Transport Admin Manager Contract Type : Permanent Salary : Grade F Salary £37,280 - £41,771 per annum Location : Based at Headquarters, Ripley Hours : 37 hours per week, The Transport Office opening hours are 08 00 (Mon-Thur) 08 30 (Fri) which is required to be staffed by the team within normal working hours. You may occasionally need to work beyond normal office hours. Department : Fleet & Equipment - Transport Reports to : Transport Manager Closing date : midnight Sunday 22 February 2026 About Us: At Derbyshire Fire & Rescue Service, we re more than an emergency service we re a team of over 900 dedicated people working together to make Derbyshire safer every day. Whether it s responding to emergencies, preventing incidents before they happen, or supporting our frontline teams behind the scenes, every role here makes a real difference. We re proud to be one of the country s top-performing fire and rescue services, recently rated Good in 9 out of 11 areas by His Majesty s Inspectorate of Constabulary and Fire & Rescue Services (HMICFRS). This recognition reflects the professionalism, progress, and dedication of our people. We continue to strive to be an outstanding Service and we know we have more to do. About the Role: The Transport Administration Manager will be part of a small established team, you will be responsible for managing the transport administration processes and the team, as well as supporting the Transport Manager in the delivery of the transport strategy and service plan. You must possess effective communication and interpersonal skills, be self-motivated and have excellent people management skills. You will also have a good understanding and knowledge of administration and audit procedures/systems, health & safety legislation, as well as environmental drivers affecting the motor vehicle industry. Experience of transport fleet management systems, insurance claims and statistical analysis is essential, as well as having a good level of IT literacy in Microsoft Office packages. There will be a requirement for some travel for which a pool car will be provided. Please see the attached Job Description/ Person Specification for more information about this exciting role. Required Qualifications and Experience: To be successful in this role, you will bring the following qualifications and experience: Good standard of general education including Maths and English at Grades C or above, or equivalent Management/business diploma or other demonstrable experience ILM L3 Certificate in Leadership & Management or prepared to work towards MS Office packages, including Word, Excel &Teams etc Working with Transport Fleet Management Systems Working with service contracts that includes administration, performance reports and quality monitoring. What We Offer in Return: We believe in rewarding our people with more than just a salary. Here s what you can expect when you join us: Flexible working hours. Agile working (60% office based). Family friendly policies. Annual Leave entitlement of 27 days, increasing to 32 days after 5 years service. Free, secure on-site car parking. Health & wellbeing services, including free access to gyms at Derbyshire Fire & Rescue Service locations. Employee discount scheme (Boost) and eligibility to apply for Blue Light Card. Employee support networks. Enhanced Maternity Pay (subject to meeting eligibility criteria). Occupational Sick Pay subject to length of service, increasing up to 6 months full & 6 months half after 5 years service. Ongoing training and development opportunities. Eligibility to join the Local Government Pension Scheme with generous employer contributions. Eligibility to join Additional Voluntary Contributions (AVC) offering highly beneficial tax advantages. To Apply If you feel you are a suitable candidate and would like to work for Derbyshire Fire and Rescue Service, please click apply to be redirected to our website to complete your application. The closing date for completed applications is midnight on Sunday 22 February 2026 Interviews will be held in the week commencing 9 March 2026. We are a Disability Confident employer committed to equality and fairness at work. Applications are encouraged from all diverse communities. Under the Disability Confident scheme, we will offer an interview to a fair and proportionate number of applicants with a disability that meet the essential criteria for the role. Derbyshire Fire and Rescue Service s recruitment and selection procedures reflect our commitment to safeguarding and promoting the welfare of Adults, Children and Young People. All staff are expected to share this commitment. Police security vetting procedures at the appropriate level will be requested for the successful applicant. Please note that, due to the nature of security checks undertaken, applicants must have 3 years continuous residency in the UK up to the date of the application and Home Office approval for indefinite leave to remain within the UK.
Jan 29, 2026
Full time
Transport Admin Manager Contract Type : Permanent Salary : Grade F Salary £37,280 - £41,771 per annum Location : Based at Headquarters, Ripley Hours : 37 hours per week, The Transport Office opening hours are 08 00 (Mon-Thur) 08 30 (Fri) which is required to be staffed by the team within normal working hours. You may occasionally need to work beyond normal office hours. Department : Fleet & Equipment - Transport Reports to : Transport Manager Closing date : midnight Sunday 22 February 2026 About Us: At Derbyshire Fire & Rescue Service, we re more than an emergency service we re a team of over 900 dedicated people working together to make Derbyshire safer every day. Whether it s responding to emergencies, preventing incidents before they happen, or supporting our frontline teams behind the scenes, every role here makes a real difference. We re proud to be one of the country s top-performing fire and rescue services, recently rated Good in 9 out of 11 areas by His Majesty s Inspectorate of Constabulary and Fire & Rescue Services (HMICFRS). This recognition reflects the professionalism, progress, and dedication of our people. We continue to strive to be an outstanding Service and we know we have more to do. About the Role: The Transport Administration Manager will be part of a small established team, you will be responsible for managing the transport administration processes and the team, as well as supporting the Transport Manager in the delivery of the transport strategy and service plan. You must possess effective communication and interpersonal skills, be self-motivated and have excellent people management skills. You will also have a good understanding and knowledge of administration and audit procedures/systems, health & safety legislation, as well as environmental drivers affecting the motor vehicle industry. Experience of transport fleet management systems, insurance claims and statistical analysis is essential, as well as having a good level of IT literacy in Microsoft Office packages. There will be a requirement for some travel for which a pool car will be provided. Please see the attached Job Description/ Person Specification for more information about this exciting role. Required Qualifications and Experience: To be successful in this role, you will bring the following qualifications and experience: Good standard of general education including Maths and English at Grades C or above, or equivalent Management/business diploma or other demonstrable experience ILM L3 Certificate in Leadership & Management or prepared to work towards MS Office packages, including Word, Excel &Teams etc Working with Transport Fleet Management Systems Working with service contracts that includes administration, performance reports and quality monitoring. What We Offer in Return: We believe in rewarding our people with more than just a salary. Here s what you can expect when you join us: Flexible working hours. Agile working (60% office based). Family friendly policies. Annual Leave entitlement of 27 days, increasing to 32 days after 5 years service. Free, secure on-site car parking. Health & wellbeing services, including free access to gyms at Derbyshire Fire & Rescue Service locations. Employee discount scheme (Boost) and eligibility to apply for Blue Light Card. Employee support networks. Enhanced Maternity Pay (subject to meeting eligibility criteria). Occupational Sick Pay subject to length of service, increasing up to 6 months full & 6 months half after 5 years service. Ongoing training and development opportunities. Eligibility to join the Local Government Pension Scheme with generous employer contributions. Eligibility to join Additional Voluntary Contributions (AVC) offering highly beneficial tax advantages. To Apply If you feel you are a suitable candidate and would like to work for Derbyshire Fire and Rescue Service, please click apply to be redirected to our website to complete your application. The closing date for completed applications is midnight on Sunday 22 February 2026 Interviews will be held in the week commencing 9 March 2026. We are a Disability Confident employer committed to equality and fairness at work. Applications are encouraged from all diverse communities. Under the Disability Confident scheme, we will offer an interview to a fair and proportionate number of applicants with a disability that meet the essential criteria for the role. Derbyshire Fire and Rescue Service s recruitment and selection procedures reflect our commitment to safeguarding and promoting the welfare of Adults, Children and Young People. All staff are expected to share this commitment. Police security vetting procedures at the appropriate level will be requested for the successful applicant. Please note that, due to the nature of security checks undertaken, applicants must have 3 years continuous residency in the UK up to the date of the application and Home Office approval for indefinite leave to remain within the UK.
Facilities Manager (Commercial Portfolio) - Immediate Start Location: Central London Salary: 55,000 - 60,000 per annum Employment Status: Permanent, Full-Time The Opportunity We are seeking a highly motivated and experienced Facilities Manager to oversee a portfolio of commercial properties in central London. This is a critical, hands-on position requiring the successful candidate to be on-site five days a week to ensure exceptional service delivery, maintain rigorous health and safety standards, and manage service charge budgets effectively. This role requires someone available for an immediate start who thrives in a fast-paced, client-facing environment. Key Responsibilities and Deliverables Reporting to the Senior Facilities Manager, you will be accountable for the full scope of facilities services across your allocated portfolio. Operational Excellence & Customer Experience On-Site Management: Serve as the principal point of contact for all facilities-related advice and guidance for occupiers and visitors. Customer Service: Implement and deliver the company's customer experience initiatives to ensure a consistently high level of service across all sites. Reactive Maintenance: Ensure all reactive maintenance and day-to-day service requirements are addressed in a timely, cost-effective, and professional manner. Stakeholder Liaison: Regularly liaise with surveyors and asset managers, informing them of occupier matters that may influence valuation or investment strategy, and monitoring tenant compliance with lease covenants. Financial and Contract Management Budgeting: Manage the financial performance of the properties, including preparing detailed service charge budgets and administering non-recoverable budgets. Financial Reporting: Monitor agreed budgets, conduct quarterly variance reporting, and manage service charge reconciliation in line with agreed accounting practices. Procurement: Oversee the procurement of all site supplies and services in alignment with the company's internal procurement programme, ensuring the use of accredited contractors and approved purchase order systems. Contractor Oversight: Monitor and review contractor performance against agreed Service Level Agreements (SLAs) and established quality standards. Compliance, Health & Safety, and Risk HSE Compliance: Establish and maintain stringent Health, Safety, and Environmental (HSE) arrangements in accordance with best practice, regulatory requirements, and the company's comprehensive risk management programme. Audits: Work to resolve all risks identified in independent risk assessments and actively participate in internal audit processes and site compliance inspections. M&E Systems: Be fully familiar with all Heating, Ventilation, Mechanical, and Electrical (M&E) equipment across each building, ensuring maintenance contracts align with O&M manual requirements. Emergency Planning: Maintain, test, and implement robust disaster planning procedures, including coordinating regular fire evacuation and bomb drills. Site Records: Ensure proper site regulations are established, and permits to work are issued for all contractor activities. Maintain accurate site records in line with industry best practice. Required Qualifications, Skills, and Experience Commercial Site Experience: Mandatory experience managing complex, multi-tenanted commercial properties is essential. Availability: Must be able to start immediately or within a short notice period. Qualifications: Possession of an IWFM / BIFM qualification, or similar professional qualification in facilities management. Financial Acumen: Proven experience in preparing and managing service charge budgets and complex financial reconciliations. Communication: Excellent verbal and written communication skills with demonstrated success in managing diverse stakeholders (occupiers, contractors, clients, and internal teams). Technical Knowledge: Sound understanding of M&E systems, building fabric, and statutory compliance (e.g., water hygiene, asbestos monitoring). Adaptability: A strong advocate for change and continuous operational business improvement. Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
Oct 08, 2025
Full time
Facilities Manager (Commercial Portfolio) - Immediate Start Location: Central London Salary: 55,000 - 60,000 per annum Employment Status: Permanent, Full-Time The Opportunity We are seeking a highly motivated and experienced Facilities Manager to oversee a portfolio of commercial properties in central London. This is a critical, hands-on position requiring the successful candidate to be on-site five days a week to ensure exceptional service delivery, maintain rigorous health and safety standards, and manage service charge budgets effectively. This role requires someone available for an immediate start who thrives in a fast-paced, client-facing environment. Key Responsibilities and Deliverables Reporting to the Senior Facilities Manager, you will be accountable for the full scope of facilities services across your allocated portfolio. Operational Excellence & Customer Experience On-Site Management: Serve as the principal point of contact for all facilities-related advice and guidance for occupiers and visitors. Customer Service: Implement and deliver the company's customer experience initiatives to ensure a consistently high level of service across all sites. Reactive Maintenance: Ensure all reactive maintenance and day-to-day service requirements are addressed in a timely, cost-effective, and professional manner. Stakeholder Liaison: Regularly liaise with surveyors and asset managers, informing them of occupier matters that may influence valuation or investment strategy, and monitoring tenant compliance with lease covenants. Financial and Contract Management Budgeting: Manage the financial performance of the properties, including preparing detailed service charge budgets and administering non-recoverable budgets. Financial Reporting: Monitor agreed budgets, conduct quarterly variance reporting, and manage service charge reconciliation in line with agreed accounting practices. Procurement: Oversee the procurement of all site supplies and services in alignment with the company's internal procurement programme, ensuring the use of accredited contractors and approved purchase order systems. Contractor Oversight: Monitor and review contractor performance against agreed Service Level Agreements (SLAs) and established quality standards. Compliance, Health & Safety, and Risk HSE Compliance: Establish and maintain stringent Health, Safety, and Environmental (HSE) arrangements in accordance with best practice, regulatory requirements, and the company's comprehensive risk management programme. Audits: Work to resolve all risks identified in independent risk assessments and actively participate in internal audit processes and site compliance inspections. M&E Systems: Be fully familiar with all Heating, Ventilation, Mechanical, and Electrical (M&E) equipment across each building, ensuring maintenance contracts align with O&M manual requirements. Emergency Planning: Maintain, test, and implement robust disaster planning procedures, including coordinating regular fire evacuation and bomb drills. Site Records: Ensure proper site regulations are established, and permits to work are issued for all contractor activities. Maintain accurate site records in line with industry best practice. Required Qualifications, Skills, and Experience Commercial Site Experience: Mandatory experience managing complex, multi-tenanted commercial properties is essential. Availability: Must be able to start immediately or within a short notice period. Qualifications: Possession of an IWFM / BIFM qualification, or similar professional qualification in facilities management. Financial Acumen: Proven experience in preparing and managing service charge budgets and complex financial reconciliations. Communication: Excellent verbal and written communication skills with demonstrated success in managing diverse stakeholders (occupiers, contractors, clients, and internal teams). Technical Knowledge: Sound understanding of M&E systems, building fabric, and statutory compliance (e.g., water hygiene, asbestos monitoring). Adaptability: A strong advocate for change and continuous operational business improvement. Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
Contract Support Officer As a Contract Support Officer, you will provide operational and technical support across a range of property safety workstreams including, but not limited to, water safety, asbestos, fire safety, emergency lighting, lifting equipment, and security systems. You will work closely with Contract Managers and external service providers to ensure contracts are compliant, efficient, cost-effective, and customer-focused. You will be a key player in maintaining a safety first culture by supporting the delivery of statutory and regulatory requirements, while also driving performance through accurate data management and continuous improvement. Additional Information This role requires occasional travel to Wareham and Weymouth for site visits and team meetings so a full UK driving licence is essential. Key Duties & Responsibilities Support the effective management of servicing, maintenance, and works contracts, ensuring standards for time, cost, quality, and customer satisfaction are met. Lead daily coordination of Property Safety services, ensuring schedules and compliance with legislation. Assist Contract Managers by organising and minuting meetings, analysing KPIs, and addressing contractor performance issues. Occasionally chair contract meetings in the absence of Contract Managers. Maintain accurate records in line with data policies and follow up on required actions. Conduct audits of asset/equipment records and resolve discrepancies. Help design and implement systems and processes to ensure compliance, with regular reviews. Co-develop and maintain manuals and user guides. Provide or coordinate technical support, translating information for non-technical stakeholders. Build strong relationships with customers, colleagues, contractors, and suppliers. Ensure accurate financial reporting and coordinate with Finance and budget holders. Take ownership of issues and complaints, working towards effective resolutions. Carry out other duties as needed within the role s scope. Experience & Qualifications Essential: Full UK driving licence and access to a vehicle (for attending site/team meetings). Previous experience supporting the delivery of contracts, projects, or programmes in Property Services, Compliance, or Asset Management. Basic understanding of property safety-related contracts and an understanding of KPIs and cost models (e.g., schedule of rates). Strong analytical skills confident in manipulating, interpreting, and reporting on technical data. Comfortable identifying inconsistencies in data and proactively seeking solutions. Proficient in Microsoft Office and job management/CRM systems. Educated to GCSE level (or equivalent), with passes in English and Maths. Desirable: Understanding of Landlord H&S legislative requirements and compliance practices. Experience working within a housing, facilities, or property safety environment. Knowledge of servicing requirements for fire detection, water safety, asbestos, and similar compliance workstreams. Key Skills & Attributes Self-sufficient, proactive, and confident in decision-making. Excellent verbal and written communication skills. Logical thinker with strong problem-solving ability. Collaborative team player who also thrives working independently. Committed to delivering customer-focused services. Organised, adaptable, and calm under pressure.
Sep 22, 2025
Seasonal
Contract Support Officer As a Contract Support Officer, you will provide operational and technical support across a range of property safety workstreams including, but not limited to, water safety, asbestos, fire safety, emergency lighting, lifting equipment, and security systems. You will work closely with Contract Managers and external service providers to ensure contracts are compliant, efficient, cost-effective, and customer-focused. You will be a key player in maintaining a safety first culture by supporting the delivery of statutory and regulatory requirements, while also driving performance through accurate data management and continuous improvement. Additional Information This role requires occasional travel to Wareham and Weymouth for site visits and team meetings so a full UK driving licence is essential. Key Duties & Responsibilities Support the effective management of servicing, maintenance, and works contracts, ensuring standards for time, cost, quality, and customer satisfaction are met. Lead daily coordination of Property Safety services, ensuring schedules and compliance with legislation. Assist Contract Managers by organising and minuting meetings, analysing KPIs, and addressing contractor performance issues. Occasionally chair contract meetings in the absence of Contract Managers. Maintain accurate records in line with data policies and follow up on required actions. Conduct audits of asset/equipment records and resolve discrepancies. Help design and implement systems and processes to ensure compliance, with regular reviews. Co-develop and maintain manuals and user guides. Provide or coordinate technical support, translating information for non-technical stakeholders. Build strong relationships with customers, colleagues, contractors, and suppliers. Ensure accurate financial reporting and coordinate with Finance and budget holders. Take ownership of issues and complaints, working towards effective resolutions. Carry out other duties as needed within the role s scope. Experience & Qualifications Essential: Full UK driving licence and access to a vehicle (for attending site/team meetings). Previous experience supporting the delivery of contracts, projects, or programmes in Property Services, Compliance, or Asset Management. Basic understanding of property safety-related contracts and an understanding of KPIs and cost models (e.g., schedule of rates). Strong analytical skills confident in manipulating, interpreting, and reporting on technical data. Comfortable identifying inconsistencies in data and proactively seeking solutions. Proficient in Microsoft Office and job management/CRM systems. Educated to GCSE level (or equivalent), with passes in English and Maths. Desirable: Understanding of Landlord H&S legislative requirements and compliance practices. Experience working within a housing, facilities, or property safety environment. Knowledge of servicing requirements for fire detection, water safety, asbestos, and similar compliance workstreams. Key Skills & Attributes Self-sufficient, proactive, and confident in decision-making. Excellent verbal and written communication skills. Logical thinker with strong problem-solving ability. Collaborative team player who also thrives working independently. Committed to delivering customer-focused services. Organised, adaptable, and calm under pressure.
