The Oil & Pipelines Agency

HR Apprentice The role: We have a fantastic opportunity for a HR Apprentice to join our small, friendly HR Team, to be based at our Head Office in Gosport, with some WFH available. This is a newly created hands-on role, and will provide coordination and administration support for our Competence Management, and Human Resources Team. Over time this role will migrate to solely supporting and working within the Competence Management Team. The role also requires the ability to maintain a high level of confidentiality at all times, compliance with GDPR requirements, and have a good understanding of financial data. This position is ideal for someone who wants to develop a career in HR / Learning & Development, with a good understanding of Human Resources, whilst working towards a CIPD Level 3 Foundation Certificate, in People Practice Apprenticeship. There is a requirement to be able to travel for business, therefore a full (preferably clean) driving licence is highly desirable. If the successful post holder does not have a driving licence yet, they will need to be committed to obtaining a full UK driving licence by the end of their apprenticeship course. Responsibilities: Reporting to and undertake all general administrative duties as requested by the Competence Assurance Manager, including but not limited to: Arrange Travel arrangements when required for the Human Resources Team, apprentices and OFDs Loch Ewe and Campbeltown, as well as covering when our travel administrators are absent or workload is high. Manage meeting and training rooms when required. Raise Purchase Quotes. Update and Maintain Training Records within Cascade, our HR system. Progress and coordinate Training Requests when requested through to arranging courses in line with the Competency Management System. Where necessary, diary management, training arrangements, organising training itineraries, organising internal and external training events. Manages and produces training reports and forecasts when required. Be the main OPA contact around e-learning and induction requests. Create, monitor, and update training schedules within Cascade. Distributes associated certificates when received from training providers. Scans certificates into individuals training records within Cascade as evidence of training undertaken. To provide general HR & Administrative support. Update and maintain database (SharePoint) for Position Profiles and Job Descriptions Updated Cascade with any HR related requests, help manage the Task List function and progress chase the relevant actions. Where required assist the Recruitment Advisor, setting up interviews and issuing relevant correspondence as necessary within the Applicant Tracking System. Administer HR-related documentation, such as offer letters and contracts of employment, and change letters as necessary. Maintain HR systems and files to ensure they are readily accessible. Coordinate induction for all the new starters. Check, respond and action e-mails in Human Resources mailbox, escalating as required. Administer the sickness/absence/holidays highlighting any issues to the appropriate manager in a timely manner and in accordance with the Agency policies and procedures. Raise and action, obtaining input or referring actions to the HRM, for starters and leavers; as part of the Onboarding process within the Applicant Tracking System and departure processes within the HR System. Assist with absence management processes, tracking, and reporting. Help organise employee engagement activities as necessary. Ensure there are written procedures available for all routine tasks, ensure all documents are updated as required. The candidate: This is an entry level role open to candidates of all ages, and we would particularly welcome applications from school leavers or university graduates with strong A-Levels. Previous Human Resources experience is advantageous but not essential, however you will need to have a willingness to grow and develop within the Competency Management Team (Human Resources), and take on increasing responsibilities over time. The role will require excellent interpersonal and communication skills, both written and oral, together with well developed administrative, numerical, analytical, and organisational skills, with a strong working knowledge of MS Office packages, including word and excel.

Mechanical Technician Location: Campbeltown, Argyll & Bute The Mechanical Technician role: We are looking to recruit an additional Mechanical Technician, to join us at our OFD (Oil Fuel Depot) located at Campbeltown, Argyll & Bute, on a 2 3 year FTC (fixed term contract). Working as part of a small maintenance team, this safety critical role focuses on tasks being carried out to high standards of safety, to ensure no harm to people or the environment. Predominantly working outside involving manual handling and some occasional work within a confined space, there may be a requirement to travel to other sites or for training, therefore a full (preferably clean) driving licence is essential. This role requires candidates to show they are a motivated team player, be willing to be part of a rostered on-call team and to undertake short notice overtime. You will be able to demonstrate a strong understanding of the foundations of health and safety, have a good safety conscious record, along with high standards of honesty and confidentiality. Mechanical Technician Responsibilities: Carry out planned maintenance activities and defect rectification efficiently, Reporting of site defects immediately to Depot Engineer for rectification, Complete weekly / monthly PPM paperwork in agreed time scale with Depot Engineer, Prepare the work area for more complex maintenance of depot, systems, or components, Utilise diagnostic techniques to identify faults in depot systems and components, Understand technical drawings, P&ID s, isometrics, general arrangements, A good understanding of Safe Systems of Works / RAM s / PTW. Will be required to review works and produce RAMS to carry out the task safely, The candidate: Candidates will need to be qualified Mechanical Technicians, having completed a recognised Mechanical Craft Apprenticeship or Equivalent covering for example the following subjects, (NVQ Level 2 Performing Engineering Operations, NVQ Level 2 (QPE007 - Forming & Assembling Pipework Systems, Level 3 BTEC Mechanical Maintenance, NVQ Level 3 Mechanical Maintenance) as well as having completed recognised Flange Management Training. You will need to have a strong working knowledge of rotating and static plant, including, tanks, pumps, valves, pipework, tanks, oil separators, pumps, compressors, valves, actuators, and piping systems. A working knowledge of Mechanical CompEx EX-11 would be highly desirable. You can also expect to occasionally be carrying out some working in confined spaces, therefore you need to be medically fit to use Breathing Apparatus, as well as have a natural ability to work collaboratively with other team members and others with whom you may have dealings in a professional manner, and be computer literate with the ability to fill out paperwork accurately and in a timely manner as well as updating computer records. We would particularly welcome applications from time served crafts persons, including those who completed modern apprenticeships, with significant experience, who are willing and able to mentor apprentices.