Despatch Coordinator

Job Title: Despatch Coordinator

Location: Witney, Oxfordshire

Salary: Competitive + generous benefits

Job Type: Permanent, Full time. (37.5 hours/week, Monday-Friday)

Meech International has an exciting opportunity available for a Despatch Coordinator to join our growing team based in Witney, Oxfordshire. This is a permanent role with a competitive rate of pay plus generous benefits which makes Meech a great place to work! We are looking for someone who wants to embark on their next challenge and be a part of our story.

Who are we?

Our mission is to design and manufacture the best and most innovative Static Control and Surface Cleaning equipment to optimise our customers' productivity. Founded in 1907, for over a century we have been engineering and manufacturing products in the UK that are used worldwide. We have a constant focus on improvement and we collaborate with our global offices and distributors, who in turn work closely with their local markets, to achieve all our goals.

What we do:

Our four divisions-Static Control, Web Cleaning, Compressed Air Technology, and Surface Cleaning Systems-serve a wide range of industries worldwide. These include pharmaceutical, food & beverage, and the rapidly growing EV battery sector, where we lead in contamination removal and static control solutions.

Key benefits we offer:

• A competitive salary
• Discretionary profit share bonus
• 25 - 30 days holiday (based on length of service) + bank holidays
• Health insurance, Pension scheme, Life assurance and more.

Role Purpose:

As Despatch Coordinator, you will ensure the timely and accurate despatch of goods, supporting smooth production operations. We're looking for someone who thrives on precision and efficiency, and who can maintain high standards in a fast-paced environment.

Key Objectives of Role:

• To coordinate the despatch department and ensure that all goods are despatched to agreed schedule and delivery dates.
• Ensure that products comply with agreed visual inspection.
• Ensure products are packed to agreed specification.
• Produce all necessary paperwork for despatched goods.
• Complete all booking activities for each shipment.

Main Responsibilities:

Reporting to the Production Controller the main activities of the Despatch Coordinator will include;

• Ensuring that all goods are despatched to agreed schedule / delivery dates.
• Ensuring that products comply with agreed visual inspection.
• Checking packed items match sales orders.
• Ensuring products are packed to agree specification.
• Producing all required paperwork for despatched goods.
• Completing all booking activities for each shipment.
• Loading of shipment using the forklift.
• Arranging for collection & deliveries with 3rd party logistics companies.
• Producing quotes for future shipments using 3rd party logistics companies PC systems (DHL, UPS).
• Liaising with customer services with any issues / problems with customs / paperwork.
• Controlling all packaging stocks, including notifying Purchasing on any stock shortages.
• Controlling packaging waste to ensure the despatch area always remains clean & tidy.
• Helping with Test department tasks as required.
• Managing the unlock & locking up of the delivery area each day.
• Contributing ideas that may support continuous improvements in terms of production / packaging efficiency / processes.

Person Specification & Key Requirements:

• Full-time, onsite in Witney (37.5 hours/week, Monday-Friday)
• Experience in a despatch environment preferred
• Forklift licence (or willingness to train)
• Strong attention to detail and accuracy
• IT literate
• Excellent communication and interpersonal skills
• Flexible and proactive approach

If you're interested but don't meet every requirement, we still encourage you to apply and discuss the opportunity with us.

If you have the skills and experience to become our Despatch coordinator, pleaseapply now. We'd love to hear from you.

Please see our Data Privacy Notice - Recruitment & Selection on our website for more information about how we process your data when you apply.

Candidates with the experience or relevant job titles of; Logistics Coordinator, Shipping Coordinator, Dispatcher, Operations Coordinator, may also be considered for this role.