Gain exposure to a breadth of charity roles across operations, communications and philanthropy and help ensure that Purposeful Ventures runs smoothly, efficiently and with a strong culture of proactive support. We are looking for an Operations Coordinator to join us on an ongoing temporary basis. Our Operations Coordinators help ensure that Purposeful Ventures runs smoothly and efficiently, while playing a key role in creating a responsive, supportive and service-oriented office environment You will work closely with the wider Operations team, as well as the wider business, taking a proactive and varied role in the running of Purposeful Ventures, our projects, systems and facilities. In doing so, you will act as a trusted point of support for colleagues, ensuring they feel enabled, informed and well supported. You will be anticipating and responding to team requirements so no two days will be the same for example, managing mailboxes and correspondence, signposting staff, coordinating diaries, organising events, setting up meeting rooms, undertaking research, minute taking, collecting data for month end reports, and ensuring meticulous data entry. You will approach tasks with responsiveness, professionalism and a solutions-focused mindset, ensuring that all colleagues experience an efficient and helpful service at all times. This role would suit someone keen to gain exposure to a breadth of charity administration roles across operations, IT and facilities and finance. To thrive in this role you will be organised, have fantastic attention to detail, excellent written and numerical skills, a strong can-do attitude and a willingness to proactively contribute to the team in multiple different ways. You will take pride in spotting where support is needed and step in without being asked. You will also enjoy working flexibly and collaboratively, forming strong working relationships and be motivated by making the workplace run seamlessly for everyone. Responsibilities and duties Our Operations Coordinators improve the efficiency and effectiveness of the Purposeful Ventures Team, by providing administration support across our functions including, operations, IT and facilities and finance. They act as approachable, dependable enablers for the organisation, ensuring colleagues consistently receive timely, proactive and professional support. The role is varied and over time post-holders are expected to gain experience and expertise in a range of duties. This may include, for example: Administration Working closely with colleagues in operations, communications, philanthropy and or project teams: Being the first point of contact for new enquiries and correspondence for Purposeful Ventures, managing email mailboxes and postal mail; providing a high level of customer service and ensuring enquiries are dealt with promptly and effectively and/or forwarded to the correct team member to progress Managing calendars and coordinating meetings, room bookings, activities and social events, and Purposeful Ventures representation at external events, whilst ensuring participants have what they need and that arrangements run seamlessly Supporting the external IT support contractor, and coordinating help for staff where appropriate whilst ensuring all issues are resolved and colleagues feel supported throughout Supporting the efficient management of team and project documents and templates Ensuring the efficient management of our CRM information, including keeping records up to date, funds in/out and payment schedules Document administration, coordinating the issue, signing and filing of agreements, whilst ensuring a smooth and professional experience for all parties involved Finance administration Contribute to the smooth running of our finance processes by: Supporting the monitoring of our finance mailbox, responding to queries in a timely, helpful and polite manner Supporting our expense and approval software and flows, and supporting colleagues to navigate systems confidently and efficiently. Working with the wider team to set up new projects and payees Working our fundraising and delivery teams to support grant payments in and out, ensuring timely processing and proactive communication Office and facilities Ensuring that the Purposeful Ventures team has a pleasant, productive and welcoming working environment by: Making the Purposeful Ventures office a pleasant, productive, inspiring environment for staff and contractors to work and collaborate in, including fostering a welcoming atmosphere where people feel supported Keeping the Purposeful Ventures office well stocked with agreed supplies at all times Managing the day-to-day coordination of the office and office visitors, liaising with the building reception/office services as appropriate and acting as a warm, professional and helpful presence for all visitors Monitoring office IT equipment, ensuring items are working well and repaired swiftly and that staff have access to the facilities they need In this aspect of the role you will help set the tone of the workplace creating an atmosphere that is warm, efficient and supportive. Key Requirements This role will suit someone who enjoys and excels in varied administration and operations roles, making things work well for staff and clients, and delivering efficient customer service both internally and externally. You will naturally adopt a proactive and customer-focused approach and take pride in being responsive and solutions-focused. The successful candidate will be/have: Passionate about creating a fairer society where all young people thrive Basic understanding of general office procedures, administrative tasks and customer service principles Excellent communication skills, both written and verbal, with the ability to adapt communication styles to the situation and audience and be confident in approaching all staff to offer support Excellent organisational and time management skills, detail orientated and systematic with the ability to inject pace and ensure delivery of multiple moving parts of their work; able to prioritise requests for their time A genuine customer service mindset with a proactive and positive approach to supporting colleagues and external stakeholders The ability to understand when people need support, without being asked to do so Excellent interpersonal skills with experience of proactively developing and maintaining professional relationships Excellent numeracy skills, and a confident excel user Commitment to implementing and improving systems and processes, and always looking for ways to enhance the experience of those you support Reliable and punctual Ability to maintain confidentiality Right to work in the UK
Mar 03, 2026
Full time
Gain exposure to a breadth of charity roles across operations, communications and philanthropy and help ensure that Purposeful Ventures runs smoothly, efficiently and with a strong culture of proactive support. We are looking for an Operations Coordinator to join us on an ongoing temporary basis. Our Operations Coordinators help ensure that Purposeful Ventures runs smoothly and efficiently, while playing a key role in creating a responsive, supportive and service-oriented office environment You will work closely with the wider Operations team, as well as the wider business, taking a proactive and varied role in the running of Purposeful Ventures, our projects, systems and facilities. In doing so, you will act as a trusted point of support for colleagues, ensuring they feel enabled, informed and well supported. You will be anticipating and responding to team requirements so no two days will be the same for example, managing mailboxes and correspondence, signposting staff, coordinating diaries, organising events, setting up meeting rooms, undertaking research, minute taking, collecting data for month end reports, and ensuring meticulous data entry. You will approach tasks with responsiveness, professionalism and a solutions-focused mindset, ensuring that all colleagues experience an efficient and helpful service at all times. This role would suit someone keen to gain exposure to a breadth of charity administration roles across operations, IT and facilities and finance. To thrive in this role you will be organised, have fantastic attention to detail, excellent written and numerical skills, a strong can-do attitude and a willingness to proactively contribute to the team in multiple different ways. You will take pride in spotting where support is needed and step in without being asked. You will also enjoy working flexibly and collaboratively, forming strong working relationships and be motivated by making the workplace run seamlessly for everyone. Responsibilities and duties Our Operations Coordinators improve the efficiency and effectiveness of the Purposeful Ventures Team, by providing administration support across our functions including, operations, IT and facilities and finance. They act as approachable, dependable enablers for the organisation, ensuring colleagues consistently receive timely, proactive and professional support. The role is varied and over time post-holders are expected to gain experience and expertise in a range of duties. This may include, for example: Administration Working closely with colleagues in operations, communications, philanthropy and or project teams: Being the first point of contact for new enquiries and correspondence for Purposeful Ventures, managing email mailboxes and postal mail; providing a high level of customer service and ensuring enquiries are dealt with promptly and effectively and/or forwarded to the correct team member to progress Managing calendars and coordinating meetings, room bookings, activities and social events, and Purposeful Ventures representation at external events, whilst ensuring participants have what they need and that arrangements run seamlessly Supporting the external IT support contractor, and coordinating help for staff where appropriate whilst ensuring all issues are resolved and colleagues feel supported throughout Supporting the efficient management of team and project documents and templates Ensuring the efficient management of our CRM information, including keeping records up to date, funds in/out and payment schedules Document administration, coordinating the issue, signing and filing of agreements, whilst ensuring a smooth and professional experience for all parties involved Finance administration Contribute to the smooth running of our finance processes by: Supporting the monitoring of our finance mailbox, responding to queries in a timely, helpful and polite manner Supporting our expense and approval software and flows, and supporting colleagues to navigate systems confidently and efficiently. Working with the wider team to set up new projects and payees Working our fundraising and delivery teams to support grant payments in and out, ensuring timely processing and proactive communication Office and facilities Ensuring that the Purposeful Ventures team has a pleasant, productive and welcoming working environment by: Making the Purposeful Ventures office a pleasant, productive, inspiring environment for staff and contractors to work and collaborate in, including fostering a welcoming atmosphere where people feel supported Keeping the Purposeful Ventures office well stocked with agreed supplies at all times Managing the day-to-day coordination of the office and office visitors, liaising with the building reception/office services as appropriate and acting as a warm, professional and helpful presence for all visitors Monitoring office IT equipment, ensuring items are working well and repaired swiftly and that staff have access to the facilities they need In this aspect of the role you will help set the tone of the workplace creating an atmosphere that is warm, efficient and supportive. Key Requirements This role will suit someone who enjoys and excels in varied administration and operations roles, making things work well for staff and clients, and delivering efficient customer service both internally and externally. You will naturally adopt a proactive and customer-focused approach and take pride in being responsive and solutions-focused. The successful candidate will be/have: Passionate about creating a fairer society where all young people thrive Basic understanding of general office procedures, administrative tasks and customer service principles Excellent communication skills, both written and verbal, with the ability to adapt communication styles to the situation and audience and be confident in approaching all staff to offer support Excellent organisational and time management skills, detail orientated and systematic with the ability to inject pace and ensure delivery of multiple moving parts of their work; able to prioritise requests for their time A genuine customer service mindset with a proactive and positive approach to supporting colleagues and external stakeholders The ability to understand when people need support, without being asked to do so Excellent interpersonal skills with experience of proactively developing and maintaining professional relationships Excellent numeracy skills, and a confident excel user Commitment to implementing and improving systems and processes, and always looking for ways to enhance the experience of those you support Reliable and punctual Ability to maintain confidentiality Right to work in the UK
Role Overview We are seeking a highly organised, proactive, and people-focused Operations & Project Coordinator to manage day-to-day delivery of TST Events work across projects in the transport sector (Rail). This role acts as a key bridge between TST Events and our client, ensuring smooth communication, strong staff management, and consistent project execution. The successful candidate will be confident managing teams, coordinating multiple workstreams, and maintaining high operational standards. Previous experience within events or hospitality would be advantageous. The role requires an individual who is confident interacting with a diverse range of people, demonstrates excellent communication skills, and is comfortable working both in the office and on-site, regularly visiting stations and engaging with teams in person. Key Responsibilities Project & Operational Management Coordinate installation and removal of signage, posters, and project materials. Oversee periodic system audits and compliance checks. Manage deployment processes, including ensuring deadlines are met and tasks are completed correctly. Track project updates from initial staging through to completion. Maintain accurate records, reports, and project documentation. Staff Leadership & Coordination Manage and support TST staff working on client projects. Schedule work, allocate tasks, and monitor performance. Provide guidance, training, and ongoing support to team members. Act as the main point of contact between field teams and management. Ensure staff follow safety, operational, and client requirements. Client Liaison (Client Interface) Serve as the primary link between TST Events and stakeholders. Communicate updates, issues, and progress reports clearly and professionally. Coordinate responses to client requests and operational changes. Maintain strong working relationships with our client contacts. Administration & Reporting Maintain audit records and project tracking systems. Prepare reports, spreadsheets, and summaries of work completed. Monitor documentation including forms, compliance checks, and inventory records. Assist with budgeting, expense tracking, and operational planning. Skills & Experience Required Experience in managing staff or supervising teams. Strong organisational and multitasking skills. Excellent communication and interpersonal abilities. Ability to work between multiple stakeholders and priorities. Key Personal Qualities Strong leadership and problem-solving skills. Highly reliable and detail-oriented. Calm under pressure and able to manage competing demands. Professional, proactive, and solutions-focused. Experience in operations, events, facilities, or project coordination preferred. Proficiency in basic reporting tools (Excel, Google Workspace, etc.). What Success Looks Like in This Role Projects delivered on time and to standard. Well-managed, supported and motivated staff teams. Clear, consistent communication between TST Events and our client. Accurate reporting and smooth operational processes.
Mar 03, 2026
Full time
Role Overview We are seeking a highly organised, proactive, and people-focused Operations & Project Coordinator to manage day-to-day delivery of TST Events work across projects in the transport sector (Rail). This role acts as a key bridge between TST Events and our client, ensuring smooth communication, strong staff management, and consistent project execution. The successful candidate will be confident managing teams, coordinating multiple workstreams, and maintaining high operational standards. Previous experience within events or hospitality would be advantageous. The role requires an individual who is confident interacting with a diverse range of people, demonstrates excellent communication skills, and is comfortable working both in the office and on-site, regularly visiting stations and engaging with teams in person. Key Responsibilities Project & Operational Management Coordinate installation and removal of signage, posters, and project materials. Oversee periodic system audits and compliance checks. Manage deployment processes, including ensuring deadlines are met and tasks are completed correctly. Track project updates from initial staging through to completion. Maintain accurate records, reports, and project documentation. Staff Leadership & Coordination Manage and support TST staff working on client projects. Schedule work, allocate tasks, and monitor performance. Provide guidance, training, and ongoing support to team members. Act as the main point of contact between field teams and management. Ensure staff follow safety, operational, and client requirements. Client Liaison (Client Interface) Serve as the primary link between TST Events and stakeholders. Communicate updates, issues, and progress reports clearly and professionally. Coordinate responses to client requests and operational changes. Maintain strong working relationships with our client contacts. Administration & Reporting Maintain audit records and project tracking systems. Prepare reports, spreadsheets, and summaries of work completed. Monitor documentation including forms, compliance checks, and inventory records. Assist with budgeting, expense tracking, and operational planning. Skills & Experience Required Experience in managing staff or supervising teams. Strong organisational and multitasking skills. Excellent communication and interpersonal abilities. Ability to work between multiple stakeholders and priorities. Key Personal Qualities Strong leadership and problem-solving skills. Highly reliable and detail-oriented. Calm under pressure and able to manage competing demands. Professional, proactive, and solutions-focused. Experience in operations, events, facilities, or project coordination preferred. Proficiency in basic reporting tools (Excel, Google Workspace, etc.). What Success Looks Like in This Role Projects delivered on time and to standard. Well-managed, supported and motivated staff teams. Clear, consistent communication between TST Events and our client. Accurate reporting and smooth operational processes.
Facilities Coordinator - 6 Month FTC Your new company You will be joining a well established and forward thinking organisation with a strong commitment to operational excellence. The office is based in Bristol City Centre. Your new role As the Facilities Coordinator, you will be responsible for the effective coordination of all facilities related activities across the site. Acting as the first point of contact for all facilities queries Coordinating maintenance activities, scheduling repairs and tracking progress Managing relationships with external suppliers and contractors Conducting regular site inspections to ensure a safe and compliant environment Supporting space planning, office moves and general workplace improvements Maintaining accurate records, logs and documentation Assisting with procurement of equipment and facilities services Ensuring adherence to health, safety and environmental policies What you'll need to succeed Previous experience in a facilities administrator or coordination role Strong organisational and multitasking skills Excellent communication and stakeholder management abilities Confidence in working with contractors and external service providers A proactive approach and the ability to take ownership of tasks Good knowledge of health and safety practices Competency in MS Office and ideally experience using CAFM or similar systems What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Mar 03, 2026
Seasonal
Facilities Coordinator - 6 Month FTC Your new company You will be joining a well established and forward thinking organisation with a strong commitment to operational excellence. The office is based in Bristol City Centre. Your new role As the Facilities Coordinator, you will be responsible for the effective coordination of all facilities related activities across the site. Acting as the first point of contact for all facilities queries Coordinating maintenance activities, scheduling repairs and tracking progress Managing relationships with external suppliers and contractors Conducting regular site inspections to ensure a safe and compliant environment Supporting space planning, office moves and general workplace improvements Maintaining accurate records, logs and documentation Assisting with procurement of equipment and facilities services Ensuring adherence to health, safety and environmental policies What you'll need to succeed Previous experience in a facilities administrator or coordination role Strong organisational and multitasking skills Excellent communication and stakeholder management abilities Confidence in working with contractors and external service providers A proactive approach and the ability to take ownership of tasks Good knowledge of health and safety practices Competency in MS Office and ideally experience using CAFM or similar systems What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Job Title: Workplace Office Coordinator Location: West London Hybrid: 4 days office, Fridays at home We're looking for an exceptional Workplace Office Coordinator to keep my client's office running smoothly, support brand events, and create an amazing employee experience. This is a hands-on, dynamic role that combines office management, event coordination, brand content, and HR support. Key Responsibilities Manage day-to-day office operations, supplies, vendors, IT/facilities, and Health & Safety Coordinate onboarding and offboarding, setting up workstations and induction schedules Plan and deliver internal events, team socials, and brand activations Support setting up events for TikTok and Instagram content, showcasing office life and brand activations Organise logistics, suppliers, and on-the-day execution for events Keep the office running smoothly using Slack, Google Workspace, and other tools Be the go-to contact for workplace support and senior leadership needs Review CVs, assist with shortlisting, and help coordinate interviews About You 3+ years in office, workplace, or facilities coordination Highly organised, proactive, and able to manage multiple priorities in a fast-paced environment Comfortable supporting events, social media, and recruitment processes Skilled with Slack, Google Workspace, and general office tools Passionate about employee experience and creating a world-class workplace Strong generalist with the confidence to take ownership and work independently
Mar 03, 2026
Full time
Job Title: Workplace Office Coordinator Location: West London Hybrid: 4 days office, Fridays at home We're looking for an exceptional Workplace Office Coordinator to keep my client's office running smoothly, support brand events, and create an amazing employee experience. This is a hands-on, dynamic role that combines office management, event coordination, brand content, and HR support. Key Responsibilities Manage day-to-day office operations, supplies, vendors, IT/facilities, and Health & Safety Coordinate onboarding and offboarding, setting up workstations and induction schedules Plan and deliver internal events, team socials, and brand activations Support setting up events for TikTok and Instagram content, showcasing office life and brand activations Organise logistics, suppliers, and on-the-day execution for events Keep the office running smoothly using Slack, Google Workspace, and other tools Be the go-to contact for workplace support and senior leadership needs Review CVs, assist with shortlisting, and help coordinate interviews About You 3+ years in office, workplace, or facilities coordination Highly organised, proactive, and able to manage multiple priorities in a fast-paced environment Comfortable supporting events, social media, and recruitment processes Skilled with Slack, Google Workspace, and general office tools Passionate about employee experience and creating a world-class workplace Strong generalist with the confidence to take ownership and work independently
Location: Harpenden (Office-Based) About the Role We are seeking a highly organised and proactive Compliance & Business Support Coordinator to join our Harpenden office. This is a pivotal role within the business, acting as the central coordination point for compliance, workforce competence, fatigue management, documentation control, KPI reporting, and plant & equipment monitoring. You will work closely with Operational, HSQE, and Management teams to ensure the business remains fully compliant with industry standards and internal procedures. This is an excellent opportunity for someone who thrives in a structured environment and enjoys managing multiple priorities. Key Responsibilities Administration & Workforce Coordination Maintain and update accurate workforce records. Add new staff to internal systems and monitor competencies. Arrange renewals, medicals, D&A testing, e-learning and TVPs. Manage sub-sponsorship requests. Ensure full compliance with Sentinel requirements and reporting. Training & Competency Management Monitor staff competency expiry dates and coordinate renewals. Organise non-Sentinel training and record completions. Maintain and update the company competency database. Produce regular reports on training status and upcoming expiries. HR & Onboarding Coordinate onboarding of new starters, including: Registration packs Right to Work checks Driver licence checks Collection of competency evidence Issue offer letters and contracts of employment. Maintain secure, compliant employee records. Fatigue Management Manage fatigue compliance through effective resourcing coordination. Maintain the currency of the Fatigue Risk Index (FRI). Ensure staff update daily hours worked and travelled. Monitor exceedances and escalate breaches to managers. Safe Work Pack (SWP) Lifecycle Management Act as central point for ordering SWPs from suppliers. Maintain and update the SWP tracker. Chase site teams for return of completed paperwork. Ensure accurate filing and document retention. KPI Reporting Gather and compile data for monthly internal KPI reporting, including: Training statistics Working hours Accidents and near misses Toolbox Talks Site safety tours Complete monthly NWR KPI submissions for Principal Contractor contracts. Document Control & GDPR Manage document transmittals, issue logs and version control. Maintain secure document storage in line with GDPR requirements. Ensure records are accurate, current, and audit-ready. Facilities Management (Harpenden Office) Plant & Equipment Management Audit Support Person Specification Essential Strong organisational and administrative skills. Experience in compliance, training coordination, or workforce management. High level of attention to detail. Ability to manage multiple systems and deadlines effectively. Strong written and verbal communication skills. Desirable Experience within rail, construction, or infrastructure sectors. Knowledge of Sentinel, RISQS, ISO or CHAS standards. Understanding of fatigue management principles. What We Offer A varied and integral role within a growing business. Close collaboration with operational and senior management teams. Opportunity to develop expertise in compliance and workforce governance. A stable, office-based role in Harpenden. Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
Mar 02, 2026
Full time
Location: Harpenden (Office-Based) About the Role We are seeking a highly organised and proactive Compliance & Business Support Coordinator to join our Harpenden office. This is a pivotal role within the business, acting as the central coordination point for compliance, workforce competence, fatigue management, documentation control, KPI reporting, and plant & equipment monitoring. You will work closely with Operational, HSQE, and Management teams to ensure the business remains fully compliant with industry standards and internal procedures. This is an excellent opportunity for someone who thrives in a structured environment and enjoys managing multiple priorities. Key Responsibilities Administration & Workforce Coordination Maintain and update accurate workforce records. Add new staff to internal systems and monitor competencies. Arrange renewals, medicals, D&A testing, e-learning and TVPs. Manage sub-sponsorship requests. Ensure full compliance with Sentinel requirements and reporting. Training & Competency Management Monitor staff competency expiry dates and coordinate renewals. Organise non-Sentinel training and record completions. Maintain and update the company competency database. Produce regular reports on training status and upcoming expiries. HR & Onboarding Coordinate onboarding of new starters, including: Registration packs Right to Work checks Driver licence checks Collection of competency evidence Issue offer letters and contracts of employment. Maintain secure, compliant employee records. Fatigue Management Manage fatigue compliance through effective resourcing coordination. Maintain the currency of the Fatigue Risk Index (FRI). Ensure staff update daily hours worked and travelled. Monitor exceedances and escalate breaches to managers. Safe Work Pack (SWP) Lifecycle Management Act as central point for ordering SWPs from suppliers. Maintain and update the SWP tracker. Chase site teams for return of completed paperwork. Ensure accurate filing and document retention. KPI Reporting Gather and compile data for monthly internal KPI reporting, including: Training statistics Working hours Accidents and near misses Toolbox Talks Site safety tours Complete monthly NWR KPI submissions for Principal Contractor contracts. Document Control & GDPR Manage document transmittals, issue logs and version control. Maintain secure document storage in line with GDPR requirements. Ensure records are accurate, current, and audit-ready. Facilities Management (Harpenden Office) Plant & Equipment Management Audit Support Person Specification Essential Strong organisational and administrative skills. Experience in compliance, training coordination, or workforce management. High level of attention to detail. Ability to manage multiple systems and deadlines effectively. Strong written and verbal communication skills. Desirable Experience within rail, construction, or infrastructure sectors. Knowledge of Sentinel, RISQS, ISO or CHAS standards. Understanding of fatigue management principles. What We Offer A varied and integral role within a growing business. Close collaboration with operational and senior management teams. Opportunity to develop expertise in compliance and workforce governance. A stable, office-based role in Harpenden. Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
Job Opportunity: Supply Administrator Location: Salford, Manchester Full-Time Temp - Perm Are you highly organised with a passion for coordination, communication, and operational excellence? My client is looking for a Supply Administrator to join our team and play a vital role in ensuring seamless supplier visits and the smooth scheduling of on-site resources. As a Supply Coordinator, you'll work closely with schedulers to arrange escorting requirements for 3rd party supplier visits and support the scheduling site-based resources. You'll be a key player in delivering outstanding service, ensuring compliance, and driving performance improvements across our operations. Key Responsibilities: Coordinate supplier visits and escorting requirements in alignment with maintenance schedules. Support the scheduling of site-based resources in collaboration with internal teams. Maintain and update CAFM and SAP systems with accurate and timely data. Monitor performance, reduce delays and SLA breaches, and improve supplier engagement. Upload documentation and ensure clear reporting of work order statuses. Maintain a strong focus on compliance, audit standards, and safety culture. Requirements for the role: Proven coordination and communication skills. Experience with CAFM , CMMS , and SAP systems. Strong Microsoft Excel and Word proficiency. Ability to manage multiple priorities in a fast-paced environment. Detail-oriented with an analytical mindset. Strong relationship-building and influencing capabilities. Understanding of FM service delivery and supplier management. Key Performance Indicators: Supplier attendance aligned with planned maintenance. Timely updates in CAFM systems and accurate documentation uploads. Reduction in delays and SLA breaches. Enhanced supplier performance and engagement. Transparent reporting and real-time work order tracking. Security Clearance (SC) is a requirement for this role. If you're ready to take on a challenging and rewarding coordination role where attention to detail and strong stakeholder engagement are key, we'd love to hear from you. Please apply by submitting your CV or call Jess on (phone number removed)
Mar 02, 2026
Full time
Job Opportunity: Supply Administrator Location: Salford, Manchester Full-Time Temp - Perm Are you highly organised with a passion for coordination, communication, and operational excellence? My client is looking for a Supply Administrator to join our team and play a vital role in ensuring seamless supplier visits and the smooth scheduling of on-site resources. As a Supply Coordinator, you'll work closely with schedulers to arrange escorting requirements for 3rd party supplier visits and support the scheduling site-based resources. You'll be a key player in delivering outstanding service, ensuring compliance, and driving performance improvements across our operations. Key Responsibilities: Coordinate supplier visits and escorting requirements in alignment with maintenance schedules. Support the scheduling of site-based resources in collaboration with internal teams. Maintain and update CAFM and SAP systems with accurate and timely data. Monitor performance, reduce delays and SLA breaches, and improve supplier engagement. Upload documentation and ensure clear reporting of work order statuses. Maintain a strong focus on compliance, audit standards, and safety culture. Requirements for the role: Proven coordination and communication skills. Experience with CAFM , CMMS , and SAP systems. Strong Microsoft Excel and Word proficiency. Ability to manage multiple priorities in a fast-paced environment. Detail-oriented with an analytical mindset. Strong relationship-building and influencing capabilities. Understanding of FM service delivery and supplier management. Key Performance Indicators: Supplier attendance aligned with planned maintenance. Timely updates in CAFM systems and accurate documentation uploads. Reduction in delays and SLA breaches. Enhanced supplier performance and engagement. Transparent reporting and real-time work order tracking. Security Clearance (SC) is a requirement for this role. If you're ready to take on a challenging and rewarding coordination role where attention to detail and strong stakeholder engagement are key, we'd love to hear from you. Please apply by submitting your CV or call Jess on (phone number removed)
Job Title: Project Coordinator Location: Swindon Reporting to: Managing Director / Commercial Director Salary: 38,000- 43,000 depending on experience Hours: Monday- Friday 8.00am- 5pm with 1 hour for Lunch (Office Based) Role Overview Our client, a leading supplier of PPE and safety supplies is seeking a highly organised, commercially aware and customer-facing Project Coordinator to lead the onboarding and mobilisation of new clients. Based in their offices in Swindon, you will be responsible for coordinating all internal functions and customer stakeholders to ensure seamless onboarding, implementation and large-scale contract mobilisations. You will oversee everything that needs to happen to successfully set up and launch a new client contract after it's been won. The successful candidate will act as the central point of control, ensuring projects are delivered on time, on budget and in line with agreed service levels. This is a high-impact role critical to delivering Stronghold's growth strategy and maintaining our reputation for operational excellence. Key Responsibilities Client Onboarding & Mobilisation Lead end-to-end onboarding of new customers. Develop and manage detailed mobilisation plans. Coordinate cross-functional teams including Sales, Procurement, Operations, Finance and IT. Ensure all customer requirements are captured, documented and delivered. Manage large contract mobilisations where we win multi-site or strategic agreements. Chair mobilisation meetings (internal and customer-facing). Ensure smooth transition from sales to operational delivery. Project Management Create clear project timelines, deliverables and milestones. Track risks, issues and dependencies, implementing mitigation plans. Maintain structured documentation and reporting. Ensure projects are delivered within agreed timelines and budgets. Establish standard mobilisation processes and continuously improve them. Customer Engagement Act as primary mobilisation contact for key customers. Build strong relationships with procurement, operations and leadership stakeholders. Manage expectations professionally and confidently. Provide regular progress updates to clients and internal leadership. Internal Coordination Align departments to ensure readiness for go-live. Ensure pricing, product range, systems setup, reporting and logistics are fully operational. Work closely with the Sales team to understand contract scope and commitments. Support post-mobilisation review and lessons learned processes. Requirements Proven experience in project management, preferably in B2B supply, facilities management, industrial services or related sectors. Experience managing customer-facing mobilisation or onboarding projects. Strong organisational and coordination skills. Excellent communication skills (both internal and client-facing). Ability to manage multiple complex projects simultaneously. Commercial awareness and understanding of contract delivery. Confident leading meetings with senior stakeholders. Process-driven mindset with strong attention to detail. Proficient in Microsoft Office (Excel, Project, PowerPoint). Desirable Experience in PPE, workplace consumables, FM or industrial supply sectors. Experience managing multi-site national mobilisations. Personal Attributes Calm under pressure. Structured and disciplined. Solutions-focused. Accountable and decisive. Professional and credible with senior clients. Ambitious and growth minded. Benefits Salary- 38,000- 43,000 depending on experience Company wide profit bonus (The company is having a revamp on the current rewards and recognitions with new benefits being rolled out later this year)
Mar 02, 2026
Full time
Job Title: Project Coordinator Location: Swindon Reporting to: Managing Director / Commercial Director Salary: 38,000- 43,000 depending on experience Hours: Monday- Friday 8.00am- 5pm with 1 hour for Lunch (Office Based) Role Overview Our client, a leading supplier of PPE and safety supplies is seeking a highly organised, commercially aware and customer-facing Project Coordinator to lead the onboarding and mobilisation of new clients. Based in their offices in Swindon, you will be responsible for coordinating all internal functions and customer stakeholders to ensure seamless onboarding, implementation and large-scale contract mobilisations. You will oversee everything that needs to happen to successfully set up and launch a new client contract after it's been won. The successful candidate will act as the central point of control, ensuring projects are delivered on time, on budget and in line with agreed service levels. This is a high-impact role critical to delivering Stronghold's growth strategy and maintaining our reputation for operational excellence. Key Responsibilities Client Onboarding & Mobilisation Lead end-to-end onboarding of new customers. Develop and manage detailed mobilisation plans. Coordinate cross-functional teams including Sales, Procurement, Operations, Finance and IT. Ensure all customer requirements are captured, documented and delivered. Manage large contract mobilisations where we win multi-site or strategic agreements. Chair mobilisation meetings (internal and customer-facing). Ensure smooth transition from sales to operational delivery. Project Management Create clear project timelines, deliverables and milestones. Track risks, issues and dependencies, implementing mitigation plans. Maintain structured documentation and reporting. Ensure projects are delivered within agreed timelines and budgets. Establish standard mobilisation processes and continuously improve them. Customer Engagement Act as primary mobilisation contact for key customers. Build strong relationships with procurement, operations and leadership stakeholders. Manage expectations professionally and confidently. Provide regular progress updates to clients and internal leadership. Internal Coordination Align departments to ensure readiness for go-live. Ensure pricing, product range, systems setup, reporting and logistics are fully operational. Work closely with the Sales team to understand contract scope and commitments. Support post-mobilisation review and lessons learned processes. Requirements Proven experience in project management, preferably in B2B supply, facilities management, industrial services or related sectors. Experience managing customer-facing mobilisation or onboarding projects. Strong organisational and coordination skills. Excellent communication skills (both internal and client-facing). Ability to manage multiple complex projects simultaneously. Commercial awareness and understanding of contract delivery. Confident leading meetings with senior stakeholders. Process-driven mindset with strong attention to detail. Proficient in Microsoft Office (Excel, Project, PowerPoint). Desirable Experience in PPE, workplace consumables, FM or industrial supply sectors. Experience managing multi-site national mobilisations. Personal Attributes Calm under pressure. Structured and disciplined. Solutions-focused. Accountable and decisive. Professional and credible with senior clients. Ambitious and growth minded. Benefits Salary- 38,000- 43,000 depending on experience Company wide profit bonus (The company is having a revamp on the current rewards and recognitions with new benefits being rolled out later this year)
Temp to perm opportunity Rapidly growing family-run business Career & financial progression We are working with a well-established electrical contractor who is seeking an organised and proactive Project Coordinator to support the successful delivery of works across site. This is a key administrative role, ensuring projects run smoothly, safely, and in line with compliance requirements. You will be responsible for signing in contractors and visitors, issuing and controlling permits to work, and reviewing RAMS documentation to ensure all activities meet site and safety standards. You will also manage and maintain the asbestos register, ensuring all records are accurate and up to date prior to works commencing. Working closely with project managers, site supervisors, and subcontractors, you will coordinate documentation, maintain compliance trackers, update internal systems, and provide general administrative support to the wider project team. Attention to detail is essential, as is the ability to confidently communicate with contractors and stakeholders on site. The ideal candidate will have previous experience in a construction, engineering, or facilities environment, with a strong understanding of health and safety processes. You will be highly organised, IT literate, and comfortable managing multiple tasks in a fast-paced setting. We would expect people with at least 12 months experience as a small works coordinator or equivalent. This may also suit somebody with a degree or diploma in Project Management, or alternatively somebody with a background in trades & labour looking to move into a more strategic admin role. There is then opportunity to progress to Senior Coordinator / Contract Manager given the correct behaviours, work ethic and willingness to learn, Hours of work: (Apply online only) Salary: 13.33 - 13.84 per hour based on experience ( 26- 26k per annum) This is an excellent opportunity to join a growing contractor with a strong pipeline of work and a supportive team environment. If you are interested, please apply to (url removed)
Mar 02, 2026
Seasonal
Temp to perm opportunity Rapidly growing family-run business Career & financial progression We are working with a well-established electrical contractor who is seeking an organised and proactive Project Coordinator to support the successful delivery of works across site. This is a key administrative role, ensuring projects run smoothly, safely, and in line with compliance requirements. You will be responsible for signing in contractors and visitors, issuing and controlling permits to work, and reviewing RAMS documentation to ensure all activities meet site and safety standards. You will also manage and maintain the asbestos register, ensuring all records are accurate and up to date prior to works commencing. Working closely with project managers, site supervisors, and subcontractors, you will coordinate documentation, maintain compliance trackers, update internal systems, and provide general administrative support to the wider project team. Attention to detail is essential, as is the ability to confidently communicate with contractors and stakeholders on site. The ideal candidate will have previous experience in a construction, engineering, or facilities environment, with a strong understanding of health and safety processes. You will be highly organised, IT literate, and comfortable managing multiple tasks in a fast-paced setting. We would expect people with at least 12 months experience as a small works coordinator or equivalent. This may also suit somebody with a degree or diploma in Project Management, or alternatively somebody with a background in trades & labour looking to move into a more strategic admin role. There is then opportunity to progress to Senior Coordinator / Contract Manager given the correct behaviours, work ethic and willingness to learn, Hours of work: (Apply online only) Salary: 13.33 - 13.84 per hour based on experience ( 26- 26k per annum) This is an excellent opportunity to join a growing contractor with a strong pipeline of work and a supportive team environment. If you are interested, please apply to (url removed)
Uppingham School Enterprises Ltd is the trading subsidiary of Uppingham School, managing all of the commercial activities that take place at the School. Founded in 1584 and situated in a beautiful part of the country, the School benefits from both historic and beautiful buildings plus modern state-of-the-art facilities, and these are used for a variety of events and activities during the School holidays. We have a vacancy for a dynamic and enthusiastic individual to join our team and work with the commercial team in providing administrative and customer service support to continue the success of this profitable business. Job purpose To assist the Commercial Team in the delivery business to include external lettings during the Summer of 2026 on behalf of Uppingham School Enterprises. The Summer Programme consists of a residential lettings programme and various external events. This role is customer facing and you will be the face of the business to external clients. This role is based on site in Uppingham, Rutland. Your accountabilities Assist the Commercial Team with day-to-day operational management of all commercial activities taking place during the summer season as required from administrative to liaising with clients regularly and ensuring their stay is enjoyable. Ensure boarding houses are prepared and ready for the arrival of each lettings group. Prepare any relevant information in advance to ensure all clients feel welcome and to ensure their stay with Uppingham Enterprises runs smoothly and safely. Ensure Fire Officers are appointed for all residential courses, external lettings groups and functions, ensure clients are fully aware of all procedures and undertake a fire drill in each house within the first 48 hours. Liaise with other Uppingham School Departments such as, Catering, Porterage, Maintenance, Accounts, etc as necessary for the efficient operation of the programme of courses, functions, and events. Liaise confidently with senior members of Uppingham School staff including Housemasters/Mistresses and Heads of Departments regarding use of facilities. Responsible for Customer Service and Client Care - build and maintain excellent relations with both external clients and internal school staff. Undertake daily meetings with key personnel/clients during each course as required. Act as the Liaison point for all lettings clients. Please note this job description outlines the main duties and responsibilities of the position and is designed for the benefit of both the post holder and Uppingham School in understanding the prime functions of the post. It should not be regarded as exclusive nor exhaustive as there may be other duties and requirements associated with and covered by the post. Qualifications, skills and experience, personal qualities required. Educated to A level or equivalent. First Aid Qualification. (not necessary) Customer Service or Events experience Excellent working knowledge of Microsoft Office and associated programmes. Excellent communication skills. Excellent diplomatic skills. Competent administrator. Ability to prioritise multiple tasks on an ongoing basis. Ability to work autonomously. Experience of a busy and sometimes pressurised environment. Terms and conditions Working hours Fixed term contract for the summer season from July until September 2026 precise start and finish dates to be agreed with the Commercial Director. Working hours as required but based on approx 40 hours per week including some evening and weekend working on a rota. Salary £12.71 per hour Benefits 50% contribution to premiums for the Schools private health scheme Free Westfield Healthcare Free membership of dual-use Sports Centre (£25 annual joining fee) Free staff lunches in term-time School fee discount for children of Uppingham staff (pro-rated for part-time staff) Retail, gym, supermarket, cinema and restaurant discounts Cycle to work scheme Employee Assistance Programme Occupational Health Services Free annual flu jabs Recognised as a Disability Confident employer Recognised as a Mindful employer Favourable rates and terms with local nursery Complimentary staff ticket to selected School performances Discount at local coffee shop for Uppingham staff Holidays No holiday may be taken during the duration of this short-term contract. Statutory holiday, where accrued, will be paid in addition to the fee, following completion of the fixed term contract. Safeguarding The post-holders responsibility for promoting and safeguarding the welfare of children and young persons for whom s/he is responsible, or with whom s/he comes into contact, will be to adhere to and ensure compliance with the Schools Safeguarding (Child Protection) Policy at all times. If in the course of carrying out the duties of the post the post-holder becomes aware of any actual or potential risks to the safety or welfare of children in the school s/he must report any concerns to the Schools Designated Safeguarding Lead (DSL) or to the Headmaster. You may have experience of the following: Commercial Administrator, Events Assistant, Lettings Coordinator, Client Services Assistant, Hospitality & Events Coordinator, Facilities & Lettings Assistant, Summer Programme Assistant. REF- JBRP1_UKTJ
Mar 02, 2026
Full time
Uppingham School Enterprises Ltd is the trading subsidiary of Uppingham School, managing all of the commercial activities that take place at the School. Founded in 1584 and situated in a beautiful part of the country, the School benefits from both historic and beautiful buildings plus modern state-of-the-art facilities, and these are used for a variety of events and activities during the School holidays. We have a vacancy for a dynamic and enthusiastic individual to join our team and work with the commercial team in providing administrative and customer service support to continue the success of this profitable business. Job purpose To assist the Commercial Team in the delivery business to include external lettings during the Summer of 2026 on behalf of Uppingham School Enterprises. The Summer Programme consists of a residential lettings programme and various external events. This role is customer facing and you will be the face of the business to external clients. This role is based on site in Uppingham, Rutland. Your accountabilities Assist the Commercial Team with day-to-day operational management of all commercial activities taking place during the summer season as required from administrative to liaising with clients regularly and ensuring their stay is enjoyable. Ensure boarding houses are prepared and ready for the arrival of each lettings group. Prepare any relevant information in advance to ensure all clients feel welcome and to ensure their stay with Uppingham Enterprises runs smoothly and safely. Ensure Fire Officers are appointed for all residential courses, external lettings groups and functions, ensure clients are fully aware of all procedures and undertake a fire drill in each house within the first 48 hours. Liaise with other Uppingham School Departments such as, Catering, Porterage, Maintenance, Accounts, etc as necessary for the efficient operation of the programme of courses, functions, and events. Liaise confidently with senior members of Uppingham School staff including Housemasters/Mistresses and Heads of Departments regarding use of facilities. Responsible for Customer Service and Client Care - build and maintain excellent relations with both external clients and internal school staff. Undertake daily meetings with key personnel/clients during each course as required. Act as the Liaison point for all lettings clients. Please note this job description outlines the main duties and responsibilities of the position and is designed for the benefit of both the post holder and Uppingham School in understanding the prime functions of the post. It should not be regarded as exclusive nor exhaustive as there may be other duties and requirements associated with and covered by the post. Qualifications, skills and experience, personal qualities required. Educated to A level or equivalent. First Aid Qualification. (not necessary) Customer Service or Events experience Excellent working knowledge of Microsoft Office and associated programmes. Excellent communication skills. Excellent diplomatic skills. Competent administrator. Ability to prioritise multiple tasks on an ongoing basis. Ability to work autonomously. Experience of a busy and sometimes pressurised environment. Terms and conditions Working hours Fixed term contract for the summer season from July until September 2026 precise start and finish dates to be agreed with the Commercial Director. Working hours as required but based on approx 40 hours per week including some evening and weekend working on a rota. Salary £12.71 per hour Benefits 50% contribution to premiums for the Schools private health scheme Free Westfield Healthcare Free membership of dual-use Sports Centre (£25 annual joining fee) Free staff lunches in term-time School fee discount for children of Uppingham staff (pro-rated for part-time staff) Retail, gym, supermarket, cinema and restaurant discounts Cycle to work scheme Employee Assistance Programme Occupational Health Services Free annual flu jabs Recognised as a Disability Confident employer Recognised as a Mindful employer Favourable rates and terms with local nursery Complimentary staff ticket to selected School performances Discount at local coffee shop for Uppingham staff Holidays No holiday may be taken during the duration of this short-term contract. Statutory holiday, where accrued, will be paid in addition to the fee, following completion of the fixed term contract. Safeguarding The post-holders responsibility for promoting and safeguarding the welfare of children and young persons for whom s/he is responsible, or with whom s/he comes into contact, will be to adhere to and ensure compliance with the Schools Safeguarding (Child Protection) Policy at all times. If in the course of carrying out the duties of the post the post-holder becomes aware of any actual or potential risks to the safety or welfare of children in the school s/he must report any concerns to the Schools Designated Safeguarding Lead (DSL) or to the Headmaster. You may have experience of the following: Commercial Administrator, Events Assistant, Lettings Coordinator, Client Services Assistant, Hospitality & Events Coordinator, Facilities & Lettings Assistant, Summer Programme Assistant. REF- JBRP1_UKTJ
Workforce and Retention Coordinator We are currently recruiting for a Workforce and Retention Coordinator to start immediately for 6 Months; on a temporary Contract The role is Hybrid- 2 days in and 3 days from home and working on a full-time basis and is paying a competitive £30.373-£33,-21an hour WHO WILL YOU BE WORKING FOR? Our client is an established non-profit healthcare membership body. WHAT WILL YOU BE DOING? To provide administrative support to the Workforce and Retention Manager in all activities related to the development and administration of the retention, support and wellbeing services for the psychiatric and wider mental health workforce. To provide administrative support for a range of activities relating to the retention of the psychiatric and Mental Health Workforce and member CPD. To provide administrative support to a range of lead clinicians (including the Registrar, Presidential Lead for Retention and Wellbeing, Chairs of the Workforce and SAS Committees as required and for various working groups and committees including preparatory work and follow up such as agenda setting, minute taking and action tracking. To provide administrative support for arranging events including face to face and online webinars, training, conferences, induction events and stakeholder engagement events. This includes liaising with facilities to arrange appropriate catering and audio-visual requirements and could require travel and overnight stays. To provide administrative support for workforce policy, briefings and report writing, administering, and transcribing data, and collating reports. To draft appropriate user-focussed content for College digital platforms, including uploading and publishing information on the website, using our content management system, & through social media. Regularly reviewing our communication channels to ensure content is relevant, engaging and up to date. ABOUT YOU? Excellent interpersonal, communication and written skills. Excellent telephone and online manner and an ability to manage queries consistently and professionally. Excellent IT, data management and MS Office skills including email. Knowledge of Content Management Systems for editing and uploading web page content.
Mar 01, 2026
Seasonal
Workforce and Retention Coordinator We are currently recruiting for a Workforce and Retention Coordinator to start immediately for 6 Months; on a temporary Contract The role is Hybrid- 2 days in and 3 days from home and working on a full-time basis and is paying a competitive £30.373-£33,-21an hour WHO WILL YOU BE WORKING FOR? Our client is an established non-profit healthcare membership body. WHAT WILL YOU BE DOING? To provide administrative support to the Workforce and Retention Manager in all activities related to the development and administration of the retention, support and wellbeing services for the psychiatric and wider mental health workforce. To provide administrative support for a range of activities relating to the retention of the psychiatric and Mental Health Workforce and member CPD. To provide administrative support to a range of lead clinicians (including the Registrar, Presidential Lead for Retention and Wellbeing, Chairs of the Workforce and SAS Committees as required and for various working groups and committees including preparatory work and follow up such as agenda setting, minute taking and action tracking. To provide administrative support for arranging events including face to face and online webinars, training, conferences, induction events and stakeholder engagement events. This includes liaising with facilities to arrange appropriate catering and audio-visual requirements and could require travel and overnight stays. To provide administrative support for workforce policy, briefings and report writing, administering, and transcribing data, and collating reports. To draft appropriate user-focussed content for College digital platforms, including uploading and publishing information on the website, using our content management system, & through social media. Regularly reviewing our communication channels to ensure content is relevant, engaging and up to date. ABOUT YOU? Excellent interpersonal, communication and written skills. Excellent telephone and online manner and an ability to manage queries consistently and professionally. Excellent IT, data management and MS Office skills including email. Knowledge of Content Management Systems for editing and uploading web page content.
Noodle Talent Partners are delighted to be exclusively working with a fantastic organisation based in Thetford, Norfolk, recruiting for the newly-created position of Office & Facilities Coordinator to join the team. This is a Permanent, Part time position, working 25 hours per week, preferably Monday to Friday 9am/9:30am to 2pm/2:30pm (potential for some flexibility on these hours) Within this varied position, you will carry out a range of responsibilities to ensure the smooth running of the office and ensuring facilities are maintained to high standards for staff and visitors. As a newly created role, there will be an opportunity for the position to evolve around the successful candidate and for the individual to contribute ideas for improvements too. What will the role involve? Overall responsibility for facilities including budget setting & forecasts, coordinating the premises, reception, building services, maintenance, office equipment, office supplies and vehicles, ensuring continuity, safety and value for money. First point of contact for facilities queries, prioritising requests from staff regarding repairs and improvements Lead on producing the Estates Strategy, reviewing and considering opportunities to increase income by utilising the facilities on premises, whilst minimising the impact on staff and business operations and considering both financials, sustainability, health & safety and environmental impact. Managing reception- Answering phone calls, greeting and signing in visitors, issuing them with the correct badges Maintaining a welcoming and professional reception area, considering ways to improve the area Handling office contracts including cleaning, security, waste and lease agreements, along with procurement for office stationary & supplies, identifying the best value for money and alignment that with sustainability values Coordinating meeting room hire including all bookings, requests, diary management, associated administration and invoicing, ensuring rooms are set up and cleared as required. Handling fleet requirements for company vehicles including MOT, Tax and Insurance. Recording all mileage made for the company by car, train and flights to ensure minimal sustainability & environmental impact. Managing the post, liaising with couriers for quotations and handling delivery queries. Contacting Royal Mail to ensure the post is collected in line with contract agreements. Dealing with faults for the franking machine. Working in line with Health & Safety protocols as guided by the Health & Safety Manager Coordinating effective schedule of the maintenance operative and gardners as required, ensuring work is complete efficiently What skills and experience are we looking for? Minimum of 2 years experience in either facilities or office management Excellent interpersonal skills, communication and collaboration with others Strong organisation skills with ability to manage own workload independently and proactively Business acument with ability to problem solve and present considered ideas for continual improvement A professional individual with a strong work ethic who is passionate about making a postive impact Preferably experience in supplier or contract management Line management experience would be desirable, although isn't essential What's in it for me? Salary of 22,052 per annum (full time equivalent of 32,637) - possibly flexible 25 days annual leave plus bank holidays (pro rata for part time). Annual leave allowance increases with service. Free onsite parking Staff team building, groups and social events Life Assurance 4x salary Enhanced Sick Pay and family policies Employee Assistance Programme. Health Cash Plan with discounts and money back for dental, optical and specialist treatments. Free eye tests and glasses contribution Discounts on retail and leisure. Cycle to work scheme Company discount Working with an employee that values their staff, diversity, inclusion, sustainability and environmental impact. If you are interested in this fantastic opportunity, please ensure your CV is up-to-date with all relevant experience and apply online using the link below. All applications will be reviewed, and shortlisted candidates will be contacted with more information. Opportunity managed by Noodle Talent Partners, Norfolk Office Manager Facilities Reception Business Manager Estates Buildings Management
Feb 28, 2026
Full time
Noodle Talent Partners are delighted to be exclusively working with a fantastic organisation based in Thetford, Norfolk, recruiting for the newly-created position of Office & Facilities Coordinator to join the team. This is a Permanent, Part time position, working 25 hours per week, preferably Monday to Friday 9am/9:30am to 2pm/2:30pm (potential for some flexibility on these hours) Within this varied position, you will carry out a range of responsibilities to ensure the smooth running of the office and ensuring facilities are maintained to high standards for staff and visitors. As a newly created role, there will be an opportunity for the position to evolve around the successful candidate and for the individual to contribute ideas for improvements too. What will the role involve? Overall responsibility for facilities including budget setting & forecasts, coordinating the premises, reception, building services, maintenance, office equipment, office supplies and vehicles, ensuring continuity, safety and value for money. First point of contact for facilities queries, prioritising requests from staff regarding repairs and improvements Lead on producing the Estates Strategy, reviewing and considering opportunities to increase income by utilising the facilities on premises, whilst minimising the impact on staff and business operations and considering both financials, sustainability, health & safety and environmental impact. Managing reception- Answering phone calls, greeting and signing in visitors, issuing them with the correct badges Maintaining a welcoming and professional reception area, considering ways to improve the area Handling office contracts including cleaning, security, waste and lease agreements, along with procurement for office stationary & supplies, identifying the best value for money and alignment that with sustainability values Coordinating meeting room hire including all bookings, requests, diary management, associated administration and invoicing, ensuring rooms are set up and cleared as required. Handling fleet requirements for company vehicles including MOT, Tax and Insurance. Recording all mileage made for the company by car, train and flights to ensure minimal sustainability & environmental impact. Managing the post, liaising with couriers for quotations and handling delivery queries. Contacting Royal Mail to ensure the post is collected in line with contract agreements. Dealing with faults for the franking machine. Working in line with Health & Safety protocols as guided by the Health & Safety Manager Coordinating effective schedule of the maintenance operative and gardners as required, ensuring work is complete efficiently What skills and experience are we looking for? Minimum of 2 years experience in either facilities or office management Excellent interpersonal skills, communication and collaboration with others Strong organisation skills with ability to manage own workload independently and proactively Business acument with ability to problem solve and present considered ideas for continual improvement A professional individual with a strong work ethic who is passionate about making a postive impact Preferably experience in supplier or contract management Line management experience would be desirable, although isn't essential What's in it for me? Salary of 22,052 per annum (full time equivalent of 32,637) - possibly flexible 25 days annual leave plus bank holidays (pro rata for part time). Annual leave allowance increases with service. Free onsite parking Staff team building, groups and social events Life Assurance 4x salary Enhanced Sick Pay and family policies Employee Assistance Programme. Health Cash Plan with discounts and money back for dental, optical and specialist treatments. Free eye tests and glasses contribution Discounts on retail and leisure. Cycle to work scheme Company discount Working with an employee that values their staff, diversity, inclusion, sustainability and environmental impact. If you are interested in this fantastic opportunity, please ensure your CV is up-to-date with all relevant experience and apply online using the link below. All applications will be reviewed, and shortlisted candidates will be contacted with more information. Opportunity managed by Noodle Talent Partners, Norfolk Office Manager Facilities Reception Business Manager Estates Buildings Management
Facilities Coordinator Location: Eastleigh, Hampshire Contract: this is a 12 week temporary contract, to remain permanently for the right candidate. Salary: £31,438 P/A Hours: Monday to Friday, full-time We re working with a well-respected organisation in Eastleigh who are looking for an experienced Facilities Coordinator to support their facilities and workplace services across housing offices and operational sites. This is a hands-on, fast-paced role and a great temp-to-perm opportunity for someone with facilities or workplace coordination experience, ideally within housing or a similarly regulated environment. Key responsibilities: Carrying out regular building inspections across offices and sites Managing actions from inspections, audits, and service requests Coordinating repairs, maintenance, and compliance works Managing contractors and suppliers on site Supporting colleagues via a workplace helpdesk Assisting with audits including fire risk and health & safety assessments Supporting office moves, refurbishments, and space planning Supporting building security and business continuity activity The ideal candidate: Experience in facilities management, workplace coordination, or similar Background in property, or a regulated environment desirable Proactive, organised, and able to manage multiple priorities Strong communication and stakeholder management skills Good IT skills (Outlook, Word, Excel) Full driving licence desirable Benefits: 28 days annual leave and 8 bank holidays Hybrid working in certain departments High employer pension contribution Employee discounts at 1,000+ retailers Enhanced maternity, paternity, and adoption leave Free optical benefits Please submit your CV to be considered, or call the Commercial Team on (phone number removed).
Feb 28, 2026
Seasonal
Facilities Coordinator Location: Eastleigh, Hampshire Contract: this is a 12 week temporary contract, to remain permanently for the right candidate. Salary: £31,438 P/A Hours: Monday to Friday, full-time We re working with a well-respected organisation in Eastleigh who are looking for an experienced Facilities Coordinator to support their facilities and workplace services across housing offices and operational sites. This is a hands-on, fast-paced role and a great temp-to-perm opportunity for someone with facilities or workplace coordination experience, ideally within housing or a similarly regulated environment. Key responsibilities: Carrying out regular building inspections across offices and sites Managing actions from inspections, audits, and service requests Coordinating repairs, maintenance, and compliance works Managing contractors and suppliers on site Supporting colleagues via a workplace helpdesk Assisting with audits including fire risk and health & safety assessments Supporting office moves, refurbishments, and space planning Supporting building security and business continuity activity The ideal candidate: Experience in facilities management, workplace coordination, or similar Background in property, or a regulated environment desirable Proactive, organised, and able to manage multiple priorities Strong communication and stakeholder management skills Good IT skills (Outlook, Word, Excel) Full driving licence desirable Benefits: 28 days annual leave and 8 bank holidays Hybrid working in certain departments High employer pension contribution Employee discounts at 1,000+ retailers Enhanced maternity, paternity, and adoption leave Free optical benefits Please submit your CV to be considered, or call the Commercial Team on (phone number removed).
Workforce and Retention Coordinator We are currently recruiting for a Workforce and Retention Coordinator to start immediately for 6 Months; on a temporary Contract The role is Hybrid- 2 days in and 3 days from home and working on a full-time basis and is paying a competitive £30.373-£(phone number removed)an hour WHO WILL YOU BE WORKING FOR? Our client is an established non-profit healthcare membership body. WHAT WILL YOU BE DOING? To provide administrative support to the Workforce and Retention Manager in all activities related to the development and administration of the retention, support and wellbeing services for the psychiatric and wider mental health workforce. To provide administrative support for a range of activities relating to the retention of the psychiatric and Mental Health Workforce and member CPD. To provide administrative support to a range of lead clinicians (including the Registrar, Presidential Lead for Retention and Wellbeing, Chairs of the Workforce and SAS Committees as required and for various working groups and committees including preparatory work and follow up such as agenda setting, minute taking and action tracking. To provide administrative support for arranging events including face to face and online webinars, training, conferences, induction events and stakeholder engagement events. This includes liaising with facilities to arrange appropriate catering and audio-visual requirements and could require travel and overnight stays. To provide administrative support for workforce policy, briefings and report writing, administering, and transcribing data, and collating reports. To draft appropriate user-focussed content for College digital platforms, including uploading and publishing information on the website, using our content management system, & through social media. Regularly reviewing our communication channels to ensure content is relevant, engaging and up to date. ABOUT YOU? Excellent interpersonal, communication and written skills. Excellent telephone and online manner and an ability to manage queries consistently and professionally. Experience within a similar setting and dealing with committee's is a must. Excellent IT, data management and MS Office skills including email. Knowledge of Content Management Systems for editing and uploading web page content.
Feb 28, 2026
Seasonal
Workforce and Retention Coordinator We are currently recruiting for a Workforce and Retention Coordinator to start immediately for 6 Months; on a temporary Contract The role is Hybrid- 2 days in and 3 days from home and working on a full-time basis and is paying a competitive £30.373-£(phone number removed)an hour WHO WILL YOU BE WORKING FOR? Our client is an established non-profit healthcare membership body. WHAT WILL YOU BE DOING? To provide administrative support to the Workforce and Retention Manager in all activities related to the development and administration of the retention, support and wellbeing services for the psychiatric and wider mental health workforce. To provide administrative support for a range of activities relating to the retention of the psychiatric and Mental Health Workforce and member CPD. To provide administrative support to a range of lead clinicians (including the Registrar, Presidential Lead for Retention and Wellbeing, Chairs of the Workforce and SAS Committees as required and for various working groups and committees including preparatory work and follow up such as agenda setting, minute taking and action tracking. To provide administrative support for arranging events including face to face and online webinars, training, conferences, induction events and stakeholder engagement events. This includes liaising with facilities to arrange appropriate catering and audio-visual requirements and could require travel and overnight stays. To provide administrative support for workforce policy, briefings and report writing, administering, and transcribing data, and collating reports. To draft appropriate user-focussed content for College digital platforms, including uploading and publishing information on the website, using our content management system, & through social media. Regularly reviewing our communication channels to ensure content is relevant, engaging and up to date. ABOUT YOU? Excellent interpersonal, communication and written skills. Excellent telephone and online manner and an ability to manage queries consistently and professionally. Experience within a similar setting and dealing with committee's is a must. Excellent IT, data management and MS Office skills including email. Knowledge of Content Management Systems for editing and uploading web page content.
Job Title: Facilities Assistant Location: Plumstead, South East London Salary: Scale 2 28,617 per annum Job Type: Permanent, Full Time Working Hours: 35 hours per week, All year-round post Closing Date: Thursday 12 March at midday Plumstead Manor is a thriving community school whose goal is to provide a world-class education through our vision of excellence for all. This fundamental goal is supported by our core values of pride, ambition, respect and teamwork which infuse all our work together. We aim to release the full potential of every young person during their seven-year journey with us, and support them to go beyond what they ever thought possible. About The Role: We are looking for a Facilities Assistant to join our Facilities Team, under the direction of the Facilities Manager. The Facilities team provide a high quality service to take care of the premises and school grounds, in order to secure a clean, comfortable, accessible and safe environment for all users of the school buildings. The post will include: Maintaining the school grounds Carrying out minor repairs and routine maintenance Supervising external contractors whilst in the building Acting as a key holder - ensuring that the building is safe and secure at the end of the day The school is open between 6.30am and 6pm. 8 hour shifts (with one hour for lunch) are worked across a 2 week pattern. Flexibility is required. About you: Experience of carrying out grounds and minor work is essential along with the ability to follow procedures and to take direction from senior staff. A technical qualification or skilled vocational qualification is desirable. We can offer you supportive and friendly colleagues, and good professional development. Additional Information: We are committed to safeguarding and promoting the welfare of children and young people and expect all staff to share this commitment. References will automatically be requested for all shortlisted applicants prior to interview. The successful applicant will be required to be DBS checked prior to taking up post. If you're interested in the role and would like to put yourself forward, please hit APPLY and keep an eye on your emails for our application form, this can also be found on our website as well. Candidates with previous job titles and experience of; Facilities Maintenance Assistant, School Caretaker, Groundskeeper, Facilities Management, Repairs Assistant, Maintenance Technician, Maintenance Coordinator, Maintenance Supervisor, Estates Management may also be considered for this role.
Feb 28, 2026
Full time
Job Title: Facilities Assistant Location: Plumstead, South East London Salary: Scale 2 28,617 per annum Job Type: Permanent, Full Time Working Hours: 35 hours per week, All year-round post Closing Date: Thursday 12 March at midday Plumstead Manor is a thriving community school whose goal is to provide a world-class education through our vision of excellence for all. This fundamental goal is supported by our core values of pride, ambition, respect and teamwork which infuse all our work together. We aim to release the full potential of every young person during their seven-year journey with us, and support them to go beyond what they ever thought possible. About The Role: We are looking for a Facilities Assistant to join our Facilities Team, under the direction of the Facilities Manager. The Facilities team provide a high quality service to take care of the premises and school grounds, in order to secure a clean, comfortable, accessible and safe environment for all users of the school buildings. The post will include: Maintaining the school grounds Carrying out minor repairs and routine maintenance Supervising external contractors whilst in the building Acting as a key holder - ensuring that the building is safe and secure at the end of the day The school is open between 6.30am and 6pm. 8 hour shifts (with one hour for lunch) are worked across a 2 week pattern. Flexibility is required. About you: Experience of carrying out grounds and minor work is essential along with the ability to follow procedures and to take direction from senior staff. A technical qualification or skilled vocational qualification is desirable. We can offer you supportive and friendly colleagues, and good professional development. Additional Information: We are committed to safeguarding and promoting the welfare of children and young people and expect all staff to share this commitment. References will automatically be requested for all shortlisted applicants prior to interview. The successful applicant will be required to be DBS checked prior to taking up post. If you're interested in the role and would like to put yourself forward, please hit APPLY and keep an eye on your emails for our application form, this can also be found on our website as well. Candidates with previous job titles and experience of; Facilities Maintenance Assistant, School Caretaker, Groundskeeper, Facilities Management, Repairs Assistant, Maintenance Technician, Maintenance Coordinator, Maintenance Supervisor, Estates Management may also be considered for this role.
Location Midlands, preferably Northampton area. Travel required to other locations Permanent/ Full-Time We are seeking an experienced Project Coordinator (Facilities Management) to support and coordinate the full lifecycle of project works delivered across our high-profile client sites. In this role you will be responsible for managing project processes from initiation through completion, including click apply for full job details
Feb 28, 2026
Full time
Location Midlands, preferably Northampton area. Travel required to other locations Permanent/ Full-Time We are seeking an experienced Project Coordinator (Facilities Management) to support and coordinate the full lifecycle of project works delivered across our high-profile client sites. In this role you will be responsible for managing project processes from initiation through completion, including click apply for full job details
We are currently looking for a Retrofit Site Manager to join a team in Exeter. The Retrofit Site Manager will oversee the delivery of energy efficiency improvements and retrofit projects in occupied social housing properties. The successful candidate will manage on-site operations, ensuring that projects are delivered on time, within budget, and in compliance with PAS 2035 standards and all relevant health and safety regulations. Accountabilities/Responsibilities of the Retrofit Site Manager: Manage the day-to-day site operations for retrofit and energy efficiency projects in social housing properties. Coordinate subcontractors, suppliers, and internal teams to ensure efficient workflow. Ensure all works are carried out in compliance with PAS 2035, building regulations, and health & safety standards. Conduct site inspections, quality control checks, and progress reports. Serve as the main point of contact for tenants, ensuring excellent resident communication and minimizing disruption. Maintain detailed site records including daily logs, risk assessments, method statements, and compliance documentation. Attend project and stakeholder meetings to report progress and address any site-related issues. Liaise with Retrofit Coordinators, Designers, and Assessors to ensure proper execution of retrofit measures. Manage site logistics, materials deliveries, and waste disposal in line with sustainability targets. Key Skills/Experience: Proven experience as a Site Manager in social housing or retrofit projects. Strong understanding of PAS 2035, EPC standards, and retrofit measures (e.g., insulation, ventilation, solar PV, air source heat pumps). SMSTS (Site Management Safety Training Scheme) or SSSTS certification. First Aid at Work Certificate. Excellent communication and organizational skills. Ability to manage multiple trades and subcontractors simultaneously. Full UK driving license. Please apply or contact Chelsie Fowler at Build Recruitment if you are interested in the Scheduler role - (phone number removed) / (url removed) We ll take the time to understand your career history and motivations for a new role. We ll also take references and may ask for proof of eligibility to work in the UK. About Us: Build Recruitment provides specialist recruitment services, supplying quality candidates on a temporary or permanent basis to leading organisations throughout the built environment from executive to operative level. With offices in London, Manchester and the Southwest, we specialise in Housing, Construction, Facilities Management, Property, Surveying, Health & Safety and Sales. We supply candidates from executive to operative level,
Feb 28, 2026
Full time
We are currently looking for a Retrofit Site Manager to join a team in Exeter. The Retrofit Site Manager will oversee the delivery of energy efficiency improvements and retrofit projects in occupied social housing properties. The successful candidate will manage on-site operations, ensuring that projects are delivered on time, within budget, and in compliance with PAS 2035 standards and all relevant health and safety regulations. Accountabilities/Responsibilities of the Retrofit Site Manager: Manage the day-to-day site operations for retrofit and energy efficiency projects in social housing properties. Coordinate subcontractors, suppliers, and internal teams to ensure efficient workflow. Ensure all works are carried out in compliance with PAS 2035, building regulations, and health & safety standards. Conduct site inspections, quality control checks, and progress reports. Serve as the main point of contact for tenants, ensuring excellent resident communication and minimizing disruption. Maintain detailed site records including daily logs, risk assessments, method statements, and compliance documentation. Attend project and stakeholder meetings to report progress and address any site-related issues. Liaise with Retrofit Coordinators, Designers, and Assessors to ensure proper execution of retrofit measures. Manage site logistics, materials deliveries, and waste disposal in line with sustainability targets. Key Skills/Experience: Proven experience as a Site Manager in social housing or retrofit projects. Strong understanding of PAS 2035, EPC standards, and retrofit measures (e.g., insulation, ventilation, solar PV, air source heat pumps). SMSTS (Site Management Safety Training Scheme) or SSSTS certification. First Aid at Work Certificate. Excellent communication and organizational skills. Ability to manage multiple trades and subcontractors simultaneously. Full UK driving license. Please apply or contact Chelsie Fowler at Build Recruitment if you are interested in the Scheduler role - (phone number removed) / (url removed) We ll take the time to understand your career history and motivations for a new role. We ll also take references and may ask for proof of eligibility to work in the UK. About Us: Build Recruitment provides specialist recruitment services, supplying quality candidates on a temporary or permanent basis to leading organisations throughout the built environment from executive to operative level. With offices in London, Manchester and the Southwest, we specialise in Housing, Construction, Facilities Management, Property, Surveying, Health & Safety and Sales. We supply candidates from executive to operative level,
We are currently looking for a Retrofit Site Manager to join a team in Somerset. The Retrofit Site Manager will oversee the delivery of energy efficiency improvements and retrofit projects in occupied social housing properties. The successful candidate will manage on-site operations, ensuring that projects are delivered on time, within budget, and in compliance with PAS 2035 standards and all relevant health and safety regulations. Accountabilities/Responsibilities of the Retrofit Site Manager: Manage the day-to-day site operations for retrofit and energy efficiency projects in social housing properties. Coordinate subcontractors, suppliers, and internal teams to ensure efficient workflow. Ensure all works are carried out in compliance with PAS 2035, building regulations, and health & safety standards. Conduct site inspections, quality control checks, and progress reports. Serve as the main point of contact for tenants, ensuring excellent resident communication and minimizing disruption. Maintain detailed site records including daily logs, risk assessments, method statements, and compliance documentation. Attend project and stakeholder meetings to report progress and address any site-related issues. Liaise with Retrofit Coordinators, Designers, and Assessors to ensure proper execution of retrofit measures. Manage site logistics, materials deliveries, and waste disposal in line with sustainability targets. Key Skills/Experience: Proven experience as a Site Manager in social housing or retrofit projects. Strong understanding of PAS 2035, EPC standards, and retrofit measures (e.g., insulation, ventilation, solar PV, air source heat pumps). SMSTS (Site Management Safety Training Scheme) or SSSTS certification. First Aid at Work Certificate. Excellent communication and organizational skills. Ability to manage multiple trades and subcontractors simultaneously. Full UK driving license. Please apply or contact Chelsie Fowler at Build Recruitment if you are interested in the Scheduler role - (phone number removed) / (url removed) We ll take the time to understand your career history and motivations for a new role. We ll also take references and may ask for proof of eligibility to work in the UK. About Us: Build Recruitment provides specialist recruitment services, supplying quality candidates on a temporary or permanent basis to leading organisations throughout the built environment from executive to operative level. With offices in London, Manchester and the Southwest, we specialise in Housing, Construction, Facilities Management, Property, Surveying, Health & Safety and Sales. We supply candidates from executive to operative level,
Feb 28, 2026
Full time
We are currently looking for a Retrofit Site Manager to join a team in Somerset. The Retrofit Site Manager will oversee the delivery of energy efficiency improvements and retrofit projects in occupied social housing properties. The successful candidate will manage on-site operations, ensuring that projects are delivered on time, within budget, and in compliance with PAS 2035 standards and all relevant health and safety regulations. Accountabilities/Responsibilities of the Retrofit Site Manager: Manage the day-to-day site operations for retrofit and energy efficiency projects in social housing properties. Coordinate subcontractors, suppliers, and internal teams to ensure efficient workflow. Ensure all works are carried out in compliance with PAS 2035, building regulations, and health & safety standards. Conduct site inspections, quality control checks, and progress reports. Serve as the main point of contact for tenants, ensuring excellent resident communication and minimizing disruption. Maintain detailed site records including daily logs, risk assessments, method statements, and compliance documentation. Attend project and stakeholder meetings to report progress and address any site-related issues. Liaise with Retrofit Coordinators, Designers, and Assessors to ensure proper execution of retrofit measures. Manage site logistics, materials deliveries, and waste disposal in line with sustainability targets. Key Skills/Experience: Proven experience as a Site Manager in social housing or retrofit projects. Strong understanding of PAS 2035, EPC standards, and retrofit measures (e.g., insulation, ventilation, solar PV, air source heat pumps). SMSTS (Site Management Safety Training Scheme) or SSSTS certification. First Aid at Work Certificate. Excellent communication and organizational skills. Ability to manage multiple trades and subcontractors simultaneously. Full UK driving license. Please apply or contact Chelsie Fowler at Build Recruitment if you are interested in the Scheduler role - (phone number removed) / (url removed) We ll take the time to understand your career history and motivations for a new role. We ll also take references and may ask for proof of eligibility to work in the UK. About Us: Build Recruitment provides specialist recruitment services, supplying quality candidates on a temporary or permanent basis to leading organisations throughout the built environment from executive to operative level. With offices in London, Manchester and the Southwest, we specialise in Housing, Construction, Facilities Management, Property, Surveying, Health & Safety and Sales. We supply candidates from executive to operative level,
Internal Job Title: Facilities Manager Business: Lucy Group Ltd Location: Oxford Job Reference No: 4451 Job Purpose: To manage the facilities and procurement activities of the Lucy Group Head Office, Lucy Real Estate offices and outlying Lucy Group Business Offices (as directed) in accordance with business goals and relevant legal requirements. Business Overview: Lucy Group is an international group that makes the built environment sustainable. Our electric businesses advance the transition to a carbon-free world with infrastructure that enables renewable energy and smart cities. Our real estate businesses support sustainable living through responsible property development and investment. Job Dimensions: This role will report into the Group Head of Health, Safety and Sustainability. The role will be entirely office based. The role will have a small team, including a front of house coordinator and an office coordinator and will work with the Executive Directors, their assistants and core group functions. The role requires the holder to communicate adeptly with key stakeholders. The role holder will be a highly motivated individual with a proactive approach, they will have proven experience in facilities and asset management in a relevant commercial environment, a working knowledge of health and safety matters, and demonstrable experience of procurement of goods and services in a HQ environment. Excellent customer service and communications skills are essential. Key Accountabilities: These will include: Plan, manage and oversee all works of all contractors, staff, and other parties to ensure the quality of delivery, that the works are within the agreed scope and value for money, and that relevant contracts are in place to meet agreed deadlines Ability to prepare an annual business plan and budget for the facilities portfolio and to undertake regular project reviews to ensure accountability for the budget as well as progress of the works and projects H&S Inductions and workspace assessments Responsible for procuring defined goods and services for the portfolio Managing refurbishments relocations or renovations as they arise in the portfolio and being available for advice to other business units on similar projects Will champion and drive through the implementation of the group purchasing policy across the core group functions Supervise multi-disciplinary teams of staff, including cleaning/maintenance and ensure the highest standard of front of house and building housekeeping is maintained throughout the HQ building Leading commercial tender and review processes, negotiating financial terms/service levels and appointment of all facilities contracts. Identifying new components and obsolescence with the suppliers Managing contract reviews and terminating arrangements Lifecycle planning of assets and facilities asset management - create a framework for how to operate, maintain, renew, and retire high-value assets Undertake regular site inspection as agreed with management, monitor the state of repair, complete inspection reports, and action any necessary works on approval of management Ensure that all contractors and staff follow agreed protocols/ procedures relating to works being carried out and approvals sought as directed Dealing with all queries expediently and professionally including arranging and attending periodic staff meetings, actioning subsequent minutes and works Develop and promote good working relationships with all office staff and other key stakeholders Use performance management techniques to monitor and demonstrate achievement of agreed service levels/ conduct and lead to improvement Identify deficiencies of work/service and report to management Implement improvements to service delivered by contractors, staff, and other parties Manage and lead change to ensure minimum disruption to core activities Prepare documents for tender for contractors and calculate and compare costs for required goods or services to achieve maximum value for money Direct, coordinate and plan essential services such as reception, security, maintenance, mail, stationery, car parking, EV charging, health & safety, archiving, cleaning, catering, telephones, waste disposal, and recycling Compiling weekly updates to the Group Head of Health, Safety and Sustainability Respond appropriately to emergencies or urgent issues as they arise and deal with the consequences Ensure full compliance with all current and impending Health and Safety legislation, including the full implementation of annual Health and Safety Risk Assessment Reports and Fire Risk Assessments. The facilities support and front of house team also perform reception and defined office-based administration activities. These activities will be managed by the Executive Assistant to the Executive Director & Company Secretary on a matrix management basis with this role. Qualifications, Experience & Skills: Essential: Must have had management responsibility for multi-site building and facilities management of commercial buildings in previous roles, including asset management and procurement IOSH/NEBOSH qualified with knowledge of Health and Safety legislation as applied to managed commercial property At least 10 years' experience in facilities management and supplier selection, qualification, evaluation, contract and price negotiations Excellent organisational and people management skills, time management, ability to prioritise and organise own workload and able to work to deadlines Energetic and natural completer with "can do" approach Attention to detail Good working knowledge of Microsoft Office/Excel, Teams and Word Technical understanding of how a building works from a M&E point of view Ability to manage contractors and staff Ability to communicate well with key stakeholders and manage expectations appropriately Collaborative team worker who has an ability to work under matrix management principles Desirable: A training qualification from IWFM Membership of CIPS or a willingness to work towards and obtain a minimum of level 5 Advanced Diploma in Procurement and Supply certification Prince2 or Agile qualifications in project management About Us: Lucy Group Ltd is the parent company of all Lucy Group companies. The Group is on a mission to improve people's lives with intelligent power, smart lighting and sustainable homes. Since its origins in Oxford, UK, over 200 years ago, the group has grown and diversified. Through various businesses, today we employ around 1800 people worldwide across five continents and has a turnover exceeding £400m.
Feb 28, 2026
Full time
Internal Job Title: Facilities Manager Business: Lucy Group Ltd Location: Oxford Job Reference No: 4451 Job Purpose: To manage the facilities and procurement activities of the Lucy Group Head Office, Lucy Real Estate offices and outlying Lucy Group Business Offices (as directed) in accordance with business goals and relevant legal requirements. Business Overview: Lucy Group is an international group that makes the built environment sustainable. Our electric businesses advance the transition to a carbon-free world with infrastructure that enables renewable energy and smart cities. Our real estate businesses support sustainable living through responsible property development and investment. Job Dimensions: This role will report into the Group Head of Health, Safety and Sustainability. The role will be entirely office based. The role will have a small team, including a front of house coordinator and an office coordinator and will work with the Executive Directors, their assistants and core group functions. The role requires the holder to communicate adeptly with key stakeholders. The role holder will be a highly motivated individual with a proactive approach, they will have proven experience in facilities and asset management in a relevant commercial environment, a working knowledge of health and safety matters, and demonstrable experience of procurement of goods and services in a HQ environment. Excellent customer service and communications skills are essential. Key Accountabilities: These will include: Plan, manage and oversee all works of all contractors, staff, and other parties to ensure the quality of delivery, that the works are within the agreed scope and value for money, and that relevant contracts are in place to meet agreed deadlines Ability to prepare an annual business plan and budget for the facilities portfolio and to undertake regular project reviews to ensure accountability for the budget as well as progress of the works and projects H&S Inductions and workspace assessments Responsible for procuring defined goods and services for the portfolio Managing refurbishments relocations or renovations as they arise in the portfolio and being available for advice to other business units on similar projects Will champion and drive through the implementation of the group purchasing policy across the core group functions Supervise multi-disciplinary teams of staff, including cleaning/maintenance and ensure the highest standard of front of house and building housekeeping is maintained throughout the HQ building Leading commercial tender and review processes, negotiating financial terms/service levels and appointment of all facilities contracts. Identifying new components and obsolescence with the suppliers Managing contract reviews and terminating arrangements Lifecycle planning of assets and facilities asset management - create a framework for how to operate, maintain, renew, and retire high-value assets Undertake regular site inspection as agreed with management, monitor the state of repair, complete inspection reports, and action any necessary works on approval of management Ensure that all contractors and staff follow agreed protocols/ procedures relating to works being carried out and approvals sought as directed Dealing with all queries expediently and professionally including arranging and attending periodic staff meetings, actioning subsequent minutes and works Develop and promote good working relationships with all office staff and other key stakeholders Use performance management techniques to monitor and demonstrate achievement of agreed service levels/ conduct and lead to improvement Identify deficiencies of work/service and report to management Implement improvements to service delivered by contractors, staff, and other parties Manage and lead change to ensure minimum disruption to core activities Prepare documents for tender for contractors and calculate and compare costs for required goods or services to achieve maximum value for money Direct, coordinate and plan essential services such as reception, security, maintenance, mail, stationery, car parking, EV charging, health & safety, archiving, cleaning, catering, telephones, waste disposal, and recycling Compiling weekly updates to the Group Head of Health, Safety and Sustainability Respond appropriately to emergencies or urgent issues as they arise and deal with the consequences Ensure full compliance with all current and impending Health and Safety legislation, including the full implementation of annual Health and Safety Risk Assessment Reports and Fire Risk Assessments. The facilities support and front of house team also perform reception and defined office-based administration activities. These activities will be managed by the Executive Assistant to the Executive Director & Company Secretary on a matrix management basis with this role. Qualifications, Experience & Skills: Essential: Must have had management responsibility for multi-site building and facilities management of commercial buildings in previous roles, including asset management and procurement IOSH/NEBOSH qualified with knowledge of Health and Safety legislation as applied to managed commercial property At least 10 years' experience in facilities management and supplier selection, qualification, evaluation, contract and price negotiations Excellent organisational and people management skills, time management, ability to prioritise and organise own workload and able to work to deadlines Energetic and natural completer with "can do" approach Attention to detail Good working knowledge of Microsoft Office/Excel, Teams and Word Technical understanding of how a building works from a M&E point of view Ability to manage contractors and staff Ability to communicate well with key stakeholders and manage expectations appropriately Collaborative team worker who has an ability to work under matrix management principles Desirable: A training qualification from IWFM Membership of CIPS or a willingness to work towards and obtain a minimum of level 5 Advanced Diploma in Procurement and Supply certification Prince2 or Agile qualifications in project management About Us: Lucy Group Ltd is the parent company of all Lucy Group companies. The Group is on a mission to improve people's lives with intelligent power, smart lighting and sustainable homes. Since its origins in Oxford, UK, over 200 years ago, the group has grown and diversified. Through various businesses, today we employ around 1800 people worldwide across five continents and has a turnover exceeding £400m.
A highly reputable property consultancy is seeking an ambitious Assistant Building Manager to join their team at one of their iconic assets in Central London. This is an excellent opportunity for a property professional looking to further develop their career within a prestigious and well-managed environment, working closely with an experienced Building Manager on a flagship commercial building. The successful candidate will support the day-to-day management of the building, helping to ensure the highest standards of service delivery across both hard and soft facilities management services. The role will involve liaising with occupiers and contractors, monitoring service performance, and assisting with health and safety compliance, including risk assessments, RAMS and statutory obligations. You will also support service charge administration, budget tracking and reporting, while helping to maintain the overall presentation and operational efficiency of the asset. Applicants should have prior experience in an Assistant Building Manager, Facilities Coordinator or similar role within commercial property. A sound understanding of building services and health and safety compliance is essential, alongside strong organisational skills and the ability to build effective relationships with a wide range of stakeholders. A proactive and professional approach is key, and candidates with IOSH or NEBOSH qualifications will be viewed favourably, though this is not essential. In return, the role offers a salary of up to 45,000, dependent on experience, along with the opportunity to work on a landmark Central London building within a respected and well-established property consultancy. The position provides genuine scope for career progression and exposure to best-in-class property and facilities management practices.
Feb 28, 2026
Full time
A highly reputable property consultancy is seeking an ambitious Assistant Building Manager to join their team at one of their iconic assets in Central London. This is an excellent opportunity for a property professional looking to further develop their career within a prestigious and well-managed environment, working closely with an experienced Building Manager on a flagship commercial building. The successful candidate will support the day-to-day management of the building, helping to ensure the highest standards of service delivery across both hard and soft facilities management services. The role will involve liaising with occupiers and contractors, monitoring service performance, and assisting with health and safety compliance, including risk assessments, RAMS and statutory obligations. You will also support service charge administration, budget tracking and reporting, while helping to maintain the overall presentation and operational efficiency of the asset. Applicants should have prior experience in an Assistant Building Manager, Facilities Coordinator or similar role within commercial property. A sound understanding of building services and health and safety compliance is essential, alongside strong organisational skills and the ability to build effective relationships with a wide range of stakeholders. A proactive and professional approach is key, and candidates with IOSH or NEBOSH qualifications will be viewed favourably, though this is not essential. In return, the role offers a salary of up to 45,000, dependent on experience, along with the opportunity to work on a landmark Central London building within a respected and well-established property consultancy. The position provides genuine scope for career progression and exposure to best-in-class property and facilities management practices.
Hexagon Group are delighted to be partnering with a niche real estate investment company to recruit an Assistant Facilities Manager for their Nottingham office, offering a salary of up to 30,000. This is a fantastic opportunity to join a close-knit, highly regarded property business with a quality-driven portfolio and a genuinely supportive team environment. Working closely with the Facilities Managers, you will play a key role in the day-to-day management of a varied commercial portfolio. The successful candidate will support with health and safety compliance, ensuring statutory obligations are met and documentation is accurately maintained, assist with the processing and management of service charge invoicing, and act as a point of contact for contractors, coordinating works and monitoring performance levels. You will also be involved in organising PPM schedules, raising purchase orders, reviewing RAMS, attending site inspections, and supporting with tenant queries to ensure the smooth running of each asset. This role would suit a Facilities Administrator or Facilities Coordinator who is looking to take the next step in their career and gain broader exposure across a portfolio. You will need to be highly organised, commercially aware, and confident liaising with contractors and occupiers, with a strong understanding of compliance processes within a property environment. If you are keen to progress your career within a growing investment company where you will be given responsibility and the opportunity to develop, we would be pleased to discuss the position in more detail.
Feb 28, 2026
Full time
Hexagon Group are delighted to be partnering with a niche real estate investment company to recruit an Assistant Facilities Manager for their Nottingham office, offering a salary of up to 30,000. This is a fantastic opportunity to join a close-knit, highly regarded property business with a quality-driven portfolio and a genuinely supportive team environment. Working closely with the Facilities Managers, you will play a key role in the day-to-day management of a varied commercial portfolio. The successful candidate will support with health and safety compliance, ensuring statutory obligations are met and documentation is accurately maintained, assist with the processing and management of service charge invoicing, and act as a point of contact for contractors, coordinating works and monitoring performance levels. You will also be involved in organising PPM schedules, raising purchase orders, reviewing RAMS, attending site inspections, and supporting with tenant queries to ensure the smooth running of each asset. This role would suit a Facilities Administrator or Facilities Coordinator who is looking to take the next step in their career and gain broader exposure across a portfolio. You will need to be highly organised, commercially aware, and confident liaising with contractors and occupiers, with a strong understanding of compliance processes within a property environment. If you are keen to progress your career within a growing investment company where you will be given responsibility and the opportunity to develop, we would be pleased to discuss the position in more detail.
