Site Administrator

Site Administrator Interior Fit-Out / Refurbishment

Location: Bristol
Salary: £25,000 - 35,000 + Pension, Health Care, Bonus
Employment Type: Full-time, Permanent

About the Company:

A growing, modern, and forward-thinking interior fit-out and refurbishment, main contractor, delivering high-quality projects across both the private and public sectors. The company prides itself on innovation, quality workmanship, and excellent client service, offering exciting opportunities for ambitious and detail-oriented professionals.

Due to continued growth, they are seeking a motivated Site Administrator to join their experienced and energetic team, supporting multiple refurbishment projects nationwide.

Role Overview:

As a Site Administrator, you will play a vital role in supporting the project and site teams with all aspects of site coordination and administration. You ll ensure the smooth running of day-to-day operations, manage project documentation, coordinate suppliers and subcontractors, and assist in delivering high-quality projects from tender to completion.

This position suits a proactive and organised individual with strong communication and IT skills, ideally with experience in the construction or fit-out sector.

Key Responsibilities:

Project Support

• Provide administrative and coordination support across live refurbishment projects.

• Assist Project Managers with project documentation, schedules, and reports.

• Coordinate communication between consultants, suppliers, subcontractors, and the in-house team.

• Maintain accurate and organised site documentation, drawings, and reports.

• Assist with the preparation and coordination of tender documentation and supplier quotations.

• Support the team in compiling O&M manuals and handover documentation.

Pre-Construction & Planning

• Assist in gathering and managing Pre-Construction Information (PCI), including surveys, floorplans, asbestos reports, and consultant documentation.

• Coordinate and arrange project meetings, taking notes and tracking actions.

• Support procurement processes by raising purchase orders and tracking deliveries.

• Manage and maintain project filing systems and ensure up-to-date records.

Construction & Delivery

• Coordinate delivery schedules with the procurement team to align with site programmes.

• Support site set-up, including ordering signage, consumables, and H&S equipment.

• Track subcontractor start dates and supplier deliveries to ensure smooth project flow.

• Attend site progress meetings and assist in compiling progress documentation and reports.

General Administration

• Support continuous improvement by recommending efficiencies and process updates.

• Undertake research and administrative tasks as requested by the Project or Operations Directors.

• Uphold company confidentiality and professionalism at all times.

Skills and Experience Required:

• Minimum of 2 years experience in a construction or fit-out administrative role.
• Strong organisational and time management skills with the ability to multitask.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with a confident and professional manner.
• Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Experience with document management systems (Asite, Aconex, Procore, or SharePoint) is advantageous.
• Ability to work independently or collaboratively as part of a wider project team.
• Strong attention to detail and a proactive approach to problem-solving.

Qualifications:

• Relevant further education qualification in Construction Management, Administration, or similar (preferred but not essential).
• Basic DBS check may be required depending on project location.

What s in It for You:

• Competitive salary (DOE) + Comprehensive benefits package
• Exposure to a variety of fit-out and refurbishment projects across the UK
• Career development and progression opportunities

How to Apply:

If you re a motivated and organised Site Administrator with a passion for supporting high-quality interior fit-out and refurbishment projects, click Apply Now or send your CV today to the contact details provided.