Events Officer

For over 125 years, the British Mycological Society has been at the heart of fungal science bringing together researchers, conservationists, educators, and enthusiasts to celebrate and advance the study of fungi. From cutting-edge scientific research to public outreach and education, we re passionate about raising awareness of the crucial role fungi play in our ecosystems and everyday lives.

Our mission is to promote fungal science internationally. To do this, we run a dynamic calendar of events from scientific conferences, field meetings and workshops to public engagement activities designed to connect, inform and inspire.

About the role

We re looking for a highly organised, creative, and proactive Events Officer to coordinate and deliver our programme of in-person and online events.

You ll be the go-to person for making sure everything runs smoothly from planning and logistics to communication and on-the-day delivery. Working closely with other part-time staff, volunteers, and local event hosts, you ll play a key role in bringing the BMS community together.

This is a varied, hands-on role for someone who loves making things happen, enjoys working with people, and takes pride in creating professional and welcoming events.

What you ll be doing

• Plan and deliver a wide range of BMS events from scientific meetings to workshops, training sessions, and outreach days.
• Manage event logistics including venues, accommodation, catering, AV and delegate communications.
• Coordinate online events using platforms such as Zoom.
• Liaise with speakers, volunteers, and committees to make sure everything runs seamlessly.
• Oversee event budgets and timelines.
• Create promotional materials (e.g. digital programmes, flyers, graphics) using Canva or similar tools.
• Handle registrations, enquiries, and on-the-day coordination.
• Support event evaluation and continuous improvement.

About you

We re looking for someone who:

• Has at least 5 years experience delivering successful events in a charity, membership, or learned society setting.
• Is confident running both in-person and virtual events.
• Brings strong organisational skills, attention to detail, and a solutions-focused mindset.
• Is great at building relationships and working with volunteers, working groups and committees.
• Is comfortable working independently from home, while staying connected with a remote team.
• Has experience with event tools, databases and GDPR-compliant data handling.
• Can create professional-looking event materials using Canva (or similar).
• Desirable: a background or interest in natural sciences or mycology would be ideal, but curiosity and enthusiasm are just as valuable.

Working arrangements

• Permanent, part-time (3 days / 21 hours per week)
• Flexible hours across the week, with occasional evenings or weekends.
• Home-based, with occasional UK travel and overnight stays for events.

How to apply

Please send your CV and a cover letter explaining why you re interested in this role and how you meet the requirements for teh attention of Dr Emma Thompson, Executive Officer, British Mycological Society.

Informal enquiries are welcome via email to Dr Emma Thompson. Contact details on the BMS website.

Closing date: midnight, Friday 12 December 2025
Interviews: January 2026 (online)
Start date: February 2026

Please apply early; we reserve the right to close the advert before the deadline if a suitable number of eligible candidates are identified.