi-tasking skills, able to prioritise whilst also working across a range of demands on a daily basis Excellent verbal and written communication skills Ability to look ahead to anticipate issues, to problem-solve under pressure and to quickly identify solutions Ability to work well both independently and as a team player Ability to work to deadlines, work flexibly and react to change quickly Excellent personal presentation Willingness to work unsocial hours both in the UK and abroad Full clean driving licence Desirable: Experience of orchestral stage management at a professional level Experience of stage planning software Access to a car Ability to use databases/concert planning tools Ability to read music Working knowledge of Health and Safety in entertainment venues
Philharmonia Orchestra
The Philharmonia Orchestra is seeking a talented and driven Trusts and Foundations Co-ordinator to help the Development team deliver growing, sustainable fundraised income. Working closely with an experienced senior grant-writer, the Trusts and Foundations Co-ordinator will steward existing funders and develop funding applications for: Our programme of 150 concerts a year, including landmark multi-disciplinary concert series; Our award-winning Learning & Engagement projects that engage over 15,000 people annually; Our talent development programme through which we help improve representation in the talent pipeline; Our sector-leading visionary digital and immersive technology programme including our multi-award winning and globally recognised Virtual Orchestra (VR) immersive experiences. This role will suit someone ready to move on from an entry-level position within a Development team, keen to work in a fast-paced environment, and enthusiastic about taking on their own set of fundraising targets and application deliverables. It is an opportunity for an enthusiastic fundraiser to work within an experienced, inspiring team, to work closely with and learn from one of the most experienced trusts and foundations fundraisers in our sector, and to play a transformative role in a thriving orchestra that on the occasion of its 80th anniversary is already looking ahead to Philharmonia at 100. Key Responsibilities and Tasks The primary responsibilities of the Trusts and Foundations Co-ordinator are fundraising from and stewarding Trusts and Foundations, achieved by undertaking the following tasks: 1. Delivering the Trusts and Foundations fundraising strategy, with a particular focus on: Identification and cultivation: Producing lists of prospects to share with the Development Board, via the Director of Development. Identifying opportunities for cultivation at projects, events and concerts. Application development: Responsibility for developing small to mid-range Trust, Foundation and statutory applications up to £25,000 including copy development, application budget creation (using signed-off source budgets), and sign-offs from project manager and line manager. Maintaining a strong momentum of application submissions, aiming to fundraise a year ahead of project delivery where possible. Collaborating with Development colleagues to agree stewarding responsibilities, review prospects, report on Trust & Foundation income vs. targets and identify prospects whose giving objectives align with the Philharmonia s work. Working closely with colleagues in the Learning & Engagement, Concerts and Marketing departments to build strong, collaborative working relationships in order to source project information to support the development of funding bids. Stewarding Ensuring timely report development and submission, to maximise re-application rates. Ownership of accurate and comprehensive Trust, Foundation and Statutory accreditation in all collateral and online. Proactive and consistent conduit between prospects and the Philharmonia, managing invitations to supported projects and ensuring consistent, warm and professional relationship management. 2 Ensuring efficient administration of Trusts and Foundations fundraising, including: Managing all Trusts and Foundations pledges and grants on our CRM Tessitura, and ensuring data capture and processing is in line with GDPR and other privacy laws. Population and updating of Trusts and Foundations submissions, stewarding and reporting tracker. Accurate records of all correspondence held in SharePoint. Other tasks include Representing the Philharmonia externally when required. Undertaking any other duties reasonably required by the Philharmonia. Skills Essential: A passion for the arts and belief in their ability to have a positive transformative effect on people s lives. An enthusiasm for fundraising. A strong work ethic. Excellent writing skills with the ability to form a persuasive case. Experience in writing fundraising communications. Experience of working within a team in a collaborative and supportive manner. Exceptional interpersonal and communication skills (verbal and written), with an ability to adapt style for different audiences and members of the orchestra s circle of supporters and senior volunteers. Commitment to the mission, vision and values of the Philharmonia. Understanding of fundraising and data protection regulation (including GDPR and the Fundraising Regulator). Credible experience using a CRM system to record and report on moves management. High-level of IT literacy, including the Microsoft 365 suite. Desirable: Knowledge of the Philharmonia and its work. Proficiency in fundraising databases.
The Philharmonia Orchestra is seeking a talented and driven Trusts and Foundations Co-ordinator to help the Development team deliver growing, sustainable fundraised income. Working closely with an experienced senior grant-writer, the Trusts and Foundations Co-ordinator will steward existing funders and develop funding applications for: Our programme of 150 concerts a year, including landmark multi-disciplinary concert series; Our award-winning Learning & Engagement projects that engage over 15,000 people annually; Our talent development programme through which we help improve representation in the talent pipeline; Our sector-leading visionary digital and immersive technology programme including our multi-award winning and globally recognised Virtual Orchestra (VR) immersive experiences. This role will suit someone ready to move on from an entry-level position within a Development team, keen to work in a fast-paced environment, and enthusiastic about taking on their own set of fundraising targets and application deliverables. It is an opportunity for an enthusiastic fundraiser to work within an experienced, inspiring team, to work closely with and learn from one of the most experienced trusts and foundations fundraisers in our sector, and to play a transformative role in a thriving orchestra that on the occasion of its 80th anniversary is already looking ahead to Philharmonia at 100. Key Responsibilities and Tasks The primary responsibilities of the Trusts and Foundations Co-ordinator are fundraising from and stewarding Trusts and Foundations, achieved by undertaking the following tasks: 1. Delivering the Trusts and Foundations fundraising strategy, with a particular focus on: Identification and cultivation: Producing lists of prospects to share with the Development Board, via the Director of Development. Identifying opportunities for cultivation at projects, events and concerts. Application development: Responsibility for developing small to mid-range Trust, Foundation and statutory applications up to £25,000 including copy development, application budget creation (using signed-off source budgets), and sign-offs from project manager and line manager. Maintaining a strong momentum of application submissions, aiming to fundraise a year ahead of project delivery where possible. Collaborating with Development colleagues to agree stewarding responsibilities, review prospects, report on Trust & Foundation income vs. targets and identify prospects whose giving objectives align with the Philharmonia s work. Working closely with colleagues in the Learning & Engagement, Concerts and Marketing departments to build strong, collaborative working relationships in order to source project information to support the development of funding bids. Stewarding Ensuring timely report development and submission, to maximise re-application rates. Ownership of accurate and comprehensive Trust, Foundation and Statutory accreditation in all collateral and online. Proactive and consistent conduit between prospects and the Philharmonia, managing invitations to supported projects and ensuring consistent, warm and professional relationship management. 2 Ensuring efficient administration of Trusts and Foundations fundraising, including: Managing all Trusts and Foundations pledges and grants on our CRM Tessitura, and ensuring data capture and processing is in line with GDPR and other privacy laws. Population and updating of Trusts and Foundations submissions, stewarding and reporting tracker. Accurate records of all correspondence held in SharePoint. Other tasks include Representing the Philharmonia externally when required. Undertaking any other duties reasonably required by the Philharmonia. Skills Essential: A passion for the arts and belief in their ability to have a positive transformative effect on people s lives. An enthusiasm for fundraising. A strong work ethic. Excellent writing skills with the ability to form a persuasive case. Experience in writing fundraising communications. Experience of working within a team in a collaborative and supportive manner. Exceptional interpersonal and communication skills (verbal and written), with an ability to adapt style for different audiences and members of the orchestra s circle of supporters and senior volunteers. Commitment to the mission, vision and values of the Philharmonia. Understanding of fundraising and data protection regulation (including GDPR and the Fundraising Regulator). Credible experience using a CRM system to record and report on moves management. High-level of IT literacy, including the Microsoft 365 suite. Desirable: Knowledge of the Philharmonia and its work. Proficiency in fundraising databases.
