Accounts Payable

We are recruiting for an accounts payable role.

The accounts payable role is:

Office based

Monday - friday

8:45 - 17:00

Accounts Payable Key Responsibilities:

• Process a high volume of supplier invoices accurately and in a timely manner, ensuring correct coding to the general ledger and appropriate cost centres.
• Managing a £25 million purchase ledger independently
• Match purchase invoices to purchase orders and goods received notes (3-way matching) and investigate any discrepancies.
• Maintain and update supplier master data including bank details, contact information, and payment terms.
• Reconcile supplier statements on a regular basis and resolve any differences or disputed items promptly.
• Manage supplier queries via phone and email, providing professional and timely responses to maintain good working relationships.
• Investigate and resolve invoice and payment discrepancies, including price variances, duplicate invoices, and missing documentation.
• Monitor accounts payable aging reports and follow up on outstanding or overdue items.
• Assist with month-end and year-end close processes.
• Prepare and provide accounts payable reports to the Finance Manager as required.
• Support internal and external audit processes by supplying documentation and explanations when requested.
• Contribute to continuous improvement of accounts payable processes, identifying opportunities to improve efficiency, accuracy, and controls.
• Assist with system upgrades, testing, or process changes relating to the accounts payable function.
• Maintain well-organised digital and physical records for all invoices, approvals, and payment confirmations.
• Work collaboratively with purchasing, operations, and other departments to resolve issues and improve invoice processing.
• Provide cover for other finance team members when required and support ad-hoc finance projects.
• Prepare and process regular supplier payment runs using approved payment methods (BACS, CHAPS, international transfers, cheques).

Accounts Payable Skills and Experience:

• Previous experience in an accounts payable/purchase ledger
• Strong attention to detail and high level of accuracy
• Good organisational and time-management skills
• Ability to manage multiple tasks and meet deadlines
• Good communication skills (written and verbal)
• Confident using accounting systems and Microsoft Excel