4 jobs found

Executive Administration Support Of Property Portfolio Experience in residential property management,property administration,estate agency would be desirable Managing emails,drafting correspondence and responding professionally Co-ordinating documentation for residential planning and development projects Preparing and updating Excel spreadsheets for project tracking Organising and maintaining structured digital filing system Tracking tasks, deadlines and follow up across multiple property developments Assisting with diary coordination,appointments and meetings for the Director Liaising with Lettings Agents regarding tenancies, renewals and compliance Tracking rent, arrears and service charge matters alongside the acoounts team Experience using Outlook, Sharepoint and Excel is essential

Firmin Recruit is delighted to be recruiting for an experienced Property Administration Assistant - for our established client based in Gravesend, Kent. Hours: 9.00 am - 5.30 pm Thursday & Friday This role is a permanent Part-time Role Benefits : Medicash, Benenden Health Care (after one year of service), 22 days holiday (pro-rated), extra days at Christmas + Bank Holidays, Learning & Development Programme, Long Service Award, Pension, company events, etc The Role: The administrator will provide comprehensive administration support to the Commercial Property Management Department, assisting Property Managers in the delivery of an efficient and professional services to clients, tenants, contractors, and professional advisers. The role requires excellent organisational skills, strong attention to detail and the ability to manage multiple priorities whilst maintaining high standards of customer service. Key Responsibilities: Assist with the day-day administration of commercial property portfolios. Handle telephone and email enquiries from clients, tenants, contractors, and other stakeholders, Support Property Managers by responding to routine enquiries and escalating matters where appropriate. Liaise with solicitors, utility providers, contractors, and other third-party professionals. Prepare invoices, fee accounts, correspondence, reports, and property documentation. Maintain accurate records, files databases, and property management systems. Assist with arranging repairs, maintenance work, contractor appointments etc. Produce departmental reports, arrears reports, and presentation materials. Process incoming and outgoing post, scanning, photocopying etc. Suitable Candidate: Previous administrative experience within a professional office environment Excellent verbal and written communication skills Professional and confident telephone manner High level of accuracy and attention to detail Proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams Ability to work independently and as part of a team. Excellent customer services and people skills Orgainise meetings, prepare agendas and take notes If you have the necessary skills and would like more information about this role, please send your CV. Firmin Recruit is an agency working on behalf of our client.

Vacancy: Payroll Assistant Salary: £34,535 Vacancy Type: Temporary ( approximately 5 months) Location: York Shift Pattern: Monday - Friday Hours: 35 hours per week Are you ready to take on a new challenge? Manpower have an exciting opportunity for a Payroll Assistant to join our clients Payroll Team on a temporary basis for 5 months . Reporting directly to the Payroll Manager, you will be responsible for delivering an efficient, effective, and legally compliant payroll service. This role involves ensuring the accurate and timely processing of payroll data and addressing requests from both internal and external customers. In addition to providing accurate payroll services, you will play a key role in continually enhancing our payroll processes and improving the information we provide to our employees. Key Responsibilities: Ensure accurate recording and payment of statutory and company sick pay entitlements. Input absence data into the absence management system, resolving any discrepancies. Process timesheet data into the payroll system accurately and on time. Calculate maternity, paternity, and other statutory leave payments. Ensure all administrative, communication, and reporting processes meet both company and regulatory requirements. Calculate arrears of pay, average earnings, and gross pay. Interpret and apply HMRC rules along with company terms of service related to pay. Ensure proper processing of benefit scheme deductions (e.g., salary sacrifice and saving schemes). Provide timely information to internal and external customers, ensuring confidentiality is maintained. Carry out routine internal checks to ensure accuracy of timesheets, claims, and data amendments. Address any pay discrepancies (overpayments/underpayments) in line with established procedures. What You'll Need: To succeed in this role, we're looking for someone with the following skills and competencies: CIPP or another relevant payroll qualification ideally but not essential. Strong prioritisation and time management skills. Excellent customer service focus. Proficiency in Microsoft Outlook and Word . Advanced knowledge of Microsoft Excel . Previous experience with payroll or accounts systems. Sound knowledge of Income Tax , National Insurance , SSP , and SMP . Ability to work both independently and collaboratively within a team. Familiarity with company-specific conditions of service. Practical knowledge of Payroll and HR systems . Demonstrable experience in a payroll-related role. This is your opportunity to contribute to an efficient and supportive payroll function while making a positive impact. If you're passionate about payroll processes and looking to make a difference, we'd love to hear from you!

Lettings Coordinator A minimum of 2 years experience is required and you will need to know the current Lettings legislation and show that you have carried out referencing/renewals in the past. Monday to Friday 9.00am to 6.00pm. An exciting opportunity for a Lettings Coordinator to join a busy Lettings team. The successful candidate will fulfill a busy and important role, liaising between landlords and tenants to ascertain if they want to renew their current tenancy for a further fixed term period, and if so, negotiating new levels of rent and any specific terms. Knowledge of using Fcc Paragon or CFP Winman would be an advantage. Lettings Coordinator You will be responsible for negotiating the terms of a tenancy renewal with the Tenant and the Landlord. Liaising with both parties to agree any new levels of rent or other specific terms outside of our standard tenancy agreement. All negotiations are undertaken either by telephone or email, so candidates must be a confident and professional communicator. Utilising our computer-based systems to ensure records are kept up to date. Ensuring all parties are kept up to date, including fellow work colleagues. Referencing tenants and checking safety certificates and Lettings Administration and running a property file from start to finish. Carrying out compliance checks. Preparing legal documents. Chasing arrears. Lettings Coordinator Previous experience within Tenancy Renewals or another area or Residential Lettings. A proactive "can do" attitude, with exceptional organisational skills and capable of working efficiently to specific deadlines. Excellent communication skills, both written and verbal IT proficient, you will be familiar with MS Office packages and able to learn quickly. Lettings Coordinator The position would suit someone with a flair for administration and organisation. Lettings Coordinator Basic salary £30,000. Kings Permanent Recruitment for Estate Agents hits 18 years of successful trading. A milestone to be proud of Kings Permanent Recruitment for Estate Agents is a "Specialist Estate Agency Recruitment Service" dealing with the placement of Estate Agents and Letting Agents into permanent positions within the Residential Estate Agency Property sector. We cover all specialties of recruitment to include Residential Sales and Lettings, Property and Block Management to include Lettings Coordinators / Progressors, Inventory Clerks, Financial Services to include Mortgage Advisors, Independent Financial Advisors, Protection and Financial Services Administrators, Paraplanning, Land and New Homes and Secretarial / Administration / PA s. Visit Kings Permanent Recruitment for Estate Agents website at (url removed) for online Estate Agency vacancies. Find Steve King on LinkedIn.