Operations Assistant

Operations Assistant (Full Time Office Based)

Job Purpose:
The Operations Assistant provides support to the HR and Operations Manager by taking day to day responsibility, under guidance, for various facilities, safety and administrative processes, including HR administration, as well as responsiblity for locking/unlocking of meeting rooms, routine health and safety tasks and other matters that contribute to making the office a pleasant and functional environment in which to work.

The duties will also include giving regular support to the Fulfilment Manager and under their guidance, process orders and support with despatch and deliveries, in addition to providing holiday cover, when the Fulfilment Manager is away.

Many aspects of this role require Manual Handling.

The ideal candidate will have a positive can do attitude, a personable manner, and will embrace the desire to make a measurable difference.

Brain Tumour Research is an exciting, innovative, and ambitious charity. We are passionate about finding a cure for brain tumours through the establishment of dedicated Brain Tumour Research Centres of Excellence around the UK.

Reports to: HR and Operations Manager

Direct Reports: No direct reports

Location: Head Office, Milton Keynes (This is not a Hybrid role, and will require attendance at the office Monday through Friday 9-5pm or 8.30 - 4.30pm)

Requisite Skills and Experience:

Essential:

• Excellent administration skills, detail orientated and systematic with the ability to prioritise competing demands

• Excellent communications skills, both written and verbal with the ability to adapt communication styles to the situation and audience

• Strong interpersonal skills, ability to work within a close-knit team and have an adaptable and can-do attitude to work

• Experience of handling and managing confidential data

• Ability to handle difficult and sensitive issues, and to interact with empathy, compassion, tact, diplomacy and patience

• IT skills including detailed knowledge of using Microsoft Word and Microsoft Outlook

• Effective organisational, planning and prioritisation skills

• To be able to assist with manual activities of a physical nature

• Able to work independently and as part of a team

Desirable:

• Experience of working in the charity sector

• Experience of HR administration

• Experience of using HR database, such as PeopleHR

• Experience of PeopleHR, report running

• Knowledge of Shopify

• Experience with working with databses and phone interactions

• Manual Handling experience

• Health and Safety knowledge

• Experience of Facilities and the management of maintenance requests

Main duties:

• Update internal HR databases, such as PeopleHR and employee files

• Managing the WorkforUs mailbox

• Recording and running reports from the database on sickness, leave, maternity etc

• Assist in the preparation of HR standard template documents

• Administering the onboarding and offboarding requirements for the organisation

• To maintain the ATS when recruitment is live, and to support with the day-to-day recruitment activity, including but not limited to liaising with candidates, setting up interviews and preparing interview packs

• Assisting with managing and maintaining database information for employee benefit schemes

• Maintain and Update employee notice boards for HR and H&S

• Opening, logging and distributing inbound post

• Support with answering phone calls into the Office and responding to general enquiries

• Recording and reporting on Environmental data

• Assist with co-ordinating maintenance activities for the Office space

• Support with H&S administration, such as Risk Assessments and Accident Reporting

• To complete basic H&S checks including walk arounds, first aid kit maintenance

• Support with Training requirements, booking of courses and the maintenance of a skills matrix

• Monitor and maintain stationery requirements and office supplies such as milk, water

• To assist with the setting up and presentation of the Meeting Rooms, to keep them well presented and to ensure that they are unlocked and locked each day.

• To support the Fulfilment Manager on a regular basis with processing orders and deliveries

• To cover in the absence of the Fulfilment Manager, the processing of orders and deliveries

• Participate with and support the HR & Operations Manager in HR projects on an adhoc basis

• Ensure that relevant charity and other legislation is complied with

• To comply with Brain Tumour Research s internal policies and procedures

• To undertake any other reasonable duties as required by the HR and Operations Manager and Director of Finance and Ops

We reserve the right to close the application window early and advise candidates to apply in good time to avoid disappointment.

We are asking for a CV as the first step but applicants may be asked to provide a targeted covering letter as part of the selection process. Interviews will be conducted during the application window as appropriate, and will consist of a first interview via MS Teams, progressing, if successful to a face to face second interview, held at our offices in Milton Keynes.

Closing Date: 07th November 2025

We are looking for people who share our passion for finding a cure for brain tumours and who have the skills and experience to make a difference. We welcome applications from candidates of all backgrounds, cultures, genders, sexual orientations, abilities, and ages. We believe that diversity enriches our organisation and helps us achieve our mission. We are committed to providing an inclusive and supportive environment where everyone can be themselves and contribute to our vision.