16 jobs found

Administrator, 18.79.00 per hour PAYE, contract, Hamilton Benefits: Opportunity to work in a collaborative and supportive environment Involvement in varied and meaningful facilities and project work Ongoing training and development opportunities Exposure to both operational and project-based responsibilities A role with autonomy and the ability to influence service delivery Supportive team culture focused on continuous improvement Responsibilities: Coordinate maintenance services and manage subcontractor performance and quality Support delivery of capital and revenue works programmes Maintain accurate records of maintenance activities and statutory compliance Process and approve contractor invoices within delegated limits Produce reports and provide operational support to senior facilities staff Instruct and coordinate maintenance and janitorial teams when required Manage small projects and carry out basic building inspections Ensure Safe Systems of Work are in place and adhered to Promote high standards of customer satisfaction across services Contribute to continuous improvement of processes and procedures Requirements Experience in facilities, estates, or maintenance coordination Strong organisational and administrative skills Knowledge of health and safety and statutory compliance requirements Experience managing contractors and service delivery Ability to manage multiple priorities and meet deadlines Good communication and stakeholder management skills Competence in record keeping and reporting Basic understanding of project coordination or small works delivery A proactive and solution-focused approach Willingness to undertake First Aid training

Cityscape is working with a well-established, growing construction consultancy that s looking to bring in a Senior Building Surveyor to strengthen their London team. This is a great opportunity for someone who wants to take real ownership of projects and build strong client relationships, particularly within the Education sector. You ll be working with a range of schools, academies and higher education clients, delivering a mix of professional and project work across London and the South East. You ll be involved across the full spectrum of building surveying services, with a balance of project and professional work: Delivering refurbishment and improvement projects across education estates Acting as contract administrator and employer s agent Carrying out condition surveys, defect analysis and reports Managing planned maintenance programmes Supporting clients with strategic estate advice Mentoring junior team members and contributing to team growth What they re looking for: MRICS qualified Strong experience in both project and professional building surveying work Previous work in the Education sector ideally Confident client-facing skills and the ability to manage relationships Someone commercially aware who can take ownership and drive projects forward The company has a modern office in the City and flexible hybrid working policy. This role will London and the South East, so they are open to anyone based in this region. A salary up to £80k (depending on experience) plus benefits is on offer.

A well-established, independent construction consultancy in London is looking to hire a Senior Project Surveyor to join their commercial team. This is an excellent opportunity for an experienced quantity surveyor who wants to work on high-quality, central London schemes with well-known clients including investors, developers and private estates. You ll be joining a commercial team of 12, based in Holborn (hybrid minimum 3 days in the office), working closely with equity partners and senior surveyors. Projects are varied and interesting, including: Office refurbishments Cat A and Cat B fit-out schemes Smaller new build projects There s also the opportunity to step into a Contract Administrator / Employer s Agent role if that s something you already have experience in or want to develop further. Suitable candidates for the role should have: 5 10 years quantity surveying experience within a consultancy environment Strong commercial/project delivery background Experience across refurbishment and fit-out projects CA/EA experience (or the capability and ambition to take this on) Confident working with clients and senior stakeholders The role is offering a salary up to £70,000 (dependent on experience) plus a comprehensive benefits package.

Assistant Property Manager / Intermediate Property Manager - Notting Hill - 30-40k to start depending on experience My client is a reputable, independent, family established and run Block Property Management firm based in West London. As a result of a number of new estates being won for management, a vacancy has arisen for an Assistant Property Manager (or Property Administrator) to provide support to a team of Property Managers undertaking the following duties as required: Responding to resident enquiries by phone, email and hard copy post Relaying calls, emails and messages to appropriate in house team members Updating resident, property and account records using QUBE to reflect actions undertaken Liaison with contractors for the purpose of organising attendance on site OR arranging payment for jobs completed/signed off Sending invoices to residents, chasing up non-payment as required Collation and sending of Service Charge Demands Any and all other ad-hoc administrative tasks relating to Property Management, completed in a timely fashion with quality service in mind at all times The suitable Assistant Property Manager / Property Administrator will have previous property sector exposure (1+ years) and ideally familiarity working with QUBE In addition, the suitable Assistant Property Manager / Property Administrator will come from a stable career background, present themselves professionally (both in terms of attire and approach) and live within sensible commuting range of Notting Hill. Salary for the successful Assistant Property Manager / Property Administrator will start at 25k - 28k, depending on experience, with ongoing training and progression. If you are an Assistant Property Manager / Property Administrator who meets the above criteria then we would like to hear from you. Please apply now for immediate consideration in confidence.

Senior Building Surveyor - Cheltenham We are seeking a passionate and focused Senior Building Surveyor to join an established team based in Cheltenham. This is a fantastic opportunity for someone looking to take the next step in their career within a collaborative and forward-thinking consultancy environment. The role offers exposure across a diverse range of sectors, including public buildings and estates, residential and housing, education, retail, healthcare, and commercial. Projects range from high value developments to smaller, complex schemes, offering variety and the chance to develop across core building surveying and project management duties. What You'll Be Doing Leading and managing projects from inception to completion Acting as contract administrator and delivering client-side project management Undertaking condition surveys, building pathology, and defect diagnosis Preparing schedules of dilapidations and overseeing remedial works Advising on maintenance strategies and compliance with technical standards Preparing specifications, obtaining tenders, and administering contracts What We're Looking For MRICS-qualified Building Surveyor Proven consultancy experience across a variety of sectors Apply today by sending your CV to Jack James at (url removed) or call (phone number removed) for a confidential discussion.

Maintenance Helpdesk Administrator is required at the Lagan Valley Hospital. Your new company Are you an organised and proactive administrator with excellent communication skills? Hays is currently recruiting for a Temporary Help Desk / Estates Administrator to join the Estates team at Lagan Valley Hospital, supporting the South Eastern Health & Social Care Trust. Your new role You will be the first point of contact for maintenance and estate-related queries, logging jobs, coordinating engineers, and ensuring timely resolution of issues. Duties include: Managing the estate's help desk and logging maintenance requests Liaising with contractors, estate officers, and hospital departments Updating records and tracking job progress using internal systems Providing general administrative support to the Estates team What you'll need to succeed Previous experience in an administrative or help desk role (Health Service administration experience desirable) Strong IT skills, including Microsoft Office Excellent communication and organisational abilities Ability to work independently and manage multiple tasks What you'll get in return Weekly pay via Hays Supportive team environment £12.21 per hour What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #

I currently have a fantastic opportunity for someone to join one of the UK's leading banking groups as a Remote Customer Service Administrator. You will join the bereavement team within Financial Care, to support with the finalisation of customer estates once deceased. This role will be mostly Remote working but if you are near a banking hub, you would be expected on site once a month/quarter (depending on location this will either be Glasgow or Leeds). This contract is until the end of March 2026, with scope for potential movement thereafter depending on performance. Working hours are remote Monday to Friday 9am - 5pm. You will also enjoy weekly pay with an hourly pay rate of 12.91ph and an attractive holiday allowance of 39.5 days a year! The start date for this role will be the 10th November 2025 so you must be available to start on this date. We are looking to speak with candidates with administration experience and also candidates from a customer service background, as long as you have the experience working in an empathetic manner or within sensitive situations with customers. Duties and Responsibilities will include: Contact with customers, via telephone, letter and email Provide customers with a first class service and a positive experience Scanning ID and verify documentation onto in house system Processing legal paperwork/ death certificates Complete the closure of accounts and payments Assist with any Inheritance Tax queries Providing full administration support at all times Take general enquiries regarding estates and closures To be considered you must have Excellent attention to detail First class communication skills Experience working within a sensitive or empathetic manner Ability to manage your own workload The ability to work on own initiative PLEASE NOTE YOU MUST BE ABLE TO PASS A CREDIT CHECK AS WELL AS A FULL CRIMINAL AND DISCLOSURE SCOTLAND CHECK. If you would like to know more, please apply now or contact Alice at (url removed) Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age

Oracle HCM Systems Administrator Our Business Support teams deliver the vital services to ensure the continued success of our business divisions. These services include HR, Finance, Procurement, Marketing, Legal and Commercial, Estates and Facilities, Core Technology, Corporate Security, IT, and Fleet. Every person in every team is contributing the lasting impact our Team makes. Help build and keep the nation's critical infrastructure connected and protected 24/7. Reporting to the Senior Product Owner, you'll be hands-on with analysis, troubleshooting, testing, and continuous improvements. You'll also coach colleagues, simplify processes, and provide first-line support to keep our HR systems running smoothly. This is a great opportunity for someone who enjoys working at the intersection of HR and technology - making systems work better for people. This is a hybrid working role with a requirement to be in our Warwick HQ 1 day per month. What you'll do: Provide first-line support for HR system queries via the helpdesk, ensuring timely resolution and excellent user experience. Investigate, troubleshoot, and resolve system issues, collaborating with relevant teams to implement effective solutions. Support testing and updates across all Oracle HCM modules, including patch releases and new functionalities, ensuring processes continue to function effectively. Create, maintain, and deliver training materials and user guides, empowering HR colleagues to use the system efficiently and independently. Contribute to continuous improvement projects, suggesting enhancements to system functionality and user experience. Assist with change management initiatives, including adoption of new processes, system updates, and data management. Support the preparation of reports and data uploads, ensuring accurate and efficient handling of HR system data. Who you are: You're an experienced HR Systems professional with a solid background in Oracle HCM. Analytical and detail-oriented, you enjoy problem-solving and explaining technical issues in a clear, approachable way. Key Requirements: Hands-on experience with Oracle Cloud Applications (HCM / Fusion HCM / HR modules). Skilled in writing and managing test scripts, UAT, and reporting outcomes. Able to create and run reports in Oracle HCM. Experience providing 1st line system support. Confident using MS Office, particularly Excel at an intermediate/advanced level. Excellent communication skills, both written and verbal. Strong analytical mindset with the ability to diagnose and resolve system issues. What we offer: A career at Telent can span many sectors, roles, technologies and clients giving you the opportunity to develop, learn new skills and make an impact. We are growing and we rely on our committed Team to deliver. We nurture the talent that makes this happen, by our on-going commitment to creating an inclusive culture that respects and values difference, that celebrates diverse ideas. We want everyone to feel they can be themselves and to thrive at work. The additional benefits with this role: 34 days holiday, including public holidays, plus the option to buy or sell days annually OR 26 days holiday, plus public holidays, and the option to buy or sell days annually Company pension scheme A range of family friendly policies Occupational health support and wellbeing Portal Discounts on Cinema, Restaurants and Shopping with Telent Reward scheme. Learn more about Telent: Click here for Telent Video! We're passionate about creating an environment that champions diversity and inclusion, where everyone feels they belong, can be themselves and empowered to reach their full potential. People are at the heart of our business, and we believe that our teams should reflect the diverse experiences and backgrounds of the communities we support.

Estates & Development Administrator About us CareTech Community Services established in 1993 has 250 services with continuous growth with new developments/services. CareTech Community Services is a national provider of support for people with complex and challenging behaviours associated with autism, learning disabilities, mental health illness and neurological conditions. We support people to live as independently as possible within their own homes and also in residential care.We are committed to providing the highest levels of care to our residents. To enable us to do this we need caring and dedicated professionals to deliver first class care. All applicants will be subject to satisfactory references and all employees are checked against the Disclosure & Barring Service (DBS). CareTech are proud to announce they are a Disability Confident Job Purpose To assist the Development and Estates team with delivery of the growth and development programme of the business, managing and delivering building and refurbishment projects from inception to completion. Main duties & Responsibilities: Assist the team with liaising with operational colleagues within the Business to search for suitable properties for new areas of growth.Assist with the negotiations relating to new acquisitions and gather supporting information relating to the new purchase or new lease.Arrange viewing and co-ordinate diaries.Support planning applications with new growth projects including raising Purchase Orders and instructing 3rd party consultantsAssist with the due diligence and reports during acquisition of the property and internally with preparation of approval documents for Board approval.Assisting the Projects Surveyors, with delivery of development schemes, includingRaising purchase orders for works and tracking spend.Highlighting any overspends against budget to the Project ManagerLiaising with suppliers where necessaryAssisting with invoicing and cash flow forecast.Tracking expenditure on projects works against budget.Liaising with wider help desk team and regional facilities managers relating to statutory certification at handover/completion.Sending invoices to the appropriate team members for approvalCreating handover folders for new sites as and when requested. Estates Management Assist the Estates Manager with the sale of surplus properties. Deal with Estate Agents and progress sales to completion.Regularly update and maintain our Facilities Management System (QFM) with information relating to new sites, new lease information and new rental information.Upload all relevant documentation onto QFM including Planning permissions, floorplans, EPC's etcAssist with the management of business rates and council tax matters and work closely with our external advisors with requests for information.Support with requests for Landlords works to be carries out. Liaising with Landlords/Landlord Agents and ensuring Landlord works are being undertaken.Support the Estates Manager in the preparation of annual budgets for rent and dilapidations.Maintain the internal Master Property List with all keep property information.

Temporary Ongoing Team Administrator role in Saffron Walden Your new company You'll be joining a well-established Estates and Facilities team within a reputable organisation, known for delivering high-quality support services. This is a fantastic opportunity to contribute to a busy and dynamic environment, supporting the smooth running of facilities operations. Your new roleAs a Facilities Administrator, you will play a key role in supporting the team with all administrative tasks linked to the CAFM (Computer-Aided Facilities Management) system and helpdesk. Your responsibilities will include: Managing and updating the CAFM system with accurate data Logging and tracking helpdesk requests, ensuring timely resolution Liaising with internal teams and external contractors Producing reports and analysing data to support operational decisions Maintaining compliance records and service documentation Providing general administrative support to the Estates team What you'll need to succeed To be successful in this role, you will have: Previous experience in an administrative role, ideally within a facilities or estate setting Familiarity with CAFM systems Strong organisational skills and attention to detail Proficiency in Microsoft Office applications Excellent communication and interpersonal skills Ability to work independently and as part of a team in a hybrid environment What you'll get in return This is a fantastic temporary opportunity to start immediately, supporting a busy and dynamic Facilities team during a pivotal period as they implement a new CAFM system. Based in Saffron Walden, this full-time role offers a hybrid working pattern-with three days in the office and two days working from home. You'll be joining a collaborative and fast-paced environment where your contribution will have a real impact. The role offers a competitive hourly rate of £17 (inclusive of holiday pay), along with free on-site parking and access to modern office facilities. #

Maintenance Helpdesk Administrator is required at the Lagan Valley Hospital. Your new company Are you an organised and proactive administrator with excellent communication skills? Hays is currently recruiting for a Temporary Help Desk / Estates Administrator to join the Estates team at Lagan Valley Hospital, supporting the South Eastern Health & Social Care Trust. Your new role You will be the first point of contact for maintenance and estate-related queries, logging jobs, coordinating engineers, and ensuring timely resolution of issues. Duties include: Managing the estate's help desk and logging maintenance requests Liaising with contractors, estate officers, and hospital departments Updating records and tracking job progress using internal systems Providing general administrative support to the Estates team What you'll need to succeed Previous experience in an administrative or help desk role (Health Service administration experience desirable) Strong IT skills, including Microsoft Office Excellent communication and organisational abilities Ability to work independently and manage multiple tasks What you'll get in return Weekly pay via Hays Supportive team environment £12.21 per hour What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #

Who we are Business Stream is one of the largest water retailers in the UK and a trusted service provider to over 300,000 business customers. With over 15 years' experience of operating in a competitive water market - longer than any other retailer - we're the chosen service provider for businesses and organisations ranging from small corner shops to large industrial estates. About the role In addition to providing internal and external stakeholders with customer-focused support, your responsibilities will include managing administrative tasks within the L&D Team. Along with assisting with the execution of development programmes and onboarding. You will monitor and report on data so having a knowledge of Microsoft excel is essential. This position calls for professionalism, a progressive outlook, an openness to exchanging ideas, and a willingness to always set an example for others to follow. About you Ideally you will have experience of working in a L&D capacity and of delivering training on a 121, group and remote basis to a wide range of stakeholders face to face and virtually. You will have strong organisational skills and be capable of working in a pressured environment, delivering accurately to tight deadlines. You will have excellent communication skills and be confident presenting and facilitating learning sessions. The benefits Starting base salary of £24,255 which will increase to £25,000 once your training and probation period are completed. (This is usually within 6 - 9 months.) You will also be eligible for up to 10% Annual Bonus. Here's a few of the main reasons to join Business Stream; 31 days annual leave plus six bank holidays Subsidised on site restaurant and Coffee Shop. Free onsite gym Pension Scheme Location: Edinburgh Park, EH12 9SE. Great transport links, with buses, trams and train services all close by. Working Pattern: Monday to Friday, 9am to 5pm with expectation this would be in the office. About us Headquartered in Edinburgh and employing around 350 people, we provide a range of services including metering and billing, water efficiency support and, water and waste water management solutions. As a company, we're forward-thinking, innovative, and passionate about making a positive difference to our customers, our people, local communities, and the environment. We're also passionate about providing a great place to work where our colleagues feel trusted, valued, supported, and empowered, irrespective of their background or role. We're committed to providing an inclusive workplace that welcomes and promotes diversity and provides equal opportunities for all. Life at Business Stream is fast-paced and exciting, where no two days are the same. We're looking to welcome exceptional people into our fantastic team so if you're ready to join us, we'd love to hear from you. How do I apply? If you think this job is for you we would love to hear from you. Please hit the submit button and send us a copy of your up to date CV. The closing date for all applications is Friday 17 October 2025 at 5pm.

Join the Ministry of Justice Property Directorate , a dynamic and customer-focused team managing one of the most complex estates in government. We deliver high-quality property services across Prisons, Probation, MoJ HQ, and Arms-Length Bodies, supporting safe, efficient, and modern working environments. About the Role As a Contract Administrator , you'll support the effective delivery of the Total Facilities Management (TFM) contract across custodial estates in your region. Reporting to the Regional Contract Administration Manager, you'll ensure governance, documentation, and reporting are accurate and timely, helping operational teams deliver high standards. Key Responsibilities Support contract administration and service delivery across regional establishments Monitor work completion and financial records using cloud-based systems and Excel Maintain contract documentation including task orders and risk logs Provide secretariat support for meetings and reporting Assist with project monitoring and coordination across wider MoJ teams Skills & Experience Strong organisational skills, resilience, and attention to detail Good IT and analytical skills Commercial and financial awareness (training provided) Desirable: Understanding of NEC3 contracts and experience in contract/project administration Behaviours Assessed Working Together Seeing the Bigger Picture Managing a Quality Service Delivering at Pace Why Join Us? We offer flexible working arrangements, a supportive team culture, and opportunities for professional development. We welcome applications from all backgrounds and are committed to diversity and inclusion. Security clearance and probation period apply. Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy. As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer. Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest?and state the role that you are interested in.?We are?committed to engaging with you.? In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

New Estates Surveyor Opportunity I am currently recruiting for this fantastic opportunity for an Estate Surveyor to join an established property department within a retail business. This role sits within a team of 6 established individuals, and will be a pivotal position within the business. Your new role Assist in undertaking the estates/property management of a diverse portfolio of shops and retail outlets. Assist in monitoring key lease dates and undertake rent reviews, lease renewals and lease regears in a timely manner. Assist in the acquisition and disposal of properties. Develop strong working relationships with Retail Directors, so that their objectives are understood and decisions on strategy for the estate are made in a timely manner, especially in relation to lease expiry and break dates. Negotiate consents and permissions from 3rd parties. (Landlords, neighbours etc.) Take action to resolve disputes between Landlords and Tenants in a timely manner, so that disruption and cost to the Business is minimised. Liaise with other departments to resolve operational issues quickly and efficiently, with the minimum disruption and cost to the Business. Ensure landlord lease obligations are met, particularly in relation to repairs. Management of non-operational premises, including vacant properties, void spaces and commercial and residential sub-tenants Review charges for rent, insurance and service charge, to ensure accuracy and challenge where appropriate. Secure refunds or overpayments from third parties. Work with the Estates Administrator to manage & maintain the property database and lease schedules. Provide the business with a point of reference for property matters. Deputise for the Head of Estates as and when required. All other matters associated with the efficient property management of a portfolio of retail shops/buildings/leases. What you'll need to succeed Will have a proven track record in a similar role Good negotiation skills Good knowledge of commercial leases Highly commercial with a strong desire to exceed expectations Open to change and able to quickly adapt within a fast-paced retail business Ability to manage a diverse portfolio of businesses Previous experience in a retail environment What you'll get in return Competitive Salary Hybrid Working Opportunity to progress and develop Company Pension Employee Discounts What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #

New Estates Surveyor Opportunity I am currently recruiting for this fantastic opportunity for an Estate Surveyor to join an established property department within a retail business. This role sits within a team of 6 established individuals, and will be a pivotal position within the business. Your new role Assist in undertaking the estates/property management of a diverse portfolio of shops and retail outlets. Assist in monitoring key lease dates and undertake rent reviews, lease renewals and lease regears in a timely manner. Assist in the acquisition and disposal of properties. Develop strong working relationships with Retail Directors, so that their objectives are understood and decisions on strategy for the estate are made in a timely manner, especially in relation to lease expiry and break dates. Negotiate consents and permissions from 3rd parties. (Landlords, neighbours etc.) Take action to resolve disputes between Landlords and Tenants in a timely manner, so that disruption and cost to the Business is minimised. Liaise with other departments to resolve operational issues quickly and efficiently, with the minimum disruption and cost to the Business. Ensure landlord lease obligations are met, particularly in relation to repairs. Management of non-operational premises, including vacant properties, void spaces and commercial and residential sub-tenants Review charges for rent, insurance and service charge, to ensure accuracy and challenge where appropriate. Secure refunds or overpayments from third parties. Work with the Estates Administrator to manage & maintain the property database and lease schedules. Provide the business with a point of reference for property matters. Deputise for the Head of Estates as and when required. All other matters associated with the efficient property management of a portfolio of retail shops/buildings/leases. What you'll need to succeed Will have a proven track record in a similar role Good negotiation skills Good knowledge of commercial leases Highly commercial with a strong desire to exceed expectations Open to change and able to quickly adapt within a fast-paced retail business Ability to manage a diverse portfolio of businesses Previous experience in a retail environment What you'll get in return Competitive Salary Hybrid Working Opportunity to progress and develop Company Pension Employee Discounts What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #