Administrative Assistant

Administrative Assistant
Salary: £30,000 per annum
Location: Oldbury (Automation Business onsite)
Hours: 37.5 hrs/week (flexible)
Type: Full-Time, Permanent
Holiday: 33 days (incl. Bank Holidays)

The Role Our client is looking for an organised and proactive Administrative Assistant to support senior management and project teams.
This is a varied role with responsibility across projects, procurement, and office administration.

Key Responsibilities

• Manage RFIs & RFQs
• Create RFQs for suppliers and wholesalers
• Order and track materials for projects & maintenance teams
• Follow up on delivery delays or shortages
• Produce RAMS using a RAMS app
• Hire access equipment
• Book hotels / accommodation for project staff
• General office admin: filing, scanning, document control
• Manage vehicle records, MOTs & servicing
• Schedule meetings for senior staff
• Monitor work orders in FIIX & create reports
• Upload project info to Procore
• Create reports & spreadsheets
• Improve admin systems & processes
• Raise customer invoices & process supplier invoices (Xero holiday cover)

What We re Looking For

• Strong organisation & time management
• Excellent attention to detail
• Able to work independently
• Confident communicator
• Comfortable using Excel & Word
• Experience with FIIX / Procore / Xero (desirable)

How Success Is Measured

• Accuracy & time management
• Ability to work autonomously
• Process improvement contribution
• Positive colleague feedback
• Customer satisfaction

Apply Now Interested? Apply today and a consultant will contact you in confidence.