Operations Coordinator (Concerts & Production)

  • Live Nation
  • Glasgow, Lanarkshire
  • Oct 23, 2025
Contractor Marketing

Job Description

Company: DF Concerts and Events

Department: Concert & Event Operations

Location: Glasgow, UK and onsite at shows and events

Reports to: Head of Concert Operations

Working Hours: 40hrs Monday to Friday, plus evenings, weekends and public holidays as required by schedule of concerts and events

Contract Type: Maternity cover, fixed term until December 2026

Role Description

We have an exciting opportunity for a proactive and organised Operations Coordinator to join our Concert & Events Operations Team, supporting the planning and delivery of DF Concerts' portfolio of concerts, festivals, and outdoor events.

This key role will coordinate administrative and operational aspects across the department, working closely with internal teams and external suppliers. You will be responsible for scheduling resources, supporting supplier engagement, and representing the team at meetings. The role is pivotal in maintaining the smooth flow of information and systems critical to safe, well-managed live events.

What it's like to work in the Team

We are a small, dynamic team of event professionals who have a passion for producing exciting, well managed, safe and sustainable events for our fans, artists and staff. We collaborate with multiple departments, external suppliers and stakeholders such as local authorities, sponsors and broadcasters; our ability to bring people together and develop strong working relationships is key to our success.

Our team are fun, resilient, hardworking, supportive and committed to delivering to consistently high standards.

Who you are

Competencies / Skills / Knowledge / Experience

  • Demonstratable experience working in the live music, events or venue management sectors and/or relevant studies.
  • Experienced in managing multiple administrative tasks to a high standard, demonstrating attention to detail and an ability to adapt to changing environments and priorities.
  • Experienced in using programmes such as Google Business Suite, Outlook, Microsoft Word, PowerPoint and Excel, with experience in producing high quality documentation.
  • Understanding of financial and administrative processes, minuting meetings and updating task management systems.
  • Ability to represent the company professionally with stakeholders, suppliers and community in a confident manner.
  • A passion for attending concerts, outdoor events and music festivals.

Behaviours

The following attributes determine how the role will be carried out and are required to be a success

  • You are by nature consistently organised, supportive, hard-working and flexible.
  • You are passionate about producing concise and accurate work with meticulous attention to detail.
  • You are a natural problem solver, proactive and are dedicated to learning and developing.
  • Your communication manner is professional and effective with a discreet, confidential approach.
  • You value contributing to a positive, equal working environment and team culture, willing to support and assist your colleagues.

What the role includes

  • Coordinate the scheduling of Concert Operations Representatives, working collaboratively with the Head of Concert Operations and Concert Operations Manager (King Tut's).
  • Support supplier onboarding and management, including contracting, documentation, and payment processes, particularly in support of the Operations Manager (Technical Production).
  • Deputise for the Head of Concert Operations at internal and external meetings, ensuring key updates and actions are captured and shared.
  • Oversee the management and dissemination of the production department inbox, ensuring information is triaged and actioned effectively.
  • Support all aspects of concert and event administration, including production timelines, documentation control, and reporting.
  • Compile and distribute specifications, schedules, and risk documentation from suppliers and venues to project teams.
  • Attend live concerts and events to support operational delivery and coordination, including the management of the event office during builds and show days.
  • Minute project meetings accurately, distributing notes and ensuring follow-up actions are tracked.
  • Assist in the coordination and induction of temporary staff, students, and volunteers, ensuring a positive and informed experience.
  • Support departmental reporting by capturing data for event evaluation, sustainability, and continuous improvement tracking.
  • Assist with planning and delivery of post-event debriefs, presentations, and reports.

Equal Opportunities

We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It's talent that matters to us and we encourage applications from people irrespective of their gender identity, race, sexual orientation, religion, age, disability status or caring responsibilities.

The Company

DF Concerts and Events is part of Live Nation Entertainment which is the world's leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, LN Media and Artist Nation Management. DF Concerts & Events bring the best live music and life affirming experiences to music fans across Scotland, year after year through a range of large outdoor festivals, stadium shows and indoor concerts. DF Concerts works with the biggest names in music as well as championing the career progression of emerging acts by operating, "quite possibly the finest small venue in the world", King Tut's Wah Wah Hut - supporting the vibrant music scene from grassroots level, up.

APPLICATION DEADLINE: 3RD NOVEMBER 2025. We reserve the right to close applications at any time.