About Studio Seilern Architects Studio Seilern Architects is a London and Florida based international architectural practice established in 2005 by Christina Seilern RIBA with the intent of producing exceptional, transformational architecture that lasts, working across geographies, building sizes and typologies. Our diverse portfolio of built work spans the UK, Europe, Middle East and Africa. THE ROLE We are seeking a highly organised and proactive Administrative Assistant to support our Practice Manager within a busy and creative architectural practice. This is a fantastic opportunity for someone who enjoys working in a dynamic, design-led environment and takes pride in keeping operations running smoothly. Responsibilities Providing day-to-day administrative support to the Practice Manager Assisting with scheduling, diary management, and meeting coordination Assisting the senior team with travel bookings Supporting project administration, including document management and filing Handling general office administration, including supplies and facilities coordination Acting as a point of contact for internal and external queries Research and coordinate CPD sessions Provide reception support, including answering the telephone Any other Ad hoc duties that may arise About You: At least 3 years of previous administrative experience (experience in architecture or design services is a plus) Highly organised with strong attention to detail Excellent communication and interpersonal skills Proactive, reliable, and able to manage multiple tasks Competent in the use of IT systems including MS Office What We Offer: A supportive and collaborative team environment Exposure to a creative and fast-paced architectural practice Opportunities for growth and development Competitive salary Studio Seilern Architects is an equal opportunities employer.
Apr 02, 2026
Full time
About Studio Seilern Architects Studio Seilern Architects is a London and Florida based international architectural practice established in 2005 by Christina Seilern RIBA with the intent of producing exceptional, transformational architecture that lasts, working across geographies, building sizes and typologies. Our diverse portfolio of built work spans the UK, Europe, Middle East and Africa. THE ROLE We are seeking a highly organised and proactive Administrative Assistant to support our Practice Manager within a busy and creative architectural practice. This is a fantastic opportunity for someone who enjoys working in a dynamic, design-led environment and takes pride in keeping operations running smoothly. Responsibilities Providing day-to-day administrative support to the Practice Manager Assisting with scheduling, diary management, and meeting coordination Assisting the senior team with travel bookings Supporting project administration, including document management and filing Handling general office administration, including supplies and facilities coordination Acting as a point of contact for internal and external queries Research and coordinate CPD sessions Provide reception support, including answering the telephone Any other Ad hoc duties that may arise About You: At least 3 years of previous administrative experience (experience in architecture or design services is a plus) Highly organised with strong attention to detail Excellent communication and interpersonal skills Proactive, reliable, and able to manage multiple tasks Competent in the use of IT systems including MS Office What We Offer: A supportive and collaborative team environment Exposure to a creative and fast-paced architectural practice Opportunities for growth and development Competitive salary Studio Seilern Architects is an equal opportunities employer.
Are you someone who thrives in a busy, buzzing office environment? A global research and advisory firm is looking for an enthusiastic and hands-on Facilities Assistant to keep its operations running smoothly and help create a workplace people genuinely enjoy being in. About the role As the Facilities Assistant, you'll be right at the heart of day-to-day office life - the go-to person who makes sure the space is safe, stocked, organised and ready for action. From room setups to maintenance checks, from handling supplies to supporting key office services, you'll make a real impact behind the scenes. What you'll be doing Responding quickly to facilities and maintenance requests Keeping communal areas - meeting rooms, kitchens, pantries, reception - looking sharp and welcoming Carrying out daily walk-throughs and reporting any issues Managing stock levels for office supplies, kitchen items, printers and restrooms Setting up rooms for meetings, events and presentations Assisting with facilities databases, spreadsheets and basic document management Operating and troubleshooting everyday office equipment Sorting and distributing the post and deliveries Helping with office moves, workstation setups and furniture assembly Supporting recycling and shredding processes Running occasional errands and handling confidential courier tasks What you'll bring To shine in this Facilities Assistant role, you'll need: 1+ year of experience in facilities, office support or administration Confidence using basic hand tools and assembling office furniture Comfortable lifting items (up to 25 lbs regularly, 50 lbs with help) Good working knowledge of MS Office Strong communication skills and a friendly, can-do attitude Why join? You'll be part of a supportive onsite team within a dynamic global environment where no two days look the same. If you love being active, organised and essential to the smooth running of an office, this is the perfect opportunity for you.
Apr 02, 2026
Full time
Are you someone who thrives in a busy, buzzing office environment? A global research and advisory firm is looking for an enthusiastic and hands-on Facilities Assistant to keep its operations running smoothly and help create a workplace people genuinely enjoy being in. About the role As the Facilities Assistant, you'll be right at the heart of day-to-day office life - the go-to person who makes sure the space is safe, stocked, organised and ready for action. From room setups to maintenance checks, from handling supplies to supporting key office services, you'll make a real impact behind the scenes. What you'll be doing Responding quickly to facilities and maintenance requests Keeping communal areas - meeting rooms, kitchens, pantries, reception - looking sharp and welcoming Carrying out daily walk-throughs and reporting any issues Managing stock levels for office supplies, kitchen items, printers and restrooms Setting up rooms for meetings, events and presentations Assisting with facilities databases, spreadsheets and basic document management Operating and troubleshooting everyday office equipment Sorting and distributing the post and deliveries Helping with office moves, workstation setups and furniture assembly Supporting recycling and shredding processes Running occasional errands and handling confidential courier tasks What you'll bring To shine in this Facilities Assistant role, you'll need: 1+ year of experience in facilities, office support or administration Confidence using basic hand tools and assembling office furniture Comfortable lifting items (up to 25 lbs regularly, 50 lbs with help) Good working knowledge of MS Office Strong communication skills and a friendly, can-do attitude Why join? You'll be part of a supportive onsite team within a dynamic global environment where no two days look the same. If you love being active, organised and essential to the smooth running of an office, this is the perfect opportunity for you.
Executive Assistant to MD £40,000 Twickenham - 4 days in the office, 1 day from home We re working with a well established and friendly corporate business in Twickenham who are looking for an Executive Assistant to support their Managing Director and wider team. This is a varied role combining high quality EA support with responsibility for the smooth day-to-day running of the office. The role: Providing EA support to the Managing Director, including diary and meeting coordination Supporting additional senior stakeholders as needed Acting as a key point of contact within the office Overseeing day-to-day office operations and ensuring everything runs smoothly Liaising with suppliers and supporting facilities management Creating a professional and welcoming office environment About you: Previous experience in an Executive Assistant or PA role as well as office management Comfortable supporting senior stakeholders (MD/Director level) Happy to take ownership of office coordination and day-to-day operations Highly organised, proactive and personable Enjoys being office based and part of a collaborative team This is a great opportunity for someone who enjoys a varied role and wants to be both a trusted EA and an integral part of a busy office environment. In return the Executive Assistant will receive a basic salary of £40,000. You will also receive 25 days holiday plus bank holidays and an opportunity to add 5 extra paid days. The company offer a company pension and private health cover. Cycle to work scheme. Life Assurance cover. Training and development. Opportunities to travel. 9am-5.30pm working hours, no weekend working and a strong social/work balance. Recently awarded 'Great Place to Work' and 'Great Place for Wellbeing' To apply for the job click apply and send us your CV.
Apr 02, 2026
Full time
Executive Assistant to MD £40,000 Twickenham - 4 days in the office, 1 day from home We re working with a well established and friendly corporate business in Twickenham who are looking for an Executive Assistant to support their Managing Director and wider team. This is a varied role combining high quality EA support with responsibility for the smooth day-to-day running of the office. The role: Providing EA support to the Managing Director, including diary and meeting coordination Supporting additional senior stakeholders as needed Acting as a key point of contact within the office Overseeing day-to-day office operations and ensuring everything runs smoothly Liaising with suppliers and supporting facilities management Creating a professional and welcoming office environment About you: Previous experience in an Executive Assistant or PA role as well as office management Comfortable supporting senior stakeholders (MD/Director level) Happy to take ownership of office coordination and day-to-day operations Highly organised, proactive and personable Enjoys being office based and part of a collaborative team This is a great opportunity for someone who enjoys a varied role and wants to be both a trusted EA and an integral part of a busy office environment. In return the Executive Assistant will receive a basic salary of £40,000. You will also receive 25 days holiday plus bank holidays and an opportunity to add 5 extra paid days. The company offer a company pension and private health cover. Cycle to work scheme. Life Assurance cover. Training and development. Opportunities to travel. 9am-5.30pm working hours, no weekend working and a strong social/work balance. Recently awarded 'Great Place to Work' and 'Great Place for Wellbeing' To apply for the job click apply and send us your CV.
Facilities Assistant (6 Months FTC) London EC3A Hybrid Working Our client, a leading US law firm, is seeking a proactive and detail-oriented Facilities Assistant to join their busy team on a 6-months fixed-term contract . The role involves supporting day-to-day operations, managing service requests via facilities management systems, coordinating contractor access, and providing general administrative and operational support across the office. The ideal candidate will be highly organised, methodical, and able to prioritise tasks under pressure while maintaining a professional, client-focused approach. Previous experience in facilities, customer service, or administration is desirable, as is familiarity with IT systems such as Microsoft Office, ServiceNow, or room booking platforms. If you would like to learn more about this opportunity, contact Jemma Sutton for a confidential discussion. LR Legal is a specialist legal recruitment agency with a reputation based on trust and integrity. We will always ask your permission before sending your CV to any of our clients. LR Legal Recruitment is operating as an Employment Agency in respect of this vacancy.
Apr 02, 2026
Contractor
Facilities Assistant (6 Months FTC) London EC3A Hybrid Working Our client, a leading US law firm, is seeking a proactive and detail-oriented Facilities Assistant to join their busy team on a 6-months fixed-term contract . The role involves supporting day-to-day operations, managing service requests via facilities management systems, coordinating contractor access, and providing general administrative and operational support across the office. The ideal candidate will be highly organised, methodical, and able to prioritise tasks under pressure while maintaining a professional, client-focused approach. Previous experience in facilities, customer service, or administration is desirable, as is familiarity with IT systems such as Microsoft Office, ServiceNow, or room booking platforms. If you would like to learn more about this opportunity, contact Jemma Sutton for a confidential discussion. LR Legal is a specialist legal recruitment agency with a reputation based on trust and integrity. We will always ask your permission before sending your CV to any of our clients. LR Legal Recruitment is operating as an Employment Agency in respect of this vacancy.
We are recruiting for a well-established firm of solicitors seeking an organised and proactive Office Manager / Personal Assistant to support the smooth running of their office. This is a varied role combining administrative management with direct support to senior staff. Key Responsibilities: Office Management: Overseeing the day-to-day running of the office Managing office supplies, equipment and facilities Liaising with external suppliers and service providers Ensuring compliance with office procedures and policies Assisting with HR administration, including onboarding and records Supporting compliance with regulatory requirements (e.g. file management, data protection) Personal Assistant Duties: Providing administrative support to solicitors and senior staff Managing diaries, appointments and meetings Preparing correspondence, documents and reports Handling telephone and email enquiries professionally Organising meetings and taking minutes where required Assisting with file management and document organisation Skills and Experience: Previous experience in an administrative, office management, or PA role - essential Previous experience working within a solicitors' firm or legal practice - desirable Strong organisational and time management skills Excellent written and verbal communication skills Ability to prioritise workload and work independently Proficiency in Microsoft Office applications Professional and discreet approach when handling confidential information Personal Attributes: Reliable and proactive Friendly and approachable manner High attention to detail Ability to multitask effectively Strong interpersonal skills
Apr 02, 2026
Full time
We are recruiting for a well-established firm of solicitors seeking an organised and proactive Office Manager / Personal Assistant to support the smooth running of their office. This is a varied role combining administrative management with direct support to senior staff. Key Responsibilities: Office Management: Overseeing the day-to-day running of the office Managing office supplies, equipment and facilities Liaising with external suppliers and service providers Ensuring compliance with office procedures and policies Assisting with HR administration, including onboarding and records Supporting compliance with regulatory requirements (e.g. file management, data protection) Personal Assistant Duties: Providing administrative support to solicitors and senior staff Managing diaries, appointments and meetings Preparing correspondence, documents and reports Handling telephone and email enquiries professionally Organising meetings and taking minutes where required Assisting with file management and document organisation Skills and Experience: Previous experience in an administrative, office management, or PA role - essential Previous experience working within a solicitors' firm or legal practice - desirable Strong organisational and time management skills Excellent written and verbal communication skills Ability to prioritise workload and work independently Proficiency in Microsoft Office applications Professional and discreet approach when handling confidential information Personal Attributes: Reliable and proactive Friendly and approachable manner High attention to detail Ability to multitask effectively Strong interpersonal skills
Hours: Monday to Friday, 8:30am-5:00pm Area: Richmond, Twickenham areas About the Position We're looking for a hands-on, dependable Caretaker / Handyperson to support the day-to-day upkeep of residential estates for a housing charity. The role combines practical maintenance work with estate oversight, ensuring properties and outdoor spaces remain safe, tidy and welcoming at all times. You will play a key part in the smooth running of the estates-carrying out repairs, coordinating 2 assistant caretakers, and being a regular, supportive presence for residents. What You'll Be Doing Estate Care & General Maintenance Conduct weekly checks across all sites and keep thorough, up-to-date records. Handle routine repairs such as basic plumbing, carpentry and general fix-it tasks. Ensure communal corridors, gardens, paths and outdoor spaces are clean and hazard-free. Look after gutters, drains, bin stores, recycling points, boiler houses and external lights. Carry out seasonal work: jet washing, treating benches, maintaining garden furniture, removing moss/weeds, and similar tasks. Assist with winter duties including snow and ice clearance when required. Team Coordination Work closely with and provide direction to two part-time Assistant Caretakers. Organise daily, weekly and seasonal work across all sites. Collaborate with the Property & Maintenance Manager and Health & Safety personnel. Liaise with contractors and oversee safe, compliant completion of their work. Resident Support & Emergencies Maintain a consistent, approachable presence for residents. Support occasional call-outs for urgent issues. Follow safety procedures including COSHH, Manual Handling and Lone Working standards. Complete reasonable duties requested by the management team. Essential Skills & Experience Strong practical maintenance background-facilities, caretaking or estates work. Confident working independently and taking initiative. Good understanding of general building services and basic health & safety. Well-organised with the ability to manage tasks across multiple locations. Clear communicator with a helpful, resident-centred approach. Full UK driving licence and your own reliable vehicle. Comfortable with physically active, hands-on work. Basic IT competency for logging tasks and reporting. Desirable Experience within supported housing, retirement living or similar environments. Training in Fire Safety, Legionella, Asbestos Awareness, First Aid, Working at Height. Any trade background (carpentry, plumbing, electrics, etc). Additional Information Enhanced DBS required. Vehicle MOT, insurance and servicing costs (for work use) are covered by the organisation. Interested? If you take pride in keeping places safe, clean and well cared for-and enjoy helping create a welcoming environment for residents-we'd be delighted to hear from you. Please do either apply online or contact our Staines branch
Apr 02, 2026
Full time
Hours: Monday to Friday, 8:30am-5:00pm Area: Richmond, Twickenham areas About the Position We're looking for a hands-on, dependable Caretaker / Handyperson to support the day-to-day upkeep of residential estates for a housing charity. The role combines practical maintenance work with estate oversight, ensuring properties and outdoor spaces remain safe, tidy and welcoming at all times. You will play a key part in the smooth running of the estates-carrying out repairs, coordinating 2 assistant caretakers, and being a regular, supportive presence for residents. What You'll Be Doing Estate Care & General Maintenance Conduct weekly checks across all sites and keep thorough, up-to-date records. Handle routine repairs such as basic plumbing, carpentry and general fix-it tasks. Ensure communal corridors, gardens, paths and outdoor spaces are clean and hazard-free. Look after gutters, drains, bin stores, recycling points, boiler houses and external lights. Carry out seasonal work: jet washing, treating benches, maintaining garden furniture, removing moss/weeds, and similar tasks. Assist with winter duties including snow and ice clearance when required. Team Coordination Work closely with and provide direction to two part-time Assistant Caretakers. Organise daily, weekly and seasonal work across all sites. Collaborate with the Property & Maintenance Manager and Health & Safety personnel. Liaise with contractors and oversee safe, compliant completion of their work. Resident Support & Emergencies Maintain a consistent, approachable presence for residents. Support occasional call-outs for urgent issues. Follow safety procedures including COSHH, Manual Handling and Lone Working standards. Complete reasonable duties requested by the management team. Essential Skills & Experience Strong practical maintenance background-facilities, caretaking or estates work. Confident working independently and taking initiative. Good understanding of general building services and basic health & safety. Well-organised with the ability to manage tasks across multiple locations. Clear communicator with a helpful, resident-centred approach. Full UK driving licence and your own reliable vehicle. Comfortable with physically active, hands-on work. Basic IT competency for logging tasks and reporting. Desirable Experience within supported housing, retirement living or similar environments. Training in Fire Safety, Legionella, Asbestos Awareness, First Aid, Working at Height. Any trade background (carpentry, plumbing, electrics, etc). Additional Information Enhanced DBS required. Vehicle MOT, insurance and servicing costs (for work use) are covered by the organisation. Interested? If you take pride in keeping places safe, clean and well cared for-and enjoy helping create a welcoming environment for residents-we'd be delighted to hear from you. Please do either apply online or contact our Staines branch
We are recruiting for two Legal Assistants to join our Private Client team in Oxford. As a Legal Assistant you will provide an efficient and effective administrative support to the team in which you work, enabling the team/department to function effectively and achieve its objectives. To ensure that work done by the team/ department complies with internal quality standards and external requirements. Key Responsibilities Personalised Client Service Manage an administrative workload under the guidance of fee earners. Provide administrative support to fee earners including file-opening, telephone management, document production (incl. audio-typing, managing voice recognition procedures and outsourcing providers), filing/ archiving, photocopying, email management, online portal management and dealing with post Draft documents and bills, under supervision, using appropriate precedents and templates to accurately reflect fee earner instructions. Undertake basic legal processes, under supervision, such as assisting to process cases through portals, obtaining relevant documentation, arranging case meetings, arranging funding, liaising with the court, completing relevant forms and processing monies. Correspond with clients as required through telephone, email, letter and face to face Provide excellent client service at all times. Learn firm policies and business processes, ensuring compliance particularly with regards to confidentiality, security data protection and file retention and destruction requirements Check to ensure all work complies with risk management policies and procedures, in particular concerning file opening processes and anti-money laundering. Audit files with the department to ensure files comply with risk management policies and procedures. Deal with new enquiries for the department, if others in the team are unavailable. Sustainable Growth Provide administrative support for business development and marketing activities including booking facilities and refreshments, booking specialist, preparing presentation materials and associated marketing documentation. Update the CRM system to input data and manage the client information through the system including adding contact details, referrals and new clients. Act as a super user for the system Support fee-earners by acting as a point of contact for 3rd parties (such as agents, referrers, experts and other solicitors), responding to enquiries and building a good rapport. Act as an ambassador for the firm at all times Dynamic Culture Build relationships with the team and clients based on trust. Work closely with members of the team to ensure work is done to the best it can be Be open to and look for new ways of working. Coordinate team activities such as meetings, training or social activities Financial & Operational Excellence Make effective use of the relevant firm IT systems, working efficiently and streamlining processes where possible. Input into procedural changes, making suggestions for improvement and efficiencies. Take ownership of small projects where appropriate. Previous experience within a Legal Assistant or Administrative role (desirable). Excellent organisation capability with the ability to effectively prioritise (essential). Solid understanding of Microsoft Office suite and other relevant IT platforms (essential). Strong written communication skills (essential). Demonstrate a good understanding of client relationship management (essential). At RWK Goodman, you can enjoy a strong legal career, with exceptional client work. And you ll be supported, every step of the way. A progressive Top 100 law firm, over 650 colleagues. 36 specialist areas. 3 legal divisions. With offices across the South West, Thames Valley and London. Committed to collaborative growth and shared success, we re focused on delivering sustained positive change. Because we want to make a lasting difference to the world around us and achieve our vision of being the firm what clients want to work with and people want to work for. To find out more about why we are different click here. Some benefits will differ depending on the level of role. Please reach out to the Recruitment team for further clarification. 26.5 31.5 days holiday per year Buying and selling holiday Healthcare cash plan / private medical insurance Life assurance Pension scheme Cycle to work scheme Season ticket loan Discretionary profit and performance-related bonus Hybrid working Employee Assistance Programme Enhanced family leave Recruitment referral bonus Group income protection Salary reviewed regularly We know our people are what sets us apart. That s why we continue to nurture and develop our colleagues and attract and retain the best talent. We support colleagues with a robust programme of learning and development opportunities, underpinned by our transparent Career Development Framework (CDF), which shows exactly what you need to achieve to grow your career with us. From mentoring initiatives, through to personal development programmes and courses, we are proud to offer a suite of opportunities to drive your career and achieve your ambitions. We re on a mission to create a dynamic and inclusive culture. And that starts with our recruitment process. If you have a disability, whether visible or not, we want to work with you every step of the way. Because we want to give you the best chance of success when you apply.
Apr 02, 2026
Full time
We are recruiting for two Legal Assistants to join our Private Client team in Oxford. As a Legal Assistant you will provide an efficient and effective administrative support to the team in which you work, enabling the team/department to function effectively and achieve its objectives. To ensure that work done by the team/ department complies with internal quality standards and external requirements. Key Responsibilities Personalised Client Service Manage an administrative workload under the guidance of fee earners. Provide administrative support to fee earners including file-opening, telephone management, document production (incl. audio-typing, managing voice recognition procedures and outsourcing providers), filing/ archiving, photocopying, email management, online portal management and dealing with post Draft documents and bills, under supervision, using appropriate precedents and templates to accurately reflect fee earner instructions. Undertake basic legal processes, under supervision, such as assisting to process cases through portals, obtaining relevant documentation, arranging case meetings, arranging funding, liaising with the court, completing relevant forms and processing monies. Correspond with clients as required through telephone, email, letter and face to face Provide excellent client service at all times. Learn firm policies and business processes, ensuring compliance particularly with regards to confidentiality, security data protection and file retention and destruction requirements Check to ensure all work complies with risk management policies and procedures, in particular concerning file opening processes and anti-money laundering. Audit files with the department to ensure files comply with risk management policies and procedures. Deal with new enquiries for the department, if others in the team are unavailable. Sustainable Growth Provide administrative support for business development and marketing activities including booking facilities and refreshments, booking specialist, preparing presentation materials and associated marketing documentation. Update the CRM system to input data and manage the client information through the system including adding contact details, referrals and new clients. Act as a super user for the system Support fee-earners by acting as a point of contact for 3rd parties (such as agents, referrers, experts and other solicitors), responding to enquiries and building a good rapport. Act as an ambassador for the firm at all times Dynamic Culture Build relationships with the team and clients based on trust. Work closely with members of the team to ensure work is done to the best it can be Be open to and look for new ways of working. Coordinate team activities such as meetings, training or social activities Financial & Operational Excellence Make effective use of the relevant firm IT systems, working efficiently and streamlining processes where possible. Input into procedural changes, making suggestions for improvement and efficiencies. Take ownership of small projects where appropriate. Previous experience within a Legal Assistant or Administrative role (desirable). Excellent organisation capability with the ability to effectively prioritise (essential). Solid understanding of Microsoft Office suite and other relevant IT platforms (essential). Strong written communication skills (essential). Demonstrate a good understanding of client relationship management (essential). At RWK Goodman, you can enjoy a strong legal career, with exceptional client work. And you ll be supported, every step of the way. A progressive Top 100 law firm, over 650 colleagues. 36 specialist areas. 3 legal divisions. With offices across the South West, Thames Valley and London. Committed to collaborative growth and shared success, we re focused on delivering sustained positive change. Because we want to make a lasting difference to the world around us and achieve our vision of being the firm what clients want to work with and people want to work for. To find out more about why we are different click here. Some benefits will differ depending on the level of role. Please reach out to the Recruitment team for further clarification. 26.5 31.5 days holiday per year Buying and selling holiday Healthcare cash plan / private medical insurance Life assurance Pension scheme Cycle to work scheme Season ticket loan Discretionary profit and performance-related bonus Hybrid working Employee Assistance Programme Enhanced family leave Recruitment referral bonus Group income protection Salary reviewed regularly We know our people are what sets us apart. That s why we continue to nurture and develop our colleagues and attract and retain the best talent. We support colleagues with a robust programme of learning and development opportunities, underpinned by our transparent Career Development Framework (CDF), which shows exactly what you need to achieve to grow your career with us. From mentoring initiatives, through to personal development programmes and courses, we are proud to offer a suite of opportunities to drive your career and achieve your ambitions. We re on a mission to create a dynamic and inclusive culture. And that starts with our recruitment process. If you have a disability, whether visible or not, we want to work with you every step of the way. Because we want to give you the best chance of success when you apply.
We're recruiting for a Legal Assistant to join our Clinical Negligence team in Bristol on a permanent basis. As a Legal Assistant you will provide efficient and effective administrative support to the Clin Neg team - enabling the team to function effectively and achieve its objectives. Key Responsibilities Personalised Client Service Manage an administrative workload under the guidance of fee earners. Provide administrative support to fee earners including file-opening, telephone management, document production (incl. audio-typing, managing voice recognition procedures and outsourcing providers), filing/ archiving, photocopying, email management, online portal management and dealing with post. Draft documents and bills, under supervision, using appropriate precedents and templates to accurately reflect fee earner instructions. Undertake basic legal processes, under supervision, such as assisting to process cases through portals, obtaining relevant documentation, arranging case meetings, arranging funding, liaising with the court, completing relevant forms and processing monies. Correspond with clients as required through telephone, email, letter and face to face. Provide excellent client service at all times. Learn firm policies and business processes, ensuring compliance particularly with regards to confidentiality, security data protection and file retention and destruction requirements. Check to ensure all work complies with risk management policies and procedures, in particular concerning file opening processes and anti-money laundering. Audit files with the department to ensure files comply with risk management policies and procedures. Deal with new enquiries for the department, if others in the team are unavailable. Sustainable Growth Provide administrative support for business development and marketing activities including booking facilities and refreshments, booking specialist, preparing presentation materials and associated marketing documentation. Update the CRM system to input data and manage the client information through the system including adding contact details, referrals and new clients. Act as a super user for the system. Support fee-earners by acting as a point of contact for 3rd parties (such as agents, referrers, experts and other solicitors), responding to enquiries and building a good rapport. Act as an ambassador for the firm at all times. Dynamic Culture Build relationships with the team and clients based on trust. Work closely with members of the team to ensure work is done to the best it can be. Be open to and look for new ways of working. Coordinate team activities such as meetings, training or social activities. Financial & Operational Excellence Time record for all work where possible. Make effective use of the relevant firm IT systems, working efficiently and streamlining processes where possible. Input into procedural changes, making suggestions for improvement and efficiencies. Take ownership of small projects where appropriate. Skills, Experience, and Attributes: Previous experience within a Legal Assistant or Administrative role (desirable). Excellent organisation capability with the ability to effectively prioritise (essential). Solid understanding of Microsoft Office suite and other relevant IT platforms (essential). Strong written communication skills (essential). Demonstrate a good understanding of client relationship management (essential). About Us: At RWK Goodman, you can enjoy a strong legal career, with exceptional client work. And you ll be supported, every step of the way. A progressive Top 100 law firm, over 650 colleagues. 36 specialist areas. 3 legal divisions. With offices across the South West, Thames Valley and London. Committed to collaborative growth and shared success, we re focused on delivering sustained positive change. Because we want to make a lasting difference to the world around us and achieve our vision of being the firm what clients want to work with and people want to work for. To find out more about why we are different click here. Benefits: Some benefits will differ depending on the level of role. Please reach out to the Recruitment team for further clarification: 26.5 31.5 days holiday per year Buying and selling holiday Healthcare cash plan / private medical insurance Life assurance Pension scheme Cycle to work scheme Season ticket loan Discretionary profit and performance-related bonus Hybrid working Employee Assistance Programme Enhanced family leave Recruitment referral bonus Group income protection Salary reviewed regularly
Apr 02, 2026
Full time
We're recruiting for a Legal Assistant to join our Clinical Negligence team in Bristol on a permanent basis. As a Legal Assistant you will provide efficient and effective administrative support to the Clin Neg team - enabling the team to function effectively and achieve its objectives. Key Responsibilities Personalised Client Service Manage an administrative workload under the guidance of fee earners. Provide administrative support to fee earners including file-opening, telephone management, document production (incl. audio-typing, managing voice recognition procedures and outsourcing providers), filing/ archiving, photocopying, email management, online portal management and dealing with post. Draft documents and bills, under supervision, using appropriate precedents and templates to accurately reflect fee earner instructions. Undertake basic legal processes, under supervision, such as assisting to process cases through portals, obtaining relevant documentation, arranging case meetings, arranging funding, liaising with the court, completing relevant forms and processing monies. Correspond with clients as required through telephone, email, letter and face to face. Provide excellent client service at all times. Learn firm policies and business processes, ensuring compliance particularly with regards to confidentiality, security data protection and file retention and destruction requirements. Check to ensure all work complies with risk management policies and procedures, in particular concerning file opening processes and anti-money laundering. Audit files with the department to ensure files comply with risk management policies and procedures. Deal with new enquiries for the department, if others in the team are unavailable. Sustainable Growth Provide administrative support for business development and marketing activities including booking facilities and refreshments, booking specialist, preparing presentation materials and associated marketing documentation. Update the CRM system to input data and manage the client information through the system including adding contact details, referrals and new clients. Act as a super user for the system. Support fee-earners by acting as a point of contact for 3rd parties (such as agents, referrers, experts and other solicitors), responding to enquiries and building a good rapport. Act as an ambassador for the firm at all times. Dynamic Culture Build relationships with the team and clients based on trust. Work closely with members of the team to ensure work is done to the best it can be. Be open to and look for new ways of working. Coordinate team activities such as meetings, training or social activities. Financial & Operational Excellence Time record for all work where possible. Make effective use of the relevant firm IT systems, working efficiently and streamlining processes where possible. Input into procedural changes, making suggestions for improvement and efficiencies. Take ownership of small projects where appropriate. Skills, Experience, and Attributes: Previous experience within a Legal Assistant or Administrative role (desirable). Excellent organisation capability with the ability to effectively prioritise (essential). Solid understanding of Microsoft Office suite and other relevant IT platforms (essential). Strong written communication skills (essential). Demonstrate a good understanding of client relationship management (essential). About Us: At RWK Goodman, you can enjoy a strong legal career, with exceptional client work. And you ll be supported, every step of the way. A progressive Top 100 law firm, over 650 colleagues. 36 specialist areas. 3 legal divisions. With offices across the South West, Thames Valley and London. Committed to collaborative growth and shared success, we re focused on delivering sustained positive change. Because we want to make a lasting difference to the world around us and achieve our vision of being the firm what clients want to work with and people want to work for. To find out more about why we are different click here. Benefits: Some benefits will differ depending on the level of role. Please reach out to the Recruitment team for further clarification: 26.5 31.5 days holiday per year Buying and selling holiday Healthcare cash plan / private medical insurance Life assurance Pension scheme Cycle to work scheme Season ticket loan Discretionary profit and performance-related bonus Hybrid working Employee Assistance Programme Enhanced family leave Recruitment referral bonus Group income protection Salary reviewed regularly
Role: Personal Assistant (to Director) Contract: 12 months FTC Location: Malmesbury, United Kingdom (onsite) Role type: Full-time Working shifts: Monday to Friday Client: Dyson About the Role We are seeking a highly organised, proactive, and professional Personal Assistant to provide comprehensive support to a Director within a fast-paced, dynamic business environment. This is a pivotal role requiring exceptional diary management, strong stakeholder coordination skills, and the ability to operate with discretion at senior level. You will act as a trusted partner, ensuring the Director's time is optimised and business operations run efficiently. Key Responsibilities Diary & Priority Management Proactively manage and coordinate a complex Outlook diary. Prioritise meeting requests in line with business objectives and Director's priorities. Track actions arising from meetings and ensure completion ahead of deadlines. Anticipate workload peaks and adjust schedules accordingly. Correspondence & Communication Manage a high-volume email inbox, prioritising and responding appropriately. Draft professional correspondence on behalf of the Director. Meetings & Logistics Coordinate internal and external meetings, including venues, facilities, travel, accommodation, and hospitality arrangements. Manage agendas for leadership meetings and follow up on action points. Organise complex travel itineraries, including visas and expenses. Team & Operational Support Coordinate monthly "All Hands" meetings and cross-functional updates. Support team events, off-sites, and recognition initiatives. Maintain organisational charts and manage access to secure systems (SharePoint, MS Teams, etc.). Provide occasional travel support to the Director's immediate team. Reporting & Business Support Prepare management reports, presentations, and briefing materials. Coordinate inputs from senior leadership for projects and reporting. Track escalations requiring Director-level attention. Support continuous improvement of administrative processes. About You You are a confident, self-motivated professional who thrives in a fast-moving environment. You demonstrate sound judgement, strong prioritisation skills, and the ability to build effective relationships at all levels. Essential Skills & Experience Proven experience as a Personal Assistant or Senior Administrator supporting a senior leader. Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, OneNote, and MS Teams. Experience managing complex diaries and high-volume inboxes. Exceptional organisational and planning skills. Strong written and verbal communication skills. Professional, discreet, and trustworthy when handling confidential information. Ability to multitask, adapt quickly, and work proactively. High attention to detail and strong decision-making capability. Confident working with senior and high-level stakeholders. Desirable Experience supporting global teams. Previous experience working with senior executives or directors. Project management exposure. Strong analytical and reporting skills. What happens next? Your application and CV will be carefully reviewed by the recruitment team managing this position. If your experience matches the role requirements, we will contact you within 48 hours to discuss the opportunity and outline the next steps. Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.
Apr 02, 2026
Contractor
Role: Personal Assistant (to Director) Contract: 12 months FTC Location: Malmesbury, United Kingdom (onsite) Role type: Full-time Working shifts: Monday to Friday Client: Dyson About the Role We are seeking a highly organised, proactive, and professional Personal Assistant to provide comprehensive support to a Director within a fast-paced, dynamic business environment. This is a pivotal role requiring exceptional diary management, strong stakeholder coordination skills, and the ability to operate with discretion at senior level. You will act as a trusted partner, ensuring the Director's time is optimised and business operations run efficiently. Key Responsibilities Diary & Priority Management Proactively manage and coordinate a complex Outlook diary. Prioritise meeting requests in line with business objectives and Director's priorities. Track actions arising from meetings and ensure completion ahead of deadlines. Anticipate workload peaks and adjust schedules accordingly. Correspondence & Communication Manage a high-volume email inbox, prioritising and responding appropriately. Draft professional correspondence on behalf of the Director. Meetings & Logistics Coordinate internal and external meetings, including venues, facilities, travel, accommodation, and hospitality arrangements. Manage agendas for leadership meetings and follow up on action points. Organise complex travel itineraries, including visas and expenses. Team & Operational Support Coordinate monthly "All Hands" meetings and cross-functional updates. Support team events, off-sites, and recognition initiatives. Maintain organisational charts and manage access to secure systems (SharePoint, MS Teams, etc.). Provide occasional travel support to the Director's immediate team. Reporting & Business Support Prepare management reports, presentations, and briefing materials. Coordinate inputs from senior leadership for projects and reporting. Track escalations requiring Director-level attention. Support continuous improvement of administrative processes. About You You are a confident, self-motivated professional who thrives in a fast-moving environment. You demonstrate sound judgement, strong prioritisation skills, and the ability to build effective relationships at all levels. Essential Skills & Experience Proven experience as a Personal Assistant or Senior Administrator supporting a senior leader. Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, OneNote, and MS Teams. Experience managing complex diaries and high-volume inboxes. Exceptional organisational and planning skills. Strong written and verbal communication skills. Professional, discreet, and trustworthy when handling confidential information. Ability to multitask, adapt quickly, and work proactively. High attention to detail and strong decision-making capability. Confident working with senior and high-level stakeholders. Desirable Experience supporting global teams. Previous experience working with senior executives or directors. Project management exposure. Strong analytical and reporting skills. What happens next? Your application and CV will be carefully reviewed by the recruitment team managing this position. If your experience matches the role requirements, we will contact you within 48 hours to discuss the opportunity and outline the next steps. Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.
Role: Maternity cover FC Sector: B&B Marcomms Agency Location: Central London Contract: 14-15 Months Hybrid: Tuesdays in office (maybe a Thursday) Salary: £70,000 for 4 days Start Day: End of May Ref: VFR 3280 Our client is as a growing global B2B marketing services organisation delivering lead generation and digital marketing solutions to enterprise technology businesses. With international operations across the UK, Singapore and the USA, our Client combines commercial agility with global delivery capability. We are supporting them in finding a maternity leave Financial Controller to work with them for 14-15 months. The Role of the Financial Controller The Financial Controller reports to the COO, with responsibility for financial reporting, control, and finance operations across multiple international entities. You will play a key role in ensuring accurate and timely reporting, strengthening financial controls, and building scalable processes to support continued growth. Key Responsibilities of the Financial Controller Own the monthly management accounts process, including P&L, balance sheet and cash flow reporting Prepare and review consolidated reporting across UK, Singapore and USA entities Ensure strong balance sheet control, reconciliations and financial governance Lead the month-end close process and drive continuous improvement Manage audit and statutory reporting, working with external auditors and local accounting firms Support revenue reporting, forecasting and commercial performance analysis Oversee sales commission processes and revenue assurance Manage procurement, suppliers and office facilities, supported by admin staff Lead and develop a team of two Finance Assistants Improve finance systems, reporting processes and internal controls About You Creative Agency experience ideal Strong experience in financial reporting and management accounts Experience in a multi-entity or international environment Strong understanding of balance sheet control and financial governance Experience managing audit and statutory reporting processes Experience with revenue recognition in services or recurring revenue businesses Confident working with senior stakeholders and supporting commercial decision-making Hands-on, organised, and comfortable operating in a growing business Benefits 4-day working week (Monday-Thursday) 28 days leave including public holidays Hybrid working (1 day per week in the office- Tuesday) Additional gifted Christmas days Work from anywhere for up to 4 weeks per year Company pension Learning & development support Cycle-to-work scheme (where available) Why Join Our Client A key role in a growing international business Currently SME of around 50 staff High visibility with direct exposure to the COO and leadership team Opportunity to shape and improve the finance function A flexible, modern working environment with a strong benefits package VisionFR is committed to encouraging equality, diversity, inclusion and eliminating unlawful discrimination within our workforce and whilst fulfilling our Clients recruitment needs. Due to the high level of applications being received if you do not hear from us within 5 working days, please assume your application has not been successful on this occasion, usually due to other candidates having more relevant sector exposure, qualifications or required skills. We thank you for your interest.
Apr 02, 2026
Contractor
Role: Maternity cover FC Sector: B&B Marcomms Agency Location: Central London Contract: 14-15 Months Hybrid: Tuesdays in office (maybe a Thursday) Salary: £70,000 for 4 days Start Day: End of May Ref: VFR 3280 Our client is as a growing global B2B marketing services organisation delivering lead generation and digital marketing solutions to enterprise technology businesses. With international operations across the UK, Singapore and the USA, our Client combines commercial agility with global delivery capability. We are supporting them in finding a maternity leave Financial Controller to work with them for 14-15 months. The Role of the Financial Controller The Financial Controller reports to the COO, with responsibility for financial reporting, control, and finance operations across multiple international entities. You will play a key role in ensuring accurate and timely reporting, strengthening financial controls, and building scalable processes to support continued growth. Key Responsibilities of the Financial Controller Own the monthly management accounts process, including P&L, balance sheet and cash flow reporting Prepare and review consolidated reporting across UK, Singapore and USA entities Ensure strong balance sheet control, reconciliations and financial governance Lead the month-end close process and drive continuous improvement Manage audit and statutory reporting, working with external auditors and local accounting firms Support revenue reporting, forecasting and commercial performance analysis Oversee sales commission processes and revenue assurance Manage procurement, suppliers and office facilities, supported by admin staff Lead and develop a team of two Finance Assistants Improve finance systems, reporting processes and internal controls About You Creative Agency experience ideal Strong experience in financial reporting and management accounts Experience in a multi-entity or international environment Strong understanding of balance sheet control and financial governance Experience managing audit and statutory reporting processes Experience with revenue recognition in services or recurring revenue businesses Confident working with senior stakeholders and supporting commercial decision-making Hands-on, organised, and comfortable operating in a growing business Benefits 4-day working week (Monday-Thursday) 28 days leave including public holidays Hybrid working (1 day per week in the office- Tuesday) Additional gifted Christmas days Work from anywhere for up to 4 weeks per year Company pension Learning & development support Cycle-to-work scheme (where available) Why Join Our Client A key role in a growing international business Currently SME of around 50 staff High visibility with direct exposure to the COO and leadership team Opportunity to shape and improve the finance function A flexible, modern working environment with a strong benefits package VisionFR is committed to encouraging equality, diversity, inclusion and eliminating unlawful discrimination within our workforce and whilst fulfilling our Clients recruitment needs. Due to the high level of applications being received if you do not hear from us within 5 working days, please assume your application has not been successful on this occasion, usually due to other candidates having more relevant sector exposure, qualifications or required skills. We thank you for your interest.
Admin Assistant Are you eager to kick-start your career in administration? The Admin Assistant role offers a fantastic opportunity to gain valuable experience within a supportive team environment. You will develop essential skills and contribute to smooth office operations, setting a strong foundation for your professional growth. Admin Assistant Responsibilities This position will involve, but will not be limited to: Managing inbox correspondence to ensure timely responses and organisation Assisting with invoicing and basic bookkeeping tasks to support financial processes Entering data accurately into company systems to maintain reliable records Coordinating office activities and supporting team members with administrative needs Organising documents, files, and schedules to keep operations efficient Supporting the Admin Manager and team in ad hoc tasks to ensure seamless workflow Admin Assistant Rewards A salary up to £26,(Apply online only) per annum 40-hour workweek (8:30 - 17:00, Monday to Friday), with a 30-minute lunch break 28 days holiday including bank holidays Pension scheme to help with future planning Fully office-based role with parking available on-site A warm, friendly, and supportive culture fostering professional development Opportunities to learn new skills and progress within the organisation The Company Our client is a forward-thinking company. Renowned for its collaborative approach, the company values continuous learning and professional growth. They are committed to fostering an inclusive environment where every team member can thrive and make a meaningful impact. Admin Assistant Experience Essentials A recent graduate or some office support experience is desirable Comfortable using computers; familiarity with Microsoft Office (Word, Excel, Outlook) Strong organisational skills and attention to detail Effective time management and the ability to prioritise tasks Reliable, proactive, and eager to learn Good communication skills, both written and verbal Ability to follow processes and work well as part of a team Location This is a fully office-based role in West Oxfordshire, with free parking facilities. The role requires a 15-minute walk from the bus stop to the office. Action If you would like to find out more about this excellent opportunity, then please apply online today! We will review and respond to all applications. Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.
Apr 02, 2026
Full time
Admin Assistant Are you eager to kick-start your career in administration? The Admin Assistant role offers a fantastic opportunity to gain valuable experience within a supportive team environment. You will develop essential skills and contribute to smooth office operations, setting a strong foundation for your professional growth. Admin Assistant Responsibilities This position will involve, but will not be limited to: Managing inbox correspondence to ensure timely responses and organisation Assisting with invoicing and basic bookkeeping tasks to support financial processes Entering data accurately into company systems to maintain reliable records Coordinating office activities and supporting team members with administrative needs Organising documents, files, and schedules to keep operations efficient Supporting the Admin Manager and team in ad hoc tasks to ensure seamless workflow Admin Assistant Rewards A salary up to £26,(Apply online only) per annum 40-hour workweek (8:30 - 17:00, Monday to Friday), with a 30-minute lunch break 28 days holiday including bank holidays Pension scheme to help with future planning Fully office-based role with parking available on-site A warm, friendly, and supportive culture fostering professional development Opportunities to learn new skills and progress within the organisation The Company Our client is a forward-thinking company. Renowned for its collaborative approach, the company values continuous learning and professional growth. They are committed to fostering an inclusive environment where every team member can thrive and make a meaningful impact. Admin Assistant Experience Essentials A recent graduate or some office support experience is desirable Comfortable using computers; familiarity with Microsoft Office (Word, Excel, Outlook) Strong organisational skills and attention to detail Effective time management and the ability to prioritise tasks Reliable, proactive, and eager to learn Good communication skills, both written and verbal Ability to follow processes and work well as part of a team Location This is a fully office-based role in West Oxfordshire, with free parking facilities. The role requires a 15-minute walk from the bus stop to the office. Action If you would like to find out more about this excellent opportunity, then please apply online today! We will review and respond to all applications. Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.
Assistant Building Manager - Facilities Management City of London Up to 40,000 + Bonus + Excellent Benefits Flexible working - up to 1 day WFH. An excellent opportunity has arisen for an Assistant Building Manager to oversee operational delivery within a large commercial building in the City of London . This facilities management role supports the Building Manager in delivering high-quality services while maintaining strong occupier relationships. The Assistant Building Manager will support soft services operations (cleaning, security, reception, administration) while managing contractor visits on site. This customer-facing role ensures smooth operations, high service standards, and a positive experience for occupiers and visitors. This facilities management position includes supporting service charge budgets within a busy multi-tenant environment in the City of London . The Assistant Building Manager will play a key role in maintaining operational standards, service delivery, and occupier satisfaction within a premium facilities management environment. Requirements IOSH Health & Safety qualification (Desirable) NEBOSH qualification (desirable) Experience in facilities management or property operations Strong understanding of UK health & safety legislation Experience within multi-tenanted commercial buildings Professional membership such as IWFM, AssocRICS, or ACIBSE (desirable) Salary & Benefits Up to 40,000 Discretionary Bonus 25 days annual leave Enhanced Pension 1 day work from home per week Private healthcare Excellent parental leave policy Life assurance Income protection Excellent career development opportunities 40 hours per week; flexible working hours
Apr 02, 2026
Full time
Assistant Building Manager - Facilities Management City of London Up to 40,000 + Bonus + Excellent Benefits Flexible working - up to 1 day WFH. An excellent opportunity has arisen for an Assistant Building Manager to oversee operational delivery within a large commercial building in the City of London . This facilities management role supports the Building Manager in delivering high-quality services while maintaining strong occupier relationships. The Assistant Building Manager will support soft services operations (cleaning, security, reception, administration) while managing contractor visits on site. This customer-facing role ensures smooth operations, high service standards, and a positive experience for occupiers and visitors. This facilities management position includes supporting service charge budgets within a busy multi-tenant environment in the City of London . The Assistant Building Manager will play a key role in maintaining operational standards, service delivery, and occupier satisfaction within a premium facilities management environment. Requirements IOSH Health & Safety qualification (Desirable) NEBOSH qualification (desirable) Experience in facilities management or property operations Strong understanding of UK health & safety legislation Experience within multi-tenanted commercial buildings Professional membership such as IWFM, AssocRICS, or ACIBSE (desirable) Salary & Benefits Up to 40,000 Discretionary Bonus 25 days annual leave Enhanced Pension 1 day work from home per week Private healthcare Excellent parental leave policy Life assurance Income protection Excellent career development opportunities 40 hours per week; flexible working hours
Hours: Monday to Friday, 8:30am-5:00pm Area: Richmond, Twickenham areas About the Position We're looking for a hands-on, dependable Caretaker / Handyperson to support the day-to-day upkeep of residential estates for a housing charity. The role combines practical maintenance work with estate oversight, ensuring properties and outdoor spaces remain safe, tidy and welcoming at all times. You will play a key part in the smooth running of the estates-carrying out repairs, coordinating 2 assistant caretakers, and being a regular, supportive presence for residents. What You'll Be Doing Estate Care & General Maintenance Conduct weekly checks across all sites and keep thorough, up-to-date records. Handle routine repairs such as basic plumbing, carpentry and general fix-it tasks. Ensure communal corridors, gardens, paths and outdoor spaces are clean and hazard-free. Look after gutters, drains, bin stores, recycling points, boiler houses and external lights. Carry out seasonal work: jet washing, treating benches, maintaining garden furniture, removing moss/weeds, and similar tasks. Assist with winter duties including snow and ice clearance when required. Team Coordination Work closely with and provide direction to two part-time Assistant Caretakers. Organise daily, weekly and seasonal work across all sites. Collaborate with the Property & Maintenance Manager and Health & Safety personnel. Liaise with contractors and oversee safe, compliant completion of their work. Resident Support & Emergencies Maintain a consistent, approachable presence for residents. Support occasional call-outs for urgent issues. Follow safety procedures including COSHH, Manual Handling and Lone Working standards. Complete reasonable duties requested by the management team. Essential Skills & Experience Strong practical maintenance background-facilities, caretaking or estates work. Confident working independently and taking initiative. Good understanding of general building services and basic health & safety. Well-organised with the ability to manage tasks across multiple locations. Clear communicator with a helpful, resident-centred approach. Full UK driving licence and your own reliable vehicle. Comfortable with physically active, hands-on work. Basic IT competency for logging tasks and reporting. Desirable Experience within supported housing, retirement living or similar environments. Training in Fire Safety, Legionella, Asbestos Awareness, First Aid, Working at Height. Any trade background (carpentry, plumbing, electrics, etc). Additional Information Enhanced DBS required. Vehicle MOT, insurance and servicing costs (for work use) are covered by the organisation. The role comes the option of a 2 bed property in order to live on-site. Interested? If you take pride in keeping places safe, clean and well cared for-and enjoy helping create a welcoming environment for residents-we'd be delighted to hear from you. Please do either apply online or contact our Staines branch
Apr 02, 2026
Full time
Hours: Monday to Friday, 8:30am-5:00pm Area: Richmond, Twickenham areas About the Position We're looking for a hands-on, dependable Caretaker / Handyperson to support the day-to-day upkeep of residential estates for a housing charity. The role combines practical maintenance work with estate oversight, ensuring properties and outdoor spaces remain safe, tidy and welcoming at all times. You will play a key part in the smooth running of the estates-carrying out repairs, coordinating 2 assistant caretakers, and being a regular, supportive presence for residents. What You'll Be Doing Estate Care & General Maintenance Conduct weekly checks across all sites and keep thorough, up-to-date records. Handle routine repairs such as basic plumbing, carpentry and general fix-it tasks. Ensure communal corridors, gardens, paths and outdoor spaces are clean and hazard-free. Look after gutters, drains, bin stores, recycling points, boiler houses and external lights. Carry out seasonal work: jet washing, treating benches, maintaining garden furniture, removing moss/weeds, and similar tasks. Assist with winter duties including snow and ice clearance when required. Team Coordination Work closely with and provide direction to two part-time Assistant Caretakers. Organise daily, weekly and seasonal work across all sites. Collaborate with the Property & Maintenance Manager and Health & Safety personnel. Liaise with contractors and oversee safe, compliant completion of their work. Resident Support & Emergencies Maintain a consistent, approachable presence for residents. Support occasional call-outs for urgent issues. Follow safety procedures including COSHH, Manual Handling and Lone Working standards. Complete reasonable duties requested by the management team. Essential Skills & Experience Strong practical maintenance background-facilities, caretaking or estates work. Confident working independently and taking initiative. Good understanding of general building services and basic health & safety. Well-organised with the ability to manage tasks across multiple locations. Clear communicator with a helpful, resident-centred approach. Full UK driving licence and your own reliable vehicle. Comfortable with physically active, hands-on work. Basic IT competency for logging tasks and reporting. Desirable Experience within supported housing, retirement living or similar environments. Training in Fire Safety, Legionella, Asbestos Awareness, First Aid, Working at Height. Any trade background (carpentry, plumbing, electrics, etc). Additional Information Enhanced DBS required. Vehicle MOT, insurance and servicing costs (for work use) are covered by the organisation. The role comes the option of a 2 bed property in order to live on-site. Interested? If you take pride in keeping places safe, clean and well cared for-and enjoy helping create a welcoming environment for residents-we'd be delighted to hear from you. Please do either apply online or contact our Staines branch
Temporary Personal Assistant - South Birmingham - 4 Days a week - Hybrid Role Personal Assistant - Hybrid (South Birmingham) - 4 Days per WeekLocation: South Birmingham (Hybrid - 2 days office / 2 days home, flexibility available)Working Pattern: Part time, 4 days per weekContract: Temporary to Permanent Salary: Competitive, dependent on experience About the RoleWe are looking for an organised, proactive and professional Personal Assistant to provide high quality administrative and organisational support. This is a varied hybrid role, supporting day to day operations, coordinating office activities, and ensuring the smooth running of the working environment.This role is perfect for someone who enjoys a blend of PA duties and broader operational responsibilities, with the confidence to work independently and manage multiple priorities. Key Responsibilities Providing proactive diary and inbox management Coordinating meetings, agendas, minutes and follow up actions Supporting the operational running of the office, including facilities coordination and supplier liaison Processing expenses and supporting basic finance administration Preparing documents, reports, and presentations as required Assisting with planning events, team activities and office logistics Ensuring efficient day-to-day organisation and acting as a point of contact for internal and external stakeholders Handling confidential information with discretion and professionalism About You Strong organisational and time management skills A proactive approach with the ability to anticipate needs Excellent communication skills, both written and verbal Comfortable working in a hybrid environment with the ability to self manage Competent with Microsoft Office and general digital tools Experience in a similar PA, administrative or office coordination role is desirable What We Offer Hybrid working with flexibility Supportive and friendly working environment Opportunity to take ownership and develop within the role Competitive salary and benefits package If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Apr 02, 2026
Seasonal
Temporary Personal Assistant - South Birmingham - 4 Days a week - Hybrid Role Personal Assistant - Hybrid (South Birmingham) - 4 Days per WeekLocation: South Birmingham (Hybrid - 2 days office / 2 days home, flexibility available)Working Pattern: Part time, 4 days per weekContract: Temporary to Permanent Salary: Competitive, dependent on experience About the RoleWe are looking for an organised, proactive and professional Personal Assistant to provide high quality administrative and organisational support. This is a varied hybrid role, supporting day to day operations, coordinating office activities, and ensuring the smooth running of the working environment.This role is perfect for someone who enjoys a blend of PA duties and broader operational responsibilities, with the confidence to work independently and manage multiple priorities. Key Responsibilities Providing proactive diary and inbox management Coordinating meetings, agendas, minutes and follow up actions Supporting the operational running of the office, including facilities coordination and supplier liaison Processing expenses and supporting basic finance administration Preparing documents, reports, and presentations as required Assisting with planning events, team activities and office logistics Ensuring efficient day-to-day organisation and acting as a point of contact for internal and external stakeholders Handling confidential information with discretion and professionalism About You Strong organisational and time management skills A proactive approach with the ability to anticipate needs Excellent communication skills, both written and verbal Comfortable working in a hybrid environment with the ability to self manage Competent with Microsoft Office and general digital tools Experience in a similar PA, administrative or office coordination role is desirable What We Offer Hybrid working with flexibility Supportive and friendly working environment Opportunity to take ownership and develop within the role Competitive salary and benefits package If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
SEN Teaching Assistant - Specialist Primary School Are you passionate about helping children feel confident, supported and ready to learn? Whether you're an experienced Teaching Assistant, a graduate looking to gain school-based experience or someone with transferable skills from care, youth work or support roles, this could be the perfect opportunity for you.We are recruiting a SEN Teaching Assistant to join a primary specialist school in Greater Manchester, where pupils with additional needs are supported to thrive in a calm, structured and nurturing environment. This is a genuinely rewarding role where no two days are the same, and every small achievement feels like a big win.The school supports pupils with a range of needs including Autism (ASC), ADHD, speech and language needs (SLCN), moderate learning difficulties and SEMH needs. Many pupils benefit from consistent routines, positive relationships and patient adult support to help them manage emotions, develop independence and access learning successfully.You'll work closely with an experienced team including class teachers, the SENCO, pastoral staff and skilled support assistants, with access to excellent facilities such as intervention spaces, sensory/regulation areas and well-resourced classrooms. Responsibilities Provide 1:1 and small group support to pupils with SEND Help pupils access learning and stay engaged throughout the school day Support emotional regulation and behaviour using calm, consistent strategies Assist with EHCP targets and personalised support plans Support classroom routines, transitions and breaktimes Work closely with teachers and the SEND team to monitor progress and wellbeing Requirements Experience with children/young people (schools, care, youth work, coaching or similar) A patient, nurturing and resilient approach A genuine passion for supporting pupils with SEND Strong communication and teamwork skills Willingness to support personal care if required Enhanced DBS on the Update Service (or willingness to apply)If you're looking for a role that is meaningful, hands-on and makes a real difference every day, apply now with your CV and start your journey in SEND education.When applying through Aspire People, an enhanced DBS on the update service is a required document. If you do not have one already, you will be asked to apply for one through Aspire People before you are able to start in a position.Any applicants that have been out of the UK for more than 3 months over the past 5 years will be asked to provide an overseas criminal clearance check. If you do not already have one of these, please apply for this before applying to this role.All applicants must have a permanent residence and right to work in the UK. If you are currently based in another country, please do not apply for these roles as we will not be able to process your application.All applicants will require the appropriate qualifications and training for this role. This advert is for a temporary position. In some cases, the option to make this role permanent may become available at a later date Aspire People Limited provides services as an Education Agency and an Education Employment Business. Aspire People is committed to safeguarding and promoting the welfare of pupils and expects every candidate to share this commitment. Placements are subject, to appropriate Child Protection screening, including checks with former employers and the Disclosure and Barring Checks.
Apr 02, 2026
Seasonal
SEN Teaching Assistant - Specialist Primary School Are you passionate about helping children feel confident, supported and ready to learn? Whether you're an experienced Teaching Assistant, a graduate looking to gain school-based experience or someone with transferable skills from care, youth work or support roles, this could be the perfect opportunity for you.We are recruiting a SEN Teaching Assistant to join a primary specialist school in Greater Manchester, where pupils with additional needs are supported to thrive in a calm, structured and nurturing environment. This is a genuinely rewarding role where no two days are the same, and every small achievement feels like a big win.The school supports pupils with a range of needs including Autism (ASC), ADHD, speech and language needs (SLCN), moderate learning difficulties and SEMH needs. Many pupils benefit from consistent routines, positive relationships and patient adult support to help them manage emotions, develop independence and access learning successfully.You'll work closely with an experienced team including class teachers, the SENCO, pastoral staff and skilled support assistants, with access to excellent facilities such as intervention spaces, sensory/regulation areas and well-resourced classrooms. Responsibilities Provide 1:1 and small group support to pupils with SEND Help pupils access learning and stay engaged throughout the school day Support emotional regulation and behaviour using calm, consistent strategies Assist with EHCP targets and personalised support plans Support classroom routines, transitions and breaktimes Work closely with teachers and the SEND team to monitor progress and wellbeing Requirements Experience with children/young people (schools, care, youth work, coaching or similar) A patient, nurturing and resilient approach A genuine passion for supporting pupils with SEND Strong communication and teamwork skills Willingness to support personal care if required Enhanced DBS on the Update Service (or willingness to apply)If you're looking for a role that is meaningful, hands-on and makes a real difference every day, apply now with your CV and start your journey in SEND education.When applying through Aspire People, an enhanced DBS on the update service is a required document. If you do not have one already, you will be asked to apply for one through Aspire People before you are able to start in a position.Any applicants that have been out of the UK for more than 3 months over the past 5 years will be asked to provide an overseas criminal clearance check. If you do not already have one of these, please apply for this before applying to this role.All applicants must have a permanent residence and right to work in the UK. If you are currently based in another country, please do not apply for these roles as we will not be able to process your application.All applicants will require the appropriate qualifications and training for this role. This advert is for a temporary position. In some cases, the option to make this role permanent may become available at a later date Aspire People Limited provides services as an Education Agency and an Education Employment Business. Aspire People is committed to safeguarding and promoting the welfare of pupils and expects every candidate to share this commitment. Placements are subject, to appropriate Child Protection screening, including checks with former employers and the Disclosure and Barring Checks.
Base Operations Assistant / Productions Assistant Hourly Rate: £22.86 PAYE Location: London, NW10 Job Type: Freelance (initial 2 months with potential extension to 6 months) Working Hours: 8am to 4pm, with occasional weekends and late finishes Join our dynamic team as a Base Operations Assistant / Productions Assistant, where you will support operational facilities and colleagues by ensuring that the right equipment and facilities are in the right place at the right time. This role is crucial for the care of facilities or bases and involves direct involvement in the operational activities of a leading media organisation. Day-to-day of the role: Picking and loading vehicles to deliver equipment offsite for events/productions and then returning the equipment to its proper place. Safely loading and unloading equipment and vehicles, adhering to safe working practices. Checking equipment in and out using required systems and setting up studios and facilities as needed. Coordinating the movement of equipment between locations to enhance operational efficiency. Using allocation or purchasing/stock control systems to manage equipment, resolve shortages, and advise on any issues. Acting as a point of contact for operational staff, freelancers, and others, especially when no senior member of staff is on site. Planning and organising the transportation of stage furniture and maintaining schedules for cleaning studios and technical areas. Ensuring all equipment, including vehicle-mounted equipment, is issued in safe working condition. Driving company or hire vehicles as required, ensuring compliance with regulations and company policies. Required Skills & Qualifications: Understanding of operational requirements relevant to the role, including purchasing, stock control, and equipment allocation processes. Familiarity with all equipment and alternatives that can be offered when certain items are unavailable. Knowledge of safety and welfare regulations related to base or facility operation. Ability to work quickly and accurately under pressure, adapting to constantly changing deadlines. Strong interpersonal and communication skills to build and sustain working relationships. Valid full driving licence and forklift truck licence ; HGV 2 is advantageous but not required. Ideal: Warehousing experience within the TV production world. Benefits: Competitive freelance rate. Opportunity to work in a dynamic environment with a leading media organisation. Comprehensive manual handling and safety training during induction. To apply for the Base Operations Assistant / Productions Assistant position, please submit your CV detailing your relevant experience and why you are interested in this role.
Apr 02, 2026
Seasonal
Base Operations Assistant / Productions Assistant Hourly Rate: £22.86 PAYE Location: London, NW10 Job Type: Freelance (initial 2 months with potential extension to 6 months) Working Hours: 8am to 4pm, with occasional weekends and late finishes Join our dynamic team as a Base Operations Assistant / Productions Assistant, where you will support operational facilities and colleagues by ensuring that the right equipment and facilities are in the right place at the right time. This role is crucial for the care of facilities or bases and involves direct involvement in the operational activities of a leading media organisation. Day-to-day of the role: Picking and loading vehicles to deliver equipment offsite for events/productions and then returning the equipment to its proper place. Safely loading and unloading equipment and vehicles, adhering to safe working practices. Checking equipment in and out using required systems and setting up studios and facilities as needed. Coordinating the movement of equipment between locations to enhance operational efficiency. Using allocation or purchasing/stock control systems to manage equipment, resolve shortages, and advise on any issues. Acting as a point of contact for operational staff, freelancers, and others, especially when no senior member of staff is on site. Planning and organising the transportation of stage furniture and maintaining schedules for cleaning studios and technical areas. Ensuring all equipment, including vehicle-mounted equipment, is issued in safe working condition. Driving company or hire vehicles as required, ensuring compliance with regulations and company policies. Required Skills & Qualifications: Understanding of operational requirements relevant to the role, including purchasing, stock control, and equipment allocation processes. Familiarity with all equipment and alternatives that can be offered when certain items are unavailable. Knowledge of safety and welfare regulations related to base or facility operation. Ability to work quickly and accurately under pressure, adapting to constantly changing deadlines. Strong interpersonal and communication skills to build and sustain working relationships. Valid full driving licence and forklift truck licence ; HGV 2 is advantageous but not required. Ideal: Warehousing experience within the TV production world. Benefits: Competitive freelance rate. Opportunity to work in a dynamic environment with a leading media organisation. Comprehensive manual handling and safety training during induction. To apply for the Base Operations Assistant / Productions Assistant position, please submit your CV detailing your relevant experience and why you are interested in this role.
Are you currently working in a customer facing role such as hospitality/retail or care and looking to transfer your skills into more of an office based role? Would you like to move away from shift patterns and weekend working? Do you want to join a business which will provide the best training and an excellent progression plan? Then this could be the role for you we are looking for a Customer Service Assistant to start asap! Client Details Are you currently working in a customer facing role such as hospitality/retail or care and looking to transfer your skills into more of an office based role? Would you like to move away from shift patterns and weekend working? Do you want to join a business which will provide the best training and an excellent progression plan? Then this could be the role for you we are looking for a Customer Service Assistant to start asap! Description As a Customer Service Assistant you will be at the forefront of the business for existing clients supporting with a range of queries that come into the department. You will be assisting clients over the telephone and email alongside webchat and other platforms ensuring each query is resolved to the highest standard providing an exceptional level of service. The role will be working closely with external third parties supporting with any queries they may have and you will assist other members of the business chasing up documents and details required. Profile Previous customer service background this could be from a variety of sectors! A confident telephone manner with excellent communication Able to work under pressure in a fast paced environment A keen eye for detail with good organisation skills An excellent team player Job Offer Salary of 25000+ monthly bonuses+ reputable business in central Leeds+ no experience required+ full training provided+ excellent progression and development opportunities+ exceptional benefits package+ hybrid working available after training+ no shift patterns or weekends+ superb offices and facilities+ vibrant team and culture+ regular socials and incentives+ immediate interviews being held apply now to avoid disappointment
Apr 02, 2026
Full time
Are you currently working in a customer facing role such as hospitality/retail or care and looking to transfer your skills into more of an office based role? Would you like to move away from shift patterns and weekend working? Do you want to join a business which will provide the best training and an excellent progression plan? Then this could be the role for you we are looking for a Customer Service Assistant to start asap! Client Details Are you currently working in a customer facing role such as hospitality/retail or care and looking to transfer your skills into more of an office based role? Would you like to move away from shift patterns and weekend working? Do you want to join a business which will provide the best training and an excellent progression plan? Then this could be the role for you we are looking for a Customer Service Assistant to start asap! Description As a Customer Service Assistant you will be at the forefront of the business for existing clients supporting with a range of queries that come into the department. You will be assisting clients over the telephone and email alongside webchat and other platforms ensuring each query is resolved to the highest standard providing an exceptional level of service. The role will be working closely with external third parties supporting with any queries they may have and you will assist other members of the business chasing up documents and details required. Profile Previous customer service background this could be from a variety of sectors! A confident telephone manner with excellent communication Able to work under pressure in a fast paced environment A keen eye for detail with good organisation skills An excellent team player Job Offer Salary of 25000+ monthly bonuses+ reputable business in central Leeds+ no experience required+ full training provided+ excellent progression and development opportunities+ exceptional benefits package+ hybrid working available after training+ no shift patterns or weekends+ superb offices and facilities+ vibrant team and culture+ regular socials and incentives+ immediate interviews being held apply now to avoid disappointment
Job Title: Roving Veterinary Receptionist Location: Huddersfield Salary: 12.71 - 13.52 per hr average, dependant on age and experience Hours: 24 hours per week - a mix of 4 x 6-hour shifts, Mon - Fri shifts 7.30am-13.30pm, 13.30pm-19.30pm or (phone number removed)pm Saturdays on rota as overtime, Sunday back up rota approx. 1:25 rotation. Other shifts available Holidays : 31 days (inc stat), inc to 34 with service Job type: Part Time, Permanent Donaldson's Vets Ltd are an independently owned veterinary group with seven practices including our own hospital. We care passionately about looking after animals and pride ourselves on providing 'Total Care' for pets. We combine truly cutting-edge training, facilities, equipment and premises with good old fashioned personal care. The Role: Donaldson's is currently recruiting for a receptionist to join our dedicated team. The role will involve working across all of our surgeries providing reception cover where required. This is a great opportunity for someone who wants to be part of a growing organisation who can provide a high standard of customer service and clinical care. You will need to be a highly motivated individual, able to work in a fast-paced environment and be able to promote animal welfare. It is important that you have strong communication skills with passion for providing the best customer care experience to reflect Donaldson's excellent reputation. We offer a number of benefits and actively encourage learning & development, giving opportunities to attend training both in-house & externally. You will be expected to take ownership for your learning and be committed to contribute to improving our standards. If you have proven experience in a similar role and or simply have the drive, enthusiasm and ambition to be a part of a forward-thinking company, this is the job for you. Main duties will include: Prompt efficient answering of calls Greeting of clients on arrival. Arrange appointments, register clients and pets, invoices, process payments. Liaise with clients book follow up appointments and ensure payments are made Ensure the smooth running of appointments and admissions for vets/nurses. Monitor client flow from check in to discharge. Assess the urgency of a pet's condition when booking emergency appointments -with guidance. Give advice on nurse/vet clinics, cost of treatments, insurance and payments. Take excess payments for insured clients, check complete forms before the client leaves Ethically promote the (VIP) pet health care plan, pet insurance Answer basic questions on practice policy, e.g. neutering, vaccinations and pre - op Develop preventative health care knowledge in line with practice protocols, eg. flea and worm treatment, vaccination and diet. To be familiar with GDPR Resolve or assist with complaints or queries General clerical duties filing, photocopying, emailing and scanning. Maintain high standards of cleanliness and hygiene in reception, waiting areas, consulting rooms, client toilets, including restocking supplies. Cleaning duties involve a hands-on, active approach. About You: Job Specific: Proven experience in a similar role ideal but not essential Strong demonstrable IT skills Experience with computer management systems A driving licence is required Core Skills: Experienced, confident using a wide range of digital tools/systems to support daily tasks, communication, problem-solving Ability to quickly adapt to new technologies and work efficiently in a digital environment is essential Attention to detail and good communication skills are essential to this role. Ability to handle challenging customers Patience to remain calm in stressful situations Sound, interpersonal approach Personal Qualities: The company operates within a dynamic and fast paced environment; to thrive you will need to be friendly, approachable, flexible, highly motivated with excellent communication skills Committed to learning new skills A 'can do' attitude with a team working ethic and ability to deliver Benefits: Salary Sacrifice Pension Company Sick Pay Enhanced maternity pay CPD allowance & support EAP Staff Discount Cycle to work Training programme Please Note: Bluetownonline are advertising this role on behalf of the company Donaldson's Vets. When applying you should provide a covering letter. All candidates must be currently eligible to both live and work in the United Kingdom. Please click the APPLY button to send your CV and Cover Letter for this role. Candidates with the experience and relevant job titles of: Receptionist, Medical Receptionist, Customer Service, Administrator, Administrative Assistant, Customer Care, Customer Support, Client Service, Front of House, Vets Receptionist, Vets Administrator may also be considered for this role.
Apr 01, 2026
Full time
Job Title: Roving Veterinary Receptionist Location: Huddersfield Salary: 12.71 - 13.52 per hr average, dependant on age and experience Hours: 24 hours per week - a mix of 4 x 6-hour shifts, Mon - Fri shifts 7.30am-13.30pm, 13.30pm-19.30pm or (phone number removed)pm Saturdays on rota as overtime, Sunday back up rota approx. 1:25 rotation. Other shifts available Holidays : 31 days (inc stat), inc to 34 with service Job type: Part Time, Permanent Donaldson's Vets Ltd are an independently owned veterinary group with seven practices including our own hospital. We care passionately about looking after animals and pride ourselves on providing 'Total Care' for pets. We combine truly cutting-edge training, facilities, equipment and premises with good old fashioned personal care. The Role: Donaldson's is currently recruiting for a receptionist to join our dedicated team. The role will involve working across all of our surgeries providing reception cover where required. This is a great opportunity for someone who wants to be part of a growing organisation who can provide a high standard of customer service and clinical care. You will need to be a highly motivated individual, able to work in a fast-paced environment and be able to promote animal welfare. It is important that you have strong communication skills with passion for providing the best customer care experience to reflect Donaldson's excellent reputation. We offer a number of benefits and actively encourage learning & development, giving opportunities to attend training both in-house & externally. You will be expected to take ownership for your learning and be committed to contribute to improving our standards. If you have proven experience in a similar role and or simply have the drive, enthusiasm and ambition to be a part of a forward-thinking company, this is the job for you. Main duties will include: Prompt efficient answering of calls Greeting of clients on arrival. Arrange appointments, register clients and pets, invoices, process payments. Liaise with clients book follow up appointments and ensure payments are made Ensure the smooth running of appointments and admissions for vets/nurses. Monitor client flow from check in to discharge. Assess the urgency of a pet's condition when booking emergency appointments -with guidance. Give advice on nurse/vet clinics, cost of treatments, insurance and payments. Take excess payments for insured clients, check complete forms before the client leaves Ethically promote the (VIP) pet health care plan, pet insurance Answer basic questions on practice policy, e.g. neutering, vaccinations and pre - op Develop preventative health care knowledge in line with practice protocols, eg. flea and worm treatment, vaccination and diet. To be familiar with GDPR Resolve or assist with complaints or queries General clerical duties filing, photocopying, emailing and scanning. Maintain high standards of cleanliness and hygiene in reception, waiting areas, consulting rooms, client toilets, including restocking supplies. Cleaning duties involve a hands-on, active approach. About You: Job Specific: Proven experience in a similar role ideal but not essential Strong demonstrable IT skills Experience with computer management systems A driving licence is required Core Skills: Experienced, confident using a wide range of digital tools/systems to support daily tasks, communication, problem-solving Ability to quickly adapt to new technologies and work efficiently in a digital environment is essential Attention to detail and good communication skills are essential to this role. Ability to handle challenging customers Patience to remain calm in stressful situations Sound, interpersonal approach Personal Qualities: The company operates within a dynamic and fast paced environment; to thrive you will need to be friendly, approachable, flexible, highly motivated with excellent communication skills Committed to learning new skills A 'can do' attitude with a team working ethic and ability to deliver Benefits: Salary Sacrifice Pension Company Sick Pay Enhanced maternity pay CPD allowance & support EAP Staff Discount Cycle to work Training programme Please Note: Bluetownonline are advertising this role on behalf of the company Donaldson's Vets. When applying you should provide a covering letter. All candidates must be currently eligible to both live and work in the United Kingdom. Please click the APPLY button to send your CV and Cover Letter for this role. Candidates with the experience and relevant job titles of: Receptionist, Medical Receptionist, Customer Service, Administrator, Administrative Assistant, Customer Care, Customer Support, Client Service, Front of House, Vets Receptionist, Vets Administrator may also be considered for this role.
Your new role Reception duties - recording all messages, directing calls and dealing with queries. Undertake all routine administration Assist with management of conference facilities Sorting and processing mail Maintenance of filing system What you'll need to succeed Proven admin experience Strong communication skills Organised and able to work independently or as part of a team Proficient in the use of Microsoft Office Able to work Wednesday, Thursday & Friday on site Must pass DBS check What you'll get in return 14.12 per hour Part-time hours Staff parking DBS check covered by agency What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Apr 01, 2026
Seasonal
Your new role Reception duties - recording all messages, directing calls and dealing with queries. Undertake all routine administration Assist with management of conference facilities Sorting and processing mail Maintenance of filing system What you'll need to succeed Proven admin experience Strong communication skills Organised and able to work independently or as part of a team Proficient in the use of Microsoft Office Able to work Wednesday, Thursday & Friday on site Must pass DBS check What you'll get in return 14.12 per hour Part-time hours Staff parking DBS check covered by agency What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Facilities Assistant (Temporary Contract) Chichester Your new company Join a well established professional services organisation with a strong local presence and a reputation for delivering exceptional support to both clients and internal teams. You'll be part of an inclusive, friendly, and collaborative working environment where people are valued for their contribution and supported to do their best. The business is committed to high standards, wellbeing, and creating a workplace where everyone can thrive. Your new role As the Facilities Assistant, you'll play a key role in ensuring the smooth running of the Chichester office. This is a varied and hands on role that supports teams across the business and keeps daily operations moving efficiently. Your responsibilities will include: Document Services & Office Support Managing incoming and outgoing post and courier deliveries. Coordinating scanning, printing, copying, and finishing requests. Troubleshooting basic printer/MFD issues and supporting digital ways of working. Stationery & Office Service Centre Management Replenishing stationery, copy paper, and maintaining tidy print areas. Ensuring all print devices are stocked and ready for use. Meeting Room & Reception Support Assisting with meeting room bookings and setup. Providing support to the reception team and ensuring client facing spaces are presentable. Porterage & Facilities Support Moving furniture and adjusting room layouts as needed. Supporting office moves and changes. Upholding Health & Safety standards and ensuring equipment is safe and fit for purpose. What you'll need to succeed To thrive in this position, you'll bring: Previous experience in a facilities, office coordination, post room, or similar operational support role. A proactive, self motivated approach with a strong "can do" attitude. The ability to follow processes, prioritise effectively, and manage competing deadlines. Strong teamwork skills with a flexible and responsive mindset. Confidence in customer facing interactions and supporting internal teams. Reliability, good time management, and a willingness to help wherever needed. This role is ideal for someone who enjoys being hands on, organised, and involved in a wide variety of tasks across the office. What you'll get in return You'll join a supportive workplace that values wellbeing, professionalism, and collaboration. Alongside a competitive hourly rate, you'll benefit from working in an inclusive environment that actively supports personal development, flexibility, and positive working relationships across the organisation. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Apr 01, 2026
Seasonal
Facilities Assistant (Temporary Contract) Chichester Your new company Join a well established professional services organisation with a strong local presence and a reputation for delivering exceptional support to both clients and internal teams. You'll be part of an inclusive, friendly, and collaborative working environment where people are valued for their contribution and supported to do their best. The business is committed to high standards, wellbeing, and creating a workplace where everyone can thrive. Your new role As the Facilities Assistant, you'll play a key role in ensuring the smooth running of the Chichester office. This is a varied and hands on role that supports teams across the business and keeps daily operations moving efficiently. Your responsibilities will include: Document Services & Office Support Managing incoming and outgoing post and courier deliveries. Coordinating scanning, printing, copying, and finishing requests. Troubleshooting basic printer/MFD issues and supporting digital ways of working. Stationery & Office Service Centre Management Replenishing stationery, copy paper, and maintaining tidy print areas. Ensuring all print devices are stocked and ready for use. Meeting Room & Reception Support Assisting with meeting room bookings and setup. Providing support to the reception team and ensuring client facing spaces are presentable. Porterage & Facilities Support Moving furniture and adjusting room layouts as needed. Supporting office moves and changes. Upholding Health & Safety standards and ensuring equipment is safe and fit for purpose. What you'll need to succeed To thrive in this position, you'll bring: Previous experience in a facilities, office coordination, post room, or similar operational support role. A proactive, self motivated approach with a strong "can do" attitude. The ability to follow processes, prioritise effectively, and manage competing deadlines. Strong teamwork skills with a flexible and responsive mindset. Confidence in customer facing interactions and supporting internal teams. Reliability, good time management, and a willingness to help wherever needed. This role is ideal for someone who enjoys being hands on, organised, and involved in a wide variety of tasks across the office. What you'll get in return You'll join a supportive workplace that values wellbeing, professionalism, and collaboration. Alongside a competitive hourly rate, you'll benefit from working in an inclusive environment that actively supports personal development, flexibility, and positive working relationships across the organisation. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
