Marble Talent Group are currently recruiting for a Service Co-ordinator to join a team in Oxford! Key Responsibilities - Main contact for service and maintenance bookings, scheduling engineers, and handling customer queries. Manage engineer diaries, reports, timesheets, and expenses. Order equipment, raise purchase orders, and process subcontractor works. Maintain accurate customer and job records. Provide excellent customer service and administrative support. Assist with calls, coordination, and general office tasks. Personal Requirements - Strong customer service and communication abilities. Good organisational and computer skills (Microsoft Office). Attention to detail and ability to manage workload independently. Positive, professional, and proactive attitude. Salary - 26k - 28k depending on experience For more information, apply today and I will get in touch! About Marble Talent As engineering recruitment specialists, we pride ourselves on the ability to turn aspiring candidates at the beginning, middle or towards the end of their engineering careers into successful, professional engineers place at the right companies. We are interested in people from all walks of life, as long as they have the passion to succeed in engineering. Our goal is to become the recruiter of choice for UK engineering companies. We will do this by continuing to deliver a first-class service for both clients and candidates
Jan 10, 2026
Full time
Marble Talent Group are currently recruiting for a Service Co-ordinator to join a team in Oxford! Key Responsibilities - Main contact for service and maintenance bookings, scheduling engineers, and handling customer queries. Manage engineer diaries, reports, timesheets, and expenses. Order equipment, raise purchase orders, and process subcontractor works. Maintain accurate customer and job records. Provide excellent customer service and administrative support. Assist with calls, coordination, and general office tasks. Personal Requirements - Strong customer service and communication abilities. Good organisational and computer skills (Microsoft Office). Attention to detail and ability to manage workload independently. Positive, professional, and proactive attitude. Salary - 26k - 28k depending on experience For more information, apply today and I will get in touch! About Marble Talent As engineering recruitment specialists, we pride ourselves on the ability to turn aspiring candidates at the beginning, middle or towards the end of their engineering careers into successful, professional engineers place at the right companies. We are interested in people from all walks of life, as long as they have the passion to succeed in engineering. Our goal is to become the recruiter of choice for UK engineering companies. We will do this by continuing to deliver a first-class service for both clients and candidates
Service Co-ordinator Salary: £26,500 - £27,500 Hours: Mon to Fri hours 8.30- 5.00pm Location: Reading Duration: Temporary to Permanent (Immediate start) What to know about this employer: A well-established, forward thinking company in the building services sector, known for quality, customer first delivery and consistent growth. A market leading provider who invests in its people, values long-term careers, and maintains a supportive, collaborative culture. Purpose of the role: The Service Coordinator leads and coordinates installations across a defined area, ensuring teams deliver safe, efficient, high-quality work while providing an excellent customer experience from scheduling through to completion. Responsibilities: Ensure efficient operations - Plan, schedule & coordinate all installations and service activities to maximise productivity. Deliver high customer satisfaction - Provide clear communication, timely updates, and effective resolution of customer issues. Maintain compliance and quality standards - Ensure all works meet company & safety requirements. Optimise resource utilisation - Allocate engineers, materials effectively to meet value set value targets Attributes: Experience within a similar customer focused reactive facilities/maintenance Installations environment Confident coordinating work with a strong understanding of geographical planning Experience of arranging and scheduling engineers/ contractors/Operatives Demonstrate a proven track record in delivering excellent customer service within an administration environment Smart10 is a multi-award-winning specialist recruitment consultancy focused on the supply of temporary, contract and permanent placements across a select group of business sectors. In order to keep up to date and search for all our active jobs, please visit our website, like us on Facebook and follow us on Instagram or LinkedIn. Please refer to Smart10 s Privacy
Jan 10, 2026
Full time
Service Co-ordinator Salary: £26,500 - £27,500 Hours: Mon to Fri hours 8.30- 5.00pm Location: Reading Duration: Temporary to Permanent (Immediate start) What to know about this employer: A well-established, forward thinking company in the building services sector, known for quality, customer first delivery and consistent growth. A market leading provider who invests in its people, values long-term careers, and maintains a supportive, collaborative culture. Purpose of the role: The Service Coordinator leads and coordinates installations across a defined area, ensuring teams deliver safe, efficient, high-quality work while providing an excellent customer experience from scheduling through to completion. Responsibilities: Ensure efficient operations - Plan, schedule & coordinate all installations and service activities to maximise productivity. Deliver high customer satisfaction - Provide clear communication, timely updates, and effective resolution of customer issues. Maintain compliance and quality standards - Ensure all works meet company & safety requirements. Optimise resource utilisation - Allocate engineers, materials effectively to meet value set value targets Attributes: Experience within a similar customer focused reactive facilities/maintenance Installations environment Confident coordinating work with a strong understanding of geographical planning Experience of arranging and scheduling engineers/ contractors/Operatives Demonstrate a proven track record in delivering excellent customer service within an administration environment Smart10 is a multi-award-winning specialist recruitment consultancy focused on the supply of temporary, contract and permanent placements across a select group of business sectors. In order to keep up to date and search for all our active jobs, please visit our website, like us on Facebook and follow us on Instagram or LinkedIn. Please refer to Smart10 s Privacy
Warehouse Coordinator Upto £30,000 depending upon experience Maidenhead Full Time Permanent Monday to Friday Do you have experience working within warehouse operations? Do you have experience with material allocation? Attega Group is currently partnering exclusively with our client in recruiting a Warehouse Coordinator to join the team. The main purpose of this role for the successful Warehouse Coordinator is to be responsible for overseeing the daily operations of the warehouse and workshop area, ensuring efficient handling of incoming supplier deliveries, the checking of parts and building of order specific pallets for engineer collection, ordering and stock control of pump related consumables and PPE and the management of plant and equipment compliance and certification. In return, our client is offering a salary of up to £30,000 P/A , depending on experience, plus annual leave, company pension after probations and annual company events and progressive work opportunities. This is a full-time, permanent. The hours of work will be 06 30 to ensure access to the warehouse for the working engineers. Reporting to the Operations Manager the Warehouse Coordinator s responsibilities will include: Receive, inspect, and record incoming supplier deliveries. Organize and store materials according to BoQ requirements for upcoming jobs. Track and manage consumables, spare parts, and PPE stock levels. Maintain accurate records of deliveries, materials usage, and equipment certifications. Ensure compliance with health, safety, and environmental regulations. Assist in preparing reports on stock levels, job progress, and workshop performance. Liaise with suppliers, contractors, and internal teams to coordinate deliveries and job requirements. Provide support to maintenance engineers and supervisors in planning and executing tasks. Enforce PPE usage and safety protocols across warehouse and workshop areas. Conduct routine inspections to ensure a tidy, hazard-free environment. The ideal Warehouse Coordinator : Strong knowledge of warehouse and workshop operations. Experience with Bills of Quantities and material allocation. Familiarity with warehouse operating equipment, maintenance, testing and compliance standards. Proficiency in inventory management systems and documentation practices. Excellent organisational, communication, and problem-solving skills. Commitment to health, safety, and environmental compliance. Based in a warehouse and workshop setting with regular interaction with the office based team (scheduling and procurement), suppliers and engineering teams. Requires physical activity including lifting, organising, and handling equipment. Emphasis on maintaining a clean, safe, and efficient workspace. For more information on our Warehouse Coordinator role, please contact Liz Morgan in the Attega Group offices today!
Jan 10, 2026
Full time
Warehouse Coordinator Upto £30,000 depending upon experience Maidenhead Full Time Permanent Monday to Friday Do you have experience working within warehouse operations? Do you have experience with material allocation? Attega Group is currently partnering exclusively with our client in recruiting a Warehouse Coordinator to join the team. The main purpose of this role for the successful Warehouse Coordinator is to be responsible for overseeing the daily operations of the warehouse and workshop area, ensuring efficient handling of incoming supplier deliveries, the checking of parts and building of order specific pallets for engineer collection, ordering and stock control of pump related consumables and PPE and the management of plant and equipment compliance and certification. In return, our client is offering a salary of up to £30,000 P/A , depending on experience, plus annual leave, company pension after probations and annual company events and progressive work opportunities. This is a full-time, permanent. The hours of work will be 06 30 to ensure access to the warehouse for the working engineers. Reporting to the Operations Manager the Warehouse Coordinator s responsibilities will include: Receive, inspect, and record incoming supplier deliveries. Organize and store materials according to BoQ requirements for upcoming jobs. Track and manage consumables, spare parts, and PPE stock levels. Maintain accurate records of deliveries, materials usage, and equipment certifications. Ensure compliance with health, safety, and environmental regulations. Assist in preparing reports on stock levels, job progress, and workshop performance. Liaise with suppliers, contractors, and internal teams to coordinate deliveries and job requirements. Provide support to maintenance engineers and supervisors in planning and executing tasks. Enforce PPE usage and safety protocols across warehouse and workshop areas. Conduct routine inspections to ensure a tidy, hazard-free environment. The ideal Warehouse Coordinator : Strong knowledge of warehouse and workshop operations. Experience with Bills of Quantities and material allocation. Familiarity with warehouse operating equipment, maintenance, testing and compliance standards. Proficiency in inventory management systems and documentation practices. Excellent organisational, communication, and problem-solving skills. Commitment to health, safety, and environmental compliance. Based in a warehouse and workshop setting with regular interaction with the office based team (scheduling and procurement), suppliers and engineering teams. Requires physical activity including lifting, organising, and handling equipment. Emphasis on maintaining a clean, safe, and efficient workspace. For more information on our Warehouse Coordinator role, please contact Liz Morgan in the Attega Group offices today!
Helpdesk Coordinator - Facilities Management Location: Leeds - LS1 (office-based - no parking) Salary: £25,000 - £30,000 Hours: Monday-Friday, 8:30 am - 5:00 pm (37.5 hours) Our client, an expanding FM business, is growing its helpdesk team as part of a wider restructure driven by continued growth and new contract wins. This is a hands-on role for someone who thrives in a fast-paced FM environment where no two days are the same. The role Handle incoming helpdesk queries via phone, email and CAFM Log and coordinate reactive and planned maintenance works Liaise with engineers and subcontractors Support scheduling, invoicing and general FM administration Maintain accurate records for compliance and reporting Take ownership of jobs from start to finish The person Direct, organised and proactive Comfortable working under pressure A self-starter who takes accountability Confident using systems and AI technology FM, maintenance or helpdesk experience beneficial but not essential Benefits 28 days holiday (including bank holidays) Paid birthday leave (if it falls on a weekday) Additional holiday for each year of service after two years One paid wellbeing hour per week To apply for this role, please send your CV to (url removed)
Jan 10, 2026
Full time
Helpdesk Coordinator - Facilities Management Location: Leeds - LS1 (office-based - no parking) Salary: £25,000 - £30,000 Hours: Monday-Friday, 8:30 am - 5:00 pm (37.5 hours) Our client, an expanding FM business, is growing its helpdesk team as part of a wider restructure driven by continued growth and new contract wins. This is a hands-on role for someone who thrives in a fast-paced FM environment where no two days are the same. The role Handle incoming helpdesk queries via phone, email and CAFM Log and coordinate reactive and planned maintenance works Liaise with engineers and subcontractors Support scheduling, invoicing and general FM administration Maintain accurate records for compliance and reporting Take ownership of jobs from start to finish The person Direct, organised and proactive Comfortable working under pressure A self-starter who takes accountability Confident using systems and AI technology FM, maintenance or helpdesk experience beneficial but not essential Benefits 28 days holiday (including bank holidays) Paid birthday leave (if it falls on a weekday) Additional holiday for each year of service after two years One paid wellbeing hour per week To apply for this role, please send your CV to (url removed)
The Walt Disney Company (Germany) GmbH
City, Bristol
The Programming Coordinator supports the Programming teams on the day-to-day scheduling, management of content and partner relationships.The Coordinator supports all content related planning, operational and technical related processes, and coordinates across business units as needed. The Coordinator contributes to the content strategy workflows to maximize audience growth, viewership, value, and revenue. The role works with Major League Baseball (and other sports as assigned) across linear and Direct-to-Consumer, including serving as a day-to-day partner for MLB and internal stakeholders. The right person for this role is a self-starter, eager to learn, well-versed in the streaming media ecosystem and experienced in navigating cross-functional relationships within and outside of an organization.This person has exceptional communication and organizational skills and can work across stakeholders to build consensus around strategies and opportunities. This person will also have knowledge and interest in direct-to-consumer technology, sports rights, and programming. This person thinks big, learns quickly, and approaches everything with enthusiasm. Finally, this person has an interest in adapting to our ever-changing industry, and similarly, the candidate should expect that this role and its day-to-day responsibilities may also change to adapt to the needs of the team, specific initiatives, launches, and more. If you are passionate about crafting and executing ideas that will continue the transformation of our media landscape, then this is a phenomenal role for you. Responsibilities: Work with team management to assist strategic scheduling of all assigned programming (Live and VOD), including the creation and maintenance of sport or program-specific schedules. Handle Content Scheduler work for assigned sport categories, including viewership, scheduling, etc. Help facilitate internal collaboration with multiple departments including Operations, Transmission, Platform Distribution, Technology, Editorial, Product and Marketing. Ensure timely and effective communication of programming information across departments as needed. Build well-organized presentations, including to senior leadership, explaining complex situations clearly and simply. Work as a member of the Programming Department at large to contribute to the overall scheduling strategy for the company across platforms.Proactively contribute innovative ideas to continue to grow the business. Manage long-term and ad-hoc projects to support the broader strategyof the team and ESPN overall. Expand and strengthen relationships with key partners to drive mutual growth and success. Champion new and innovative approaches, fostering a culture of continuous learning. Proactively contribute innovative ideas to continue to grow our businesses. Required Qualifications: Proficient computer skills, emphasis on Microsoft Office and Google suite Practiced user of new media platforms General knowledge of the sports media and streaming industries Basic knowledge and passion for emerging competitive digital video products and platforms Excellent verbal and written communication skills with the capability to interact across levels and support decision-making Highly organized and efficient person. Exceptional attention to detail and the ability to produce accurate, high-quality work Motivated to work in a complex and high energy environment High level of curiosity and self-motivation in digging deeper into data/trends and driving impactful insights Proactive by nature and comfortability with problem-solving and navigating through ambiguity Highly collaborative with a team-first attitude Effectively manage multiple demands for self and others Quickly adapt to new technologies and thrive in fast-paced, high-pressure environments. Preferred Qualifications: One year of experience in the sports media industry, direct-to-consumer, television programming, and/or sports league/team/college conference environment Strong overall sports knowledge Exceptional quantitative and analytical abilities High level of partner management and interpersonal skills Strong working knowledge of ESPN's digital platforms, as well as knowledge of content scheduler and/or Media Central General familiarity with reading and comprehending legal contracts General familiarity with media and footage rights Required Education: Sobre The Walt Disney Company: Disability Accommodation for Employment Applications The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, visit the Disney candidate disability accommodations FAQs . We will only respond to those requests that are related to the accessibility of the online application system due to a disability. Acompanhe nossas vagas Specify Locations Local
Jan 10, 2026
Full time
The Programming Coordinator supports the Programming teams on the day-to-day scheduling, management of content and partner relationships.The Coordinator supports all content related planning, operational and technical related processes, and coordinates across business units as needed. The Coordinator contributes to the content strategy workflows to maximize audience growth, viewership, value, and revenue. The role works with Major League Baseball (and other sports as assigned) across linear and Direct-to-Consumer, including serving as a day-to-day partner for MLB and internal stakeholders. The right person for this role is a self-starter, eager to learn, well-versed in the streaming media ecosystem and experienced in navigating cross-functional relationships within and outside of an organization.This person has exceptional communication and organizational skills and can work across stakeholders to build consensus around strategies and opportunities. This person will also have knowledge and interest in direct-to-consumer technology, sports rights, and programming. This person thinks big, learns quickly, and approaches everything with enthusiasm. Finally, this person has an interest in adapting to our ever-changing industry, and similarly, the candidate should expect that this role and its day-to-day responsibilities may also change to adapt to the needs of the team, specific initiatives, launches, and more. If you are passionate about crafting and executing ideas that will continue the transformation of our media landscape, then this is a phenomenal role for you. Responsibilities: Work with team management to assist strategic scheduling of all assigned programming (Live and VOD), including the creation and maintenance of sport or program-specific schedules. Handle Content Scheduler work for assigned sport categories, including viewership, scheduling, etc. Help facilitate internal collaboration with multiple departments including Operations, Transmission, Platform Distribution, Technology, Editorial, Product and Marketing. Ensure timely and effective communication of programming information across departments as needed. Build well-organized presentations, including to senior leadership, explaining complex situations clearly and simply. Work as a member of the Programming Department at large to contribute to the overall scheduling strategy for the company across platforms.Proactively contribute innovative ideas to continue to grow the business. Manage long-term and ad-hoc projects to support the broader strategyof the team and ESPN overall. Expand and strengthen relationships with key partners to drive mutual growth and success. Champion new and innovative approaches, fostering a culture of continuous learning. Proactively contribute innovative ideas to continue to grow our businesses. Required Qualifications: Proficient computer skills, emphasis on Microsoft Office and Google suite Practiced user of new media platforms General knowledge of the sports media and streaming industries Basic knowledge and passion for emerging competitive digital video products and platforms Excellent verbal and written communication skills with the capability to interact across levels and support decision-making Highly organized and efficient person. Exceptional attention to detail and the ability to produce accurate, high-quality work Motivated to work in a complex and high energy environment High level of curiosity and self-motivation in digging deeper into data/trends and driving impactful insights Proactive by nature and comfortability with problem-solving and navigating through ambiguity Highly collaborative with a team-first attitude Effectively manage multiple demands for self and others Quickly adapt to new technologies and thrive in fast-paced, high-pressure environments. Preferred Qualifications: One year of experience in the sports media industry, direct-to-consumer, television programming, and/or sports league/team/college conference environment Strong overall sports knowledge Exceptional quantitative and analytical abilities High level of partner management and interpersonal skills Strong working knowledge of ESPN's digital platforms, as well as knowledge of content scheduler and/or Media Central General familiarity with reading and comprehending legal contracts General familiarity with media and footage rights Required Education: Sobre The Walt Disney Company: Disability Accommodation for Employment Applications The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, visit the Disney candidate disability accommodations FAQs . We will only respond to those requests that are related to the accessibility of the online application system due to a disability. Acompanhe nossas vagas Specify Locations Local
Niyaa people are working with a well-known affordable housing provider in Birmingham who are looking for a Repairs Administrator to join their team on an interim basis. You will receive opportunity for a long-term contract and support the wider organisation. Responsibilities of the Repairs Administrator role: Requesting compliance certificates from third parties, reviewing and scheduling where needed Planning in the work for the operatives Imputing data onto the database and on to spreadsheets Supporting the building safety team with admin Skills needed in this Repairs Administrator role: Strong administrator skills including Excel and Word Background in repairs, compliance or maintenance Social housing experience Experience with planning and scheduling work and actions Benefits of the Repairs Administrator role: 19- 22phr Opportunity for extension Weekly pay Great working environment We are keen to see CVs from Compliance Coordinators, Compliance Administrators, Building Safety Officers, Schedulers and Planners. If this role appeals to you then please apply now or contact Lexie on (phone number removed) or at (url removed)
Jan 09, 2026
Contractor
Niyaa people are working with a well-known affordable housing provider in Birmingham who are looking for a Repairs Administrator to join their team on an interim basis. You will receive opportunity for a long-term contract and support the wider organisation. Responsibilities of the Repairs Administrator role: Requesting compliance certificates from third parties, reviewing and scheduling where needed Planning in the work for the operatives Imputing data onto the database and on to spreadsheets Supporting the building safety team with admin Skills needed in this Repairs Administrator role: Strong administrator skills including Excel and Word Background in repairs, compliance or maintenance Social housing experience Experience with planning and scheduling work and actions Benefits of the Repairs Administrator role: 19- 22phr Opportunity for extension Weekly pay Great working environment We are keen to see CVs from Compliance Coordinators, Compliance Administrators, Building Safety Officers, Schedulers and Planners. If this role appeals to you then please apply now or contact Lexie on (phone number removed) or at (url removed)
PPM Coordinator/Scheduler Salary: Up to £31,000 per annum (depending on experience) Department: Customer Service Location: Office Based Hours: Monday to Friday 08 30 (40 hours per week) The Opportunity We are recruiting an experienced and highly organised PPM Administrator to join our fast-paced Customer Service and Service Delivery team. This is a vital role supporting the client base, ensuring seamless coordination between customers, engineers, suppliers, and internal departments. This position is ideal for a proactive, detail-oriented administrator who thrives in a busy environment, enjoys problem-solving, and is passionate about delivering excellent customer aftercare. Reporting to the Service Desk Manager / PPM Lead, you will work closely with all departments to ensure service levels, SLAs, and customer expectations are consistently met. Key Responsibilities Processing quotes for remedial works and planned preventative maintenance (PPM) Logging, booking, scheduling, and closing PPM and remedial calls Coordinating and scheduling engineers workloads throughout the day Monitoring engineer attendance and SLA compliance Processing RAMS, permits, and customer portals Raising purchase orders with suppliers and third parties Escalating customer complaints when required Supporting invoicing, orders, quotes, and email communications Attending meetings and training sessions as required Key Skills & Attributes Excellent organisational and time-management skills Ability to work independently with minimal supervision Strong attention to detail and good numeracy skills Flexible, adaptable, and able to work under pressure Comfortable working to deadlines and prioritising workload Professional communication skills at all levels Essential Experience & Requirements Proven experience in an administrative or coordination role Ability to manage multiple tasks in a fast-paced environment Strong customer service skills Excellent written and verbal communication Confident IT user with strong keyboard skills Team player with initiative and a proactive attitude Full UK Driving Licence Desirable Experience Experience within a Customer Service, Helpdesk, or Service Desk environment Experience coordinating engineers or field-based teams across the UK Familiarity with CRM systems such as CASH Mentor (or similar) Experience processing invoices and purchase orders What s on Offer Competitive salary up to £31,000 Stable, office-based role Supportive and professional working environment Opportunity to develop within a growing service-led business
Jan 09, 2026
Full time
PPM Coordinator/Scheduler Salary: Up to £31,000 per annum (depending on experience) Department: Customer Service Location: Office Based Hours: Monday to Friday 08 30 (40 hours per week) The Opportunity We are recruiting an experienced and highly organised PPM Administrator to join our fast-paced Customer Service and Service Delivery team. This is a vital role supporting the client base, ensuring seamless coordination between customers, engineers, suppliers, and internal departments. This position is ideal for a proactive, detail-oriented administrator who thrives in a busy environment, enjoys problem-solving, and is passionate about delivering excellent customer aftercare. Reporting to the Service Desk Manager / PPM Lead, you will work closely with all departments to ensure service levels, SLAs, and customer expectations are consistently met. Key Responsibilities Processing quotes for remedial works and planned preventative maintenance (PPM) Logging, booking, scheduling, and closing PPM and remedial calls Coordinating and scheduling engineers workloads throughout the day Monitoring engineer attendance and SLA compliance Processing RAMS, permits, and customer portals Raising purchase orders with suppliers and third parties Escalating customer complaints when required Supporting invoicing, orders, quotes, and email communications Attending meetings and training sessions as required Key Skills & Attributes Excellent organisational and time-management skills Ability to work independently with minimal supervision Strong attention to detail and good numeracy skills Flexible, adaptable, and able to work under pressure Comfortable working to deadlines and prioritising workload Professional communication skills at all levels Essential Experience & Requirements Proven experience in an administrative or coordination role Ability to manage multiple tasks in a fast-paced environment Strong customer service skills Excellent written and verbal communication Confident IT user with strong keyboard skills Team player with initiative and a proactive attitude Full UK Driving Licence Desirable Experience Experience within a Customer Service, Helpdesk, or Service Desk environment Experience coordinating engineers or field-based teams across the UK Familiarity with CRM systems such as CASH Mentor (or similar) Experience processing invoices and purchase orders What s on Offer Competitive salary up to £31,000 Stable, office-based role Supportive and professional working environment Opportunity to develop within a growing service-led business
Marble Talent Group are currently recruiting for a Service Co-ordinator to join their clients team in Shaftesbury! Key Responsibilities - Main contact for service and maintenance bookings, scheduling engineers, and handling customer queries. Manage engineer diaries, reports, timesheets, and expenses. Order equipment, raise purchase orders, and process subcontractor works. Maintain accurate customer and job records. Provide excellent customer service and administrative support. Assist with calls, coordination, and general office tasks. Personal Requirements - Strong customer service and communication abilities. Good organisational and computer skills (Microsoft Office). Attention to detail and ability to manage workload independently. Positive, professional, and proactive attitude. Benefits - 24 days holiday plus bank holidays BUPA medical insurance Accident, sickness, and life assurance cover Auto-enrolment pension On-site parking Training and long service awards Company laptop Salary - 26k - 28k depending on experience For more information, apply today and I will get in touch! About Marble Talent As engineering recruitment specialists, we pride ourselves on the ability to turn aspiring candidates at the beginning, middle or towards the end of their engineering careers into successful, professional engineers place at the right companies. We are interested in people from all walks of life, as long as they have the passion to succeed in engineering. Our goal is to become the recruiter of choice for UK engineering companies. We will do this by continuing to deliver a first-class service for both clients and candidates
Jan 09, 2026
Full time
Marble Talent Group are currently recruiting for a Service Co-ordinator to join their clients team in Shaftesbury! Key Responsibilities - Main contact for service and maintenance bookings, scheduling engineers, and handling customer queries. Manage engineer diaries, reports, timesheets, and expenses. Order equipment, raise purchase orders, and process subcontractor works. Maintain accurate customer and job records. Provide excellent customer service and administrative support. Assist with calls, coordination, and general office tasks. Personal Requirements - Strong customer service and communication abilities. Good organisational and computer skills (Microsoft Office). Attention to detail and ability to manage workload independently. Positive, professional, and proactive attitude. Benefits - 24 days holiday plus bank holidays BUPA medical insurance Accident, sickness, and life assurance cover Auto-enrolment pension On-site parking Training and long service awards Company laptop Salary - 26k - 28k depending on experience For more information, apply today and I will get in touch! About Marble Talent As engineering recruitment specialists, we pride ourselves on the ability to turn aspiring candidates at the beginning, middle or towards the end of their engineering careers into successful, professional engineers place at the right companies. We are interested in people from all walks of life, as long as they have the passion to succeed in engineering. Our goal is to become the recruiter of choice for UK engineering companies. We will do this by continuing to deliver a first-class service for both clients and candidates
Service Coordinator Hours: Monday to Friday, 08 00 Location: Wakefield, WF2 £28,000 - £32,000 This is not just a job it s a mission-critical role in a 24/7 service-based business where failure is not an option . Clients are demanding, and we share their pain . Every call is an opportunity to deliver excellence not an inconvenience, but the reason we exist . We are recruiting an experienced, commercially aware Coordinator who thrives in a reactive, high-pressure environment and is ready to lead from the front. There will be three areas you will be responsible for managing, Pre-planned maintenance (PPM), Reactive and Installations. Job Responsibilities: Coordinate and manage 5 mobile engineers across the North Central region Schedule urgent and planned works, ensuring no delays, no excuses Be the first point of contact for clients professional, positive, and proactive Manage strict deadlines , tight budgets , and high expectations Work closely with purchasing and sales teams we are one team, one goal Ensure site surveys , quotations , and installations are completed on time Handle credit checks , supplier coordination , and subcontractor management Constantly reschedule resources to meet shifting priorities Deliver smooth project execution from start to finish Service Repair Coordination : Reactive scheduling, urgent client support, engineer dispatch PPM Coordination : Planned maintenance, quoting, supplier liaison, profitability tracking Client Communication : Clear, confident, and always positive Commercial Awareness : Protecting and enhancing margin on every transaction Experience required: Proven experience in reactive and planned project coordination Experience leading a team Strong organisational skills and commercial acumen A natural instinct for customer care Ready to lead, deliver, and make a difference? Apply now and become part of a company where every second counts and every action matters . INDLEE
Jan 09, 2026
Full time
Service Coordinator Hours: Monday to Friday, 08 00 Location: Wakefield, WF2 £28,000 - £32,000 This is not just a job it s a mission-critical role in a 24/7 service-based business where failure is not an option . Clients are demanding, and we share their pain . Every call is an opportunity to deliver excellence not an inconvenience, but the reason we exist . We are recruiting an experienced, commercially aware Coordinator who thrives in a reactive, high-pressure environment and is ready to lead from the front. There will be three areas you will be responsible for managing, Pre-planned maintenance (PPM), Reactive and Installations. Job Responsibilities: Coordinate and manage 5 mobile engineers across the North Central region Schedule urgent and planned works, ensuring no delays, no excuses Be the first point of contact for clients professional, positive, and proactive Manage strict deadlines , tight budgets , and high expectations Work closely with purchasing and sales teams we are one team, one goal Ensure site surveys , quotations , and installations are completed on time Handle credit checks , supplier coordination , and subcontractor management Constantly reschedule resources to meet shifting priorities Deliver smooth project execution from start to finish Service Repair Coordination : Reactive scheduling, urgent client support, engineer dispatch PPM Coordination : Planned maintenance, quoting, supplier liaison, profitability tracking Client Communication : Clear, confident, and always positive Commercial Awareness : Protecting and enhancing margin on every transaction Experience required: Proven experience in reactive and planned project coordination Experience leading a team Strong organisational skills and commercial acumen A natural instinct for customer care Ready to lead, deliver, and make a difference? Apply now and become part of a company where every second counts and every action matters . INDLEE
We are looking for an FM Scheduler to join the team of an established organisation in the Trinity Buoy Wharf area, on a temporary basis. This role will be working Monday to Friday, to ensure all maintenance work is completed within agreed SLA's, FM Scheduler Monday to Friday/ 40 hours Temporary (possibility to go permanent) 17-19 ph paid weekly via umbrella Trinity Buoy Wharf As a FM Scheduler you will: Schedule out both ppm and reactive work orders to engineers Allocate jobs as needed and updating accurately on the database Manage engineers diaries and prioritise work loads Carry out general administrative work as required To be successful as a FM Scheduler you will need: Previous experience in scheduling Previous experience in an FM background would be ideal Experience in a similar role such as repairs planner, FM coordinator, FM Scheduler, Works coordinator, Works planner, repairs admin, Helpdesk coordinator etc If you would be interested in this role, please apply directly to this advert.
Jan 09, 2026
Seasonal
We are looking for an FM Scheduler to join the team of an established organisation in the Trinity Buoy Wharf area, on a temporary basis. This role will be working Monday to Friday, to ensure all maintenance work is completed within agreed SLA's, FM Scheduler Monday to Friday/ 40 hours Temporary (possibility to go permanent) 17-19 ph paid weekly via umbrella Trinity Buoy Wharf As a FM Scheduler you will: Schedule out both ppm and reactive work orders to engineers Allocate jobs as needed and updating accurately on the database Manage engineers diaries and prioritise work loads Carry out general administrative work as required To be successful as a FM Scheduler you will need: Previous experience in scheduling Previous experience in an FM background would be ideal Experience in a similar role such as repairs planner, FM coordinator, FM Scheduler, Works coordinator, Works planner, repairs admin, Helpdesk coordinator etc If you would be interested in this role, please apply directly to this advert.
We are looking for a Repairs Scheduler to join the team of an established organisation in the Birmingham area, on a temporary basis. This role will be working Monday to Friday, to ensure all maintenance work is completed within agreed SLA's, Repairs Scheduler Monday to Friday/ 40 hours Temporary £17.30 ph paid weekly via umbrella Birmingham As a Repairs Scheduler you will: Schedule out both ppm and reactive work orders to engineers Allocate jobs as needed and updating accurately on the database Manage engineers diaries and prioritise work loads Carry out general administrative work as required To be successful as a Repairs Scheduler you will need: Previous experience in scheduling Previous experience in an FM background would be ideal Experience in a similar role such as repairs planner, FM coordinator, FM Scheduler, Works coordinator, Works planner, repairs admin, Helpdesk coordinator etc If you would be interested in this role, please apply directly to this advert.
Jan 09, 2026
Seasonal
We are looking for a Repairs Scheduler to join the team of an established organisation in the Birmingham area, on a temporary basis. This role will be working Monday to Friday, to ensure all maintenance work is completed within agreed SLA's, Repairs Scheduler Monday to Friday/ 40 hours Temporary £17.30 ph paid weekly via umbrella Birmingham As a Repairs Scheduler you will: Schedule out both ppm and reactive work orders to engineers Allocate jobs as needed and updating accurately on the database Manage engineers diaries and prioritise work loads Carry out general administrative work as required To be successful as a Repairs Scheduler you will need: Previous experience in scheduling Previous experience in an FM background would be ideal Experience in a similar role such as repairs planner, FM coordinator, FM Scheduler, Works coordinator, Works planner, repairs admin, Helpdesk coordinator etc If you would be interested in this role, please apply directly to this advert.
Job Title: Safer Wales Reception/Administrator Directly Reports to: Safer Wales Data Management and Quality Assurance Coordinator Job Outline: The main purpose of this role is to act as the first point of contact for the Charity s projects, providing a welcoming, trauma-informed and confidential reception service alongside effective administrative support to teams. As a receptionist, you will deliver front-line support to clients who may be involved with the criminal justice system or have experienced domestic abuse, sexual exploitation or harm, responding sensitively and non-judgementally in line with safeguarding and Safer Wales values. Hours: 21.45 hours per week- Fixed term basis to 31st March 2026. Maybe extended subject to funding. Salary: £23,015.85 per annum, pro rata for 21.45 hours per week. Safer Wales is a Real Living Wage employer. Employees on this salary band will receive an additional uplift, bringing the salary to £23,751 per annum (pro rata) Closing Date: 09 January 2026 Interviews: 12th and 13th Jan 2026 Location: Based at Cardiff Office with travel expected to other areas Safer Wales is seeking a Reception / Administrator to be the welcoming first point of contact at our Castle House Women s Centre. This vital front-line role provides trauma-informed support to women accessing our services, alongside high-quality administrative support to our teams. Join Our Team at Safer Wales Reception / Administrator Castle House Women s Centre Are you looking for a role where your professionalism, compassion and organisational skills can make a real difference? Safer Wales is recruiting a Reception / Administrator to join our team at Castle House Women s Centre in Cardiff. This is an essential front-line role, providing a welcoming, safe and professional first point of contact for women accessing our services, alongside effective administrative support to staff and projects. You will work with women who may be involved in the criminal justice system or who have experienced domestic abuse, sexual exploitation or other forms of harm. We are looking for someone who can work confidently in a trauma-informed, non-judgemental and person-centred way, while maintaining high standards of organisation, confidentiality and customer care. About the Role Be the Face of Professionalism and First Point of Contact Provide a welcoming, safe and respectful reception service, creating a positive first impression. Manage the switchboard and reception area to ensure efficient access to services. Respond calmly and sensitively to women who may be distressed or in crisis, offering immediate emotional support face-to-face and by telephone. Assess immediate needs and signpost or refer to appropriate Safer Wales services or partner agencies, supporting informed choice and engagement. Communicate and Build Relationships Act as a reliable link between service users, staff, managers and external agencies. Build and maintain positive working relationships with partner agencies, community organisations, tenants and contractors. Communicate clearly and professionally, ensuring messages are passed on accurately and priorities are managed effectively. Safeguarding, Confidentiality and Safety Handle sensitive and personal information with discretion, in line with Safer Wales policies, GDPR and safeguarding procedures. Recognise safeguarding concerns and respond appropriately, escalating concerns in line with organisational policy. Promote health, safety and security within the working environment. Keep the Centre Running Smoothly Provide high-quality administrative support, including correspondence, reports, databases and record-keeping. Coordinate internal and external room bookings and maintain staff and volunteer whereabouts information. Support recruitment administration, including interview scheduling and applicant communication. Organise and support meetings, events and conferences, including mailing lists and preparation of materials. Record and forward financial information accurately to the finance team. Work collaboratively to identify, report and coordinate building maintenance issues. Proactively contribute ideas to improve office systems, procedures and ways of working. Learn, Grow and Add Value Participate in training, supervision and professional development. Contribute to continuous service improvement and uphold Safer Wales values in all aspects of your work Building Maintenance and Facilities Management Work collaboratively to maintain a safe and welcoming environment. Identify, report, and coordinate building maintenance issues. Arrange pre-contract documentation and appointments with contractors. Ensure high standards of health, safety, and accessibility. You ll Bring A friendly, professional and approachable manner with excellent communication skills. Strong organisational and administrative skills, with the ability to prioritise, multi-task and remain calm under pressure. Experience in a reception, administrative or customer-facing role (experience in trauma-informed or support services is desirable). Confidence using office systems and technology, including Microsoft Office and databases, with willingness to learn new systems. A strong commitment to confidentiality, ethical practice, equality, diversity and inclusion. A positive attitude to new challenges and a genuine desire to make a difference. Quickly resolving issues that arise, whether it s conflicts or unexpected visitor needs. This post is subject to Eligibility to Work in the UK, an Enhanced DBS check and satisfactory references. Make a Difference with Safer Wales Safer Wales is a values-led organisation committed to safety, dignity and empowerment. If you want a role where your work truly matters and where you ll be supported to grow and develop, we would love to hear from you. Working for Safer Wales Safer Wales is committed to taking a restorative approach, providing a supportive and pleasant working environment through policies which acknowledge work/life balance. Our Employees benefit from: A competitive salary Flexible working and part-time working hours (family-friendly) where possible Generous personal pension scheme Safer Wales pays 10%, the employee pays 5% of salary. Life Assurance Scheme death in service benefit of four times salary An annual leave entitlement of 22 days annual leave pro rata, which increases by 1 day at January up to a maximum of 27 days, plus 11 privilege/public and bank holidays Westfield Health Foresight Care Cash Plan Free refreshments for all staff (at the base) Safer Wales are Equal Opportunities employers, therefore we would be grateful if you would complete the application form and equal opportunities form on our website.
Jan 09, 2026
Full time
Job Title: Safer Wales Reception/Administrator Directly Reports to: Safer Wales Data Management and Quality Assurance Coordinator Job Outline: The main purpose of this role is to act as the first point of contact for the Charity s projects, providing a welcoming, trauma-informed and confidential reception service alongside effective administrative support to teams. As a receptionist, you will deliver front-line support to clients who may be involved with the criminal justice system or have experienced domestic abuse, sexual exploitation or harm, responding sensitively and non-judgementally in line with safeguarding and Safer Wales values. Hours: 21.45 hours per week- Fixed term basis to 31st March 2026. Maybe extended subject to funding. Salary: £23,015.85 per annum, pro rata for 21.45 hours per week. Safer Wales is a Real Living Wage employer. Employees on this salary band will receive an additional uplift, bringing the salary to £23,751 per annum (pro rata) Closing Date: 09 January 2026 Interviews: 12th and 13th Jan 2026 Location: Based at Cardiff Office with travel expected to other areas Safer Wales is seeking a Reception / Administrator to be the welcoming first point of contact at our Castle House Women s Centre. This vital front-line role provides trauma-informed support to women accessing our services, alongside high-quality administrative support to our teams. Join Our Team at Safer Wales Reception / Administrator Castle House Women s Centre Are you looking for a role where your professionalism, compassion and organisational skills can make a real difference? Safer Wales is recruiting a Reception / Administrator to join our team at Castle House Women s Centre in Cardiff. This is an essential front-line role, providing a welcoming, safe and professional first point of contact for women accessing our services, alongside effective administrative support to staff and projects. You will work with women who may be involved in the criminal justice system or who have experienced domestic abuse, sexual exploitation or other forms of harm. We are looking for someone who can work confidently in a trauma-informed, non-judgemental and person-centred way, while maintaining high standards of organisation, confidentiality and customer care. About the Role Be the Face of Professionalism and First Point of Contact Provide a welcoming, safe and respectful reception service, creating a positive first impression. Manage the switchboard and reception area to ensure efficient access to services. Respond calmly and sensitively to women who may be distressed or in crisis, offering immediate emotional support face-to-face and by telephone. Assess immediate needs and signpost or refer to appropriate Safer Wales services or partner agencies, supporting informed choice and engagement. Communicate and Build Relationships Act as a reliable link between service users, staff, managers and external agencies. Build and maintain positive working relationships with partner agencies, community organisations, tenants and contractors. Communicate clearly and professionally, ensuring messages are passed on accurately and priorities are managed effectively. Safeguarding, Confidentiality and Safety Handle sensitive and personal information with discretion, in line with Safer Wales policies, GDPR and safeguarding procedures. Recognise safeguarding concerns and respond appropriately, escalating concerns in line with organisational policy. Promote health, safety and security within the working environment. Keep the Centre Running Smoothly Provide high-quality administrative support, including correspondence, reports, databases and record-keeping. Coordinate internal and external room bookings and maintain staff and volunteer whereabouts information. Support recruitment administration, including interview scheduling and applicant communication. Organise and support meetings, events and conferences, including mailing lists and preparation of materials. Record and forward financial information accurately to the finance team. Work collaboratively to identify, report and coordinate building maintenance issues. Proactively contribute ideas to improve office systems, procedures and ways of working. Learn, Grow and Add Value Participate in training, supervision and professional development. Contribute to continuous service improvement and uphold Safer Wales values in all aspects of your work Building Maintenance and Facilities Management Work collaboratively to maintain a safe and welcoming environment. Identify, report, and coordinate building maintenance issues. Arrange pre-contract documentation and appointments with contractors. Ensure high standards of health, safety, and accessibility. You ll Bring A friendly, professional and approachable manner with excellent communication skills. Strong organisational and administrative skills, with the ability to prioritise, multi-task and remain calm under pressure. Experience in a reception, administrative or customer-facing role (experience in trauma-informed or support services is desirable). Confidence using office systems and technology, including Microsoft Office and databases, with willingness to learn new systems. A strong commitment to confidentiality, ethical practice, equality, diversity and inclusion. A positive attitude to new challenges and a genuine desire to make a difference. Quickly resolving issues that arise, whether it s conflicts or unexpected visitor needs. This post is subject to Eligibility to Work in the UK, an Enhanced DBS check and satisfactory references. Make a Difference with Safer Wales Safer Wales is a values-led organisation committed to safety, dignity and empowerment. If you want a role where your work truly matters and where you ll be supported to grow and develop, we would love to hear from you. Working for Safer Wales Safer Wales is committed to taking a restorative approach, providing a supportive and pleasant working environment through policies which acknowledge work/life balance. Our Employees benefit from: A competitive salary Flexible working and part-time working hours (family-friendly) where possible Generous personal pension scheme Safer Wales pays 10%, the employee pays 5% of salary. Life Assurance Scheme death in service benefit of four times salary An annual leave entitlement of 22 days annual leave pro rata, which increases by 1 day at January up to a maximum of 27 days, plus 11 privilege/public and bank holidays Westfield Health Foresight Care Cash Plan Free refreshments for all staff (at the base) Safer Wales are Equal Opportunities employers, therefore we would be grateful if you would complete the application form and equal opportunities form on our website.
Job Opportunity: Supply Coordinator Location: Salford, Manchester Full-Time Temp - Perm Are you highly organised with a passion for coordination, communication, and operational excellence? My client is looking for a Supply Coordinator to join our team and play a vital role in ensuring seamless supplier visits and the smooth scheduling of on-site resources. As a Supply Coordinator, you'll work closely with schedulers to arrange escorting requirements for 3rd party supplier visits and support the scheduling site-based resources. You'll be a key player in delivering outstanding service, ensuring compliance, and driving performance improvements across our operations. Key Responsibilities: Coordinate supplier visits and escorting requirements in alignment with maintenance schedules. Support the scheduling of site-based resources in collaboration with internal teams. Maintain and update CAFM and SAP systems with accurate and timely data. Monitor performance, reduce delays and SLA breaches, and improve supplier engagement. Upload documentation and ensure clear reporting of work order statuses. Maintain a strong focus on compliance, audit standards, and safety culture. Requirements for the role: Proven coordination and communication skills. Experience with CAFM , CMMS , and SAP systems. Strong Microsoft Excel and Word proficiency. Ability to manage multiple priorities in a fast-paced environment. Detail-oriented with an analytical mindset. Strong relationship-building and influencing capabilities. Understanding of FM service delivery and supplier management. Key Performance Indicators: Supplier attendance aligned with planned maintenance. Timely updates in CAFM systems and accurate documentation uploads. Reduction in delays and SLA breaches. Enhanced supplier performance and engagement. Transparent reporting and real-time work order tracking. Security Clearance (SC) is a requirement for this role. If you're ready to take on a challenging and rewarding coordination role where attention to detail and strong stakeholder engagement are key, we'd love to hear from you. Please apply by submitting your CV or call Jess on (phone number removed)
Jan 09, 2026
Full time
Job Opportunity: Supply Coordinator Location: Salford, Manchester Full-Time Temp - Perm Are you highly organised with a passion for coordination, communication, and operational excellence? My client is looking for a Supply Coordinator to join our team and play a vital role in ensuring seamless supplier visits and the smooth scheduling of on-site resources. As a Supply Coordinator, you'll work closely with schedulers to arrange escorting requirements for 3rd party supplier visits and support the scheduling site-based resources. You'll be a key player in delivering outstanding service, ensuring compliance, and driving performance improvements across our operations. Key Responsibilities: Coordinate supplier visits and escorting requirements in alignment with maintenance schedules. Support the scheduling of site-based resources in collaboration with internal teams. Maintain and update CAFM and SAP systems with accurate and timely data. Monitor performance, reduce delays and SLA breaches, and improve supplier engagement. Upload documentation and ensure clear reporting of work order statuses. Maintain a strong focus on compliance, audit standards, and safety culture. Requirements for the role: Proven coordination and communication skills. Experience with CAFM , CMMS , and SAP systems. Strong Microsoft Excel and Word proficiency. Ability to manage multiple priorities in a fast-paced environment. Detail-oriented with an analytical mindset. Strong relationship-building and influencing capabilities. Understanding of FM service delivery and supplier management. Key Performance Indicators: Supplier attendance aligned with planned maintenance. Timely updates in CAFM systems and accurate documentation uploads. Reduction in delays and SLA breaches. Enhanced supplier performance and engagement. Transparent reporting and real-time work order tracking. Security Clearance (SC) is a requirement for this role. If you're ready to take on a challenging and rewarding coordination role where attention to detail and strong stakeholder engagement are key, we'd love to hear from you. Please apply by submitting your CV or call Jess on (phone number removed)
Here at Zeta Compliance Services , we re seeking a consummate and highly competent administrator who will sit in the role of Compliance Administration Support Coordinator , based on site at King College Hospital , London, within their Estate Department. You will play a critical support role in ensuring the Zetasafe water safety software systems adhere to all statutory, mandatory, and internal water safety and hygiene standards. This position is vital for patient and staff safety by maintaining meticulous records, coordinating compliance activities, and providing administrative support to the Water Safety Group (WSG) and the Responsible/Authorised Person for water. What you receive for joining us: We re offering a salary between £29,500 and £35,500 per annum , depending on experience, along with a strong package designed to support you both in and out of work. You ll have access to private healthcare and be provided with an employee assistance programme, including a 24/7 mental health helpline, to support your wellbeing. You ll work a 37.75-hour week and benefit from annual leave that increases by 2 days every two years of service, plus bank holidays. Here s a look at some of the things you ll be doing: Maintain and manage ZetaSafe and associated water compliance records, ensuring all documentation (Legionella test results, temperature monitoring, servicing reports, risk assessments) is accurate, up to date, auditable, and fully logged, tracked, and filed Support KCH Estates by preparing comprehensive compliance reports, collating relevant documentation, and ensuring remedial actions from audits, risk assessments, or sample failures are logged, monitored, escalated, and completed within required timescales Coordinate Planned Preventative Maintenance (PPM) schedules for internal technicians and external contractors, acting as the central point of contact for water compliance queries, scheduling, and operational coordination Manage procurement of laboratory water sampling and analysis services, ensuring correct sample collection and submission procedures are followed, and process, track, and reconcile related invoices and purchase orders Generate regular and ad-hoc compliance reports for the Contracts Manager, assist with internal and external audits, and provide administrative support during investigations into water safety Can you show experience in some of these areas: Proven experience in a busy administrative or compliance support role, with strong organisational skills, high attention to detail, and accuracy in all work Demonstrated experience maintaining detailed record-keeping systems and databases, with the ability to manage information efficiently and reliably Excellent IT proficiency, particularly in MS Excel, Word, and Outlook, used confidently in a fast-paced working environment Strong written and verbal communication skills, with the ability to liaise professionally with clinical staff, estates teams, and external contractors Proactive and self-motivated, able to work independently to deadlines while handling confidential and sensitive information appropriately Do you see yourself reflected in the description above? If so, we encourage you to submit your application today. Uncertain whether your skills align perfectly? Don't hesitate to apply regardless; we value candidates with diverse skill sets and will carefully consider all applicants. Introducing our organisation: Zeta Compliance Services is proud to be part of Complii, a leading organisation widely recognised for its commitment to providing unparalleled safety and regulatory compliance services. With specialised divisions focusing on Electrical, Fire, and Water services, we excel as an integrated provider. Trusted as compliance partners, we collaborate with clients in sectors such as Education, Health, Care Homes, Public Sector, Local Authority, Industry, Pharmaceutical, Hospitality, Leisure, Food & Beverage, Retail, and Media, to ensure risk reduction, safety improvement, and regulatory compliance.
Jan 09, 2026
Full time
Here at Zeta Compliance Services , we re seeking a consummate and highly competent administrator who will sit in the role of Compliance Administration Support Coordinator , based on site at King College Hospital , London, within their Estate Department. You will play a critical support role in ensuring the Zetasafe water safety software systems adhere to all statutory, mandatory, and internal water safety and hygiene standards. This position is vital for patient and staff safety by maintaining meticulous records, coordinating compliance activities, and providing administrative support to the Water Safety Group (WSG) and the Responsible/Authorised Person for water. What you receive for joining us: We re offering a salary between £29,500 and £35,500 per annum , depending on experience, along with a strong package designed to support you both in and out of work. You ll have access to private healthcare and be provided with an employee assistance programme, including a 24/7 mental health helpline, to support your wellbeing. You ll work a 37.75-hour week and benefit from annual leave that increases by 2 days every two years of service, plus bank holidays. Here s a look at some of the things you ll be doing: Maintain and manage ZetaSafe and associated water compliance records, ensuring all documentation (Legionella test results, temperature monitoring, servicing reports, risk assessments) is accurate, up to date, auditable, and fully logged, tracked, and filed Support KCH Estates by preparing comprehensive compliance reports, collating relevant documentation, and ensuring remedial actions from audits, risk assessments, or sample failures are logged, monitored, escalated, and completed within required timescales Coordinate Planned Preventative Maintenance (PPM) schedules for internal technicians and external contractors, acting as the central point of contact for water compliance queries, scheduling, and operational coordination Manage procurement of laboratory water sampling and analysis services, ensuring correct sample collection and submission procedures are followed, and process, track, and reconcile related invoices and purchase orders Generate regular and ad-hoc compliance reports for the Contracts Manager, assist with internal and external audits, and provide administrative support during investigations into water safety Can you show experience in some of these areas: Proven experience in a busy administrative or compliance support role, with strong organisational skills, high attention to detail, and accuracy in all work Demonstrated experience maintaining detailed record-keeping systems and databases, with the ability to manage information efficiently and reliably Excellent IT proficiency, particularly in MS Excel, Word, and Outlook, used confidently in a fast-paced working environment Strong written and verbal communication skills, with the ability to liaise professionally with clinical staff, estates teams, and external contractors Proactive and self-motivated, able to work independently to deadlines while handling confidential and sensitive information appropriately Do you see yourself reflected in the description above? If so, we encourage you to submit your application today. Uncertain whether your skills align perfectly? Don't hesitate to apply regardless; we value candidates with diverse skill sets and will carefully consider all applicants. Introducing our organisation: Zeta Compliance Services is proud to be part of Complii, a leading organisation widely recognised for its commitment to providing unparalleled safety and regulatory compliance services. With specialised divisions focusing on Electrical, Fire, and Water services, we excel as an integrated provider. Trusted as compliance partners, we collaborate with clients in sectors such as Education, Health, Care Homes, Public Sector, Local Authority, Industry, Pharmaceutical, Hospitality, Leisure, Food & Beverage, Retail, and Media, to ensure risk reduction, safety improvement, and regulatory compliance.
About Us: Kite Magnetics is a Melbourne-based clean energy company founded in 2022. We develop advanced materials that help make electric motors in EVs and other systems lighter, more efficient, and more sustainable. Our technology began as university research at Monash and is now moving into real world production with customers in the EV and clean energy sectors. We are a small but growing team combining engineering, manufacturing, and commercial expertise to take a complex physical product from lab to large scale production. This means our internal systems, processes, and data need to be strong, even as we move quickly. Joining Kite Magnetics now means helping to build the foundations of a high performing, well governed company that is aiming for global impact in the clean energy transition. About the Role: This role strengthens Kite Magnetics' internal operations, compliance, and commercial functions by building robust systems, enabling high quality administration and reporting, and supporting both business development and finance workflows. You will help create operational clarity and reduce administrative burden on the Chief of Staff and CEO, allowing them to focus on strategic growth, fundraising, and scale up activities. You will develop, implement, and maintain internal tools, systems, and processes that enable operational discipline across Kite Magnetics. Provide high quality administrative, financial, and commercial support to leadership; ensure strong documentation and compliance foundations (including ISO 9001 and ISO 27001 preparation); and support the Head of Business Development through customer engagement tracking, pipeline visibility, and market intelligence. You'll be a hands on role operator with excellent organisation, attention to detail, and a proactive approach to creating structure in a fast paced engineering heavy environment. Reporting to: Chief of Staff Location: Notting Hill, Victoria, Australia Hours: Permanent full time (38 hr/week) in person role Key Responsibilities: 1. Internal Operational Support Improve internal processes for planning, reporting, documentation, and information flow across functions. Support the Chief of Staff in preparing monthly and quarterly reporting packs for leadership and investors. Establish and maintain internal tools and digital systems that support consistent workflows and policy alignment. Coordinate operational tasks that support a safe, thriving, and well organised workplace. 2. Business Development & Commercial Support Collect, organise, and summarise data on target customers, competitors, supply chain dynamics, and relevant technology trends. Prepare structured research briefs and background materials that enable the Chief of Staff, CEO and Head of Business Development to conduct commercial analysis and strategic assessments. Maintain and continuously update a market intelligence repository, ensuring information is accurate, referenced, and easily accessible. Provide clearly formatted inputs (data tables, summaries, source lists) for TAM/SAM/SOM models, competitive landscape reviews, and go to market planning, noting that strategic interpretation is owned by the Chief of Staff. Support ad hoc research requests by gathering factual information, validating sources, and presenting findings in an organised and neutral manner. Support the Head of Business Development by maintaining accurate tracking of customer engagements, including meeting notes, next steps, follow up actions, legal documentation, and contract status. Assist with preparation of customer facing packs, data sheets, and documentation when required. Coordinate travel and logistics for investor roadshows and business development activities (CEO/CoS/BD). Manage and update the Company website as required and maintain frequent (at least once per month) posts on the Company social media sites. 3. Finance & Administration Support Assist with accounts payable/receivable workflows, expense tracking, and basic financial data preparation, coordinating with Finance as needed. Track and organise grant related documentation, R&D expenses, and reporting inputs for annual submissions. Maintain data quality, version control, and documentation integrity across financial and administrative systems. Ensure office related procurement (supplies, services, consumables) is well managed and documented, coordinating closely with the Procurement & Logistics Coordinator where responsibilities intersect. Manage office communications, including greeting visitors, answering phones, responding to emails, and directing inquiries as necessary. 4. Documentation and Data Management Organise and maintain digital and physical records for company documents, ensuring easy retrieval and correct version control. Support creation and maintenance of internal documentation including policies, registers, templates, workflows, and SOPs. Prepare reports and presentations for leadership, BD, and internal reviews as required. 5. Quality, Compliance & Information Security Systems Support development of internal processes aligned to ISO 9001, including documentation control, working with the Chief of Staff and senior engineers. Assist in establishing systems, access controls, and documentation structures needed for ISO 27001 information security readiness, working closely with IT providers and the Chief of Staff. Ensure compliance tools and registers remain accurate, current, and well maintained. 6. People, Safety and HR Systems Support Collaborate with the Chief of Staff on recruitment workflows, including job posting processes, scheduling, documentation, and candidate tracking. Improve onboarding and offboarding processes and maintain HR related systems including access control and asset allocation records. Maintain HRIS/KPI systems and support reporting on people metrics and operational KPIs. Support internal events, training sessions, and team building activities to foster a positive workplace culture. Work with OHS representatives to maintain incident and near miss registers and ensure safety documentation is up to date. Qualifications Bachelor's degree in Business, Operations Management, Industrial/Manufacturing Engineering, Commerce, or a related field. Preferred Exposure to quality systems (ISO 9001) or information security frameworks (ISO 27001). Experience with CRM or pipeline tracking tools (e.g. HubSpot, Salesforce, spreadsheets). Experience in startups, manufacturing, aerospace/automotive, hardware technology, or engineering adjacent environments. Capabilities & Experience 3-7 years experience in business operations, administration, commercial support, or compliance/system building roles. Ability to develop and maintain internal systems, documentation frameworks, and operational tools. Experience with financial or commercial analysis (cost tracking, budgeting support, market analysis). Strong communication, structuring, and documentation skills. High level of organisation and the ability to manage multiple concurrent priorities. Strong proficiency with Microsoft 365 and general comfort with digital tools and system adoption. Ability to work collaboratively with engineering, finance, and commercial functions. Measurement of Success (First 6 12 months) Improved visibility for leadership through timely reporting and structured internal documentation. A well maintained customer engagement tracking system with clear follow ups and prioritised BD pipeline. Delivery of high quality market intelligence briefs that support strategic decisions. Smooth finance administration workflows with end of month processes closed out reliably. Operational and compliance systems (ISO 9001/27001 readiness) implemented or significantly progressed. A well organised office environment with strong administrative systems supporting scaling operations. Personal Attributes Detail oriented and structured in organising information and processes. Curious, proactive, and able to improve systems rather than maintain the status quo. Inclusive and collaborative style with strong interpersonal skills. Honest, responsible, and able to maintain confidentiality. Comfortable working in a fast paced, engineering heavy startup environment. Comfort with ambiguity, shifting priorities, and working in a fast paced start up environment. Benefits Competitive salary of $110,000 + statutory superannuation Opportunity to join Employee Stock Ownership Plan (ESOP) post probation. Collaborative and inclusive work environment Flexible working hours (6:30 to 9:30 am start with corresponding end times) Kite Magnetics is an equal opportunity and equal outcome employer. We celebrate you and the diversity you bring and are committed to creating an inclusive and welcoming environment for all employees, suppliers, and customers.
Jan 09, 2026
Full time
About Us: Kite Magnetics is a Melbourne-based clean energy company founded in 2022. We develop advanced materials that help make electric motors in EVs and other systems lighter, more efficient, and more sustainable. Our technology began as university research at Monash and is now moving into real world production with customers in the EV and clean energy sectors. We are a small but growing team combining engineering, manufacturing, and commercial expertise to take a complex physical product from lab to large scale production. This means our internal systems, processes, and data need to be strong, even as we move quickly. Joining Kite Magnetics now means helping to build the foundations of a high performing, well governed company that is aiming for global impact in the clean energy transition. About the Role: This role strengthens Kite Magnetics' internal operations, compliance, and commercial functions by building robust systems, enabling high quality administration and reporting, and supporting both business development and finance workflows. You will help create operational clarity and reduce administrative burden on the Chief of Staff and CEO, allowing them to focus on strategic growth, fundraising, and scale up activities. You will develop, implement, and maintain internal tools, systems, and processes that enable operational discipline across Kite Magnetics. Provide high quality administrative, financial, and commercial support to leadership; ensure strong documentation and compliance foundations (including ISO 9001 and ISO 27001 preparation); and support the Head of Business Development through customer engagement tracking, pipeline visibility, and market intelligence. You'll be a hands on role operator with excellent organisation, attention to detail, and a proactive approach to creating structure in a fast paced engineering heavy environment. Reporting to: Chief of Staff Location: Notting Hill, Victoria, Australia Hours: Permanent full time (38 hr/week) in person role Key Responsibilities: 1. Internal Operational Support Improve internal processes for planning, reporting, documentation, and information flow across functions. Support the Chief of Staff in preparing monthly and quarterly reporting packs for leadership and investors. Establish and maintain internal tools and digital systems that support consistent workflows and policy alignment. Coordinate operational tasks that support a safe, thriving, and well organised workplace. 2. Business Development & Commercial Support Collect, organise, and summarise data on target customers, competitors, supply chain dynamics, and relevant technology trends. Prepare structured research briefs and background materials that enable the Chief of Staff, CEO and Head of Business Development to conduct commercial analysis and strategic assessments. Maintain and continuously update a market intelligence repository, ensuring information is accurate, referenced, and easily accessible. Provide clearly formatted inputs (data tables, summaries, source lists) for TAM/SAM/SOM models, competitive landscape reviews, and go to market planning, noting that strategic interpretation is owned by the Chief of Staff. Support ad hoc research requests by gathering factual information, validating sources, and presenting findings in an organised and neutral manner. Support the Head of Business Development by maintaining accurate tracking of customer engagements, including meeting notes, next steps, follow up actions, legal documentation, and contract status. Assist with preparation of customer facing packs, data sheets, and documentation when required. Coordinate travel and logistics for investor roadshows and business development activities (CEO/CoS/BD). Manage and update the Company website as required and maintain frequent (at least once per month) posts on the Company social media sites. 3. Finance & Administration Support Assist with accounts payable/receivable workflows, expense tracking, and basic financial data preparation, coordinating with Finance as needed. Track and organise grant related documentation, R&D expenses, and reporting inputs for annual submissions. Maintain data quality, version control, and documentation integrity across financial and administrative systems. Ensure office related procurement (supplies, services, consumables) is well managed and documented, coordinating closely with the Procurement & Logistics Coordinator where responsibilities intersect. Manage office communications, including greeting visitors, answering phones, responding to emails, and directing inquiries as necessary. 4. Documentation and Data Management Organise and maintain digital and physical records for company documents, ensuring easy retrieval and correct version control. Support creation and maintenance of internal documentation including policies, registers, templates, workflows, and SOPs. Prepare reports and presentations for leadership, BD, and internal reviews as required. 5. Quality, Compliance & Information Security Systems Support development of internal processes aligned to ISO 9001, including documentation control, working with the Chief of Staff and senior engineers. Assist in establishing systems, access controls, and documentation structures needed for ISO 27001 information security readiness, working closely with IT providers and the Chief of Staff. Ensure compliance tools and registers remain accurate, current, and well maintained. 6. People, Safety and HR Systems Support Collaborate with the Chief of Staff on recruitment workflows, including job posting processes, scheduling, documentation, and candidate tracking. Improve onboarding and offboarding processes and maintain HR related systems including access control and asset allocation records. Maintain HRIS/KPI systems and support reporting on people metrics and operational KPIs. Support internal events, training sessions, and team building activities to foster a positive workplace culture. Work with OHS representatives to maintain incident and near miss registers and ensure safety documentation is up to date. Qualifications Bachelor's degree in Business, Operations Management, Industrial/Manufacturing Engineering, Commerce, or a related field. Preferred Exposure to quality systems (ISO 9001) or information security frameworks (ISO 27001). Experience with CRM or pipeline tracking tools (e.g. HubSpot, Salesforce, spreadsheets). Experience in startups, manufacturing, aerospace/automotive, hardware technology, or engineering adjacent environments. Capabilities & Experience 3-7 years experience in business operations, administration, commercial support, or compliance/system building roles. Ability to develop and maintain internal systems, documentation frameworks, and operational tools. Experience with financial or commercial analysis (cost tracking, budgeting support, market analysis). Strong communication, structuring, and documentation skills. High level of organisation and the ability to manage multiple concurrent priorities. Strong proficiency with Microsoft 365 and general comfort with digital tools and system adoption. Ability to work collaboratively with engineering, finance, and commercial functions. Measurement of Success (First 6 12 months) Improved visibility for leadership through timely reporting and structured internal documentation. A well maintained customer engagement tracking system with clear follow ups and prioritised BD pipeline. Delivery of high quality market intelligence briefs that support strategic decisions. Smooth finance administration workflows with end of month processes closed out reliably. Operational and compliance systems (ISO 9001/27001 readiness) implemented or significantly progressed. A well organised office environment with strong administrative systems supporting scaling operations. Personal Attributes Detail oriented and structured in organising information and processes. Curious, proactive, and able to improve systems rather than maintain the status quo. Inclusive and collaborative style with strong interpersonal skills. Honest, responsible, and able to maintain confidentiality. Comfortable working in a fast paced, engineering heavy startup environment. Comfort with ambiguity, shifting priorities, and working in a fast paced start up environment. Benefits Competitive salary of $110,000 + statutory superannuation Opportunity to join Employee Stock Ownership Plan (ESOP) post probation. Collaborative and inclusive work environment Flexible working hours (6:30 to 9:30 am start with corresponding end times) Kite Magnetics is an equal opportunity and equal outcome employer. We celebrate you and the diversity you bring and are committed to creating an inclusive and welcoming environment for all employees, suppliers, and customers.
We are now recruiting a Compliance Co-ordinator - Fire Safety to join the Property team of a well-known housing association on a fixed-term basis until March 2026. This is full-time and currently a hybrid role where there is a requirement to attend the office in Liverpool 2 days per week on a Monday and Tuesday. We are offering hourly rates between 15.50 - 17 an hour. This is an office-based role with no site work involved, perfect for someone with a repair admin/scheduling background. Your new role The purpose of the role is to support the Fire Safety team in management of databases, collation of information, providing regular reports and performance management and monitoring. You will be the 1st line responder to all internal and external enquiries, which are managed via a customer relationship management system (CRM) and by email. Ensure Landlord compliance-related certificates/reports are recorded and checked, and that non-compliance and additional/remedial work are identified by the relevant colleague. Establish systems to analyse information on Landlord Compliance related programmes and the performance of the service and prepare and validate reports as required analysing the delivery of fire safety related work programmes. What you'll need to succeed Knowledge and understanding of property management, maintenance, and planned work. Experience of working in a customer-focused environment. Knowledge of IT with regard to database systems, core Housing Management, Finance and Asset Management systems. Ability to work in the fast pace of a compliance setting. What you'll get in return Weekly Pay. Option to be paid PAYE or Umbrella. Full-time hours and hybrid working model. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Jan 08, 2026
Seasonal
We are now recruiting a Compliance Co-ordinator - Fire Safety to join the Property team of a well-known housing association on a fixed-term basis until March 2026. This is full-time and currently a hybrid role where there is a requirement to attend the office in Liverpool 2 days per week on a Monday and Tuesday. We are offering hourly rates between 15.50 - 17 an hour. This is an office-based role with no site work involved, perfect for someone with a repair admin/scheduling background. Your new role The purpose of the role is to support the Fire Safety team in management of databases, collation of information, providing regular reports and performance management and monitoring. You will be the 1st line responder to all internal and external enquiries, which are managed via a customer relationship management system (CRM) and by email. Ensure Landlord compliance-related certificates/reports are recorded and checked, and that non-compliance and additional/remedial work are identified by the relevant colleague. Establish systems to analyse information on Landlord Compliance related programmes and the performance of the service and prepare and validate reports as required analysing the delivery of fire safety related work programmes. What you'll need to succeed Knowledge and understanding of property management, maintenance, and planned work. Experience of working in a customer-focused environment. Knowledge of IT with regard to database systems, core Housing Management, Finance and Asset Management systems. Ability to work in the fast pace of a compliance setting. What you'll get in return Weekly Pay. Option to be paid PAYE or Umbrella. Full-time hours and hybrid working model. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Caledonian Recruitment Group Ltd
Bellshill, Lanarkshire
Brilliant opportunity to join a global business that operate within the building services/controls industry - HVAC, Refrigeration, Fire & Security, BMS etc We are looking to recruit a service coordiantor to join their Industrial refrigeration team. Scheduling works for engineers Planner and timesheet management Job creation (maintenance, quoted, reactive) Parts ordering and customer communication PO handling, invoicing, quotations, WIP management KPI tracking and compliance (EHS, FGAS) Maintaining training matrix Hours are 8.30 - 5pm Office based monday to friday 25 days holiday + Bank holidays
Jan 08, 2026
Full time
Brilliant opportunity to join a global business that operate within the building services/controls industry - HVAC, Refrigeration, Fire & Security, BMS etc We are looking to recruit a service coordiantor to join their Industrial refrigeration team. Scheduling works for engineers Planner and timesheet management Job creation (maintenance, quoted, reactive) Parts ordering and customer communication PO handling, invoicing, quotations, WIP management KPI tracking and compliance (EHS, FGAS) Maintaining training matrix Hours are 8.30 - 5pm Office based monday to friday 25 days holiday + Bank holidays
Marble Talent Group are currently recruiting for a Service Co-ordinator to join their clients team in East Birmingham! Key Responsibilities - Main contact for service and maintenance bookings, scheduling engineers, and handling customer queries. Manage engineer diaries, reports, timesheets, and expenses. Order equipment, raise purchase orders, and process subcontractor works. Maintain accurate customer and job records. Provide excellent customer service and administrative support. Assist with calls, coordination, and general office tasks. Personal Requirements - Strong customer service and communication abilities. Good organisational and computer skills (Microsoft Office). Attention to detail and ability to manage workload independently. Positive, professional, and proactive attitude. Salary - 26k - 30k depending on experience For more information, apply today and I will get in touch! About Marble Talent As engineering recruitment specialists, we pride ourselves on the ability to turn aspiring candidates at the beginning, middle or towards the end of their engineering careers into successful, professional engineers place at the right companies. We are interested in people from all walks of life, as long as they have the passion to succeed in engineering. Our goal is to become the recruiter of choice for UK engineering companies. We will do this by continuing to deliver a first-class service for both clients and candidates
Jan 07, 2026
Full time
Marble Talent Group are currently recruiting for a Service Co-ordinator to join their clients team in East Birmingham! Key Responsibilities - Main contact for service and maintenance bookings, scheduling engineers, and handling customer queries. Manage engineer diaries, reports, timesheets, and expenses. Order equipment, raise purchase orders, and process subcontractor works. Maintain accurate customer and job records. Provide excellent customer service and administrative support. Assist with calls, coordination, and general office tasks. Personal Requirements - Strong customer service and communication abilities. Good organisational and computer skills (Microsoft Office). Attention to detail and ability to manage workload independently. Positive, professional, and proactive attitude. Salary - 26k - 30k depending on experience For more information, apply today and I will get in touch! About Marble Talent As engineering recruitment specialists, we pride ourselves on the ability to turn aspiring candidates at the beginning, middle or towards the end of their engineering careers into successful, professional engineers place at the right companies. We are interested in people from all walks of life, as long as they have the passion to succeed in engineering. Our goal is to become the recruiter of choice for UK engineering companies. We will do this by continuing to deliver a first-class service for both clients and candidates
PA/ Operations Coordinator Telford Office Based Permanent Monday to Friday - 8am 4.30pm Circa £28,000 (DOE) We are proud to be recruiting on behalf of our client for a dynamic and highly organised PA/ Operations Coordinator to join their fast-paced Operations team. This pivotal role will primarily support the Operations Manager and wider leadership team, where you can add real value by coordinating tasks and being that much needed go-to person between the management team. We re looking for someone with a sharp eye for detail, a curious mindset, and the confidence to challenge processes and expenditure constructively. If you thrive in a varied role, enjoy working with data, and excel at supporting senior stakeholders, this could be the perfect fit. Key Duties & Responsibilities Provide comprehensive PA and administrative support to the Operations Manager, including diary management and travel coordination. Manage expense submissions and receipt uploads via the company s finance portal. Act as a key liaison for the Operations Manager, fielding calls and maintaining workflow continuity during site visits. Collate and analyse operational data (e.g. driver KPIs, overtime, hours worked) in partnership with site supervisors. Prepare and deliver accurate monthly reports on operational performance and cost metrics. Monitor and reconcile costs such as fuel, maintenance, and supplier invoices, raising queries where discrepancies arise. Support planning and scheduling of vehicle and depot maintenance, ensuring invoice accuracy and flagging unauthorised expenditures. Analyse fleet performance, maintenance records, and budget data to inform decision-making. Liaise with suppliers for onboarding and cost control, maintaining strong commercial relationships. Collaborate with Planning, Sales, and Data teams to optimise vehicle utilisation and operational efficiency. Assist with recruitment administration, including drafting job descriptions and coordinating approvals. Perform general administrative duties to ensure the smooth running of the Operations department. Candidate Profile Exceptional organisational skills with the ability to manage competing priorities. Confident communicator with strong interpersonal skills and cross-functional collaboration experience. Advanced proficiency in Microsoft Excel and data reporting. Previous experience in a coordinator or operations support role, ideally within transport, logistics, or fleet management. Familiarity with transport legislation (advantageous but not essential). Comfortable challenging suppliers and stakeholders in a constructive manner. Professional phone manner and a proactive approach to problem-solving. Self-motivated team player capable of working independently. CPC qualification or logistics/transport experience is a plus. While PA experience is preferred, candidates with operational or fleet sector knowledge at any level are encouraged to apply. The application process: Our mission is to support our clients in their creation of an equal, diverse and inclusive workforce. We are committed to providing a barrier-free recruitment process, so if you require any reasonable accessibility adjustments within the application process, then please make it known at the earliest opportunity. We will carefully consider your details and advise you if we're able to progress with your application within 72 working hours . If you do not hear from us within this time your details won t be retained. So, if you're not successful on this occasion, do continue to respond to future roles we advertise. In the meantime, all good wishes and continued success with your search for employment. About Us Prince Personnel are an employment agency working on behalf of our client. Whether you re seeking a new permanent position, temporary assignment or contract you ll find us easy to deal with. Located in thriving Telford, we focus on jobs in Shropshire, Staffordshire and North Wales. Prince Personnel specialise in commercial, accounts and finance and technical recruitment. With the best jobs around we are an independent agency working hard for you. Reference: DE26660C
Jan 07, 2026
Full time
PA/ Operations Coordinator Telford Office Based Permanent Monday to Friday - 8am 4.30pm Circa £28,000 (DOE) We are proud to be recruiting on behalf of our client for a dynamic and highly organised PA/ Operations Coordinator to join their fast-paced Operations team. This pivotal role will primarily support the Operations Manager and wider leadership team, where you can add real value by coordinating tasks and being that much needed go-to person between the management team. We re looking for someone with a sharp eye for detail, a curious mindset, and the confidence to challenge processes and expenditure constructively. If you thrive in a varied role, enjoy working with data, and excel at supporting senior stakeholders, this could be the perfect fit. Key Duties & Responsibilities Provide comprehensive PA and administrative support to the Operations Manager, including diary management and travel coordination. Manage expense submissions and receipt uploads via the company s finance portal. Act as a key liaison for the Operations Manager, fielding calls and maintaining workflow continuity during site visits. Collate and analyse operational data (e.g. driver KPIs, overtime, hours worked) in partnership with site supervisors. Prepare and deliver accurate monthly reports on operational performance and cost metrics. Monitor and reconcile costs such as fuel, maintenance, and supplier invoices, raising queries where discrepancies arise. Support planning and scheduling of vehicle and depot maintenance, ensuring invoice accuracy and flagging unauthorised expenditures. Analyse fleet performance, maintenance records, and budget data to inform decision-making. Liaise with suppliers for onboarding and cost control, maintaining strong commercial relationships. Collaborate with Planning, Sales, and Data teams to optimise vehicle utilisation and operational efficiency. Assist with recruitment administration, including drafting job descriptions and coordinating approvals. Perform general administrative duties to ensure the smooth running of the Operations department. Candidate Profile Exceptional organisational skills with the ability to manage competing priorities. Confident communicator with strong interpersonal skills and cross-functional collaboration experience. Advanced proficiency in Microsoft Excel and data reporting. Previous experience in a coordinator or operations support role, ideally within transport, logistics, or fleet management. Familiarity with transport legislation (advantageous but not essential). Comfortable challenging suppliers and stakeholders in a constructive manner. Professional phone manner and a proactive approach to problem-solving. Self-motivated team player capable of working independently. CPC qualification or logistics/transport experience is a plus. While PA experience is preferred, candidates with operational or fleet sector knowledge at any level are encouraged to apply. The application process: Our mission is to support our clients in their creation of an equal, diverse and inclusive workforce. We are committed to providing a barrier-free recruitment process, so if you require any reasonable accessibility adjustments within the application process, then please make it known at the earliest opportunity. We will carefully consider your details and advise you if we're able to progress with your application within 72 working hours . If you do not hear from us within this time your details won t be retained. So, if you're not successful on this occasion, do continue to respond to future roles we advertise. In the meantime, all good wishes and continued success with your search for employment. About Us Prince Personnel are an employment agency working on behalf of our client. Whether you re seeking a new permanent position, temporary assignment or contract you ll find us easy to deal with. Located in thriving Telford, we focus on jobs in Shropshire, Staffordshire and North Wales. Prince Personnel specialise in commercial, accounts and finance and technical recruitment. With the best jobs around we are an independent agency working hard for you. Reference: DE26660C
Job Title: Service Coordinator Location: Birmingham Salary: £27,500 Job Summary: The client we have is a well established engineering company based in the Birmingham region. They are looking to bring in a service coordinator to help with the works they have at the moment. Ideally they are looking for someone who has had coordinating experience and is looking to bring those skills into the company and develop them even further. As a Service Coordinator you will play a crucial role in arranging, planning, monitoring, and coordinating the activities of field engineers. Your primary objective will be to maximise engineer utilisation and ensure the achievement of KPI-based revenue and activity targets. You will be the first line of contact for customers' reactive call-outs, preventative maintenance, and remedial scheduling. This role demands a commitment to maintaining a high level of customer service and commercial awareness. Principal Responsibilities: Schedule Preventative Maintenance visits. Coordinate the scheduling of Reactive Calls and Revisits (as necessary). Plan and schedule Remedial Works after PPM and Reactive visits. Liaise effectively with customers and engineers to optimise scheduling activities and provide top-notch customer service. Act as the initial point of contact, handling frontline calls from customers and resolving their queries. Efficiently book all visits in accordance with company procedures, making the most of engineer utilisation and efficiencies. Ensure customer KPIs are met whenever possible; communicate promptly with customers if there are challenges. Collaborate across teams and regions to manage national and key accounts, ensuring a seamless service. Ensure that engineering data received from handheld devices is professional and compliant. Manage and schedule subcontractors, ensuring they adhere to company standards and deliver services professionally and promptly. Raise subcontract orders in line with company procedures. Assist in maintaining the service management database. Track work completion and the return of worksheets/reports from Engineers, providing comprehensive and accurate information to other departments, such as accounts. This role requires flexibility and adaptability, as it operates in a dynamic and reactive environment. Your contributions will be essential to maintaining smooth service operations and delivering outstanding customer experiences. If the role does sound of any interest please feel free to apply. To find out more about the role you can contact the details attached.
Jan 06, 2026
Full time
Job Title: Service Coordinator Location: Birmingham Salary: £27,500 Job Summary: The client we have is a well established engineering company based in the Birmingham region. They are looking to bring in a service coordinator to help with the works they have at the moment. Ideally they are looking for someone who has had coordinating experience and is looking to bring those skills into the company and develop them even further. As a Service Coordinator you will play a crucial role in arranging, planning, monitoring, and coordinating the activities of field engineers. Your primary objective will be to maximise engineer utilisation and ensure the achievement of KPI-based revenue and activity targets. You will be the first line of contact for customers' reactive call-outs, preventative maintenance, and remedial scheduling. This role demands a commitment to maintaining a high level of customer service and commercial awareness. Principal Responsibilities: Schedule Preventative Maintenance visits. Coordinate the scheduling of Reactive Calls and Revisits (as necessary). Plan and schedule Remedial Works after PPM and Reactive visits. Liaise effectively with customers and engineers to optimise scheduling activities and provide top-notch customer service. Act as the initial point of contact, handling frontline calls from customers and resolving their queries. Efficiently book all visits in accordance with company procedures, making the most of engineer utilisation and efficiencies. Ensure customer KPIs are met whenever possible; communicate promptly with customers if there are challenges. Collaborate across teams and regions to manage national and key accounts, ensuring a seamless service. Ensure that engineering data received from handheld devices is professional and compliant. Manage and schedule subcontractors, ensuring they adhere to company standards and deliver services professionally and promptly. Raise subcontract orders in line with company procedures. Assist in maintaining the service management database. Track work completion and the return of worksheets/reports from Engineers, providing comprehensive and accurate information to other departments, such as accounts. This role requires flexibility and adaptability, as it operates in a dynamic and reactive environment. Your contributions will be essential to maintaining smooth service operations and delivering outstanding customer experiences. If the role does sound of any interest please feel free to apply. To find out more about the role you can contact the details attached.
