Executive Assistant to the Director

Executive Assistant to the Director
Manchester
Up to £40,000 per annum (dependent on experience)
Full-time (35 hours), Permanent
The Role:
We re looking for an experienced Executive Assistant to provide high-level support to the Director of a major research institute in Manchester. This role is 100% fully office-based, and ideal for someone who s confident working in a fast-paced environment and able to hit the ground running.
You ll be responsible for managing a busy and often shifting diary, coordinating UK and international meetings, managing a high-volume inbox, and preparing briefings and correspondence. You ll also be a key contact for stakeholders across science, healthcare and policy, and support wider operations as needed.
We re looking for someone with excellent judgement, strong attention to detail and a calm, professional manner. If you're flexible, highly organised, and confident working under pressure, this is a great opportunity to step into a critical role at the heart of a high-profile organisation.
Key responsibilities include:

• Managing the Director s complex diary and ensuring priority alignment
• Handling high-volume inbox communications with discretion and care
• Preparing meeting packs, briefings and follow-up notes
• Booking national and international travel with detailed itineraries
• Drafting and editing high-level documents, emails and reports
• Liaising with senior internal and external stakeholders, including Board members
• Taking and distributing formal minutes
• Supporting the Director s involvement in collaborative and strategic projects
• Coordinating visits and meetings, including logistics and hospitality
• Maintaining up-to-date records and handling sensitive information confidentially
• Supporting general office and operations team duties as needed

What we re looking for:

• Substantial experience in supporting senior leadership in a higher education or NHS/Medical setting.
• Strong communication skills and excellent attention to detail
• High level of discretion and a calm, proactive approach
• Experience managing diaries, inboxes and logistics independently
• Proficiency in Microsoft Office, Outlook and Teams
• Educated to degree level or equivalent experience in a similar role
• Experience in an academic, research, clinical or public-sector setting is desirable

If this sounds like the perfect role for you then please submit your CV.

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