Sales Team Administrator - Canary Wharf Contract: Fixed term contract until February 2027 Hours of work: 40 per week, 08:30am - 17:30pm Monday to Friday A pivotal role providing support to the Managing Director, Sales & Marketing and Sales Director, and the wider department with administrative and reporting activities. It s an ideal opportunity for someone who thrives in a fast-paced environment, enjoys taking a proactive approach to tasks and has exceptional attention to detail. Personal Assistance Pro-actively manage diaries for both the Managing Director, Sales & Marketing and Sales Director making efficient use of time. Manage expense claims and maintain accurate financial records Administration Assist in compiling and formatting presentations. Provide general office support, including photocopying, printing, and binding. Schedule meetings by informing attendees, preparing agendas, and taking minutes. Maintain filing systems via SharePoint Order and manage stock and stationery for marketing suites, ensuring sufficient inventory levels. Reporting Complete and circulate a number of different reports each month including: Maintain and track sales targets across projects. Complete and submit JV reporting on a regular basis. Produce weekly Sales & Marketing Committee presentations. Assist with cashflow management and reporting. Support budget reporting and financial updates. Maintain and update the events calendar. Finance / IFS Acting as department superuser for IFS, this includes: Prepare and process RTS forms, ensuring they are signed, scanned, and correctly filed. Raise and receipt purchase orders in line with company procedures. Manage departmental budgets, including reconciliation and regular monitoring. Update all project invoice logs and drawdown trackers. Required skills & experience Excellent communication skills (both verbal/written) with an ability to liaise effectively at all levels. Experience in the preparation and editing of presentations and associated documents. Experience of reviewing budgets and identifying variances. Excellent organisational and administrative skills. Excellent attention to detail, flexible, adaptable and prepared to be hands on . Ability to draft clear and focused letters and reports. Experience of SharePoint and IFS (Preferable) Strong understanding of financial administration Knowledge of office and administrative procedures and processes. Experience of producing effective minutes and agendas. We operate as an equal opportunities employer.
Apr 01, 2026
Contractor
Sales Team Administrator - Canary Wharf Contract: Fixed term contract until February 2027 Hours of work: 40 per week, 08:30am - 17:30pm Monday to Friday A pivotal role providing support to the Managing Director, Sales & Marketing and Sales Director, and the wider department with administrative and reporting activities. It s an ideal opportunity for someone who thrives in a fast-paced environment, enjoys taking a proactive approach to tasks and has exceptional attention to detail. Personal Assistance Pro-actively manage diaries for both the Managing Director, Sales & Marketing and Sales Director making efficient use of time. Manage expense claims and maintain accurate financial records Administration Assist in compiling and formatting presentations. Provide general office support, including photocopying, printing, and binding. Schedule meetings by informing attendees, preparing agendas, and taking minutes. Maintain filing systems via SharePoint Order and manage stock and stationery for marketing suites, ensuring sufficient inventory levels. Reporting Complete and circulate a number of different reports each month including: Maintain and track sales targets across projects. Complete and submit JV reporting on a regular basis. Produce weekly Sales & Marketing Committee presentations. Assist with cashflow management and reporting. Support budget reporting and financial updates. Maintain and update the events calendar. Finance / IFS Acting as department superuser for IFS, this includes: Prepare and process RTS forms, ensuring they are signed, scanned, and correctly filed. Raise and receipt purchase orders in line with company procedures. Manage departmental budgets, including reconciliation and regular monitoring. Update all project invoice logs and drawdown trackers. Required skills & experience Excellent communication skills (both verbal/written) with an ability to liaise effectively at all levels. Experience in the preparation and editing of presentations and associated documents. Experience of reviewing budgets and identifying variances. Excellent organisational and administrative skills. Excellent attention to detail, flexible, adaptable and prepared to be hands on . Ability to draft clear and focused letters and reports. Experience of SharePoint and IFS (Preferable) Strong understanding of financial administration Knowledge of office and administrative procedures and processes. Experience of producing effective minutes and agendas. We operate as an equal opportunities employer.
We're now recruiting for a Concierge to join us at our development, London City Island & Goodluck Hope! What you should know London City Island & Goodluck Hope is a riverside neighbourhood comprising 2,500 homes located directly on the River Thames at the historic Leamouth Peninsula. Important to note Hours: 07:00am - 19:00pm or 19:00pm - 07:00am Shift Pattern: 4 on - 4 off (Rota basis, working 4 days, 4 off, 4 nights, 4 off) Location: E14, Canning Town Salary per hour: £13.26 Contract: 42 hpw/permanent What you'll be doing To provide a quality service to the residents and ensure individual requests are dealt with in an efficient and timely manner. To assist with the security of residents and the building at all times, ensuring that the safety of all residents and visitors is maintained. To ensure that all requests & enquiries to the Concierge Department (both in person, email and by telephone) are dealt with efficiently in a timely and professional manner on every occasion. Meeting and Greeting all residents, guests and clients. Demonstrate stand to greet service. Ensure the smooth running of the communication systems within the Estate i.e., telephone, radio s, internal intercom system, b. Life etc. Ensure only authorised persons are given access to areas. Issuing of visitor parking permits, offering explanations to the onsite parking procedures. Aid the Security of the estate by communicating regularly with them including informing them of any concerning matters that have been notified to concierge. Liaising with cleaning staff regarding reports of housekeeping standards throughout the communal parts of the development. Safekeeping of security keys on behalf of residents and the estate, strictly following standard operating procedures at all times. Issuing of keys only to the correct personnel / residents. Strictly checking that the appropriate authorisation & disclaimers are in place. Responding to resident enquiries by the b. Life system ensuring the time constraints are met for open tickets. Pro-actively dealing and reporting maintenance and cleaning problems that are identified within the estate. Maintain a safe environment for all people in the estate at all times. Secure handling of people s data, ensuring the PC is locked when not in use or nearby. Ensuring you comply by GDPR. Please note: a full job description will be provided once shortlisted for the role. What you'll need to be successful Excellent communication skills. Polite and confident with a great deal of patience. Ability to multi-task and time-manage What now? Very simply - Apply! Do not hesitate to apply online today or send across your CV directly into our email inbox. Our inbox is monitored hourly, and so we will aim to respond back to you within 24 hours via this platform. All questions with regards to the role are welcome! Updates on applications made via our job boards will be provided over a 1 2-week period from the date of submission. Not what you re looking for? Check out our careers page. Ballymore operate as an equal opportunities' employer.
Sep 23, 2025
Full time
We're now recruiting for a Concierge to join us at our development, London City Island & Goodluck Hope! What you should know London City Island & Goodluck Hope is a riverside neighbourhood comprising 2,500 homes located directly on the River Thames at the historic Leamouth Peninsula. Important to note Hours: 07:00am - 19:00pm or 19:00pm - 07:00am Shift Pattern: 4 on - 4 off (Rota basis, working 4 days, 4 off, 4 nights, 4 off) Location: E14, Canning Town Salary per hour: £13.26 Contract: 42 hpw/permanent What you'll be doing To provide a quality service to the residents and ensure individual requests are dealt with in an efficient and timely manner. To assist with the security of residents and the building at all times, ensuring that the safety of all residents and visitors is maintained. To ensure that all requests & enquiries to the Concierge Department (both in person, email and by telephone) are dealt with efficiently in a timely and professional manner on every occasion. Meeting and Greeting all residents, guests and clients. Demonstrate stand to greet service. Ensure the smooth running of the communication systems within the Estate i.e., telephone, radio s, internal intercom system, b. Life etc. Ensure only authorised persons are given access to areas. Issuing of visitor parking permits, offering explanations to the onsite parking procedures. Aid the Security of the estate by communicating regularly with them including informing them of any concerning matters that have been notified to concierge. Liaising with cleaning staff regarding reports of housekeeping standards throughout the communal parts of the development. Safekeeping of security keys on behalf of residents and the estate, strictly following standard operating procedures at all times. Issuing of keys only to the correct personnel / residents. Strictly checking that the appropriate authorisation & disclaimers are in place. Responding to resident enquiries by the b. Life system ensuring the time constraints are met for open tickets. Pro-actively dealing and reporting maintenance and cleaning problems that are identified within the estate. Maintain a safe environment for all people in the estate at all times. Secure handling of people s data, ensuring the PC is locked when not in use or nearby. Ensuring you comply by GDPR. Please note: a full job description will be provided once shortlisted for the role. What you'll need to be successful Excellent communication skills. Polite and confident with a great deal of patience. Ability to multi-task and time-manage What now? Very simply - Apply! Do not hesitate to apply online today or send across your CV directly into our email inbox. Our inbox is monitored hourly, and so we will aim to respond back to you within 24 hours via this platform. All questions with regards to the role are welcome! Updates on applications made via our job boards will be provided over a 1 2-week period from the date of submission. Not what you re looking for? Check out our careers page. Ballymore operate as an equal opportunities' employer.
