Project Coordinator

PROJECT COORDINATOR

REPORTING TO: General Manager

LOCATION: East London

CONTRACT: Full time (some evening/weekend work required)

SALARY: Competitive

BENEFITS: 25 days annual leave + bank holidays, Pension contribution Free theatre trips

About Intermission Youth

Intermission Youth (IY) is a theatre and arts charity that transforms the lives of young people by helping them make positive choices and reach their full potential. Through drama, theatre and film, we support young people aged from diverse communities across London.

We are a small, fast-paced and ambitious team working across theatre productions, training programmes and community projects. This new Project Coordinator role has been created to strengthen our ability to deliver high-quality programmes and to support our growing activity.

Intermission Youth is an award-winning charity, recognised for its pioneering work in transforming young lives through theatre. Our Artistic Director Darren Raymond received the Sam Wanamaker Prize in 2025 for outstanding contributions to Shakespearean theatre, and our young participants have been celebrated with Jack Petchey Achievement Awards. These accolades highlight both the artistic excellence and the life-changing impact of our work.

The Role

This is an exciting opportunity for someone with excellent organisational skills, who thrives in a varied role and is passionate about supporting young people to succeed. This is a new role to reflect the organisations growth and introduction of new projects.

The Project Coordinator will play a central role in supporting the planning, organisation and delivery of Intermission Youth s programmes. You will ensure the smooth running of projects and events, maintain accurate records, and support the Core Team with research and coordination.

The role will work across multiple strands of Intermission Youth s activity, including:

• The flagship 10-month programme the pillar of IY since its inception over 15 years ago
• The Youngers Programme, for young people aged 11-15
• IY Graduate Programmes
• The Writers Programme

Key Responsibilities Programme Coordination

• Support the Youth Programme Manager in planning, scheduling and overseeing the successful delivery of the Youth Theatre Programme, ensuring clear timelines, milestones and outcomes are set and met.
• Maintain and update internal project management systems, tracking project progress and flagging risks or issues to the Youth Programme Manager and General Manager.
• Coordinate the recruitment and onboarding process for new programme participants, including scheduling interviews, managing communications, and ensuring all required documentation and safeguarding checks are completed.
• Produce and maintain detailed project plans, weekly schedules and progress reports, ensuring the Core Team, practitioners and facilitators are informed and aligned.
• Manage project monitoring and evaluation processes, including baseline and exit surveys, data collation, and reporting against agreed outcomes and impact measures.

Participant and Partnership Coordination

• Act as the main contact between Intermission Youth s Core Team, service users, alumni and external partners, ensuring clear, consistent and timely communication across all stakeholders.
• Provide regular updates on programme activities and responding to enquiries with professionalism and care.
• Oversee communication and engagement with IY alumni, maintaining connections that strengthen the graduate community and support their ongoing involvement in events, mentoring, or performances.
• Contribute to recognition and celebration of service users achievements by creating certificates, newsletters and other communications that reflect their journey and successes, highlighting the transformative power of theatre.
• Gather and share feedback from young people, alumni and clients to inform programme development and ensure services remain relevant, impactful and responsive.

Communications & Events

• Assist with the production and distribution of newsletters through Mailchimp, managing mailing lists, ensuring GDPR compliance, and monitoring engagement.
• Work closely with the Social Media Executive to help showcase IY s activities and achievements.
• Support the coordination of theatre trips by liaising with theatres and partners to request tickets, setting up booking forms, managing WhatsApp groups for participants, and ensuring smooth logistics before and after events.
• Coordinate the planning and logistics for other events, workshops, showcases and summer schools, including liaising with venues, managing schedules and supporting the delivery team on the day.
• Oversee ticketing and box-office processes for IY productions and events, ensuring accurate guest lists, smooth admissions and a positive audience experience.

Person Specification

We are looking for someone who can bring strong organisational skills, initiative and enthusiasm to the role. The successful candidate will demonstrate the following:

• Strong organisational and administrative skills with excellent attention to detail, able to manage multiple projects and priorities under pressure.
• A proactive and self-motivated team player, able to work flexibly, use initiative and collaborate effectively with others.
• Proven experience coordinating projects, events or programmes, including maintaining accurate records, databases and schedules.
• Competent in using Microsoft Office (in particular Word, Excel, Outlook) and systems such as Monday, Mailchimp and Canva.
• Understanding of safeguarding principles when working with young people and a commitment to equality, diversity and inclusion.
• Knowledge of or experience within the arts, theatre, youth work or education sectors is desirable.

Apply Now

To apply for the Project Coordinator role based in East London (E8), please send a copy of your CV in PDF format by using the apply button provided.

Please note: This role does not offer visa sponsorship. Candidates must have the right to work in the UK.