Paragon Personnel

Overview We are seeking an Analyst to join a Chief of Staff team supporting a global Data Engineering function within a leading financial services organization. The team is responsible for enabling secure, scalable, and high-quality data access across the firm to support business decision-making, regulatory compliance, and advanced analytics. Data Engineering operates as part of the Core Engineering division, acting as the central platform for data publishing, governance, and consumption. The group partners closely with internal business units, technology teams, and external regulatory stakeholders to ensure data integrity, consistency, and accessibility across the enterprise. The Chief of Staff team plays a critical operational and strategic support role, working directly with senior leadership to drive execution across workforce management, governance, financial oversight, and internal communications. Key Responsibilities Workforce & Vendor Management Manage end-to-end onboarding and offboarding of employees and contingent workers through enterprise vendor management systems, ensuring compliance and operational efficiency Oversee contingent workforce governance, including approvals, staffing alignment, and budget tracking Coordinate internal and cross-departmental transfers of contingent workers to support optimal resource allocation Support background check tracking and onboarding readiness to ensure timely placement of contingent staff Maintain workforce allocation systems and ensure data accuracy for reporting and planning purposes Data & Systems Governance Maintain and perform regular quality checks on organizational hierarchy and reporting structures within internal systems Oversee parallel workforce and hierarchy management tools to ensure data consistency and integrity Support system hygiene initiatives to ensure accurate organizational mapping and reporting accuracy Financial Management Manage vendor invoicing and contingent workforce time tracking to ensure accurate billing and payment processing Support monthly accruals and expense reconciliation processes Assist in maintaining budget alignment across workforce and operational spend categories Program & Operational Support Partner with leadership on execution of key operational initiatives and governance programs Support remediation efforts related to audit findings and regulatory requirements Assist in workforce planning and organizational design initiatives Contribute to divisional reporting, dashboards, and management presentations Communications & Stakeholder Management Collaborate with multiple stakeholders across engineering, business, and operations teams Support internal communications and coordination across global teams Build strong working relationships with senior stakeholders and cross-functional partners Basic Qualifications 2-3 years of experience in financial services or a similarly analytical, data-driven environment Strong stakeholder management and interpersonal skills Excellent written and verbal communication abilities High attention to detail with strong organizational discipline Ability to manage multiple time-sensitive deliverables simultaneously Strong analytical and critical thinking skills with sound judgment Advanced proficiency in Microsoft Office (Excel and PowerPoint essential) Demonstrated ability to follow through on tasks from initiation to completion Collaborative mindset with the ability to work across diverse teams Self-starter with a proactive, results-oriented approach Preferred Qualifications Exposure to financial services products, operations, or technology environments Experience in business operations, technology strategy, or management consulting Familiarity with workforce management or vendor management systems Experience with project tracking tools such as JIRA Understanding of automated testing tools or quality assurance frameworks is a plus Additional Information This role is part of a high-impact Chief of Staff function supporting Data Engineering leadership. It requires strong operational discipline, structured thinking, and the ability to thrive in a fast-paced, regulated environment with competing priorities.

ICT Systems Engineer JOB DESCRIPTION AND RESPONSIBILITIES: As directed by the Technical Directors Install, configure and support all company supported Operating Systems, Software and Hardware. Attend client sites to perform various aspects of computer services. Always seen to be helpful when dealing with clients, and display professionalism and patience when offering advice and support Provide telephone, remote and on-site technical support. To treat every customer's setup as if it were your own and provide them with the best possible support we can offer, putting the customer first in every instance. Installing new software (Applications, VMWare, Veeam, Microsoft Server platforms). Installing new hardware (servers, printers, computer workstations, laptops, switches, firewalls, network infrastructure etc). Providing general administration of customers systems Overseeing security of all customer's systems. Diagnosing and resolving network faults. Provide limited training for customers on new equipment. Planning future improvements for customer's sites and setups. Provide detailed and comprehensive job sheet recording in time management software. Comply with company procedures. Comply with company health & safety regulations. Produce/update detailed network documentation of any installations undertaken ICT Systems Engineer PROFILE: Experience: Experience of Windows Server 2016/19/22/25, Experience of all Windows Operating Systems through to Windows 11. Experience with Microsoft 365 Suite and Azure/AWS/Google. Experience with managing and troubleshooting backup solutions Experience of Apple and Linux. Experience of WiFi networking. Experience of VOIP telephone systems, particularly 3CX. Hardware installation, configuration and support. WAN/LAN/VLAN installation and configuration. TCP/IP and other protocol configuration. Internet and security technologies. Systems and database management. Proven IT Support / Systems Administration skills. Qualification and skills: Excellent communication skills. Strong organisational skills with a methodical approach. Must be able to take initiative and solve problems on your own (when appropriate). Good all-round IT literacy. Good time management and the ability to complete work in a timely manner. Ideally you must have at least 5 GSCE's (C/4 and above) - Maths and English are a must. Personal attributes: Approachable and friendly. Tidy and presentable. Takes ownership and responsibility for self and others. Attention to detail. Ability to effectively prioritise customer requirements. Good communicator. Methodical approach required with a clear audit trail. Team player. ADDITIONAL REQUIREMENTS: A valid UK driving licence, be willing to use your own vehicle and insured for Business use SALARY AND BENEFITS: Based on 37.5 hour week - Monday to Friday 8:30am to 5:00pm £20,000 - £35,000 - basic salary depending on experience/qualifications, plus: Use of corporate membership to leisure and gym at Exeter Golf and Country Club. Part of Technical commission scheme. Staff share scheme and dividends Team events and regular trips Training and Microsoft exams Overtime, including weekend work and out of hours calls. Company laptop Pension

Exciting Opportunity: Dynamic Team Assistant - Top Investment Bank 6 month temp Are you a proactive, highly organised professional with a flair for multitasking and a passion for excellence? We're partnering with a prestigious, global Investment Bank seeking a talented and experienced professional for their wealth management division, to join their fast-paced environment and support senior leaders- Partner to Analyst level. The Role In this pivotal role, you'll be the backbone of a high-energy team, ensuring smooth daily operations and top-notch communication. Key responsibilities include: High-Volume Communication: Skilfully managing a heavy flow of phone calls-placing, screening, routing, and taking detailed messages. Meeting & Calendar Coordination: Organizing meetings and conference calls while efficiently managing multiple, busy calendars. Travel & Expense Management: Coordinating complex travel arrangements (flights, multi-leg journeys, visa applications, car transfers, and hotel reservations) and processing expense reports with accuracy and timeliness. General Administrative Excellence: Providing comprehensive support through tasks like copying, archiving, filing, and ad hoc projects that keep the team running like a well-oiled machine. Core Hours: 9:00am - 6:00pm /5 days in office- No remote working £26ph + overtime at time and a half What We're Looking For Experience: A minimum of 3 years as a Team Assistant, ideally with 2+ years in the banking or financial services sector, supporting high-calibre, busy teams Skills: Outstanding communication (in person, on the phone, and via email), impeccable attention to detail, strong technical proficiency (MS Outlook, Word, Excel, PowerPoint), and the ability to thrive under pressure while juggling multiple tasks. What's on Offer Join a vibrant, results-driven environment where every day is an opportunity to make an impact. Enjoy a role that combines administrative mastery with the excitement of supporting top-tier financial professionals, all within a dedicated office setting (Core Hours: 9:00am - 6:00pm, Monday to Friday). Ready to Elevate Your Career? If you're excited by the prospect of contributing to a fast-moving, industry-leading team and have a track record of delivering excellence under pressure, we'd love to hear from you. Apply now to take the next step in your career with a firm renowned for its confidentiality and industry prestige.

Executive Assistant to MD and team - Investment Bank (City) £50,000-£53,000 Looking for a role in a friendly, team-oriented environment? Do you thrive in fast-paced settings and enjoy working with a supportive and approachable MD? If so, this could be the perfect opportunity for you! 4 days in the office and one from home Why Join? Work in an investment bank with a collaborative and professional culture Support a dynamic MD and their team, making a real impact every day Enjoy a friendly, respectful work environment where your contributions are value Your Role: Seamless diary management - coordinating meetings, lunches, and reminders High-volume travel arrangements - ensuring smooth itineraries Efficient inbox and call management - handling communications with discretion Processing expenses - keeping things running smoothly General administrative support - printing, binding, photocopying, arranging couriers What We're Looking For: Proactive, forward-thinking, and highly organised Excellent communication and relationship-building skills Calm under pressure with a positive, can-do attitude Strong MS Office skills and high attention to detail A true team player with the ability to prioritise and multitas If you're looking for a fantastic team, a helpful boss, and a great culture, we'd love to hear from you!

Trading floor Team Assistant/PA for Top City Investment Bank 12mths/ potential temp to perm Join the fast-paced, exciting world of a top-tier Investment Bank's trading floor! We're looking for a motivated and energetic Assistant to be part of a fun, driven team. Starting as a Float Assistant, you'll gain exposure to different teams, working closely with senior-level professionals and building your network on the trading floor. This is your gateway to an incredible career with the potential to secure a permanent position within a high-performing team. What you'll do: Own the scheduling game: manage calendars, calls, and emails like a pro Organize meetings, conferences, and events that make an impact Coordinate travel arrangements and handle expense reports with ease Jump into ad-hoc projects while keeping things running smoothly around the office Keep the team stocked and ready to go by managing supplies C40-45+ hours a week with paid overtime (time and a half!) Full in-office experience on the trading floor, learning from the best in the business! What you'll bring: A "can-do" attitude with a strong sense of urgency and attention to detail The ability to juggle multiple tasks without breaking a sweat Excellent communication skills, both in-person and online, when interacting with top-level execs Confidence working with people at all levels of the organization Solid Microsoft Office skills (Word, Excel, Outlook) to help you crush the day This is the perfect role for someone looking to dive into the finance world, build connections, and develop in a high-energy, collaborative environment. Ready for the challenge? Let's go! £23ph + overtime at time and a half £34.50 Annual earnings: c£42,000 - £51,000

Personal Assistant - Global Investment Firm (London) Location: London (Hybrid, 4 days in office / 1 day remote) Salary: £65,000 per annum Core Hours: 9:00am - 6:00pm About the Firm Our client is a leading global private investment firm with a significant presence across North America and Europe. Managing approximately $70 billion of equity capital, the firm invests across multiple asset classes, including private equity, credit and lending, growth equity, real estate, and life sciences. The London office continues to expand its European footprint, supporting a range of investment strategies and funds. The Opportunity An exciting opportunity has arisen for an experienced and highly capable Personal Assistant to join the firm's London office. This role provides comprehensive administrative support to investment professionals at all levels, ensuring seamless operations in a fast-paced, professional environment. Reporting to the Office & Admin Team Manager , the successful candidate will be proactive, polished, and process-driven, with exceptional organisational and communication skills. This is a key support role that requires high levels of professionalism, attention to detail, and discretion. Key Responsibilities Proactively manage multiple complex diaries across global time zones, anticipating needs and resolving scheduling conflicts efficiently. Coordinate extensive domestic and international travel arrangements, including visas, in line with company policy. Handle all incoming calls and messages with professionalism and discretion. Process bi-weekly expense reports accurately and promptly, ensuring compliance with firm policy. Prepare and collate documents, presentations, and meeting packs as required. Provide seamless absence cover for colleagues within the assistant team when needed. Support occasional event coordination, including offsites, dinners, and internal meetings. Carry out general administrative duties, including scanning, printing, binding, and filing. Skills & Attributes Proven experience managing multiple priorities and deadlines in a fast-paced, professional environment. Strong organisational, communication, and problem-solving skills. Proactive, resourceful, and able to anticipate needs before they arise. Calm, adaptable, and able to work effectively under pressure. High attention to detail and accuracy in all work. Excellent interpersonal skills with the ability to build trusted relationships at all levels. Maintains confidentiality and demonstrates sound judgment. Confident user of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with Concur and Workday systems is advantageous. Professional, polished demeanour with a positive, can-do attitude. Qualifications & Experience Minimum of 5 years' experience in a Personal Assistant or Executive Assistant role, ideally within financial services or another blue-chip corporate environment. Experience supporting multiple senior stakeholders or a large team. Advanced proficiency in Microsoft Office applications. Familiarity with Concur and Workday preferred. Why Join? This is an exceptional opportunity to join a world-class investment firm known for its collaborative culture, professional excellence, and global reach. The firm offers competitive compensation, a supportive team environment, and the chance to work alongside highly respected professionals in the industry.