Executive Assistant / HR Administrator

EA Duties:

• Attend meetings, take minutes, and distribute meeting agendas and materials to participants.
• Coordinate and organise meetings, conferences, and events, including logistics, agenda preparation, and follow-up actions.
• Prepare and process expense reports, purchase orders, invoices, and other financial documents.
• Assist with the coordination and preparation of business meetings, including agenda creation, document distribution, and meeting minutes.
• Handle sensitive and confidential information with discretion and integrity.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Make travel arrangements, including flights, accommodations, and transportation, and prepare travel itineraries.
• Anticipate the needs of the leadership team and proactively provide support and assistance as required.
• Provide general administrative support, including filing, data entry, raising PO's, document management, and other ad-hoc tasks
• Support the team with Health and Safety initiatives to continuously improve the focus on the safety of employees.

HR Admin Duties:

• Support the HR Manager in the administration of employee records, personnel files, and HR information systems
• Assist with the onboarding and offboarding of employees, including the coordination of new hire paperwork and exit procedures
• Process employee-related transactions, such as payroll changes, benefits enrolment, and leave requests
• Coordinate and provide administrative support for HR-related events, training sessions, and employee engagement activities
• Respond to general HR-related inquiries from employees and managers, escalating complex issues as needed
• Contribute to the development and implementation of HR initiatives and projects as assigned

Skills:

• Bachelor's degree in Business Administration, Communications, or a related field (or equivalent work experience).
• Demonstrated experience in either an executive assistant or HR administrative role preferably supporting senior-level management.
• Strong organisational and time management skills, with the ability to prioritise multiple tasks and meet deadlines
• Excellent written and verbal communication skills, with the ability to interact effectively with individuals at all levels
• Proficient in the use of office productivity software (e.g., Microsoft Office Suite) and HR information systems
• Demonstrated ability to maintain confidentiality and exercise discretion when handling sensitive information
• Adaptable and flexible, with a proactive and solutions-oriented approach to problem-solving
• Attention to detail and a high degree of accuracy in data entry and record-keeping
• Knowledge of HR policies, procedures, and best practices is preferred
• Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.
• Strong interpersonal skills, with the ability to build and maintain positive relationships.