Facilities Administrator, Inverness - 6-month contract Your new company We are working with an established forward-thinking organisation who have a vacancy for a facilities administrator to join their busy team in Inverness. This role will offer an immediate start and a duration of 6 months with the possibility to extend. Your new role In your new role, you will work as part of a busy team and provide excellent customer service and support. You will greet visitors to the office and ensure they are issued with visitor passes and have all the information required for their meetings. On occasion, you will deal with multiple visitors at one time, so you must be organised and work efficiently. You will set up meeting rooms and prepare any documents required for the meetings. In your role, you will be the first point of contact for incoming queries by email and phone and will cascade queries across the team in a timely manner. Supporting the team with general administrative support will see you deal with a range of tasks throughout the day. You will also be responsible for managing office booking diaries, booking pool cars, weekly fire and safety checks for the building. This role is full-time in the office and working Monday to Friday. What you'll need to succeed In this role you must be presentable with excellent communication skills. The ability to work well under pressure and prioritise key tasks is also important. You must also have a good working knowledge of Microsoft Office packages. You'll be well-organised and work well as part of a team. This role does require you to have a driving licence and be happy to work full-time in the office. What you'll get in return Joining our prestigious clients, you will work in a supportive team, in well-appointed offices and in a great working environment. This role will offer you a minimum of 6 months full-time employment, enhanced holiday allowance and potential further career opportunities. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Julie at Hays in Inverness on . If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Jan 11, 2026
Full time
Facilities Administrator, Inverness - 6-month contract Your new company We are working with an established forward-thinking organisation who have a vacancy for a facilities administrator to join their busy team in Inverness. This role will offer an immediate start and a duration of 6 months with the possibility to extend. Your new role In your new role, you will work as part of a busy team and provide excellent customer service and support. You will greet visitors to the office and ensure they are issued with visitor passes and have all the information required for their meetings. On occasion, you will deal with multiple visitors at one time, so you must be organised and work efficiently. You will set up meeting rooms and prepare any documents required for the meetings. In your role, you will be the first point of contact for incoming queries by email and phone and will cascade queries across the team in a timely manner. Supporting the team with general administrative support will see you deal with a range of tasks throughout the day. You will also be responsible for managing office booking diaries, booking pool cars, weekly fire and safety checks for the building. This role is full-time in the office and working Monday to Friday. What you'll need to succeed In this role you must be presentable with excellent communication skills. The ability to work well under pressure and prioritise key tasks is also important. You must also have a good working knowledge of Microsoft Office packages. You'll be well-organised and work well as part of a team. This role does require you to have a driving licence and be happy to work full-time in the office. What you'll get in return Joining our prestigious clients, you will work in a supportive team, in well-appointed offices and in a great working environment. This role will offer you a minimum of 6 months full-time employment, enhanced holiday allowance and potential further career opportunities. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Julie at Hays in Inverness on . If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Lettings Administrator Carlisle Office-based Your new company Join a well-established property management team in Carlisle, dedicated to delivering exceptional service to landlords and tenants. This is a family-run independent business with a real family feel. With a growing portfolio and a reputation for professionalism, this is an exciting opportunity to become part of a dynamic business where your skills will make a real impact. Your new role As a Lettings Administrator, you'll play a key role in managing the letting process for a large property portfolio. Your responsibilities will include: Conducting property inventories and inspections Liaising with landlords and tenants to resolve queries promptly Ensuring compliance with all legal requirements and regulations Maintaining accurate tenancy records and handling deposit returns This is a varied role combining office-based administration with property visits, offering scope for future development within the lettings process. What you'll need to succeed To thrive in this role, you'll bring: Strong organisational skills to manage multiple properties effectively. Excellent communication abilities for engaging with landlords, tenants, and colleagues. A keen eye for detail and administrative competence for handling contracts and paperwork. A full UK driving licence and access to a car, as the role involves travel between properties. What you'll get in return £25,000 per annum Full-time hours (37.5 per week), Monday to Friday, plus Saturday mornings on a 1-in-3 rota The chance to join a supportive team with opportunities to expand your responsibilities and progress in the lettings sector What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Jan 11, 2026
Full time
Lettings Administrator Carlisle Office-based Your new company Join a well-established property management team in Carlisle, dedicated to delivering exceptional service to landlords and tenants. This is a family-run independent business with a real family feel. With a growing portfolio and a reputation for professionalism, this is an exciting opportunity to become part of a dynamic business where your skills will make a real impact. Your new role As a Lettings Administrator, you'll play a key role in managing the letting process for a large property portfolio. Your responsibilities will include: Conducting property inventories and inspections Liaising with landlords and tenants to resolve queries promptly Ensuring compliance with all legal requirements and regulations Maintaining accurate tenancy records and handling deposit returns This is a varied role combining office-based administration with property visits, offering scope for future development within the lettings process. What you'll need to succeed To thrive in this role, you'll bring: Strong organisational skills to manage multiple properties effectively. Excellent communication abilities for engaging with landlords, tenants, and colleagues. A keen eye for detail and administrative competence for handling contracts and paperwork. A full UK driving licence and access to a car, as the role involves travel between properties. What you'll get in return £25,000 per annum Full-time hours (37.5 per week), Monday to Friday, plus Saturday mornings on a 1-in-3 rota The chance to join a supportive team with opportunities to expand your responsibilities and progress in the lettings sector What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Senior Project Administrator Position: Senior Project AdministratorContract duration: 6 monthsLocation: Slough (hybrid) Role Overview We are seeking a hands-on, detail-oriented Senior Project Administrator to support the Talent Management Practice at a strategic inflection point. This contractor will work closely with senior leaders and interface with a wide range of stakeholders across the talent community and broader business, building rapport quickly, fostering trust, and enabling cross-functional collaboration to support the delivery of a newly defined global talent strategy. The role requires agility, precision, and the ability to thrive under pressure in a fast-paced, evolving environment. Key Responsibilities • Provide comprehensive project coordination and administrative support across multiple Talent Management activities and projects. • Manage calendars, meetings, Talent Management documentation ad files, and follow-ups with accuracy and discretion. • Track project milestones, risks, and deliverables using structured tools and templates. • Support budget tracking, vendor coordination, and PO creation. • Prepare high-quality presentations and excel data reports and communications for internal and external stakeholders. • Ensure smooth collaboration across Talent Management and external partners. • Build rapport quickly and work effectively with a wide range of internal stakeholders across talent and the broader business. • Facilitate cross-functional collaboration and maintain momentum across diverse teams. • Maintain confidentiality and handle sensitive information professionally. Required Skills & Experience • Minimum 6 years' experience in project administration or coordination, ideally within HR or talent-related functions. • Strong organizational skills and attention to detail. • Proven ability to manage multiple priorities and work under pressure. • Excellent written and verbal communication skills. • Proficiency in Microsoft Office Suite, Excel and project management tools • Experience supporting senior leaders and managing confidential information. • Ability to work independently while being a collaborative team player. • Strong interpersonal skills with the ability to build trust and influence across varied stakeholder groups. #
Jan 11, 2026
Contractor
Senior Project Administrator Position: Senior Project AdministratorContract duration: 6 monthsLocation: Slough (hybrid) Role Overview We are seeking a hands-on, detail-oriented Senior Project Administrator to support the Talent Management Practice at a strategic inflection point. This contractor will work closely with senior leaders and interface with a wide range of stakeholders across the talent community and broader business, building rapport quickly, fostering trust, and enabling cross-functional collaboration to support the delivery of a newly defined global talent strategy. The role requires agility, precision, and the ability to thrive under pressure in a fast-paced, evolving environment. Key Responsibilities • Provide comprehensive project coordination and administrative support across multiple Talent Management activities and projects. • Manage calendars, meetings, Talent Management documentation ad files, and follow-ups with accuracy and discretion. • Track project milestones, risks, and deliverables using structured tools and templates. • Support budget tracking, vendor coordination, and PO creation. • Prepare high-quality presentations and excel data reports and communications for internal and external stakeholders. • Ensure smooth collaboration across Talent Management and external partners. • Build rapport quickly and work effectively with a wide range of internal stakeholders across talent and the broader business. • Facilitate cross-functional collaboration and maintain momentum across diverse teams. • Maintain confidentiality and handle sensitive information professionally. Required Skills & Experience • Minimum 6 years' experience in project administration or coordination, ideally within HR or talent-related functions. • Strong organizational skills and attention to detail. • Proven ability to manage multiple priorities and work under pressure. • Excellent written and verbal communication skills. • Proficiency in Microsoft Office Suite, Excel and project management tools • Experience supporting senior leaders and managing confidential information. • Ability to work independently while being a collaborative team player. • Strong interpersonal skills with the ability to build trust and influence across varied stakeholder groups. #
New Licencing Administrator Your new company We are seeking a Licencing Assistant to join a busy local authority team in Solihull. This role will predominantly focus on taxi licencing, supporting the smooth running of appointments and ensuring that all applications are processed efficiently. Your new role The position is based in a customer service centre, where you will handle a high volume of appointments, each lasting around 30 minutes. The work is fairly repetitive but requires consistency, accuracy, and a professional approach at all times. You will be the first point of contact for customers, meeting and greeting them, answering queries both in person and via email, and guiding them through the licencing process. Key responsibilities include processing applications within the licencing department, inputting data accurately, and checking documents to ensure compliance. What you'll need to succeed We are looking for someone with excellent attention to detail and a commitment to delivering high-quality customer service. Strong IT skills are essential, particularly with Excel and spreadsheets, as you will be required to manage and maintain records with precision. What you'll get in return This is a temporary role for a minimum of 3 months with the possibility of an extension. The rate of pay for this job is £15.31 premium rate per hour, which is paid on a weekly basis. The role is fully onsite with parking available. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Jan 11, 2026
Contractor
New Licencing Administrator Your new company We are seeking a Licencing Assistant to join a busy local authority team in Solihull. This role will predominantly focus on taxi licencing, supporting the smooth running of appointments and ensuring that all applications are processed efficiently. Your new role The position is based in a customer service centre, where you will handle a high volume of appointments, each lasting around 30 minutes. The work is fairly repetitive but requires consistency, accuracy, and a professional approach at all times. You will be the first point of contact for customers, meeting and greeting them, answering queries both in person and via email, and guiding them through the licencing process. Key responsibilities include processing applications within the licencing department, inputting data accurately, and checking documents to ensure compliance. What you'll need to succeed We are looking for someone with excellent attention to detail and a commitment to delivering high-quality customer service. Strong IT skills are essential, particularly with Excel and spreadsheets, as you will be required to manage and maintain records with precision. What you'll get in return This is a temporary role for a minimum of 3 months with the possibility of an extension. The rate of pay for this job is £15.31 premium rate per hour, which is paid on a weekly basis. The role is fully onsite with parking available. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
University of the Arts London (UAL) is a world-leading creative University for teaching and research in art, design, fashion, communication and performing arts. UAL is made up of six renowned colleges and hosts several centres and institutes that further the University's mission and social purpose, through the students and ideas we send out into the world and the partnerships we build to achieve social, environmental, and economic progress. Digital & Technology at UAL is on an exciting journey, transitioning from a 'classic' IT approach to a user-centred product approach to technology. We are investing in our people, and the processes enabled by digital, to evolve and transform the student and staff experience at UAL. As Senior Systems & Applications Administrator , you will play a critical role in ensuring the reliability, performance, and security of UAL's digital student experience platforms. You will be managing multiple web and database server technologies, Middleware and applications. You will also lead on the technical development, hosting and support of business-critical platforms and help develop these in response to UAL's changing needs and to enhance student experience through continued service improvement. The role will provide team leadership, managing day-to-day work allocation and technical priorities across a digital student experience operations team to ensure consistent service delivery, alignment to university objectives, and strong collaboration with colleagues, suppliers, and stakeholders. This role is a 2-year fixed term contract. Experience Demonstrable technical expertise in Web Server Administration including installation and configuration of Servers and databases, server log monitoring and web server hardening. Strong knowledge of Red Hat Linux. Proficiency with Apache and PHP installation/upgrades. Familiarity with content management systems (eg, WordPress). Proven leadership skills and line-management experience. Excellent communication skills with the ability to explain technical issues to non-technical stakeholders UAL is a world-class University shaping the creative industries worldwide, with staff having access to a range of benefits, training and personal development to recognise and reward the contributions they make, as well as to encourage excellence, creativity and diversity, including: Competitive salary of £44,375 - £57,344 per annum, Dependent on experience 34 days annual leave plus public holidays Generous, defined benefit pension scheme Family-friendly policies, including 26 weeks of paid maternity or paternity leave HAYS Technology have been retained by University of the Arts London to manage the search and recruitment of this role. For all enquiries, please contact Daniel Friedman at Hays Technology or visit our dedicated microsite
Jan 11, 2026
Full time
University of the Arts London (UAL) is a world-leading creative University for teaching and research in art, design, fashion, communication and performing arts. UAL is made up of six renowned colleges and hosts several centres and institutes that further the University's mission and social purpose, through the students and ideas we send out into the world and the partnerships we build to achieve social, environmental, and economic progress. Digital & Technology at UAL is on an exciting journey, transitioning from a 'classic' IT approach to a user-centred product approach to technology. We are investing in our people, and the processes enabled by digital, to evolve and transform the student and staff experience at UAL. As Senior Systems & Applications Administrator , you will play a critical role in ensuring the reliability, performance, and security of UAL's digital student experience platforms. You will be managing multiple web and database server technologies, Middleware and applications. You will also lead on the technical development, hosting and support of business-critical platforms and help develop these in response to UAL's changing needs and to enhance student experience through continued service improvement. The role will provide team leadership, managing day-to-day work allocation and technical priorities across a digital student experience operations team to ensure consistent service delivery, alignment to university objectives, and strong collaboration with colleagues, suppliers, and stakeholders. This role is a 2-year fixed term contract. Experience Demonstrable technical expertise in Web Server Administration including installation and configuration of Servers and databases, server log monitoring and web server hardening. Strong knowledge of Red Hat Linux. Proficiency with Apache and PHP installation/upgrades. Familiarity with content management systems (eg, WordPress). Proven leadership skills and line-management experience. Excellent communication skills with the ability to explain technical issues to non-technical stakeholders UAL is a world-class University shaping the creative industries worldwide, with staff having access to a range of benefits, training and personal development to recognise and reward the contributions they make, as well as to encourage excellence, creativity and diversity, including: Competitive salary of £44,375 - £57,344 per annum, Dependent on experience 34 days annual leave plus public holidays Generous, defined benefit pension scheme Family-friendly policies, including 26 weeks of paid maternity or paternity leave HAYS Technology have been retained by University of the Arts London to manage the search and recruitment of this role. For all enquiries, please contact Daniel Friedman at Hays Technology or visit our dedicated microsite
Customer Service Administrator, £26000-£27000 per annum, Belfast, Fixed-term contract Your new company A leading organisation within the manufacturing and supply chain sector is seeking a Customer Service Administrator to join their team. This is an excellent opportunity to work in a dynamic environment, supporting key business operations and contributing to the success of major retail accounts. Your new role As Customer Service Administrator, you will provide essential support to internal teams and external stakeholders, ensuring smooth coordination of supply chain activities. Reporting to the Account Manager, you will act as a key liaison point for multiple stakeholders and play a vital role in maintaining customer satisfaction. Key Responsibilities: Administer key customer accounts for major retail brands.Organise dispatch of finished goods, liaising with internal and external contacts.Provide administrative support to the Commercial Team.Maintain and update customer records and handle complaints efficiently.Interface with Production, Scheduling, and Quality teams to monitor orders.Collate and generate internal production requirements and weekly reports using Excel.Support Customer Service and Supply Chain teams with administrative duties.Assist with On-Time and In-Full delivery tracking and customer satisfaction measurement.Attend off-site customer visits when required.Ensure compliance with Health & Safety and company policies. What you'll need to succeed Essential:Previous experience in a customer-focused environment.Minimum of 5 GCSEs (or equivalent) at grade C or above, including English and Maths.Strong communication skills, both written and verbal.Proficiency in Microsoft Office and general IT systems.Ability to work in a fast-paced, demanding environment with a focus on accuracy and results.Flexible approach to working hours and travel.Strong problem-solving skills and ability to build relationships internally and externally. Desirable:Experience in a manufacturing or supply chain environment.Third-level qualification in a relevant discipline. What you'll get in return £26000-£27000Opportunity to work with a leading organisation in a collaborative team environment.Fixed-term contract to Feb 2027 with immediate start. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Jan 11, 2026
Full time
Customer Service Administrator, £26000-£27000 per annum, Belfast, Fixed-term contract Your new company A leading organisation within the manufacturing and supply chain sector is seeking a Customer Service Administrator to join their team. This is an excellent opportunity to work in a dynamic environment, supporting key business operations and contributing to the success of major retail accounts. Your new role As Customer Service Administrator, you will provide essential support to internal teams and external stakeholders, ensuring smooth coordination of supply chain activities. Reporting to the Account Manager, you will act as a key liaison point for multiple stakeholders and play a vital role in maintaining customer satisfaction. Key Responsibilities: Administer key customer accounts for major retail brands.Organise dispatch of finished goods, liaising with internal and external contacts.Provide administrative support to the Commercial Team.Maintain and update customer records and handle complaints efficiently.Interface with Production, Scheduling, and Quality teams to monitor orders.Collate and generate internal production requirements and weekly reports using Excel.Support Customer Service and Supply Chain teams with administrative duties.Assist with On-Time and In-Full delivery tracking and customer satisfaction measurement.Attend off-site customer visits when required.Ensure compliance with Health & Safety and company policies. What you'll need to succeed Essential:Previous experience in a customer-focused environment.Minimum of 5 GCSEs (or equivalent) at grade C or above, including English and Maths.Strong communication skills, both written and verbal.Proficiency in Microsoft Office and general IT systems.Ability to work in a fast-paced, demanding environment with a focus on accuracy and results.Flexible approach to working hours and travel.Strong problem-solving skills and ability to build relationships internally and externally. Desirable:Experience in a manufacturing or supply chain environment.Third-level qualification in a relevant discipline. What you'll get in return £26000-£27000Opportunity to work with a leading organisation in a collaborative team environment.Fixed-term contract to Feb 2027 with immediate start. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Contract Support Administrator Based Bristol Full time Permeant £25-26k negotiable Are you an Administrator familiar with Compliance, Audits and have an eye for detail when it comes to documentation and certification. This regional based Engineering Maintenance Company are recruiting an Administrator to join their compliance team due to an increase in workload. You will be responsible for overseeing directly employed engineer and specialist sub-contractor Planned Preventative Maintenance (PPM) and PPM remedial works documentation to ensure that mechanical and electrical statutory compliance is maintained. Summary of Main Duties: Have a compressive technical understanding of statutory compliance in commercial properties Ensure that the annual PPM Plan is delivered to the required asset inspection and maintenance date(s) Ensure that PPM service sheets and certification are received as quickly as possible following the service due date and are completed to an acceptable standard Ensure PPM documentation received is checked, date stamped and signed to identify any issues which give rise to the need for Remedial Works Arising Upload documents to Concerto by PPM job docket reference with flag identifying that Remedial Works Arising have been identified Obtain pricing for Remedial Works Arising and obtain cost approval from Client for any that are outside or above the contract £500 Comprehensive Maintenance Threshold (CMT). Once approved, schedule PPM Remedial Works Arising in Concerto and update the PPM job docket record Manage PPM Remedial Works arising to ensure that they are prioritised based on risk and urgency and that all works are completed and closed in Concerto in a timely manner. Qualifications & Experience: Administration experience required Good eye for detail and organisation skills For further information on the role and the company you would be working for, please APPLY NOW or get in touch with Rhymel Henderson for a confidential chat.
Jan 11, 2026
Full time
Contract Support Administrator Based Bristol Full time Permeant £25-26k negotiable Are you an Administrator familiar with Compliance, Audits and have an eye for detail when it comes to documentation and certification. This regional based Engineering Maintenance Company are recruiting an Administrator to join their compliance team due to an increase in workload. You will be responsible for overseeing directly employed engineer and specialist sub-contractor Planned Preventative Maintenance (PPM) and PPM remedial works documentation to ensure that mechanical and electrical statutory compliance is maintained. Summary of Main Duties: Have a compressive technical understanding of statutory compliance in commercial properties Ensure that the annual PPM Plan is delivered to the required asset inspection and maintenance date(s) Ensure that PPM service sheets and certification are received as quickly as possible following the service due date and are completed to an acceptable standard Ensure PPM documentation received is checked, date stamped and signed to identify any issues which give rise to the need for Remedial Works Arising Upload documents to Concerto by PPM job docket reference with flag identifying that Remedial Works Arising have been identified Obtain pricing for Remedial Works Arising and obtain cost approval from Client for any that are outside or above the contract £500 Comprehensive Maintenance Threshold (CMT). Once approved, schedule PPM Remedial Works Arising in Concerto and update the PPM job docket record Manage PPM Remedial Works arising to ensure that they are prioritised based on risk and urgency and that all works are completed and closed in Concerto in a timely manner. Qualifications & Experience: Administration experience required Good eye for detail and organisation skills For further information on the role and the company you would be working for, please APPLY NOW or get in touch with Rhymel Henderson for a confidential chat.
Client Administrator Your new company This fintech companybased in Central London is recruiting for a Client Administrator to join theirteam on a temporary basis. This company is a growing company with provensuccess and a clear, innovative, strategic plan. This role is 5 days/week(Monday to Friday), 8 hours/day with all 3-4 days in the office and 1-2 days athome. This is a 3-4 month contract with opportunity of extension. Your new role Your new role will beresponsible for processing ISA applications accurately and efficiently,ensuring compliance with regulatory requirements and delivering excellentcustomer service. You will be responsiblefor the following tasks: Review and process ISA applications in line with company and FCA guidelines. Validate customer documentation and ensure all required information is complete. Maintain accurate records and update internal systems promptly. Liaise with clients and financial advisers to resolve queries and obtain missing details. Monitor application progress and ensure timely completion within agreed SLAs. Handle inbound calls and emails professionally, providing clear and helpful responses. Assist with reconciliations and reporting related to ISA accounts. Support the wider administration team with ad-hoc tasks as required. Ensure data protection and confidentiality standards are upheld at all times. What you'll need to succeed In order to succeed inthis role, you will need to have proven experience in financial administrationor application processing, ideally within investments or savings products. Youmust have strong attention to detail and the ability to work accurately underpressure. Excellent organisational skills and the ability to manage multiplepriorities are essential. You should have: Knowledge of ISA regulations and compliance requirements (desirable). Strong written and verbal communication skills. Proficiency in MS Office and experience using CRM or financial systems. A proactive, customer-focused approach and ability to work as part of a team. High levels of integrity and professionalism. What you'll get in return Inaddition to a competitive hourly rate, you will be paid weekly through anefficient online timesheet process and will also receive expert advice from aHays consultant providing support and guidance throughout the duration of yourcontract. This is an excellent opportunity to utilise your skills and gainhands on experience in a large and busy working environment. You will receivebespoke in-house training and will be closely guided to your success. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Jan 11, 2026
Seasonal
Client Administrator Your new company This fintech companybased in Central London is recruiting for a Client Administrator to join theirteam on a temporary basis. This company is a growing company with provensuccess and a clear, innovative, strategic plan. This role is 5 days/week(Monday to Friday), 8 hours/day with all 3-4 days in the office and 1-2 days athome. This is a 3-4 month contract with opportunity of extension. Your new role Your new role will beresponsible for processing ISA applications accurately and efficiently,ensuring compliance with regulatory requirements and delivering excellentcustomer service. You will be responsiblefor the following tasks: Review and process ISA applications in line with company and FCA guidelines. Validate customer documentation and ensure all required information is complete. Maintain accurate records and update internal systems promptly. Liaise with clients and financial advisers to resolve queries and obtain missing details. Monitor application progress and ensure timely completion within agreed SLAs. Handle inbound calls and emails professionally, providing clear and helpful responses. Assist with reconciliations and reporting related to ISA accounts. Support the wider administration team with ad-hoc tasks as required. Ensure data protection and confidentiality standards are upheld at all times. What you'll need to succeed In order to succeed inthis role, you will need to have proven experience in financial administrationor application processing, ideally within investments or savings products. Youmust have strong attention to detail and the ability to work accurately underpressure. Excellent organisational skills and the ability to manage multiplepriorities are essential. You should have: Knowledge of ISA regulations and compliance requirements (desirable). Strong written and verbal communication skills. Proficiency in MS Office and experience using CRM or financial systems. A proactive, customer-focused approach and ability to work as part of a team. High levels of integrity and professionalism. What you'll get in return Inaddition to a competitive hourly rate, you will be paid weekly through anefficient online timesheet process and will also receive expert advice from aHays consultant providing support and guidance throughout the duration of yourcontract. This is an excellent opportunity to utilise your skills and gainhands on experience in a large and busy working environment. You will receivebespoke in-house training and will be closely guided to your success. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Vehicle Administrator Hays are delighted to be working with our global client, one of the world's most successful premium manufacturers of cars, motorcycles, and provider of premium services. Our client demonstrates a commitment to innovation, sustainability, and product responsibility all the way from development to production. Their aim is to play a dynamic and innovative role in shaping the face of mobility. Our client highly values each and every person; their passion, commitment, uniqueness and contribution to shaping the future success of their business. About the job: Vehicle Administration Activities: Oversee vehicle administration: road tax renewals, motoring offences, cherished plate transfers, V5 management, and travel documentation . Manage daily correspondence related to fines, DVLA notices, and vehicle seizures to minimize escalations and resolve issues promptly. Ensure accurate registration of vehicles and compliance with government regulations, including managing supplier invoices and resolving discrepancies. Data Integrity and Reporting: Ensure accurate data processing and integrity across all operations, maintaining compliance with governance guidelines. Manage driver risk transactions, including license checks and training, while addressing any inaccuracies in supplier invoices. Team Collaboration: Work collaboratively within the team, supporting cross-training and adherence to departmental objectives. Contribute to achieving KPIs and performance standards, ensuring a consistent approach in handling customer inquiries. What will you bring to the global premium automotive brand: Educated to GCSE/A-Level equivalent. Experience in a customer service setting or experience in automotive industry would be an advantage Strong interpersonal skills Effective organizational and time management skills. Proactive and able to react quickly. Able to work autonomously and use own initiative. How will we support you: The business core values are integral to their corporate culture and guide their actions and decisions. These values include: Openness - Embracing change and new opportunities, learning from mistakes and acting with integrity, Responsibility - Making consistent decisions and committing to them personally, fostering trust and effective teamwork. Appreciation - Reflecting on actions, respecting each other, offering clear feedback and celebrating success Transparency -Acknowledging concerns and identifying inconsistencies constructively Trust - Relying on each other to act swiftly and achieve goals Diversity - Valuing diverse backgrounds and experiences to enhance innovation and competitiveness Compensation We offer a competitive hourly wage plus an annual performance-related bonus. You will receive a generous annual leave up to 35 days which is inclusive of bank holidays. There's free on-site parking available and you'll have access to a subsidised restaurant. Diversity, Equity and Inclusion Equality, diversity, and inclusion policy is centered around creating a diverse and inclusive work environment that values and respects differences. The company promotes diversity through various initiatives and has integrated diversity, equity, and inclusion into its HR strategy1. Key aspects of policy include: Promoting equal opportunities in recruitment and personnel development Ensuring protection against discrimination and fostering respect in everyday business Encouraging a diverse workforce to enhance competitiveness, effectiveness and innovation Supporting five dimensions of diversity: gender, age and experience, physical and mental abilities, sexual orientation and identify and cultural background #
Jan 11, 2026
Contractor
Vehicle Administrator Hays are delighted to be working with our global client, one of the world's most successful premium manufacturers of cars, motorcycles, and provider of premium services. Our client demonstrates a commitment to innovation, sustainability, and product responsibility all the way from development to production. Their aim is to play a dynamic and innovative role in shaping the face of mobility. Our client highly values each and every person; their passion, commitment, uniqueness and contribution to shaping the future success of their business. About the job: Vehicle Administration Activities: Oversee vehicle administration: road tax renewals, motoring offences, cherished plate transfers, V5 management, and travel documentation . Manage daily correspondence related to fines, DVLA notices, and vehicle seizures to minimize escalations and resolve issues promptly. Ensure accurate registration of vehicles and compliance with government regulations, including managing supplier invoices and resolving discrepancies. Data Integrity and Reporting: Ensure accurate data processing and integrity across all operations, maintaining compliance with governance guidelines. Manage driver risk transactions, including license checks and training, while addressing any inaccuracies in supplier invoices. Team Collaboration: Work collaboratively within the team, supporting cross-training and adherence to departmental objectives. Contribute to achieving KPIs and performance standards, ensuring a consistent approach in handling customer inquiries. What will you bring to the global premium automotive brand: Educated to GCSE/A-Level equivalent. Experience in a customer service setting or experience in automotive industry would be an advantage Strong interpersonal skills Effective organizational and time management skills. Proactive and able to react quickly. Able to work autonomously and use own initiative. How will we support you: The business core values are integral to their corporate culture and guide their actions and decisions. These values include: Openness - Embracing change and new opportunities, learning from mistakes and acting with integrity, Responsibility - Making consistent decisions and committing to them personally, fostering trust and effective teamwork. Appreciation - Reflecting on actions, respecting each other, offering clear feedback and celebrating success Transparency -Acknowledging concerns and identifying inconsistencies constructively Trust - Relying on each other to act swiftly and achieve goals Diversity - Valuing diverse backgrounds and experiences to enhance innovation and competitiveness Compensation We offer a competitive hourly wage plus an annual performance-related bonus. You will receive a generous annual leave up to 35 days which is inclusive of bank holidays. There's free on-site parking available and you'll have access to a subsidised restaurant. Diversity, Equity and Inclusion Equality, diversity, and inclusion policy is centered around creating a diverse and inclusive work environment that values and respects differences. The company promotes diversity through various initiatives and has integrated diversity, equity, and inclusion into its HR strategy1. Key aspects of policy include: Promoting equal opportunities in recruitment and personnel development Ensuring protection against discrimination and fostering respect in everyday business Encouraging a diverse workforce to enhance competitiveness, effectiveness and innovation Supporting five dimensions of diversity: gender, age and experience, physical and mental abilities, sexual orientation and identify and cultural background #
HR Administrator Job Title: HR Administrator (Part-Time)Hours: 20 hours per week Job Purpose Support HR operations and ensure compliance.Maintain employee records and HR documentation.Assist with recruitment, onboarding, and HR queries.Key ResponsibilitiesHR Service DeliveryManage HR inbox and respond to queries.Support payroll, training requests, and general HR tasks.RecruitmentPrepare job descriptions and adverts.Manage ATS and candidate stages.Schedule interviews and communicate with applicants.Issue offers, handle references, and set up employee files.Administer DBS checks and medical questionnaires.AdministrationTrack sickness absence and update HRIS.Generate letters (contracts, leavers) and manage annual leave.Prepare onboarding packs and policy logs.Coordinate compliance training (GDPR, Data Protection).Maintain templates and employee records.Day-to-DayMonitor HR inbox and probation periods.Answer calls and manage ad hoc tasks.Stakeholder ManagementWork with Head of HR, HR Advisor, SMT, employees, and trustees.Skills & BehavioursStrong organisation and time management.Excellent communication and attention to detail.Proactive, solution-focused, and adaptable.Knowledge of HR legislation and best practice.Ability to build relationships at all levels.QualificationsBusiness Administration Certificate/Diploma (desirable).CIPD Level 3 (Foundation) (desirable).Proficient in HR software, ATS, and MS Office. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Jan 11, 2026
Seasonal
HR Administrator Job Title: HR Administrator (Part-Time)Hours: 20 hours per week Job Purpose Support HR operations and ensure compliance.Maintain employee records and HR documentation.Assist with recruitment, onboarding, and HR queries.Key ResponsibilitiesHR Service DeliveryManage HR inbox and respond to queries.Support payroll, training requests, and general HR tasks.RecruitmentPrepare job descriptions and adverts.Manage ATS and candidate stages.Schedule interviews and communicate with applicants.Issue offers, handle references, and set up employee files.Administer DBS checks and medical questionnaires.AdministrationTrack sickness absence and update HRIS.Generate letters (contracts, leavers) and manage annual leave.Prepare onboarding packs and policy logs.Coordinate compliance training (GDPR, Data Protection).Maintain templates and employee records.Day-to-DayMonitor HR inbox and probation periods.Answer calls and manage ad hoc tasks.Stakeholder ManagementWork with Head of HR, HR Advisor, SMT, employees, and trustees.Skills & BehavioursStrong organisation and time management.Excellent communication and attention to detail.Proactive, solution-focused, and adaptable.Knowledge of HR legislation and best practice.Ability to build relationships at all levels.QualificationsBusiness Administration Certificate/Diploma (desirable).CIPD Level 3 (Foundation) (desirable).Proficient in HR software, ATS, and MS Office. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Administrator, permanent position Your new company It is a dynamic and growing construction company delivering high-quality projects across the UK and Ireland. They have appointed Hays to recruit an Administrator to join their team. This is a full-time, permanent, office-based role and working hours are 9am to 5pm Monday to Friday. Your new role As an Administrator, you will play a key role in ensuring the smooth running of the office. You will provide vital support to managers, site staff, and clients. As Administrator, your key responsibilities will include managing day-to-day office administration and documentation. Updating records, databases, and filing systems accurately and efficiently. Managing correspondence, emails, and telephone enquiries. You will assist with project documentation, contracts, compliance paperwork and finance processes such as invoicing and purchase orders. You will also liaise with suppliers, subcontractors, and clients. What you'll need to succeed As Administrator, you will be able to demonstrate previous experience in a similar role. You will be highly organised with excellent attention to detail. Confident using Microsoft suite. Have excellent communication skills, both written and verbal. You will be able to multitask and work under pressure in a fast-paced environment. Previous experience within the construction industry is desirable. What you'll get in return A full-time, permanent position What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Jane Deeney now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Jan 11, 2026
Full time
Administrator, permanent position Your new company It is a dynamic and growing construction company delivering high-quality projects across the UK and Ireland. They have appointed Hays to recruit an Administrator to join their team. This is a full-time, permanent, office-based role and working hours are 9am to 5pm Monday to Friday. Your new role As an Administrator, you will play a key role in ensuring the smooth running of the office. You will provide vital support to managers, site staff, and clients. As Administrator, your key responsibilities will include managing day-to-day office administration and documentation. Updating records, databases, and filing systems accurately and efficiently. Managing correspondence, emails, and telephone enquiries. You will assist with project documentation, contracts, compliance paperwork and finance processes such as invoicing and purchase orders. You will also liaise with suppliers, subcontractors, and clients. What you'll need to succeed As Administrator, you will be able to demonstrate previous experience in a similar role. You will be highly organised with excellent attention to detail. Confident using Microsoft suite. Have excellent communication skills, both written and verbal. You will be able to multitask and work under pressure in a fast-paced environment. Previous experience within the construction industry is desirable. What you'll get in return A full-time, permanent position What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Jane Deeney now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Part-time Fleet & Training Administrator Your new company Hays are working alongside an organisation based in Worcester who are looking for a part-time Fleet & Training Administrator to join their team on a permanent basis. The Fleet & Training Administrator will provide administrative support across fleet management and staff training coordination. This role involves maintaining accurate records, liaising with internal teams and external providers, and ensuring compliance with company standards. Your new role Assisting with answering reception calls from clients, general queries, and delivery of accurate messages.Working with the Health and Safety Manager to source and book training courses for staff.Provide course notifications and joining instructions for staff.Maintaining and updating all records in Excel format.Subcontract checksLooking after a small fleet (22 vehicles), coordinating and keeping up to date with services/MOT.Perform other duties as required. What you'll need to succeed Previous administration experience (advantageous).Strong telephone and communication skills.Computer-literate with advanced Excel skills.Effective team player with good interpersonal skills.Excellent organisational skills and ability to meet tight deadlines.Proficient in Microsoft Office (Word, Excel, etc.).Ability to work independently and use initiative.High attention to detail; organised and methodical. What you'll get in return Free on-site staff parking.Pension & Health Cash Plan after probation periodWellness programmesBirthday half-day holidayBuying and Selling Leave up to 5 days What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Jan 11, 2026
Full time
Part-time Fleet & Training Administrator Your new company Hays are working alongside an organisation based in Worcester who are looking for a part-time Fleet & Training Administrator to join their team on a permanent basis. The Fleet & Training Administrator will provide administrative support across fleet management and staff training coordination. This role involves maintaining accurate records, liaising with internal teams and external providers, and ensuring compliance with company standards. Your new role Assisting with answering reception calls from clients, general queries, and delivery of accurate messages.Working with the Health and Safety Manager to source and book training courses for staff.Provide course notifications and joining instructions for staff.Maintaining and updating all records in Excel format.Subcontract checksLooking after a small fleet (22 vehicles), coordinating and keeping up to date with services/MOT.Perform other duties as required. What you'll need to succeed Previous administration experience (advantageous).Strong telephone and communication skills.Computer-literate with advanced Excel skills.Effective team player with good interpersonal skills.Excellent organisational skills and ability to meet tight deadlines.Proficient in Microsoft Office (Word, Excel, etc.).Ability to work independently and use initiative.High attention to detail; organised and methodical. What you'll get in return Free on-site staff parking.Pension & Health Cash Plan after probation periodWellness programmesBirthday half-day holidayBuying and Selling Leave up to 5 days What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Housing Services Administrator role, Elgin, 3 month temporary contract Your new company Hays are partnering with a leading employer in the Elgin area to recruit a housing administrator to join their team on a temporary basis. This role will begin in January 2026 and be for approximately 3 months. This role is Monday to Friday, 37 hours per week and full-time in office. Your new role In your new role, you will be the first point of contact for enquiries from tenants via email and phone. This role is key to ensuring excellent communication between tenants, housing officers and maintenance staff, helping to deliver a smooth and positive experience during property repairs and improvements. Your key responsibilities will include scheduling and coordinating access to properties for contractors and maintenance teams in line with work programmes. Keep tenants informed about planned works, timelines, and any changes via phone calls and written communication. Maintain accurate records of appointments, communications, and updates in the housing management system. You will handle complaints and resolve issues promptly, escalating where necessary. You will also support the wider housing maintenance team with administrative tasks and reporting. What you'll need to succeed You will be required to have excellent communication skills and an ability to explain processes clearly and maintain positive relationships with tenants. You'll work well with the wider team internally too. You'll have strong organisational skills and the ability to problem-solve and deal with unexpected issues and concerns. This role will require you to have strong IT skills, using Microsoft Office packages and working with attention to detail. This role is fast-paced and requires you to work collaboratively with your team. What you'll get in return This role offers a January start, on a 3-month rolling contract and full-time hours. You will join an experienced and supportive team and be paid a competitive rate of pay at £15 per hour. Working for Hays, you will accrue holiday pay each week and have the opportunity to be extended in this temporary role. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Julie at Hays in Inverness on . If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Jan 11, 2026
Seasonal
Housing Services Administrator role, Elgin, 3 month temporary contract Your new company Hays are partnering with a leading employer in the Elgin area to recruit a housing administrator to join their team on a temporary basis. This role will begin in January 2026 and be for approximately 3 months. This role is Monday to Friday, 37 hours per week and full-time in office. Your new role In your new role, you will be the first point of contact for enquiries from tenants via email and phone. This role is key to ensuring excellent communication between tenants, housing officers and maintenance staff, helping to deliver a smooth and positive experience during property repairs and improvements. Your key responsibilities will include scheduling and coordinating access to properties for contractors and maintenance teams in line with work programmes. Keep tenants informed about planned works, timelines, and any changes via phone calls and written communication. Maintain accurate records of appointments, communications, and updates in the housing management system. You will handle complaints and resolve issues promptly, escalating where necessary. You will also support the wider housing maintenance team with administrative tasks and reporting. What you'll need to succeed You will be required to have excellent communication skills and an ability to explain processes clearly and maintain positive relationships with tenants. You'll work well with the wider team internally too. You'll have strong organisational skills and the ability to problem-solve and deal with unexpected issues and concerns. This role will require you to have strong IT skills, using Microsoft Office packages and working with attention to detail. This role is fast-paced and requires you to work collaboratively with your team. What you'll get in return This role offers a January start, on a 3-month rolling contract and full-time hours. You will join an experienced and supportive team and be paid a competitive rate of pay at £15 per hour. Working for Hays, you will accrue holiday pay each week and have the opportunity to be extended in this temporary role. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Julie at Hays in Inverness on . If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Housing Administrator Role, Inverness Your new company Hays are partnering with a leading employer in Inverness to recruit a housing administrator to join their team on a temporary basis. This role will begin in January 2026 and be on an ongoing basis, likely 6-12 months. This role is Monday to Friday, 37 hours per week and offers hybrid working. Your new role In your new role, you will be the first point of contact for enquiries from tenants via email and phone. This role is key to ensuring excellent communication between tenants, housing officers and maintenance staff, helping to deliver a smooth and positive experience during property repairs and improvements. Your key responsibilities will include scheduling and coordinating access to properties for contractors and maintenance teams in line with work programmes. Keep tenants informed about planned works, timelines, and any changes via phone calls and written communication. Maintain accurate records of appointments, communications, and updates in the housing management system. You will handle complaints and resolve issues promptly, escalating where necessary. You will also support the wider housing maintenance team with administrative tasks and reporting. What you'll need to succeed You will be required to have excellent communication skills and an ability to explain processes clearly and maintain positive relationships with tenants. You'll work well with the wider team internally too. You'll have strong organisational skills and the ability to problem-solve and deal with unexpected issues and concerns. This role will require you to have strong IT skills, using Microsoft Office packages and working with attention to detail. This role is fast-paced and requires you to work collaboratively with your team. What you'll get in return This role offers a January start, on a long-term temporary contract and full-time hours. You will join an experienced and supportive team and be paid a competitive rate of pay. Working for Hays, you will accrue holiday pay each week and have the opportunity to be extended in this temporary role. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Julie at Hays in Inverness on .If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Jan 11, 2026
Seasonal
Housing Administrator Role, Inverness Your new company Hays are partnering with a leading employer in Inverness to recruit a housing administrator to join their team on a temporary basis. This role will begin in January 2026 and be on an ongoing basis, likely 6-12 months. This role is Monday to Friday, 37 hours per week and offers hybrid working. Your new role In your new role, you will be the first point of contact for enquiries from tenants via email and phone. This role is key to ensuring excellent communication between tenants, housing officers and maintenance staff, helping to deliver a smooth and positive experience during property repairs and improvements. Your key responsibilities will include scheduling and coordinating access to properties for contractors and maintenance teams in line with work programmes. Keep tenants informed about planned works, timelines, and any changes via phone calls and written communication. Maintain accurate records of appointments, communications, and updates in the housing management system. You will handle complaints and resolve issues promptly, escalating where necessary. You will also support the wider housing maintenance team with administrative tasks and reporting. What you'll need to succeed You will be required to have excellent communication skills and an ability to explain processes clearly and maintain positive relationships with tenants. You'll work well with the wider team internally too. You'll have strong organisational skills and the ability to problem-solve and deal with unexpected issues and concerns. This role will require you to have strong IT skills, using Microsoft Office packages and working with attention to detail. This role is fast-paced and requires you to work collaboratively with your team. What you'll get in return This role offers a January start, on a long-term temporary contract and full-time hours. You will join an experienced and supportive team and be paid a competitive rate of pay. Working for Hays, you will accrue holiday pay each week and have the opportunity to be extended in this temporary role. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Julie at Hays in Inverness on .If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Job Title: Administrator (Temporary 3-5 Months) Location: Birmingham, Longbridge Salary: Negotiable Immediate Start - Interview Process: 1 Stage We are currently seeking a highly skilled Administrator to join a dynamic team in Birmingham . This temporary role is expected to last for 3-5 months (with potential for extension). The position is crucial in supporting the finance function and requires an individual with strong attention to detail and excellent data entry skills. Key Responsibilities: Data entry duties to support day-to-day operations. Assist the finance function as needed, ensuring accuracy and timeliness. Use advanced Excel skills to manage and analyze data. Familiarity with V-Lookups and Pivot Tables is ideal. Key Requirements: Essential : Intermediate/Advanced Excel skills (V-Lookups, Pivot Tables). Strong IT skills and comfort with handling data-driven tasks. Ability to work effectively in a fast-paced environment and support various departments. Immediate availability : Able to start soon after a single interview. Location : Based in Birmingham (B31), near Longbridge Park and Ride. The office is a short walk from Longbridge train station and is located in modern serviced offices . Desirable: Previous administrative experience, ideally supporting finance. Reliable and self-motivated, with the ability to manage competing priorities. Non-drivers may find access to the location challenging, so applicants should consider commute options before applying. Why Apply? A friendly and supportive work environment. Serviced offices with modern amenities. Competitive hourly rate with the potential for long-term employment depending on performance. If you are an experienced administrator with a strong background in Excel and a proactive attitude, we would love to hear from you! How to Apply: Please submit your CV to apply. We're looking to interview candidates immediately , so don't miss out!
Jan 11, 2026
Contractor
Job Title: Administrator (Temporary 3-5 Months) Location: Birmingham, Longbridge Salary: Negotiable Immediate Start - Interview Process: 1 Stage We are currently seeking a highly skilled Administrator to join a dynamic team in Birmingham . This temporary role is expected to last for 3-5 months (with potential for extension). The position is crucial in supporting the finance function and requires an individual with strong attention to detail and excellent data entry skills. Key Responsibilities: Data entry duties to support day-to-day operations. Assist the finance function as needed, ensuring accuracy and timeliness. Use advanced Excel skills to manage and analyze data. Familiarity with V-Lookups and Pivot Tables is ideal. Key Requirements: Essential : Intermediate/Advanced Excel skills (V-Lookups, Pivot Tables). Strong IT skills and comfort with handling data-driven tasks. Ability to work effectively in a fast-paced environment and support various departments. Immediate availability : Able to start soon after a single interview. Location : Based in Birmingham (B31), near Longbridge Park and Ride. The office is a short walk from Longbridge train station and is located in modern serviced offices . Desirable: Previous administrative experience, ideally supporting finance. Reliable and self-motivated, with the ability to manage competing priorities. Non-drivers may find access to the location challenging, so applicants should consider commute options before applying. Why Apply? A friendly and supportive work environment. Serviced offices with modern amenities. Competitive hourly rate with the potential for long-term employment depending on performance. If you are an experienced administrator with a strong background in Excel and a proactive attitude, we would love to hear from you! How to Apply: Please submit your CV to apply. We're looking to interview candidates immediately , so don't miss out!
Process Administrator We're proud to be Bakkavor Salary: Competitive Benefits: A Range of voluntary benefits (holiday purchase scheme, additional life assurance, dental & hospital cash plans), 25 days holiday, Private Medical Insurance (after 5 years' service) Location: Highbridge, TA9 4JR Ways of Working: Site based Hours of work: Monday - Friday / 08:30-17:00 Contract Type: Permanent Why join us? We're proud of what we do, why we do it and who we do it for. We're proud to give everyone the opportunity and support to develop and progress their career. To nurture talent, fuel ambition and work with resilience and purpose to achieve the highest possible standards. We're proud of our caring culture, loyal colleagues and future focus. But, most of all, we're proud to enable and empower everyone to believe, achieve and succeed. What we do We're the market leader in the UK fresh prepared food industry - supplying meals, salads, desserts, pizza and bread to leading grocery retailers including Tesco, M&S, Sainsbury's and Waitrose. Our Bakkavor site in Highbridge, which is one of our four Desserts sites in the UK, specialises in Cheesecake and Tarts, working closely with our sister site in Devizes that specialise in baked goods. About the role As a Process Administrator, you will play a vital role in ensuring the smooth running of site operations through accurate and timely administration. You will manage documentation, oversee quality and process systems, coordinate KPIs and reporting, and support both internal teams and external stakeholders. Operating safely and efficiently, you will contribute to continuous improvement across health, safety, and environmental practices while assisting with general office and customer-facing duties. Role Accountabilities Collecting trial documentation and supporting the preparation and delivery of internal trial reviews and taste panels. Collecting and retaining trial samples in line with business requirements. Regularly monitoring and controlling stock levels, placing orders when materials are low or nearing end of life. Being aware of upcoming customer visits, preparing relevant paperwork, assisting with sample collection, and setting up product reviews. Maintaining awareness of compliance requirements and supporting monitoring of processes and factory areas. Operating in a safe manner and supporting continuous improvement in health, safety, and environmental practices. About You You will be able to work effectively both within a team environment and independently, demonstrating resilience and adaptability in a fast-paced setting. With strong knowledge of Microsoft Word, Access, and Excel, you will be confident in generating procedures, graphs, contact reports, minutes, and presentations to support the team's objectives. Clear communication is essential, and you will be a strong communicator both in writing and verbally, engaging effectively with colleagues across the team, wider site functions, and with retailers. You will bring good problem-solving skills, with the ability to identify and raise issues promptly with the relevant personnel. Finally, you will thrive under pressure, consistently meeting demanding deadlines while maintaining accuracy and attention to detail. Join Bakkavor and take the opportunity to shape processes, drive improvement, and make a real impact in a business that values your skills and supports your growth. What you'll receive As an equal opportunity employer, we're committed to providing a safe and rewarding environment for you to thrive in. This is why we work hard to deliver benefits, rewards and wellbeing offerings that are important to you. You'll enjoy: As an equal opportunity employer, we're committed to providing a safe and rewarding environment for you to thrive in. This is why we work hard to deliver benefits, rewards and wellbeing offerings that are important to you. Life Assurance (1 x salary) 25 days holiday Staff Shop Stakeholder Pension Scheme MyBargains Discount Platform Personal Accident Insurance Free Independent Mortgage Advice Employee Assistance Programme A Range of voluntary benefits (holiday purchase scheme, additional life assurance, dental & hospital cash plans) Discounted tutoring for children Access to financial learning tools and affordable loans via your salary Private Medical Insurance (after 5 years service) Free Carparking Plus, a commitment to your wellbeing that includes emotional, physical and financial support services delivered by our fantastic team of wellbeing champions. Proud to be Bakkavor We're proud to be the market leader in the UK fresh prepared food industry. We're proud to supply meals, salads, desserts, pizza and bread to leading grocery retailers including Tesco, M&S, Sainsbury's and Waitrose. We're driven by the hard work and passion of our people and are delighted to offer a wide range of careers across our business - come and join our dedicated Bakkavor team! At Bakkavor, we are committed to building an inclusive workplace where everyone can thrive, and we believe that diversity makes us stronger. We welcome and encourage applications from all backgrounds and ensure fair, transparent recruitment practices. Learn more about our commitment in our Inclusion and Diversity Policy ( Inclusion & Diversity Policy ). Find out more and apply.
Jan 10, 2026
Full time
Process Administrator We're proud to be Bakkavor Salary: Competitive Benefits: A Range of voluntary benefits (holiday purchase scheme, additional life assurance, dental & hospital cash plans), 25 days holiday, Private Medical Insurance (after 5 years' service) Location: Highbridge, TA9 4JR Ways of Working: Site based Hours of work: Monday - Friday / 08:30-17:00 Contract Type: Permanent Why join us? We're proud of what we do, why we do it and who we do it for. We're proud to give everyone the opportunity and support to develop and progress their career. To nurture talent, fuel ambition and work with resilience and purpose to achieve the highest possible standards. We're proud of our caring culture, loyal colleagues and future focus. But, most of all, we're proud to enable and empower everyone to believe, achieve and succeed. What we do We're the market leader in the UK fresh prepared food industry - supplying meals, salads, desserts, pizza and bread to leading grocery retailers including Tesco, M&S, Sainsbury's and Waitrose. Our Bakkavor site in Highbridge, which is one of our four Desserts sites in the UK, specialises in Cheesecake and Tarts, working closely with our sister site in Devizes that specialise in baked goods. About the role As a Process Administrator, you will play a vital role in ensuring the smooth running of site operations through accurate and timely administration. You will manage documentation, oversee quality and process systems, coordinate KPIs and reporting, and support both internal teams and external stakeholders. Operating safely and efficiently, you will contribute to continuous improvement across health, safety, and environmental practices while assisting with general office and customer-facing duties. Role Accountabilities Collecting trial documentation and supporting the preparation and delivery of internal trial reviews and taste panels. Collecting and retaining trial samples in line with business requirements. Regularly monitoring and controlling stock levels, placing orders when materials are low or nearing end of life. Being aware of upcoming customer visits, preparing relevant paperwork, assisting with sample collection, and setting up product reviews. Maintaining awareness of compliance requirements and supporting monitoring of processes and factory areas. Operating in a safe manner and supporting continuous improvement in health, safety, and environmental practices. About You You will be able to work effectively both within a team environment and independently, demonstrating resilience and adaptability in a fast-paced setting. With strong knowledge of Microsoft Word, Access, and Excel, you will be confident in generating procedures, graphs, contact reports, minutes, and presentations to support the team's objectives. Clear communication is essential, and you will be a strong communicator both in writing and verbally, engaging effectively with colleagues across the team, wider site functions, and with retailers. You will bring good problem-solving skills, with the ability to identify and raise issues promptly with the relevant personnel. Finally, you will thrive under pressure, consistently meeting demanding deadlines while maintaining accuracy and attention to detail. Join Bakkavor and take the opportunity to shape processes, drive improvement, and make a real impact in a business that values your skills and supports your growth. What you'll receive As an equal opportunity employer, we're committed to providing a safe and rewarding environment for you to thrive in. This is why we work hard to deliver benefits, rewards and wellbeing offerings that are important to you. You'll enjoy: As an equal opportunity employer, we're committed to providing a safe and rewarding environment for you to thrive in. This is why we work hard to deliver benefits, rewards and wellbeing offerings that are important to you. Life Assurance (1 x salary) 25 days holiday Staff Shop Stakeholder Pension Scheme MyBargains Discount Platform Personal Accident Insurance Free Independent Mortgage Advice Employee Assistance Programme A Range of voluntary benefits (holiday purchase scheme, additional life assurance, dental & hospital cash plans) Discounted tutoring for children Access to financial learning tools and affordable loans via your salary Private Medical Insurance (after 5 years service) Free Carparking Plus, a commitment to your wellbeing that includes emotional, physical and financial support services delivered by our fantastic team of wellbeing champions. Proud to be Bakkavor We're proud to be the market leader in the UK fresh prepared food industry. We're proud to supply meals, salads, desserts, pizza and bread to leading grocery retailers including Tesco, M&S, Sainsbury's and Waitrose. We're driven by the hard work and passion of our people and are delighted to offer a wide range of careers across our business - come and join our dedicated Bakkavor team! At Bakkavor, we are committed to building an inclusive workplace where everyone can thrive, and we believe that diversity makes us stronger. We welcome and encourage applications from all backgrounds and ensure fair, transparent recruitment practices. Learn more about our commitment in our Inclusion and Diversity Policy ( Inclusion & Diversity Policy ). Find out more and apply.
Job Advertisement: Administrator Location: Harbour Exchange, London Duration: 6 - 9 Months (Potential for extension) Working Pattern: Full Time Our client, a leading organisation in the finance sector, is seeking a dedicated and detail-oriented Administrator to join their Trade and Transaction Reporting (TTR) team. This role is pivotal in ensuring the accurate and timely completion of daily reporting tasks in compliance with EMIR, MIFID II, and SFTR regulations. Key Responsibilities: Ensure BAU tasks are completed accurately and on time, adhering to operational procedures. Proactively maintain and review desktop procedures, suggesting improvements to enhance efficiency. Administer daily processing related to EMIR, MIFID II, and SFTR reporting, including data uploads and counterparty details management. Manage exceptions in DTCC for SFTR and EMIR, ensuring key controls are followed. Prepare end-of-day dashboards and perform daily reconciliations to ensure reporting accuracy. Run lapsed LEI reports and communicate with relevant stakeholders for timely action. Assist in User Acceptance Testing (UAT) and contribute to system enhancement projects. Collaborate with internal teams, including Compliance, Risk Management, and IT, to resolve issues swiftly. Maintain effective communication within the team and with external parties, fostering a customer-centric culture. Required Skills and Qualifications: Previous experience in a reporting environment, with knowledge of EMIR, MIFID II, and SFTR preferred but not essential. Proficient in Excel, with the ability to manipulate and analyse financial data. Strong communication skills, capable of engaging with stakeholders at all levels. Self-motivated, energetic, and adaptable to changing priorities. Experience in User Acceptance Testing (UAT). A Level education or equivalent qualifications. Why Join Us? This is an exciting opportunity to play a key role in a dynamic and supportive team environment. You will not only enhance your skills in trade and transaction reporting but also contribute to the operational excellence of our client's organisation. If you're looking for a challenging position that promises growth and development, we want to hear from you! Join our client and be a part of a team that values accuracy, efficiency, and collaboration. Your contributions will directly impact the organisation's success in meeting its regulatory obligations. We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention. Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Jan 10, 2026
Contractor
Job Advertisement: Administrator Location: Harbour Exchange, London Duration: 6 - 9 Months (Potential for extension) Working Pattern: Full Time Our client, a leading organisation in the finance sector, is seeking a dedicated and detail-oriented Administrator to join their Trade and Transaction Reporting (TTR) team. This role is pivotal in ensuring the accurate and timely completion of daily reporting tasks in compliance with EMIR, MIFID II, and SFTR regulations. Key Responsibilities: Ensure BAU tasks are completed accurately and on time, adhering to operational procedures. Proactively maintain and review desktop procedures, suggesting improvements to enhance efficiency. Administer daily processing related to EMIR, MIFID II, and SFTR reporting, including data uploads and counterparty details management. Manage exceptions in DTCC for SFTR and EMIR, ensuring key controls are followed. Prepare end-of-day dashboards and perform daily reconciliations to ensure reporting accuracy. Run lapsed LEI reports and communicate with relevant stakeholders for timely action. Assist in User Acceptance Testing (UAT) and contribute to system enhancement projects. Collaborate with internal teams, including Compliance, Risk Management, and IT, to resolve issues swiftly. Maintain effective communication within the team and with external parties, fostering a customer-centric culture. Required Skills and Qualifications: Previous experience in a reporting environment, with knowledge of EMIR, MIFID II, and SFTR preferred but not essential. Proficient in Excel, with the ability to manipulate and analyse financial data. Strong communication skills, capable of engaging with stakeholders at all levels. Self-motivated, energetic, and adaptable to changing priorities. Experience in User Acceptance Testing (UAT). A Level education or equivalent qualifications. Why Join Us? This is an exciting opportunity to play a key role in a dynamic and supportive team environment. You will not only enhance your skills in trade and transaction reporting but also contribute to the operational excellence of our client's organisation. If you're looking for a challenging position that promises growth and development, we want to hear from you! Join our client and be a part of a team that values accuracy, efficiency, and collaboration. Your contributions will directly impact the organisation's success in meeting its regulatory obligations. We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention. Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
JOB TITLE: SERVICE DESK ADMINISTRATOR LOCATION: Farnham SALARY: 26k/ 27k COMPANY INFORMATION Service Desk Administrator Reputable and well-established Building Services company specialising in M&E Engineering including commercial gas, HVAC and electrical maintenance is looking for a Servive Desk Administrator to join their ever expanding team Close working relationships with high profile clients meaning long term contracts and security Dedicated to all aspects of maintenance and repair on a wide range of appliances including commercial boilers/burners, oil, chillers, air conditioning Operating a mobile team of both residential and mobile engineers with various skillsets across London and the South East Excellent reputation for delivering quality and high standards of service Leading organisation in M&E Building Maintenance, Air Conditioning and Commercial/Domestic Heating CANDIDATE INFORMATION Service Desk Administrator As a service desk adminisrator you will have demonstrable experience of working within a helpdesk, customer services or call centre environment previously preferred To be organised, with good attention to detail Ability to work in a fast-paced environment Self-motivated with the ability to set oneself tasks when working in a team, as well as individually Excellent written and verbal communication skills Good time management skills to work under pressure and to deadlines Pro-active with the ability to think on your feet and for yourself Demonstrate sound decision making when taking responsibility for tasks Accurate data entry skills JOB INFORMATION Service Desk Administrator As a service desk administrator you you be responsibile for general administration/office duties including preparing documents, producing files and filing Incoming phone calls & emails over various inboxes Allocation of works to engineers Working to response times to meet contractual SLA agreements Providing support obtaining accreditations and certifications Collating health, safety and compliance documentation Assisting with quality procedures to obtain ISO standards (in future) Jobsheet processing, including forwarding completed reports to clients & uploading to customer portals Requesting site access and arranging Permits when required, Preparing quotations with support from contract managers Requesting costs and raising purchase orders to suppliers
Jan 10, 2026
Full time
JOB TITLE: SERVICE DESK ADMINISTRATOR LOCATION: Farnham SALARY: 26k/ 27k COMPANY INFORMATION Service Desk Administrator Reputable and well-established Building Services company specialising in M&E Engineering including commercial gas, HVAC and electrical maintenance is looking for a Servive Desk Administrator to join their ever expanding team Close working relationships with high profile clients meaning long term contracts and security Dedicated to all aspects of maintenance and repair on a wide range of appliances including commercial boilers/burners, oil, chillers, air conditioning Operating a mobile team of both residential and mobile engineers with various skillsets across London and the South East Excellent reputation for delivering quality and high standards of service Leading organisation in M&E Building Maintenance, Air Conditioning and Commercial/Domestic Heating CANDIDATE INFORMATION Service Desk Administrator As a service desk adminisrator you will have demonstrable experience of working within a helpdesk, customer services or call centre environment previously preferred To be organised, with good attention to detail Ability to work in a fast-paced environment Self-motivated with the ability to set oneself tasks when working in a team, as well as individually Excellent written and verbal communication skills Good time management skills to work under pressure and to deadlines Pro-active with the ability to think on your feet and for yourself Demonstrate sound decision making when taking responsibility for tasks Accurate data entry skills JOB INFORMATION Service Desk Administrator As a service desk administrator you you be responsibile for general administration/office duties including preparing documents, producing files and filing Incoming phone calls & emails over various inboxes Allocation of works to engineers Working to response times to meet contractual SLA agreements Providing support obtaining accreditations and certifications Collating health, safety and compliance documentation Assisting with quality procedures to obtain ISO standards (in future) Jobsheet processing, including forwarding completed reports to clients & uploading to customer portals Requesting site access and arranging Permits when required, Preparing quotations with support from contract managers Requesting costs and raising purchase orders to suppliers
Administrator required for Temporary role in Canterbury Monday to Friday. SECURITY CONSCIOUSHMP Rochester Prison. Based on 39 hours per week Up to £15.84 per hour PAYE inclusive of holiday. Temporary role Overview of the position: As a supplier to the HM Prison Service for the provision of maintenance trades & support operatives, Hays is seeking to recruit an experienced administrator for Rochester Prison in Rochester, Kent. This is a Long-term Temporary Contract. Based on 39 hours per week, Monday - Friday 8am - 4.30pm The Administrator role has a unique working environment with a strong sense of team working. Always in demand, you could benefit from long-term contracts and there is also potential, once trained, to work in other prisons both locally and nationally. Purpose of the Administrator role: As part of the Works Department you will be responsible for dealing with incoming & internal calls in a responsive and professional manner. You must be organised, adhering to strict deadlines and must be able to attain a high level of accuracy in all duties. You will be able to adapt to the use of existing in-house database/ facilities management systems and maintain daily responsibilities including data look ups, conversions and data reconciliations. The ideal candidate will have proven experience of working as part of an admin team. A proactive approach is essential, and the successful candidate will be somebody who possesses sound judgement and a logical approach. The Works Department has expressed a preference for candidates with strong office software skills, particularly in Microsoft Excel. Use of formula within Microsoft Excel is essential. The majority of the duties will revolve around data input, of the maintenance projects and works schedules onto their system called "Planet FM" and then creating trackers on Excel. You will also be responsible for assisting in the safety and security of the establishment, where your duties could also include escorting visitors & building contractors within the prison and outside areas. Kent Prisons have an excellent reputation as busy local prisons, which serve all the courts in the South East. They pride themselves in engaging and involving employees working alongside them in the process of change. Experience: The nature of the role requires candidates to be security conscious and able to challenge potential compromises and risks, you will also need to be reliable and consistent, level headed and have exceptional interpersonal skills. Successful applicants will have a background in cleaning, and will be assessed based on the following competencies: Acting with integrity, respecting others, Building relationships and team working, communicating effectively, developing self and others. If you would like to find out more about this interesting & rewarding opportunity contact Gavin on #
Jan 10, 2026
Seasonal
Administrator required for Temporary role in Canterbury Monday to Friday. SECURITY CONSCIOUSHMP Rochester Prison. Based on 39 hours per week Up to £15.84 per hour PAYE inclusive of holiday. Temporary role Overview of the position: As a supplier to the HM Prison Service for the provision of maintenance trades & support operatives, Hays is seeking to recruit an experienced administrator for Rochester Prison in Rochester, Kent. This is a Long-term Temporary Contract. Based on 39 hours per week, Monday - Friday 8am - 4.30pm The Administrator role has a unique working environment with a strong sense of team working. Always in demand, you could benefit from long-term contracts and there is also potential, once trained, to work in other prisons both locally and nationally. Purpose of the Administrator role: As part of the Works Department you will be responsible for dealing with incoming & internal calls in a responsive and professional manner. You must be organised, adhering to strict deadlines and must be able to attain a high level of accuracy in all duties. You will be able to adapt to the use of existing in-house database/ facilities management systems and maintain daily responsibilities including data look ups, conversions and data reconciliations. The ideal candidate will have proven experience of working as part of an admin team. A proactive approach is essential, and the successful candidate will be somebody who possesses sound judgement and a logical approach. The Works Department has expressed a preference for candidates with strong office software skills, particularly in Microsoft Excel. Use of formula within Microsoft Excel is essential. The majority of the duties will revolve around data input, of the maintenance projects and works schedules onto their system called "Planet FM" and then creating trackers on Excel. You will also be responsible for assisting in the safety and security of the establishment, where your duties could also include escorting visitors & building contractors within the prison and outside areas. Kent Prisons have an excellent reputation as busy local prisons, which serve all the courts in the South East. They pride themselves in engaging and involving employees working alongside them in the process of change. Experience: The nature of the role requires candidates to be security conscious and able to challenge potential compromises and risks, you will also need to be reliable and consistent, level headed and have exceptional interpersonal skills. Successful applicants will have a background in cleaning, and will be assessed based on the following competencies: Acting with integrity, respecting others, Building relationships and team working, communicating effectively, developing self and others. If you would like to find out more about this interesting & rewarding opportunity contact Gavin on #
BA1, Hybrid Location: BA1 Contract: Permanent or Temp-to-Perm (flexible) Hours: Monday-Friday, 8:00am-5:30pm (Hybrid: Tues-Thurs in office, Mon & Fri WFH) Start Date: ASAP Salary: £30,000 to £35,000 per annum About the Role A boutique investment management firm is seeking an experienced Investment Administrator to join their close-knit Operations team. This is a fantastic opportunity for someone with strong back-office investment experience or a newly qualified accountant looking for a fresh challenge outside practice. Key Responsibilities Investment administration duties, including reconciliations and signing off asset values Handling stock and cash reconciliations across multiple jurisdictions Managing client communications, queries, and analysis Supporting operational processes and resolving issues independently Collaborating with the team to ensure accuracy and compliance What We're Looking For Experience in back-office investment operations or newly qualified accountant ready for a new challenge Knowledge of equities and investments Strong attention to detail and ability to hit the ground running Proactive, energetic, and a team player with fresh ideas Excellent communication skills and willingness to learn Why Join? Collaborative, friendly team environment Hybrid working model Opportunity to make an impact in a growing investment firm #
Jan 10, 2026
Full time
BA1, Hybrid Location: BA1 Contract: Permanent or Temp-to-Perm (flexible) Hours: Monday-Friday, 8:00am-5:30pm (Hybrid: Tues-Thurs in office, Mon & Fri WFH) Start Date: ASAP Salary: £30,000 to £35,000 per annum About the Role A boutique investment management firm is seeking an experienced Investment Administrator to join their close-knit Operations team. This is a fantastic opportunity for someone with strong back-office investment experience or a newly qualified accountant looking for a fresh challenge outside practice. Key Responsibilities Investment administration duties, including reconciliations and signing off asset values Handling stock and cash reconciliations across multiple jurisdictions Managing client communications, queries, and analysis Supporting operational processes and resolving issues independently Collaborating with the team to ensure accuracy and compliance What We're Looking For Experience in back-office investment operations or newly qualified accountant ready for a new challenge Knowledge of equities and investments Strong attention to detail and ability to hit the ground running Proactive, energetic, and a team player with fresh ideas Excellent communication skills and willingness to learn Why Join? Collaborative, friendly team environment Hybrid working model Opportunity to make an impact in a growing investment firm #
