About Us Join a dynamic and service-focused organisation where your administrative and coordination skills help ensure the smooth operation of our properties. We are seeking a highly organised and proactive Property Administrator to support the maintenance, facilities, and compliance functions across our estate. In this role, you will play a key part in ensuring our properties remain safe, well-maintained, and fully compliant. The Role As a Property Administrator, you will work closely with the maintenance team, contractors, and management to ensure all property-related tasks are completed efficiently and accurately. You will manage job tickets, coordinate planned and reactive maintenance, maintain essential records, and support the smooth running of daily operations. Key Responsibilities Liaise with managers & supervisors on a daily basis reporting any issues that need resolving. Use software systems such as Halo to open, update, and close job tickets. Manage snagging lists as required. Coordinate with maintenance staff for pre-arrival checks and ongoing services. Use Excel to organise and track services, meter readings, and maintenance updates. Liaise with contractors for reactive services and planned maintenance visits. Manage and update property-related documentation, including service records, supplier lists, and maintenance logs. Ensure all keys are managed securely, including signing in/out and safe storage. Ensure all vehicle mileage sheets are completed weekly & updated monthly with payroll dept. Create and manage a monthly maintenance rota during high seasons. Process and raise purchase orders and special payment requests using systems such as Workday and DocuSign. Liaise with accounts department for all invoice processing as & when required. Purchasing of H&S clothing & materials etc as & when requested by property staff. Keep track of all credit card transactions & petty cash receipts, collating via the appropriate system Resolve queries related to quotations and invoices with contractors and suppliers. Maintain and update the asset register for property, plant, and vehicles. Oversee the filing system for property compliance certificates and project invoices. Create packing lists in Microsoft excel in order manage shipments. To distribute or contact the correct people as letters & parcels arrive throughout the day. Review and process time sheets for authorisation. Provide cover for colleagues when they are out of the office. Any tasks or responsibilities as requested by management within the scope of the position. What We're Looking For We are seeking a professional with: Experience: Proven experience in a similar administrative role, ideally within property, maintenance, or facilities. Technical Skills: Proficient in payroll software and Microsoft Excel, Outlook, and Word. Driving Licence: Full, clean driving licence. What We Offer A supportive and collaborative team environment. Opportunities for professional growth and continuous learning. Competitive salary and benefits package. Apply Today! If you are an experienced administrator with excellent organisational skills and a passion for supporting property operations, we'd love to hear from you.
Jun 10, 2026
Full time
About Us Join a dynamic and service-focused organisation where your administrative and coordination skills help ensure the smooth operation of our properties. We are seeking a highly organised and proactive Property Administrator to support the maintenance, facilities, and compliance functions across our estate. In this role, you will play a key part in ensuring our properties remain safe, well-maintained, and fully compliant. The Role As a Property Administrator, you will work closely with the maintenance team, contractors, and management to ensure all property-related tasks are completed efficiently and accurately. You will manage job tickets, coordinate planned and reactive maintenance, maintain essential records, and support the smooth running of daily operations. Key Responsibilities Liaise with managers & supervisors on a daily basis reporting any issues that need resolving. Use software systems such as Halo to open, update, and close job tickets. Manage snagging lists as required. Coordinate with maintenance staff for pre-arrival checks and ongoing services. Use Excel to organise and track services, meter readings, and maintenance updates. Liaise with contractors for reactive services and planned maintenance visits. Manage and update property-related documentation, including service records, supplier lists, and maintenance logs. Ensure all keys are managed securely, including signing in/out and safe storage. Ensure all vehicle mileage sheets are completed weekly & updated monthly with payroll dept. Create and manage a monthly maintenance rota during high seasons. Process and raise purchase orders and special payment requests using systems such as Workday and DocuSign. Liaise with accounts department for all invoice processing as & when required. Purchasing of H&S clothing & materials etc as & when requested by property staff. Keep track of all credit card transactions & petty cash receipts, collating via the appropriate system Resolve queries related to quotations and invoices with contractors and suppliers. Maintain and update the asset register for property, plant, and vehicles. Oversee the filing system for property compliance certificates and project invoices. Create packing lists in Microsoft excel in order manage shipments. To distribute or contact the correct people as letters & parcels arrive throughout the day. Review and process time sheets for authorisation. Provide cover for colleagues when they are out of the office. Any tasks or responsibilities as requested by management within the scope of the position. What We're Looking For We are seeking a professional with: Experience: Proven experience in a similar administrative role, ideally within property, maintenance, or facilities. Technical Skills: Proficient in payroll software and Microsoft Excel, Outlook, and Word. Driving Licence: Full, clean driving licence. What We Offer A supportive and collaborative team environment. Opportunities for professional growth and continuous learning. Competitive salary and benefits package. Apply Today! If you are an experienced administrator with excellent organisational skills and a passion for supporting property operations, we'd love to hear from you.
We are looking for a highly organised and detail-focused Property Finance Assistant to support the smooth running of property, finance and operational administration. This role would suit someone with experience in property finance, facilities, real estate, accounts administration or general finance support. You will be responsible for processing invoices and payment requests, maintaining accurate records, supporting budget monitoring and liaising with suppliers, contractors and internal teams. Key Responsibilities Review, code and process invoices, purchase orders and payment requests using systems such as Workday, SAP Concur, Proactis, DocuSign and Halo. Assist with budgets, financial reporting, reconciliations and monitoring project expenditure and budget variances. Maintain accurate property, lease, supplier, contract, asset and vehicle records across internal systems and databases. Coordinate supplier onboarding and manage supplier queries relating to invoices, quotations, contracts and payments. Support the administration of contracts, leases, service charges, council tax, utility bills, reserve funds and property compliance documentation. Maintain Planned Preventative Maintenance records and ensure filing systems remain accurate, compliant and up to date. Liaise with internal departments, contractors, suppliers and external stakeholders regarding property and operational matters. Provide administrative support across property operations, projects and general finance activities. Support colleagues during absences and undertake additional duties within the scope of the role. About You The successful candidate will be organised, accurate and confident working with financial and property-related information. You will be able to manage competing priorities, communicate professionally with suppliers and internal stakeholders, and maintain a high level of attention to detail. Skills and Experience Previous experience within property finance, facilities, real estate or finance administration is preferred. Strong organisational, administrative and multitasking skills. Excellent attention to detail and accuracy. Experience using systems such as Workday, SAP Concur, DocuSign, Proactis or similar would be advantageous. Proficient in Microsoft Office, particularly Excel. Confident communicating with internal stakeholders, suppliers and contractors. Ability to work independently and manage competing priorities effectively. Degree-level education or studying towards ACMA/ACCA would be advantageous. What We Offer This is a varied opportunity for someone looking to develop their experience across both property operations and finance administration. You will play an important role in supporting accurate financial processing, supplier coordination and property record management within a busy and professional environment. To apply, please submit your CV for consideration.
Jun 06, 2026
Full time
We are looking for a highly organised and detail-focused Property Finance Assistant to support the smooth running of property, finance and operational administration. This role would suit someone with experience in property finance, facilities, real estate, accounts administration or general finance support. You will be responsible for processing invoices and payment requests, maintaining accurate records, supporting budget monitoring and liaising with suppliers, contractors and internal teams. Key Responsibilities Review, code and process invoices, purchase orders and payment requests using systems such as Workday, SAP Concur, Proactis, DocuSign and Halo. Assist with budgets, financial reporting, reconciliations and monitoring project expenditure and budget variances. Maintain accurate property, lease, supplier, contract, asset and vehicle records across internal systems and databases. Coordinate supplier onboarding and manage supplier queries relating to invoices, quotations, contracts and payments. Support the administration of contracts, leases, service charges, council tax, utility bills, reserve funds and property compliance documentation. Maintain Planned Preventative Maintenance records and ensure filing systems remain accurate, compliant and up to date. Liaise with internal departments, contractors, suppliers and external stakeholders regarding property and operational matters. Provide administrative support across property operations, projects and general finance activities. Support colleagues during absences and undertake additional duties within the scope of the role. About You The successful candidate will be organised, accurate and confident working with financial and property-related information. You will be able to manage competing priorities, communicate professionally with suppliers and internal stakeholders, and maintain a high level of attention to detail. Skills and Experience Previous experience within property finance, facilities, real estate or finance administration is preferred. Strong organisational, administrative and multitasking skills. Excellent attention to detail and accuracy. Experience using systems such as Workday, SAP Concur, DocuSign, Proactis or similar would be advantageous. Proficient in Microsoft Office, particularly Excel. Confident communicating with internal stakeholders, suppliers and contractors. Ability to work independently and manage competing priorities effectively. Degree-level education or studying towards ACMA/ACCA would be advantageous. What We Offer This is a varied opportunity for someone looking to develop their experience across both property operations and finance administration. You will play an important role in supporting accurate financial processing, supplier coordination and property record management within a busy and professional environment. To apply, please submit your CV for consideration.
About Us Join a dedicated and professional team where your administrative skills will make a real impact. We are seeking a detail-oriented and organised Office Assistant to support the smooth operation of our office, ensuring efficient service to clients and colleagues. The Role As an Office Assistant, you will play a vital role in managing administrative tasks, handling purchasing and stock control, and providing essential support to the wider team. Your expertise in organisation and communication will contribute to the overall efficiency of the office. Key Responsibilities Monitor and manage the office purchasing system, ensuring orders are placed and discounts negotiated. Maintain accurate logs of suspended transactions and allocate items to the correct client. Forward incoming items to clients promptly. Track and manage office stock, ensuring efficient usage before placing new orders. Verify and consolidate credit card statements with attached receipts. Handle filing of contracts, receipts, delivery notes, and other relevant paperwork. Receive and verify deliveries, ensuring accuracy against order forms and invoices. Manage the logging in and out of mobile phones for clients. Organise the packing and shipping of items, ensuring safe transport of hazardous materials. Assist with restaurant bookings, event planning, and arranging transportation and security as needed. Perform word processing, filing, and other computer-based administrative tasks. Maintain a clean and organised workspace. Adhere to company policies, procedures, and health and safety regulations. Provide cover for colleagues during absences. Complete any additional tasks as requested by management. What We're Looking For We are seeking a professional with: Previous experience in office administration (Essential). Experience processing invoices and managing stock control. Proficiency in Microsoft Office (Word, Excel, Outlook) and internet usage. Strong organisational and communication skills. A proactive and detail-oriented approach to tasks. What We Offer ️ A collaborative and professional work environment. ️ Opportunities for training and career growth. ️ Competitive salary and benefits package. Apply Today! If you are a highly organised Office Assistant looking for a role where you can make a difference, we'd love to hear from you. Join us and be part of an exceptional team!
Jun 06, 2026
Contractor
About Us Join a dedicated and professional team where your administrative skills will make a real impact. We are seeking a detail-oriented and organised Office Assistant to support the smooth operation of our office, ensuring efficient service to clients and colleagues. The Role As an Office Assistant, you will play a vital role in managing administrative tasks, handling purchasing and stock control, and providing essential support to the wider team. Your expertise in organisation and communication will contribute to the overall efficiency of the office. Key Responsibilities Monitor and manage the office purchasing system, ensuring orders are placed and discounts negotiated. Maintain accurate logs of suspended transactions and allocate items to the correct client. Forward incoming items to clients promptly. Track and manage office stock, ensuring efficient usage before placing new orders. Verify and consolidate credit card statements with attached receipts. Handle filing of contracts, receipts, delivery notes, and other relevant paperwork. Receive and verify deliveries, ensuring accuracy against order forms and invoices. Manage the logging in and out of mobile phones for clients. Organise the packing and shipping of items, ensuring safe transport of hazardous materials. Assist with restaurant bookings, event planning, and arranging transportation and security as needed. Perform word processing, filing, and other computer-based administrative tasks. Maintain a clean and organised workspace. Adhere to company policies, procedures, and health and safety regulations. Provide cover for colleagues during absences. Complete any additional tasks as requested by management. What We're Looking For We are seeking a professional with: Previous experience in office administration (Essential). Experience processing invoices and managing stock control. Proficiency in Microsoft Office (Word, Excel, Outlook) and internet usage. Strong organisational and communication skills. A proactive and detail-oriented approach to tasks. What We Offer ️ A collaborative and professional work environment. ️ Opportunities for training and career growth. ️ Competitive salary and benefits package. Apply Today! If you are a highly organised Office Assistant looking for a role where you can make a difference, we'd love to hear from you. Join us and be part of an exceptional team!
We are looking for an experienced Security Supervisor to support the management and delivery of residential security operations within a high-profile private environment. This role requires a professional, discreet and highly organised individual with experience supporting VIPs, principals or high-net-worth individuals. You will oversee daily security activity, support the smooth running of the Control Room, manage staff rotas and ensure the highest standards of safety, service and confidentiality are maintained at all times. Key Responsibilities As Security Supervisor, you will be responsible for: Overseeing the day-to-day operation of the Control Room. Supporting residential security operations to ensure the safety of VIPs, guests and property. Developing and maintaining property floor plans, including key numbers and detector locations. Managing staff rotas, attendance, overtime, holidays and shift cover. Reporting equipment faults to the relevant department and following up where required. Coordinating with Knight Security Managers to ensure all guard positions are covered during occupied periods. Attending London and Surrey locations when required by the Security Manager. Being on-call as required. Organising job-specific training courses for the security team. Ensuring all company policies and procedures are followed, particularly in relation to health and safety. Supporting additional duties as requested by management within the scope of the role. Undertaking overtime when required. About You The successful candidate will have previous experience in a supervisory security role, ideally within a private estate, residential, VIP, luxury hospitality or high-profile environment. You will be calm under pressure, confident in managing people and situations, and able to maintain professionalism and discretion at all times. Essential Requirements Experience providing security support for VIPs, principals or high-profile individuals. Minimum CCTV SIA Licence and Security Guard Licence. Valid, clean driving licence. Current First Aid Certificate. Strong communication skills, both verbal and written. Experience managing rotas, attendance, overtime and shift cover. Ability to work flexibly, including overtime and on-call duties when required. No recorded criminal convictions or listings on relevant child protection or vulnerable adult lists. Key Skills and Attributes Strong leadership and supervisory skills. Excellent attention to detail. High level of confidentiality and discretion. Strong problem-solving ability. Calm, professional and reliable approach. Ability to work both independently and as part of a team. Strong time management and organisational skills. Flexible and adaptable approach to changing priorities. Commitment to maintaining high standards of service and security. What We Offer This is an excellent opportunity for an experienced Security Supervisor to join a professional security operation within a unique and high-profile residential environment. You will play a key role in supporting the safety, service and smooth operation of the property while working closely with the Security Manager and wider team. To apply, please submit your CV for consideration.
Jun 06, 2026
Full time
We are looking for an experienced Security Supervisor to support the management and delivery of residential security operations within a high-profile private environment. This role requires a professional, discreet and highly organised individual with experience supporting VIPs, principals or high-net-worth individuals. You will oversee daily security activity, support the smooth running of the Control Room, manage staff rotas and ensure the highest standards of safety, service and confidentiality are maintained at all times. Key Responsibilities As Security Supervisor, you will be responsible for: Overseeing the day-to-day operation of the Control Room. Supporting residential security operations to ensure the safety of VIPs, guests and property. Developing and maintaining property floor plans, including key numbers and detector locations. Managing staff rotas, attendance, overtime, holidays and shift cover. Reporting equipment faults to the relevant department and following up where required. Coordinating with Knight Security Managers to ensure all guard positions are covered during occupied periods. Attending London and Surrey locations when required by the Security Manager. Being on-call as required. Organising job-specific training courses for the security team. Ensuring all company policies and procedures are followed, particularly in relation to health and safety. Supporting additional duties as requested by management within the scope of the role. Undertaking overtime when required. About You The successful candidate will have previous experience in a supervisory security role, ideally within a private estate, residential, VIP, luxury hospitality or high-profile environment. You will be calm under pressure, confident in managing people and situations, and able to maintain professionalism and discretion at all times. Essential Requirements Experience providing security support for VIPs, principals or high-profile individuals. Minimum CCTV SIA Licence and Security Guard Licence. Valid, clean driving licence. Current First Aid Certificate. Strong communication skills, both verbal and written. Experience managing rotas, attendance, overtime and shift cover. Ability to work flexibly, including overtime and on-call duties when required. No recorded criminal convictions or listings on relevant child protection or vulnerable adult lists. Key Skills and Attributes Strong leadership and supervisory skills. Excellent attention to detail. High level of confidentiality and discretion. Strong problem-solving ability. Calm, professional and reliable approach. Ability to work both independently and as part of a team. Strong time management and organisational skills. Flexible and adaptable approach to changing priorities. Commitment to maintaining high standards of service and security. What We Offer This is an excellent opportunity for an experienced Security Supervisor to join a professional security operation within a unique and high-profile residential environment. You will play a key role in supporting the safety, service and smooth operation of the property while working closely with the Security Manager and wider team. To apply, please submit your CV for consideration.
About Us Join a dynamic and fast-paced organisation where your skills in inventory management will make a real impact. We are seeking a detail-oriented and organised Inventory Controller / Warehouse Team Leader to oversee stock accuracy, maintain inventory records, and ensure the smooth operation of our stores. The Role As an Inventory Controller, you will be responsible for managing stock levels, processing deliveries, conducting inventory checks, and ensuring efficient stock control measures. You will play a key role in maintaining an organised stores environment and liaising with suppliers to ensure seamless operations. Key Responsibilities Organise and manage the stores area, ensuring efficient stock storage. Receive and process deliveries, addressing discrepancies with suppliers. Maintain and update the inventory database, accurately recording stock movements. Conduct regular inventory checks and investigate discrepancies. Liaise with the Purchasing team and suppliers regarding deliveries and stock issues. Monitor stock levels and prepare replenishment orders. Implement control measures to prevent inaccuracies and theft. Ensure hygiene standards are met, particularly for food products. Provide reports on stock discrepancies and inventory control to management. Support the team by covering during absences and working flexible hours, including weekends. What We're Looking For We are seeking a professional with: Experience in inventory control (Essential). Proficiency in inventory management systems (Essential). Strong Microsoft Office skills, particularly Excel (Essential). Analytical skills to investigate stock discrepancies (Essential). Ability to work in a high-pressure, customer-focused environment (Essential). Forklift Truck Licence or willingness to obtain one (Desirable). What We Offer ️ A structured and organised work environment. ️ Opportunities for career development and growth. ️ Competitive salary and benefits package. Apply Today! If you are an experienced Inventory Controller looking for a new challenge, we'd love to hear from you. Join us and be part of an exceptional team!
Sep 23, 2025
Full time
About Us Join a dynamic and fast-paced organisation where your skills in inventory management will make a real impact. We are seeking a detail-oriented and organised Inventory Controller / Warehouse Team Leader to oversee stock accuracy, maintain inventory records, and ensure the smooth operation of our stores. The Role As an Inventory Controller, you will be responsible for managing stock levels, processing deliveries, conducting inventory checks, and ensuring efficient stock control measures. You will play a key role in maintaining an organised stores environment and liaising with suppliers to ensure seamless operations. Key Responsibilities Organise and manage the stores area, ensuring efficient stock storage. Receive and process deliveries, addressing discrepancies with suppliers. Maintain and update the inventory database, accurately recording stock movements. Conduct regular inventory checks and investigate discrepancies. Liaise with the Purchasing team and suppliers regarding deliveries and stock issues. Monitor stock levels and prepare replenishment orders. Implement control measures to prevent inaccuracies and theft. Ensure hygiene standards are met, particularly for food products. Provide reports on stock discrepancies and inventory control to management. Support the team by covering during absences and working flexible hours, including weekends. What We're Looking For We are seeking a professional with: Experience in inventory control (Essential). Proficiency in inventory management systems (Essential). Strong Microsoft Office skills, particularly Excel (Essential). Analytical skills to investigate stock discrepancies (Essential). Ability to work in a high-pressure, customer-focused environment (Essential). Forklift Truck Licence or willingness to obtain one (Desirable). What We Offer ️ A structured and organised work environment. ️ Opportunities for career development and growth. ️ Competitive salary and benefits package. Apply Today! If you are an experienced Inventory Controller looking for a new challenge, we'd love to hear from you. Join us and be part of an exceptional team!
