THE ARTS EDUCATIONAL SCHOOL

What are we looking for? The Production Assistant provides logistical, administrative, and on set support for all Screen and Audio productions, including showreels, short films, classroom sharings, and screenings. The role is responsible for location scouting, call sheets, props/costume coordination, transport logistics, permits, and supporting smooth daily operations across the academic year. The post holder ensures an organised, well resourced department and contributes directly to a safe, professional filming environment for students and staff. Production Logistics & Coordination Scout, negotiate, and secure filming locations for showreels and short films. Draft call sheets, schedules, and production information for circulation. Coordinate transport, van bookings, and student driver arrangements. Prepare and manage props, costume requirements, and location resources. Create and manage post-production schedule, liaising with industry creatives and Screen and Audio team. Administrative & Office Support Maintain production documentation, including contracts, risk assessment drafts, and schedules. Support budget tracking by organising receipts, invoices, purchase logs, and filling in credit card expenditure forms. Prepare departmental printed materials such as headshots, displays, and timetables. On Set & Location Support Support access, setup, and logistics on filming days. Handle sign in/out of equipment, props, and on set resources. Act as a point of contact for location owners and external practitioners. Cross Department & Screening Support Liaise with Marketing for screenings and communications. Arrange invitations, programmes, and venue bookings for showreel and film screenings. Support classroom kit and film kit management under guidance from the Technical Manager. The above list is not exhaustive and the post holder will be required to take on additional responsibilities as may reasonably be expected within the scope and grading of the post. Experience & Skills Essential Experience coordinating productions, events, or comparable logistical work. Strong organisational and communication skills. Ability to manage multiple deadlines and relationships simultaneously. Ability to work collaboratively and independently. Basic understanding of filming environments and production processes. Basic understanding of film and AV equipment. Ability to travel to various filming locations across Greater London. Desirable Experience in Higher Education, conservatoire training, or creative industries. Experience with event management or location coordination. Full, clean UK driving licence. Personal Qualities Motivation to work with young people and support their development. Emotional resilience and ability to maintain professional boundaries and work collaboratively in a team. Commitment to equality, diversity, inclusion and belonging. Positive attitude toward discipline, structure, and professional expectations. Commitment to continuous professional development.

Summary of the role This is not a standard HR admin role. We are rebuilding our People function from the ground up and implementing a new HR system. Before we can do that, we need to fix the foundations -and this role is central to that mission. You will lead the audit, clean-up and transformation of all People data, ensuring it is accurate, compliant and ready to power a modern HR system. This is a rebuild, not a replacement. You will help us define what "good" looks like for People data and systems. This is a fast-paced, high-impact role where you will see the results of your work immediately. Key Responsibilities 1. Data Audit & Transformation: Audit all employee data, files, and records across the full lifecycle Identify gaps, inconsistencies, and compliance risks Cleanse and standardise datasets ready for HRIS migration Create clear data structures, formats, and naming conventions 2. HRIS Implementation Support: Prepare data for upload into the new system Support system testing and validation Work directly with the Transformation Specialist on implementation planning Help design simple, sustainable future data processes 3. Compliance & Governance: Ensure personnel records meet safeguarding, GDPR and statutory requirements Bring all files to an audit-ready standard Support accuracy of key compliance records (e.g. vetting documentation) 4. Process Redesign: Identify inefficient manual processes Help move the team from admin-heavy to system-led working Embed controls to maintain ongoing data integrity Supporting the P&C Team with data led culture change 5. Quality Assurance: Act as the team's data accuracy expert Build simple checks and reporting to maintain standards.