Estates Compliance and CAFM Administrator

Location: Maidenhead

Salary: £25,500 to £27,500

Contract Type: Permanent / Full-time / Contract

Closing Date: 20/10/2025

We are looking for an organised and proactive Estates Compliance and CAFM Administrator to join our Estates and Facilities team. This role plays a vital part in ensuring our learning environments are safe, compliant, and efficiently managed.

The successful candidate will oversee the administration of our compliance records and asset data within the Computer-Aided Facilities Management (CAFM) system, supporting the Estates team in maintaining a high standard of statutory compliance across the school/college/university estate.

This is an excellent opportunity for someone with strong administrative and IT skills who takes pride in accuracy and enjoys contributing to the smooth operation of educational facilities.

• Maintain and update the CAFM system with accurate asset information, planned preventative maintenance (PPM) schedules, and statutory compliance data.
• Ensure all statutory inspections and maintenance activities (e.g. fire safety, water hygiene, asbestos, gas, and electrical testing) are completed, documented, and stored appropriately.
• Track and report compliance performance, highlighting any areas requiring attention.
• Liaise with internal stakeholders, contractors, and external auditors to ensure compliance records are up to date.
• Support Estates Managers in preparing documentation for audits, inspections, and governance reports.
• Assist with the coordination of reactive and planned maintenance tasks via the CAFM system.
• Provide general administrative support to the Estates and Facilities team, including data entry, report generation, and filing.

• Experience working in an estates, facilities, or compliance administration role-experience within the education sector is highly desirable.
• Proficient in the use of CAFM systems (e.g. Planon, Concept, or similar) and confident handling large data sets.
• Strong attention to detail, with the ability to manage competing priorities and deadlines.
• Good understanding of statutory compliance relevant to buildings and estates (training can be provided).
• Excellent communication and teamwork skills, with a customer-focused approach.
• Proficient in Microsoft Office (Excel, Word, Outlook).

• A supportive and collaborative working environment within a respected educational institution.
• Opportunities for ongoing training and professional development.
• Access to a generous holiday allowance and pension scheme.
• The chance to contribute directly to maintaining safe, inspiring spaces for students and staff.

To Apply:

Please submit your CV and a covering statement outlining how your skills and experience meet the requirements of the role by 20/10/2025