Purchase Ledger Clerk

Purchase Ledger Clerk Vacancy

(Ref: R&P-PURLED1225)

Location: Swindon, Wiltshire Type: Full Time Category: Commercial, Industrial, Government, Health Care, Local Authority, Education Rate of Pay:£Negotiable (depending on experience)

The Company

Roberts & Prowse, based on the Elgin Industrial Estate in Swindon, Wiltshire, are an established Mechanical & Electrical Services Contractor operating throughout the Home Counties, South West and South East of the UK. Due to continued growth and internal progression within our Accounts Department, we are seeking an experienced Purchase Ledger Clerk to join our busy Swindon Head Office team.

The Role: We are looking for a detail-oriented and reliable Purchase Ledger Clerk to take ownership of the purchase ledger function within our Accounts Department. This is a key role supporting the Management Accountant and wider finance team, ensuring accurate processing, reconciliation and supplier management across the business.

Duties and Responsibilities

Invoice Processing:

Sorting, checking and accurately inputting supplier invoices and credit notes

Ensuring invoices are correctly coded and authorised in line with company procedures

Supplier Reconciliations:

Reconciling supplier statements against the purchase ledger

Investigating and resolving discrepancies in a timely manner

Payment Runs:

Preparing weekly and monthly supplier payment runs

Ensuring payments are accurate and made in accordance with agreed terms

Supplier Management:

Managing supplier accounts and handling payment queries professionally

Liaising with suppliers and internal departments to resolve issues efficiently

Credit Card Processing:

Collating, sorting and inputting company credit card transactions

Reconciling credit card statements and resolving variances

General Accounts Administration:

Filing, record keeping and supporting the wider accounts team with ad hoc tasks as required

Software & Systems:

Daily use of Sage 50 or Sage Intaact accounting software

Strong use of Microsoft Excel and general IT systems

Experience working within a multi-entity or construction-related environment is desirable but not essential

Our Offer:

Salary £28,000 £30,000 per annum (Dependent Upon Experience)

Company Pension Scheme

33 days holiday per year (inclusive of eight recognised Bank Holidays)

Private Healthcare

Stable, supportive and friendly working environment

Long-term career opportunity within an established business

The Person:

To succeed in this role, you should be organised, methodical and confident managing a busy purchase ledger workload.

Key attributes and experience include:

Proven experience in a Purchase Ledger role

Previous Sage experience is essential

Strong general computer and Excel skills

Excellent attention to detail and accuracy

Good communication skills and confidence dealing with suppliers

Ability to work independently and as part of a team

Proactive and professional approach to work

Security & Compliance

Must be able to successfully achieve BPSS (Baseline Personnel Security Standard) clearance

We re excited to learn more about you and your skills! If your application is shortlisted, a member of our recruitment team will be in touch to discuss the next steps. Thank you for considering Roberts & Prowse as your next career move.