Helping Hands Community Trust

Role Purpose The Finance Officer will be responsible for the day-to-day financial management of the charity, ensuring accurate bookkeeping, robust financial controls, and timely financial reporting. The postholder will work closely with the CEO to support budgeting, grant and tender applications, procurement, and financial reporting to the Board of Trustees. This is a key role in ensuring the charity s financial sustainability, compliance, and effective use of resources. Key Responsibilities Bookkeeping and Financial Operations Maintain accurate and up-to-date financial records using appropriate accounting software. Manage day-to-day bookkeeping, including income, expenditure, bank reconciliations, and petty cash. Process purchase orders, invoices, and payments in line with financial procedures. Monitor cash flow and flag any concerns to the CEO. Payroll and expenses responsibility Budgeting and Financial Planning Support the CEO in developing and monitoring the annual organisational budget. Assist with the preparation of budgets and finanical reporting for grant and tender applications as requested. Track expenditure against budgets and provide regular updates. Financial Reporting and Governance Prepare quarterly financial reports for the Board of Trustees. Contribute to the annual budget report for trustee approval. Support year-end financial processes, including preparation for independent examination or audit. Ensure financial records meet charity and regulatory requirements. Procurement and Ordering Source suppliers and obtain quotes for subscriptions, resources, services and any other relevant needs. Place orders for materials and equipment (e.g. laptops, office equipment) in line with budget approvals. Maintain records of assets and equipment. Support to the CEO and Organisation Work closely with the CEO on financial planning, reporting, and decision-making. Provide financial information and analysis to support organisational planning. Undertake any other finance-related duties appropriate to the role. Person Specification Essential Qualified and experienced bookkeeper (e.g. AAT or equivalent experience). Proven experience of bookkeeping and financial administration, ideally within a charity or not-for-profit setting. Experience of preparing budgets and financial reports. Strong numerical skills and attention to detail. Ability to work independently and manage a varied workload. Experience with bookkeeping software such as Zero Good IT skills, including accounting software and Microsoft Excel. Understanding of confidentiality and data protection. Desirable Experience of charity finance and funder reporting. Experience of supporting grant or tender applications. Knowledge of charity governance and trustee reporting. Working Arrangements This is a hybrid role, with a mix of office-based and home working subject to performance, needs of the charity and agreement. Working days are flexible, with a preference for Monday, Wednesday, and/or Friday, subject to agreement. Equality and Diversity The charity is committed to equality, diversity, and inclusion and welcomes applications from all sections of the community. Hours: 14 hours per week (worked over 2 3 days - to be agreed) Preferred working days: Monday / Wednesday / Friday (to be agreed) Salary: £15 £20 per hour(£10,920 £14,560 per annum for 14 hours/week, equivalent to £29,260 upwards FTE) depending on experience Benefits: 25 days annual leave excluding bank holidays (pro rata) Extra leave: +1 day after 3 years service, +1 more day after 5 years Birthday Leave Sick pay package Employee Assistance Programme (EAP) Giving back Scheme - Volunteer day leave Cycle to work scheme Specsavers Partnership